HomeMy WebLinkAboutResolutions - 2018.05.02 - 23449MISCELLANEOUS RESOLUTION #18142 May 2, 2018
BY: Commissioner Bill Dwyer, Chairperson, Public Services Committee
IN RE: SHERIFF'S OFFICE — FY2018 DRUG RECOGNITION EXPERT (ORE) CALL OUT
REIMBURSEMENT AGREEMENT — GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Sheriff's Office will receive funding from the Office of Highway Safety Planning (OHSP) for
the period of October 1, 2017 through September 30, 2018; and
WHEREAS this grant funding will be used for the reimbursement of up to four hours of overtime to Michigan
certified Drug Recognition Experts (DRE) in good standing to respond to a request for service related to
drugged driving cases; and
WHEREAS no county match is required; and
WHEREAS the grant agreement has completed the Grant Review Process in accordance with the Board
of Commissioners Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
funding from the Office of Highway Safety Planning (OHSP) for the period of October 1, 2017 through
September 30, 2018.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute
the grant agreement and to approve any grant extensions or changes, within fifteen percent (15%) of the
original award, which are consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant funding does not obligate the County to any
future commitment and continuation of this program is contingent upon future levels of grant funding.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
Commissioner Bill Dwyer, District #14
Chairperson, Public Services Committee
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote with Spisz and Tietz absent.
GRANT REVIEW SIGN OFF — Sheriff's Office
GRANT NAME: FY2018 Drug Recognition Expert (DRE) Call Out Reimbursement Agreement
FUNDING AGENCY: Office of Highway Safety Planning (OHSP)
DEPARTMENT CONTACT PERSON: Janine Miller, 858 -4962
STATUS: Acceptance — Resolution Required
DATE: April 4,2018
Pursuant to Misc. Resolution 1117194, please be advised the captioned grant materials have completed internal
grant review. Below are the returned comments.
The captioned grant materials and grant application package (which should include an application Report from
Fiscal Services to the Chairperson of the Board of Commissioners, the grant application, and this Sign Off email
containing grant review comments) may be submitted to the Chairperson of the Board of Commissioners for
review and signature, with informational copies to the appropriate Board of Commissioners' committee(s).
DEPARTMENT REVIEW
Department of Management and Budget:
Approved— Laurie Van Pelt (3/28/18)
Department of Human Resources:
HR Approved (No Committee) — Lori Taylor (3/28/18)
Risk Management and Safety:
Approved by Risk Management. R.E. — Robert Erlenbeck (3/29/18)
Corporation Counsel:
I do not see any legal issues. Corporation Counsel approves.— Sharon Barnes (4/3/18)
3115/2018 MSP - ORE - Drug Recognition Expert Program
RECRUITING AND
SELECTION
SPECIAL
OPERATIONS
STATE 911
COMMITTEE
TRAINING DIVISION
MSP DIVISIONS OFFICE OF HIGHWAY SAFETY PLANNING LAW ENFORCEMENT PROGRAMS
ORE - Drug Recognition Expert Program
The top tier of the OWI Pyramid is the Drug Recognition Expert (DRE) training program. DRE training is advanced
training for highly motivated officers active in OM enforcement. This program offers an academically challenging
curriculum developed to enhance an officers ability to identify, evaluate, and document suspected drug impairment.
Officers that successfully complete the training often times become the leader in alcohol and or drug impairment
within their department and communities.
DRE students will learn about the seven drug categories, human physiology and the signs and symptoms as they
relate to the drug impaired driver. Students will also learn to conduct a standardized and systematic twelve step
evaluation of a drug impaired driver and determine the category of drugs most likely causing that impairment.
DRE training consists of three phases. Phase I and Phase II involve seventy two hours (two weeks) of classroom
lecture and hands-on instruction. Phase III involves 40 hours of field training during which officers are required to
perform evaluations on subjects known to be under the influence of drugs and or drug alcohol combinations. Field
training may occur at out of state locations. DRE students are required to maintain minimum scores of 80% on
quizzes and exams to complete the course. Students that fail to meet the minimum passing scores will be asked to
leave the program.
A DRE certification is valid for two years. To recertify, DREs must conduct a minimum of four enforcement
evaluations, one DRE-instructor supervised evaluation, be current in the data tracking system, and complete a
minimum of eight hours of DRE related continuing education training within that two year period.
Due to the nature of DRE training, class size is limited. Not everyone that applies to DRE School will be selected.
The DRE steering committee will review all completed applications and select the students for the training.
Registration, materials and travel costs associated with DRE training are covered or reimbursed through the federal
grant however officer time is NOT covered or reimbursed.
ORE School Application process:
Applications for the 2018 DRE School will be accepted beginning September 1 through October 31, 2017. Please
use the link listed below for DRE School details and application. Applications can be submitted via fax, email or US
Mail.
Officers are encouraged to submit OWI reports that demonstrate use of the SFSTs. Applications that are
incomplete, missing required documentation or submitted after the November 1st deadline will not be reviewed.
2018 DRE School Announcement and Application click here.
http://www.michigan,gov/msp/0,4643,7-123-72297 64773 22719-353472--,00.htrni 2/3
Beginning October 1, 2017, the Office of Highway Safety Planning will allow for the reimbursement of up to four hours of
overtime to all Michigan certified DREs in good standing to respond to a request for service. Eligibility for overtime
reimbursement is listed below:
Michigan State Police DREs Only:
1. Beginning October 1, 2017, continue with the same OT process as in 2017.
a. You must submit the required ORE call out documentation to the OHSP Traffic Enforcement Grant
project director and cc the State DRE Program Coordinator.
Non-Michigan State Police DREs Only:
1. Beginning October 1, 2017, submit all required OT documentation to the State DRE Program Coordinator ONLY.
2. In addition to the DRE call out documentation, you must include a copy of the Officer Reimbursement
Spreadsheet and a copy of the General Ledger showing that activity.
a. The Officer Reimbursement Spreadsheet should match the General Ledger
b. Your financial department will have the General Ledger documentation detailing the exact payout for
that DRE call out activity.
c. The ORE call out documentation, Officer Reimbursement Spreadsheet and General Ledger must be
submitted all at one time.
All DREs:
1. Required DRE call out documentation includes; DRE OT Daily, ORE Facesheet, and a copy of the DRE's work
schedule
2. You must abide by the ORE requirements for a call out listed in the attached policy
3. The DRE Daily MUST be signed by a supervisor
4. Court time as a result of a DRE call out is not reimbursable
5. All required documentation must be received at one time
6. Mileage for personal vehicle usage is not reimbursable in 2018
7. This is a reimbursement grant. The agency will pay the overtime initially and request reimbursement afterwards
8. The authorized overtime rate is the officers overtime rate at the time including fringe benefits
a. *Fringe benefit costs that are fixed or a capped monthly amount, like health insurance and or
unemployment, cannot be charged to the grant. Only those fringe benefit costs that actually increase as
a result of hours worked on this overtime can be claimed for reimbursement. Usually, RCA, workers
compensation and retirement.
9. Although we strongly encourage DREs to respond if available, signing this understanding does not mandate the
agency send their ORE when requested.
Authorizing Department Official Signature Dote
2018 OHSP DRE Caliout Policy
Overtime reimbursement is provided to Drug Recognition Experts (DRE) to increase
response to requests for assistance with drugged driving cases.
Who is eligible for DRE Overtime Funding: (All must apply)
1. Certified DRE in good standing.
2. DRE is off- duty and eligible for overtime.
What is reimbursed:
1, Up to 4 hours of overtime per callout.
a. Court time due to DRE callout is NOT reimbursed.
All MSP DREs:
MSP DRE must submit to the Traffic Enforcement Grant Project Director and cc the
DRE State DRE Coordinator:
1. Completed Officer Daily
a) DRE Daily must be signed by a supervisor
2. DRE face sheet.
3. Copy of work schedule verifying off-duty status.
All non-MSP DREs:
DRE must submit to the DRE State DRE Coordinator ONLY:
1. Completed Officer Daily
a. DRE Daily must be signed by a supervisor
2. DRE face sheet.
3. Copy of work schedule verifying off-duty status.
4. Officer Reimbursement Spreadsheet
5. General Ledger
DRE Call Out Requirements for all DRE's:
1. Must be an arrest for impaired driving
2. PBT/Breath Test BAC of .10% or less
3. Signs and symptoms inconsistent with BAC
4. Fatal crash
a. Serious injury crash allowed upon agency request
NOTE:
O **Prior to res. andina. DREs must confirm the arrest warrants a DRE
response.
• DREs called off or otherwise unable to complete the evaluation must provide the
reason on the daily report.
• Only one DRE per callout will be reimbursed, DREs will not be reimbursed to
scribe or witness for another DRE
• Reimbursement will not occur until all required paperwork has been received.
DRUG RECOGNITION EXPERT (DRE) CALL OUT OVERTIME DAILY Requirements for DRE Call Out: 3. Signs and symptoms inconsistent with BAC 4. Fatal crash if requested. 1. Must be an arrest for impaired driving 2. PBT/Breath TEST less than .10% DRE Name 1 Vehicle Used Only Personal Vehicles reimbursed (N/A 2018) DRE Agency I Agency Vehicle Personal Vehicle (mileage reimbursement not available) DATE (Please enter number of miles) Start Time Total Hours End Time (Maximum 4 Hours) DRE EVALUATION INFORMATION Law Enforcement Agency Requesting DRE Requesting Officer Name Phone Email Reason/Justification for DRE Call Out **Required for reimbusement: Supervisor Signature 1. DRE Facesheet (all DREs) 4. Oft. Reimbursement Spreadsheet (non-MSP ONLY) 2. Copy of your work schedule (all DREs) 5. General Ledger (non-MSP ONLY) 3. Daily MUST be signed by a -
Law Enforcement Reimbursement Request AGENCY NAME: GRANT #: Officer Name (Fill ir: E',,:;H:',, - Date Worked (Fill in below) Hours Worked (Fill in LF.,1;."?) Overtime Rate (1 :d ; below) Fringe Rate (FiO in below) Total By Officer (Automatically Calculated) TOTAL TO BE REIMBURSED
Required Supporting Documentation for DRE Call Out Reimbursement
Hello All non-MSP DREs,
There have been challenges with DRE Call Out reimbursement mainly with what is considered
acceptable financial supporting documentation. Listed below is clarification of what is acceptable and
required financial supporting documentation;
1. DRE Grant OT reimbursement funding consists of federal funding.
2. Grant Management Requirements (GMR's) requires ALL federal funding to be tracked
separately on the General Ledger.
3. The separate General Ledger federal funding account line for your agency must show Payables
(amount paid to officer for overtime) and Receivables (amount requested from OHSP for
reimbursement). Both amounts should balance.
4. A copy of the General Ledger page showing exactly what you were paid in overtime for that
callout is considered acceptable supporting financial documentation
5. Payable tracks exactly what you were paid for overtime enforcement; Receivable tracks exactly
what is being requested from OHSP to cover overtime costs.
6. If this separate General Ledger account line identifies you by name, then the Officer
Reimbursement Spreadsheet is not necessary.
7. If this General Ledger account line does not identify you by name, then you must also submit the
Officer Reimbursement Spreadsheet.
8. Along with the copy of the General Ledger, the OT Daily, Face Sheet, Work Schedule and Officer
Reimbursement Spreadsheet (if applicable) must be submitted to the DRE Program Coordinator
NOT your Traffic Enforcement Grant Project Director for reimbursement.
Due to the limited number of DREs in the state, this resource must be shared amongst law enforcement
agencies. The intent of this pilot project was to limit the financial burden on DRE agencies when they
allow their off-duty DRE to respond when requested. This DRE OT reimbursement is available to all
police agencies in the state with DREs but they must be willing and or able to follow federal funding
guidelines indicated above.
If your financial department is unable or unwilling to set up a separate line on the General Ledger to
track federal funding Payables and Receivables for you, then your agency will NOT be eligible for OT
reimbursement for a ORE Call Out.
Sincerely,
Michael P. Harris
DRE Program Coordinator
Michigan State Police
Office of Highway Safety Planning
FISCAL NOTE (MIK . #18142) May 2, 2018
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: SHERIFFS OFFICE — FY2018 DRUG RECOGNITION EXPERT (DRE) CALL OUT
REIMBURSEMENT AGREEMENT — GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Resolution authorizes the acceptance of FY 2018 Drug Recognition Expert (DRE) Call Out
Reimbursement agreement from the Michigan Office of Highway Safety Planning (OHSP).
2. Funding will be used for the reimbursement of up to four (4) hours of overtime to Michigan
certified DREs in good standing to respond to a request for service related to DRE call out
events.
3. The amount of reimbursement is unknown as it is based on the number of events.
4. No county match is required.
5. The grant period is October 1, 2017 through September 30, 2018.
6. A budget amendment is not required at this time.
Commissioner Thomas Middleton, District #4
Chairperson, Finance Committee
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #18142 May 2, 2018
Moved by Long supported by Quarles the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted.
AYES: Dwyer, Fleming, Gershenson, Gingell, Hoffman, Jackson, KowaII, Long, McGillivray,
Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Crawford. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted.
HMV AMINE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 2, 2018,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 2 nd day of May, 2018.
Lisa Brown, Oakland County