HomeMy WebLinkAboutResolutions - 2018.05.02 - 23458MISCELLANEOUS RESOLUTION #18122
BY: Commissioner Tom Berman, District #5
IN RE: BOARD OF COMMISSIONERS — PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2018 APPROPRIATION — CITY OF SYLVAN LAKE — REMOVE AND REPLACE ASPHALT
STREETS — PROJECT NO. 2018-09
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road Improvement
Program to assist Oakland County's cities and villages with the construction, maintenance and repair of
roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support
of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following:
1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123,872 that require that a report
shall be submitted to the Board of Commissioners outlining the project activities and the degree
that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed and
recommended approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County's maximum 50% share of the project from the General
Fund Assigned Fund Balance for Pilot Local Road Improvement Program. The resolution shall be
approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by
Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies
approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the
cost participation agreement; and
WHEREAS the City of Sylvan Lake has identified a project and submitted an application detailing the goals
and outcomes of the project; and
WHEREAS the City of Sylvan Lake has demonstrated that it has available funding equal to a minimum of
50% the project costs; and
WHEREAS Oakland County's share of the Fiscal Year 2018 authorized amount of the Local Road
Improvement Program funding for Project No. 2018-09 in the City of Sylvan Lake is $5,157; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in
accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the
completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
the project submitted by the City of Sylvan Lake and authorizes the release of Local Road Improvement
Program funds from the Oakland County Assigned Fund Balance.
BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Sylvan Lake prepared by Corporation Counsel for the Pilot
Local Road Improvement Program Project No. 2018-09.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of Sylvan Lake.
Chairperson, I move the adoption of the foregoing Resolution.
CommisSi ner T&n Berman
District #5
LOCAL ROAD IMPROVEMENT MATCHING FUND PILOT PROGRAM
COST PARTICIPATION AGREEMENT
Remove and Replace Asphalt Streets
City of Sylvan Lake
Board Project No. 2018-09
This Agreement, made and entered into this day of , 2018, by and between the
Board of Commissioners of the County of Oakland, Michigan, hereinafter referred to as the
BOARD, and the City of Sylvan Lake, hereinafter referred to as the COMMUNITY, provides as
follows:
WHEREAS, the BOARD has established the Pilot Local Road Improvement Matching Fund
Program, hereinafter the PROGRAM, for the purposes of improving economic development in
Oakland County cities and villages. The terms and policies of the PROGRAM are contained in
Attachment A. The BOARD intends the PROGRAM to assist its municipalities by offering limited
funds, from state statutory revenue sharing funds, for specific, targeted road maintenance and/or
improvement projects on roadways under the jurisdiction of cities and villages; and
WHEREAS, the BOARD shall participate in a city or village road project in an amount not
exceeding 50% of the cost of the road improvement, hereinafter referred to as the PROJECT, and
also not exceeding the Preliminary Distribution Formula as it relates to the COMMUNITY,
(Attachment B); and
WHEREAS, the COMMUNITY has identified the PROJECT as the Remove and Replace Asphalt
Streets, as more fully described in Attachment C, attached hereto, and made a part hereof, which
improvements involve roads under the jurisdiction of and within the COMMUNITY and are not
under the jurisdiction of the Road Commission for Oakland County or state trunk lines; and
WHEREAS, the COMMUNITY has acknowledged and agreed to the BOARD'S policies regarding
the PROGRAM, Attachment A, and further acknowledge and agree that the PROJECTs purpose
is to encourage and assist businesses to locate and expand within Oakland County and shall
submit a report to the BOARD identifying the effect of the PROJECT on businesses in the
COMMUNITY at the completion of the PROJECT. In addition, the COMMUNITY acknowledges
that the program is meant to supplement and not replace funding for existing road programs or
projects; and
WHEREAS, the COMMUNITY has acknowledged and agreed that the PROGRAM is expressly
established as a pilot program and there is no guarantee that the PROGRAM will be continued
from year to year. The COMMUNITY further acknowledges and agrees that if the PROJECT is
a multi-year road improvement project, the maximum number of years for the PROJECT funding
is two (2) years. The BOARD anticipates that most PROJECTS funded under the PROGRAM
will be completed by the end of calendar year 2019. There is no obligation on behalf of the
BOARD to fund either the PROJECT or the PROGRAM in the future; and
WHEREAS the COMMUNITY has acknowledged and agreed that the COMMUNITY shall
assume any and all responsibilities and liabilities arising out of the administration of the PROJECT
and that Oakland County shares no such responsibilities in administering the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $60,000; and
WHEREAS, said PROJECT involves certain designated and approved Local Road Improvement
Matching Funds in the amount of $5,157, which amount shall be paid to the COMMUNITY by the
BOARD; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding regarding
the cost sharing of the PROJECT and wish to commit that understanding to writing in this
Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity
with applicable law and BOARD resolution(s), it is hereby agreed between the COMMUNITY and
the BOARD that:
1. The BOARD approves of the PROJECT, and in reliance upon the acknowledgements
of the COMMUNITY, finds that the PROJECT meets the purpose of the PROGRAM.
2. The BOARD approves of a total funding amount under the PROGRAM for the
PROJECT in an amount not to exceed $5,157. The COMMUNITY shall submit an invoice upon
execution of this Agreement to the COUNTY in the amount of $5,157.
a. The invoice shall be sent to:
Lynn Sonkiss, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
3. Upon receipt of said invoice, the BOARD shall pay the COMMUNITY the sum of $5,157
from funds available in the PROGRAM.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first
written above.
OAKLAND COUNTY BOARD OF COMMISSIONERS
By:
Its:
COMMUNITY
By:
It's:
PILOT LOCAL ROAD IMPROVEMENT MATCHING FUND PROGRAM
Attachment "A"
STATEMENT OF PURPOSE
Oakland County Government recognizes that Michigan law places the primary responsibility for road fundi
n
g
o
n
the State and non-county local units of government, However, the County also recognizes that the law
d
o
e
s
permit a limited, discretionary role for the County in assisting a road commission and local units within a cou
n
t
y
by supporting some road maintenance and improvement efforts.
Accordingly, for many years Oakland County has voluntarily provided limited assistance to its cities, village
s
a
n
d
townships (CVT's) and to the Road Commission of Oakland County (RCOC) by investing in a discretionary T
r
-
Party Road Program. Authorized under Michigan law, the County's tri-party funding contributions primarily
facilitate safety improvement projects on CVT roads under the jurisdiction of the RCOC. By law, tri-party funds
cannot be used to fund projects on roads solely under the jurisdiction of CVT's.
Recognizing a continuing need to better maintain local CVT streets and roads, yet being ever mindful of the
County's limited responsibility for and jurisdiction over non-County roads and streets, Oakland Co
u
n
t
y
Government wishes to pilot a discretionary program that Is more flexible than the current Tr-Party Road Program
,
one that will allow Oakland County to assist its cities and villages with maintenance and safety projects on no
n
-
County roads.
Not being the funding responsibility of County government, local CVT roads generally cannot be maintained o
r
improved using County funds because doing so would be considered to be the "gifting" of County resources.
However laudable the purpose, Michigan law generally forbids the gifting of government resources. To avoid
application of the constitutionally-based. gifting restriction, the state legislature must, and in this arena has,
determined that a public benefit results from a taxpayer investment, one that provides a quid pro quo sufficient to avoid application of the gifting prohibition. Here, the legislature has determined that the economic developme
n
t
benefit presumed to accrue to a county as a result of local street and road investments can provide a suffi
c
i
e
n
t
quid pro quo to county taxpayers justifying a discretionary county investment in a non-county road, a benefit that
constitutes a fair exchange for value and not a gift.
This legislative determination is set forth in 1985 P.A. 9, which amended 1913 P.A. 380, by adding a new secti
o
n
2, which in pertinent part provides:
"(1)...A county may grant or loan funds to a township, village or city located within that county for the
purpose of encouraging and assisting businesses to locate and expand within the county...
(2) A loan or grant made under subsection (1) may be used for local public improvements or to encourage
and assist businesses in locating or expanding in this state, to preserve jobs in this state, to encourage
investment in the communities in this state, or for other public purposes."
Communities that wish to attract, retain and grow business, retain jobs and encourage community investment,
needs a safely maintained road infrastructure. This road infrastructure must include both residenti
a
l
a
n
d
commercial roads as workers and consumers need to get to and from work, shopping, schools and recreatio
n
.
in a fiscally prudent and limited manner, the County wishes to help its cities and villages accomplish this objective
by test-piloting a new local road improvement matching fund program.
Any such program must be mindful of the limits imposed under Public Act 9. One important restriction Public Act
9 imposed on grants or loans made pursuant to Subsection 2 of the Act is the mandate that, "A grant or lo
a
n
under this Subsection shall not be derived from ad valorem taxes except for ad valorem taxes approved by a
vote of the people for economic development." This means that funding for an expanded local road assistance
program cannot utilize proceeds from any of Oakland County's ad valorem tax levies since no levy has been approved by voters specifically for economic development.
Given this limitation, it appears that the state statutory revenue sharing appropriated to the
C
o
u
n
t
y
c
a
n
p
r
o
v
i
d
e
a non-ad valorem source of funds that legally can be used to support the pilot pro
g
r
a
m
.
C
o
m
p
e
t
i
t
i
o
n
f
o
r
t
h
o
s
e
funds, which are limited in amount, is fierce and their yearly availability is subject to t
h
e
s
t
a
t
e
l
e
g
i
s
l
a
t
i
v
e
p
r
o
c
e
s
s
.
In the recent past, the State stripped all of those funds away from Michigan counties
U
n
d
e
r
s
t
a
n
d
i
n
g
t
h
a
t
r
e
a
l
i
t
y
,
it shall be the policy of the Oakland County Board of Commissioners that the Board s
h
a
l
l
n
o
t
a
p
p
r
o
p
r
i
a
t
e
a
n
y
County funds for a local road improvement matching fund program for non-County
r
o
a
d
s
i
n
a
n
y
y
e
a
r
w
h
e
r
e
t
h
e
State of Michigan fails to appropriate statutory revenue sharing funds to Oakland County in an amount sufficient to allow the County to first prudently address its core functions.
Act 9 imposes additional conditions on grants and loans. These include requirem
e
n
t
s
t
h
a
t
t
h
e
l
o
a
n
o
r
g
r
a
n
t
s
h
a
l
l
be administered within an established application process for proposals; that any g
r
a
n
t
o
r
l
o
a
n
s
h
a
l
l
b
e
m
a
d
e
a
t
a public hearing of the county board of commissioners and that the Board shall
r
e
q
u
i
r
e
a
r
e
p
o
r
t
t
o
the county board of commissioners regarding the activities of the recipient, and a report as
t
o
t
h
e
d
e
g
r
e
e
t
o
w
h
i
c
h
t
h
e
recipient has met the stated public purpose of the funding.
Understanding all of the above, the Oakland County Board of Commissioners here
b
y
e
s
t
a
b
l
i
s
h
e
s
t
h
e
f
o
l
l
o
w
i
n
g
Pilot Local Road Improvement Matching Fund Program:
PROGRAM SUMMARY
The Board of Commissioners establishes a Pilot Local Road Improvement Matching Fund Progra
m
f
o
r
t
h
e
purposes of improving economic development in Oakland County cities and villages
.
T
h
e
C
o
u
n
t
y
I
n
t
e
n
d
s
t
h
i
s
Program to assist its municipalities by offering limited matching funds for specific, t
a
r
g
e
t
e
d
r
o
a
d
m
a
i
n
t
e
n
a
n
c
e
and/or improvement projects on roadways under the jurisdiction of cities and villages.
A city or village participating in the Local Road Improvement Matching Fund Pro
g
r
a
m
s
h
a
l
l
m
a
t
c
h
any fund authorized by the Board of Commissioners in an amount equal to a minimum of 50% of the cost of the total project award. County participation shall be limited to a maximum of 50% of the cost
o
f
t
h
e
t
o
t
a
l
p
r
o
j
e
c
t
b
u
d
g
e
t
.
Funding shall be utilized to supplement and enhance local road maintenance and impr
o
v
e
m
e
n
t
p
r
o
g
r
a
m
s
.
Funding is not intended to replace existing budgeted local road programs or to replace f
u
n
d
i
n
g
a
l
r
e
a
d
y
c
o
m
m
i
t
t
e
d
to road improvements.
PROJECT GUIDELINES
Program funding shall be utilized solely for the purposes of road improvements to roads un
d
e
r
t
h
e
j
u
r
i
s
d
i
c
t
i
o
n
o
f
local cities and villages. Road improvements may include, but not be limited t
o
,
p
a
v
i
n
g
,
r
e
s
u
r
f
a
c
i
n
g
,
l
a
n
e
additions or lengthening, bridges, or drainage as such improvements relate to road safet
y
,
s
t
r
u
c
t
u
r
e
o
r
r
e
l
i
e
v
i
n
g
congestion.
Program funding:
May be utilized to supplement a local government's matched funding for the purposes
o
f
r
e
c
e
i
v
i
n
g
a
d
d
i
t
i
o
n
a
l
federal transportation funding;
May not be utilized to fulfill a local government's responsibility to fund improvements
t
o
s
t
a
t
e
trunklines;
Shall be limited to real capital improvements to roadways and shall not be utilized
f
o
r
o
t
h
e
r
p
u
r
p
o
s
e
s
,
s
u
c
h
a
s
administrative expenses, personnel, consultants or other similar purposes;
Shall not be utilized for non-motorized improvements, unless these improvements are i
n
c
l
u
d
e
d
i
n
a
p
r
o
j
e
c
t
p
l
a
n
for major improvements to a motorized roadway;
Shall be utilized for projects that will result in a measurable improvement in the development
o
f
t
h
e
l
o
c
a
l
e
c
o
n
o
m
y
and contribute to business growth. Recipients shall be responsible for providing a
n
o
u
t
l
i
n
e
o
f
t
h
e
e
c
o
n
o
m
i
c
benefits of the project prior to approval and for reporting to the Board of Commissio
n
e
r
s
a
f
t
e
r
t
h
e
c
o
m
p
l
e
t
i
o
n
o
f
the project on the benefits achieved as a result of the projects.
ADMINISTRATION
Local Road Improvement Matching Fund Program projects may be appropriated b
y
t
h
e
B
o
a
r
d
o
f
C
o
m
m
i
s
s
i
o
n
e
r
s
in compliance with the County budget process. The amount of funds to be dedica
t
e
d
f
o
r
t
h
e
P
i
l
o
t
P
r
o
g
r
a
m
s
h
a
l
l
be determined by the Board of Commissioners on an annual basis. Program
f
u
n
d
i
n
g
m
a
y
b
e
r
e
d
u
c
e
d
o
r
eliminated based upon the ability of the County government to meet primary constituti
o
n
a
l
a
n
d
s
t
a
t
u
t
o
r
y
d
u
t
i
e
s
.
The Board of Commissioners expressly reserves the right to adjust the County matching
f
u
n
d
s
s
h
a
r
e
a
t
a
n
y
t
i
m
e
based upon County budget needs.
In accordance with MCL 123.872, funds dedicated to the Local Road Improvement Matc
h
i
n
g
F
u
n
d
P
r
o
g
r
a
m
s
h
a
l
l
not be derived from ad valorem tax revenues. Program funding shall be limited to funds der
i
v
e
d
f
r
o
m
t
h
e
C
o
u
n
t
y
'
s
distribution from the Michigan General Revenue Sharing Act. Reduction or elimination of the County's distribution of revenue sharing funds may result in the elimination or suspension of the program.
Funding availability shall be distributed based upon a formula updated annually. T
h
e
f
o
r
m
u
l
a
w
i
l
l
c
o
n
s
i
s
t
o
f
:
1. A percentage derived from the number of certified local major street miles in each
city and village divided by aggregate total of certified local major street miles of al
l
c
i
t
i
e
s
a
n
d
v
i
l
l
a
g
e
s
i
n
the County.
2. A percentage derived from the population of each city and village as determined by
the last decennial census conducted by the U.S. Census Bureau divided by the
aggregate total populatien of cities and villages in the County.
3. A percentage derived from the three-year rolling total of the number of crashes on city a
n
d
v
i
l
l
a
g
e
m
a
j
o
r
local streets divided by the aggregate three-year rolling crash numbers for all city and vill
a
g
e
m
a
j
o
r
l
o
c
a
l
streets or most recent data available. The crash data will be supplied by the
R
o
a
d
C
o
m
m
i
s
s
i
o
n
f
o
r
Oakland County using data from the Traffic Improvement Association.
Each city and villages percentage allocation shall be determined by adding each factor p
e
r
c
e
n
t
a
g
e
a
n
d
d
i
v
i
d
i
n
g
that total by three. The amount of funds available for match shall be determined by the
t
o
t
a
l
a
m
o
u
n
t
o
f
f
u
n
d
s
allocated by the Board of Commissioners added to an equal amount representing t
h
e
m
a
t
c
h
p
r
o
v
i
d
e
d
b
y
l
o
c
a
l
cities and villages.
The Chairman of the Finance Committee of the Board of Commissioners shall establish a Subcommittee on the Local Road improvement Program. This Subcommittee shall consist of three members, with two members representing the majority caucus and one member representing the minority caucus. It
s
h
a
l
l
b
e
t
h
e
r
e
s
p
o
n
s
i
b
i
l
i
t
y
of the Subcommittee to direct the administration of this program, receive applic
a
t
i
o
n
s
f
o
r
p
r
o
g
r
a
m
f
u
n
d
i
n
g
a
n
d
make recommendations of acceptance to the Finance Committee and Boar
d
o
f
C
o
m
m
i
s
s
i
o
n
e
r
s
.
T
h
e
Subcommittee may consult with County departments, staff and the Road Commission
f
o
r
O
a
k
l
a
n
d
C
o
u
n
t
y
i
n
t
h
e
conduct of its business.
DISBURSEMENT
The Subcommittee shall forward recommendations for approval of Local Roa
d
I
m
p
r
o
v
e
m
e
n
t
M
a
t
c
h
i
n
g
F
u
n
d
Program projects to the Chairman of the Board of Commissioners. This recomm
e
n
d
a
t
i
o
n
s
h
a
l
l
i
n
c
l
u
d
e
a
c
o
s
t
participation agreement between the County and participating municipality. Minim
a
l
l
y
,
c
o
s
t
p
a
r
t
i
c
i
p
a
t
i
o
n
agreements shall include: responsibility for administering the project, the project locati
o
n
,
p
u
r
p
o
s
e
,
s
c
o
p
e
,
estimated costs including supporting detail, provisions ensuring compliance with
p
r
o
j
e
c
t
g
u
i
d
e
l
i
n
e
s
,
a
s
w
e
l
l
a
s
disbursement eligibility requirements. The cost participation agreement shall al
s
o
r
e
q
u
i
r
e
t
h
e
m
a
i
n
t
e
n
a
n
c
e
o
f
supporting documentation to ensure compliance with the following provisions:
1. Any and all supporting documentation for project expenditures reimbursed with appr
o
p
r
i
a
t
e
d
f
u
n
d
i
n
g
s
h
a
l
l
be maintained a minimum of seven years from the date of final reimbursement f
o
r
a
c
t
u
a
l
e
x
p
e
n
d
i
t
u
r
e
s
incurred.
2. The Oakland County Auditing Division reserves the right to audit
a
n
y
a
n
d
a
l
l
p
r
o
j
e
c
t
e
x
p
e
n
d
i
t
u
r
e
s
reimbursed through the program.
Upon receipt of recommendation of project approval from the Subcommittee,
t
h
e
C
o
u
n
t
y
C
o
m
m
i
s
s
i
o
n
e
r
o
r
Commissioners, representing the area Included in the proposed project, may introd
u
c
e
a
r
e
s
o
l
u
t
i
o
n
a
u
t
h
o
r
i
z
i
n
g
approval of the project and the release of funds. Resolutions shall be forwar
d
e
d
t
o
t
h
e
F
i
n
a
n
c
e
C
o
m
m
i
t
t
e
e
o
f
t
h
e
Board of Commissioners, who shall review and issue a recommendation to t
h
e
B
o
a
r
d
o
n
t
h
e
a
d
o
p
t
i
o
n
o
f
t
h
e
resolution. The Chairperson of the Finance Committee shall schedule a publi
c
h
e
a
r
i
n
g
b
e
f
o
r
e
t
h
e
B
o
a
r
d
o
f
Commissioners prior to consideration of final approval of the resolution.
The deadline for projects to be submitted for consideration shall be established by the Subcommittee. T
h
e
Subcommittee may work with participating municipalities to develop
a
p
l
a
n
f
o
r
p
r
o
j
e
c
t
s
t
h
a
t
e
x
c
e
e
d
t
h
a
t
municipality's annual allocation amount. This may include a limited plan to
r
o
l
l
o
v
e
r
t
h
a
t
m
u
n
i
c
i
p
a
l
i
t
y
'
s
a
l
l
o
c
a
t
i
o
n
for a period of years until enough funding availability has accrued to compl
e
t
e
t
h
e
p
r
o
j
e
c
t
,
s
u
b
j
e
c
t
t
o
f
u
n
d
i
n
g
availability.
Upon completion of project plans and execution of the local participation agreement
b
y
t
h
e
C
o
u
n
t
y
a
n
d
g
o
v
e
r
n
i
n
g
authority of the local municipality, the participating municipality shall subm
i
t
a
n
i
n
v
o
i
c
e
i
n
a
c
c
o
r
d
a
n
c
e
w
i
t
h
t
h
e
terms and conditions included in the agreement. The Oakland County Depart
m
e
n
t
o
f
M
a
n
a
g
e
m
e
n
t
a
n
d
B
u
d
g
e
t
Fiscal Services Division shall process payments in accordance with policies and
p
r
o
c
e
d
u
r
e
s
a
s
s
e
t
f
o
r
t
h
b
y
t
h
e
Department of Management and Budget and the Oakland County Treasurer
.
In the event an eligible local unit of government chooses not to participate
i
n
t
h
e
L
o
c
a
l
R
o
a
d
I
m
p
r
o
v
e
m
e
n
t
Matching Fund Program, any previously undistributed allocated funding may be
r
e
a
l
l
o
c
a
t
e
d
t
o
a
l
l
p
a
r
t
i
c
i
p
a
t
i
n
g
local units of government at the discretion of the Subcommittee on the Local Road
I
m
p
r
o
v
e
m
e
n
t
P
r
o
g
r
a
m
.
At the completion of each project, the participating local government shall pr
o
v
i
d
e
a
r
e
p
o
r
t
t
o
t
h
e
B
o
a
r
d
o
f
Commissioners regarding the activities of the recipient and the degree to w
h
i
c
h
t
h
e
r
e
c
i
p
i
e
n
t
h
a
s
m
e
t
t
h
e
s
t
a
t
e
d
public purpose of the funding as required by MCL 123.872.
LOCAL ROAD IMPROVEMENT SUBCOMMITTEE
FINANCE COMMITTEE, OAKLAND COUNTY BOARD OF COMMISSIONERS
Provision regarding existing funded local road programs and proiects. The standard project agreement shall require participating municipalities to acknowledge that the Loc
a
l
R
o
a
d
Improvement Program is meant to supplement and to not replace funding for existi
n
g
r
o
a
d
programs or projects.
Fulfillment of economic benefit provisions of MCL 123.872. The Pilot Local Road Improvement Program has been established by the Oakland County Board of Commissio
n
e
r
s
u
n
d
e
r
t
h
e
authority granted by MCL 123.872, which provides that "A county may grant or loan
f
u
n
d
s
t
o
a
township, village or city located within that county for the purposes of encouraging and
a
s
s
i
s
t
i
n
g
businesses to locate and expand within the county". It shall be the responsibility of the mu
n
i
c
i
p
a
l
i
t
y
to outline the extent to which the project included in their application will meet thes
e
s
t
a
n
d
a
r
d
s
.
The Subcommittee shall only consider projects that meet the standards provided in
M
C
L
1
2
3
.
8
7
2
.
The standard project agreement shall include a provision requiring the participating m
u
n
i
c
i
p
a
l
i
t
y
to fulfill the statutory requirement included in MCL 123.872 that, "the grant or loa
n
c
o
n
t
r
a
c
t
m
a
d
e
by county shall require a report to the county of board of commissioners regarding
t
h
e
a
c
t
i
v
i
t
i
e
s
of the recipient and the degree to which the recipient has met the stated purpose of th
e
f
u
n
d
i
n
g
.
"
Multi-year prolects. The Local Road Improvement Program has been expressly established as a
pilot program. There is no guarantee the program will be continued from year t
o
y
e
a
r
.
T
h
e
Subcommittee recognizes that the allocation authorized for local governments may
n
o
t
p
r
o
v
i
d
e
adequate funding in a single year to allow a project to move forward. Local governments
s
h
a
l
l
b
e
offered the opportunity to submit project plans that would necessitate the accumul
a
t
i
o
n
o
f
m
u
l
t
i
p
l
e
years of the community's allocation amount to fulfill the county's share of a project budget
.
A
m
u
l
t
i
-
year project plan submittal shall not exceed two years in duration. The allocation amount
a
v
a
i
l
a
b
l
e
to each community is subject to change annually based upon the factors utilize
d
i
n
t
h
e
f
o
r
m
u
l
a
.
Consideration of multi-year project plans does not obligate Oakland County in any w
a
y
t
o
f
u
n
d
i
n
g
any project or program in the future.
These plans are meant to be utilized for planning purposes and for consideration by th
e
O
a
k
l
a
n
d
County Board of Commissioners regarding authorizing a limited carryover of a com
m
u
n
i
t
y
'
s
allocation year to year.
Completion of projects and submittal of post-project report. The standard cost p
a
r
t
i
c
i
p
a
t
i
o
n
agreement shall include a provision requiring the municipality to complete the project and
s
u
b
m
i
t
the required post-project completion report prior to the end of the next calendar year f
o
l
l
o
w
i
n
g
t
h
e
date of project approval. An alternative schedule may be approved for a project by act
i
o
n
o
f
t
h
e
Board of Commissioners, upon recommendation of the Subcommittee.
LRIP DISTRIBUTION FORMULA Attachment "B" 2018 gooliiii- - ,c rio.oAci-EiomarvATasww_71,5-mbrocz.6-A:$77:6-giftito-i_ .00-00x-- 1.34% --m-04-0:9:006, _ I:Toil-sow b'po. oh ; - •tt oi Irina nAt ID catkin- $2,144 IgEhOtakkrallikE Ma K Coq nty Matching; _ 45,934400 Auburn Bilis 32.33 4.82% 21,412 2.80% MEM 299% 111111111111•2103 reflirg Zk'.--tj...PA--4.7:11-4-- -5i0X.--Ci'253410-1..Cag_41.9.7N100414 Beverly Hills 10.99 1.64% 10,267 1.34% Mtki- ga--F431 Mai% "F. ISgMblial_:a _KM „.. MOM Wir:4-A.:.4.,t,, 4.4.... _io,A.A2 40 0.23% 1.07% $32,059 /11111231 16,801.00 :i.j .-81-411.13t1WPAMM-WAWIAM.2-1.-FaigtVIWMINfittt15%. it,??L.f,,,_L_A&_ 3.29% b3M31,7AVOMMTCCOA ru1,7 4 -. 6,0_ 3.06% $91,782 5:.---.3..S73_ AA PP-'-,:f.-,W4t-a11-...!7 Milg Birmingham 2127 3.26% 20,103 2.63% 580 48,087.00 Dierti.I.M.5.ii,4.10-M,-;::AWMONWITOM-7.W86W-b.%* iggil-W13M-11:93A av.sw-_-sv..--go ki,v4.6tz-livo. 3itgg z-4.-s-mat -11,=.0.0 11113 ,,..t,i,g-1""'''',- .1-6.5.P 70 Clarkston 1.48 0.22% 882 012 OA 021 018% $5.498 2,881.00 gran gt1.1-,-;_g5.311TNi ..-1-M1-2.11-9KOMMICFSW-W25:1.15-53 ak.TsiWagta ha' ,' 07 Farmington 736 1.10% 10,372 1.36% l 1.04%=11111MEMIIIIIIIMEMMIIIIIIIIIIIMU ykz, .1.,_ :,-Xo.ci:JW-AratgA-1305Milt4F-uF7'-aF;M'-.., [fflft._‘:JWsEm Ivo .1==A--ciraMlwii---Alii*-":3, 219 1.24%=1111MMII111111111111.1111EM 18325.00 5 '3 Olifff 0 052011)k, 6.21-1.-Y ,.;791-7240 1.' II as Ferndale 20.99 3.13% 19,900 2.60% 36 26.00 V.1.12190 3 5.6T.Itut-W.-'-2..'2,WYAR70-74.-1-Wirtc71:4=0.0t05,WW-01.1500.1,(07 pag.&t•A;174-a„.,_. 0.m% Hazel Park 17.12 2.55% 16,422 2.15% 188 1.07% 1.92% $57,658 $1,380 30,209.00 NWAWM--,W30,M-2,11:5Tril-Nak,a,NE4X1W4,670169,2013AS itOefe Atiftbdzs M.14-1.1Cua0. WL-1,'3-21M031-0..V , ,-- --,74-_-', r Huntington Woods 6.95 1.04% 6,238 0.82% 58 033% 0.73% $21,888 $52411,468.00 b c-' --vun'a§-3-kr-d7193,wilyrag-ms f: . ,'r,- :-, tvalyzo ,,,,.,2...•.,'-{:17im S'- -7e4gr-,r 1Ca r. Lake Angelus 0 0.00% 290 0.04% 22 012% 0.04% $1;135 $27 585.00 gaVOr.)0S...7MM-artri_4:217AWRIPM.M0-.'.10.K9I frgaMiTA gSWKON 185 1.05% rariLfik;5:i54 - '--.!"-.4;.M7R24,-..:-PiPlasi.l.--rnAt.1.4.0 NitT0.705 MaktAtn:. -15T19-6 ;:_ IT ke::',1,,g1=1.41419_24t 029 $26,788 1 '1-esg-s"; Ail.r. _.ffl $541 MENIMMER-WM Lathrup Village 7.36 1.10% 4,075 0.53% 14,035.00 Madison Heights 215 321% 29,694 3.89% P-- --',..z vQ 4141r 4.22% - _ --,,,`-_,- g xis FaEl•. :MY 3.77% -WO. 41-_.-- • ,-=...,--:.,-4, a---1--,ft,:--,',E11.7-;'.= K. 745 $2,710 59,328.00 il0I6k '14-;:- -1V-.44M-21-1-g 3.7MIATP9.,.._;41W.§.1-14147,%-n* Northville* 0.8 0.12% 5,970 0.78% ,%.7 ' '--- TA 109 M----330. __,,-, --,'eilM.2:$1-ff.i-3 q--,- , tr. 0.62% 0.51% $363 7,953.011 c-.8-9.752' :7-V$30-akial...Ti5-SiTat Ofri-% --':=',-;!,' - 1
-;,, ,;`. ,' ;-.'1".f -,b '-' n . -=17= .iar NEWERMff ; r. 1-4.',.,7•7-1 DM Oak Park 18.352.74% 29,319 3.849 $01,390 $1,948 42,643.00 09Y. ...,:_t= , - ,..„Z-21,17,5-. Mt) 8 fg. W2N-.1.0 4=4- 68 MeinaWlitS 1392 .$3:2400& L'':','"--.'-fri-ai€=:-L 39Z 2----.---'2_,=,,A'ziq=r,:- ; :1_ Ortonville 3.21 0.48% 1,442 032% 40 023% 030% $8,968 $21.5 4,699.08 „ : .*ti&Itil,"-g"".,.=4:1 MOPS. .M.4:gfn QZ F vT.;--'2.,..I. Pleasant Ridge 3.59 0.54% 2526 0.33% 145 0.82% 0.56% $16,920 $405 8,865.00 Paha -.&`',Wal.t...--072DIW_QAM..§12M5Arl5M-VariB aftg.MEM ..at4raiN --'50:ft:819a.g IMENtargagi af210.$01-82 13-11119 Rochester 8.59 1.28% 12,711 1.66% 245 1.39% 1.44 $93,290 $1,036 22,081.00 BYEEMKIIi_MMgr.ildgiNiggitt-,,WW-4-T5'..,W,M05:12:1S .,::--VMMI' KtWig• .._'-kVaa--ILWAM "IntWIMI.K.M 5,-",k7*-Z-v71'. Me eattiON/MLOMK-61 Royal Oak 63.95 9.54% 57,236 7.49% 1083 6-14% 7.72% $231,698 $5,545 121,394.00 ctWartiTARZI-7-;-_a_- _.7$t-LWAMMIOME4-76.-61M.W.:70322714;T,-13AV g'_W4.fl VIMMAS %AT ,'--V51E_Ibig§.g }W-J•JWAVN$R6r.45 RAMILMAX.CM tiP-'-E›,"V "!-,-'s ...5tiMPI Southfield 64.71 9.65% 71,739 9.39% 2452 13.90% 10.98% $329,410 $7,883 172,588.00 .gilviaffeMEWMag.n-V--M.=_W-_-_,' ffEct.k.8.-B-Ta-ag2_814A.41k2r.ig Eal ..--WW,CL. 1 0MP-rd.:a; .1-YratVe,0'.38.:i $ gAMWAM$_01, _ _WI WAPNI.14W$7-.0 Mg. MMWS:MMIRM Troy 57.34 8-55% 80,980 10.60% Vaal el.-_e,'-E,,i;WW03Mati_4-04W3-9,__IVAC-0.2 2343 1328% 10.81% $324,331 $7,762 169,928.00 4.' , g. '.A.• TiMalT% -- 311-01. IAMMAINV:SPE ISEMINalia__ 9 INAVKMIA-YiNgaila Wixom 10.45 1.56% 13,498 1.77% . 40 2.31% - 1.88% $56,431 $1,350 29,566.00 Miaaia,,,,,,O,WR--.14-3-4-1, Al f,,,JT--,,,..W-qkqe..- 09 DOI ETAML: -._ . , -,!-Eltama:77, 7-69;25-/C7j013.011% 17,639 10001% . 101100k;;__ _ $3000088 $7.1,795 . 1.„571795,013. 2018
ATTACHMENT C
Pilot Local Road Improvement Matching Fund Program
Remove and Replace Asphalt Streets
City of Sylvan Lake
Board Project No. 2018-09
Garland St., Pontiac Dr., Avondale St., Inverness St. and others.
ESTIMATED PROJECT COST
Construction Costs
Total Estimated Project Costs
$60,000
$60,000
COST PARTICIPATION BREAKDOWN
COMMUNITY COUNTY TOTAL
FY2018 LRIP Program $5,157 $5,157 $10,314
Contribution $49,686 $0 $49,686
TOTAL SHARES $54,843 $5,157 $60,000
BOARD OF COMMISSIONERS
1200 N. Telegraph Road
Pontiac, MI 48341-0475
Phone: (248) 858-0100
Fax: (248) 858-1572
2018 APPLICATION FORM
LOCAL ROAD IMPROVEMENT MATCHING FUND PILOT PROGRAM
Background: Oakland County has established a Local Road Improvement Matching Fund Pilot
Program for the purposes of improving economic development in Oakland County cities and villages.
The County intends this Program to assist its municipalities by offering limited matching funds for
specific, targeted road maintenance and/or improvement projects on roadways under the jurisdiction
of cities and villages.
Project Policies and Guidelines: The Oakland County Board of Commissioners and the Local Road
Improvement Subcommittee has established policies, procedures and guidelines for project
consideration. These documents have been included as Attachment "A".
Available Funding: Oakland County's maximum contribution for projects in eligible cities or villages
has been established within the distribution formula included as Attachment "B".
The maximum county share for 2018 program projects in Sylvan Lake has been set at $5,157.
Required Matching Funds: A city or village participating in the Local Road Improvement Matching
Fund program shall match any funds authorized by the Oakland County Board of Commissioners in
an amount equal to a minimum of 50% of the cost of the total project award. Funding shall be utilized
to supplement and enhance local road maintenance and improvement programs. Funding is not
intended to replace existing budgeted local road programs or to replace funding already committed to
road improvements.
REQUESTING LOCAL GOVERNMENT
MUNICIPALITY
City of Sylvan Lake
CONTACT PERSON
John Martin
TELEPHONE NUMBER
248-682-1440
STREET ADDRESS
1820 Inverness
CITY/ZIP
Sylvan Lake MI 48320
E-MAIL ADDRESS
citymanager@sylvanlake.org
PROJECT INFORMATION
SHORT DESCRIPTION OF PROJECT
We will continue our removal and replacement of deteriorated local asphalt streets. There will be
many locations within the city that will be replaced. This is done to allow us to increase the service
life by isolating smaller areas instead of paving an entire street. We have budget $60,000 of
General Fund dollars for this project.
ROAD/ROAD(S) TO BE IMPROVED
Several areas including, but not limited to, Garland, Pontiac Drive, Avondale, Inverness and others.
DESCRIPTION
Remove and Replace several of the most deteriorated portions of the streets. Once the asphalt is
removed, the base will be inspected to determine if any base or sub-base work needs to be done
prior to repaving.
It is not prudent to remove and replace sections that are still in good shape. We hope to gain
several years of wear before having to replace entire sections of street. It doesn't look as nice, but
is very effective.
PROJECT BUDGET
FUNDING REQUESTED LOCAL MATCH TOTAL PROJECT BUDGET
$5,157 $54,843
1 $60,000
DESCRIPTION OF PROPOSED PROJECT EXPENDITURES
Remove and replace the worst sections of asphalt streets as funding allows. Once the asphalt is
removed, the base will be inspected and any issues with the base or sub base will be corrected
prior to replacing asphalt.
ECONOMIC IMPACT OF PROJECT
The Local Road Improvement Pilot Program has been established under MCL 123.872, the Gifts of Property Act, which
provides that '`A county may grant or loan funds to a township, village, or city located within that county for the purpose
of encouraging and assisting businesses to locate and expand within the county."
DESCRIBE HOW THE PROJECT MEETS THE STATUTORY REQUIREMENT OF ENCOURAGING AND ASSISTING BUSINESS TO LOCATE AND
EXPAND IN THE COUNTY
The 2017/18 winter was horrendous on our streets. What were in "decent" shape last summer
quickly deteriorated to severe potholes, heaving and cracking. The safety of motorists and
pedestrians was a serious concern.
Safe, drivable streets that are free of pot holes and bumps are necessary for returning customers
and local travelers. Even though the streets being repaired or replaced may not be adjacent to a
local business at this time, the fact that the City cares about the usefulness and appearance of this
infrastructure shows businesses it cares about "the City" and it's businesses. That will not only
attract but keep businesses in the area.
OPTIONAL MULTI-YEAR PROJECT PLAN
The Local Road Improvement Program has been expressly established as a pilot program. There is no guarantee the
program will be continued from year to year. The Local Road Improvement Program Subcommittee recognizes that the
allocation authorized for local governments may not provide adequate funding in a single year to allow a project to
move forward. Local governments shall be offered the opportunity to submit project plans that would necessitate the
accumulation of multiple years of the community's allocation amount to fulfill the County's share of a project budget. A
multi-year proiect plan submittal shall not exceed two years in duration. The allocation amount available to each
community is subject to change annually based upon the factors utilized in the distribution formula. Consideration of
multi-year project plans does not obligate Oakland County in any way to fund any project or program in the future.
These plans are meant to be utilized for planning purposes and for consideration by the Oakland County Board of
Commissioners to authorize a limited carryover of a community's allocation year to year.
DESCRIPTION OF MULTI-YEAR PLAN INCLUDING ESTIMATED PROJECT BUDGET AND CARRYOVER PERIOD OF COMMUNITY'S
LLOCATION
We intend to continue our annual removal and replacement of asphalt for the next several years.
We intend to budget at least $40,000 annually for repairs which will more than cover the matching
requirement for the program.
ADDITIONAL INFORMATION
The Local Road Improvement Program Subcommittee of the Finance Committee of the Oakland County Board of
Commissioners has been tasked with managing this program and making recommendations for project approval. Please
supply any additional information you believe may be helpful in the consideration of your application.
OPTIONAL ADDITIONAL INFORMATION
We truly appreciate this program and how it helps all local communities. Continued pressure on the
State to come up with an equitable funding plan is necessary for long term viability of our street system.
REPORT FOLLOWING COMPLETION OF THE PROJECT
MCL 123.872 requires that "the grant or loan contract made by a county shall require a report to the county board of
commissioners regarding the activities of the recipient and the degree to which the recipient has met the stated public
purpose of the funding".
I, on behalf of The City of Sylvan Lake , have been provided with a copy of the
Policies and Procedures of the Local Road Improvement Program (Attachment "A") and agree to comply with these
terms and conditions.
The City of Sylvan Lake I, on behalf of , understand and agree to comply with the
requirement to provide the Oakland County Board of Commissioners with a report following the completion of an
approved project outlining the degree to which the project met the stated purpose of thefunding.
John Martin Digitally signed by John Martin
' Date: 2018.04.09 12:35:03 -04'00'
Signature of Authorized Party
John Martin/City Manager
Printed Name and Title
April 9, 2017
Date
Please return completed application to: Local Road Improvement Subcommittee
Oakland County Board of Commissioners
1200 N. Telegraph Road
Pontiac, MI 48341-0475
A pdf copy of application can be emailed to: Michael Andrews, Senior Analystandrewsmb@oakgov.com
Questions regarding the application and approval process should be directed to Michael Andrews
at the email address above or by phone at (248)858-5115
Resolution #18122 April 19, 2018
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #18122) May 2, 2018
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: BOARD OF COMMISSIONERS — PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2018 APPROPRIATION — CITY OF SYLVAN LAKE — REMOVE AND REPLACE ASPHALT
STREETS PROJECT NO. 2018-09
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution
and finds:
1. On December 7, 2017, the Board of Commissioners approved Miscellaneous Resolution #17325
which designated $3,317,006 in fund balance for the Local Road Improvement Matching Program
for the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $5,157 is available in the General Fund Assigned Fund Balance for Local Road
Improvement Matching Program (account #383465) for project 2018-09.
3. This project is to remove and replace deteriorated portions of various streets including Garland,
Pontiac Drive, Avondale and Inverness road.
4. The FY 2018 budget be amended as follows:
GENERAL FUND #10100
Revenue
9010101-196030-665882
FY 2018
Planned Use of Balance
Total Revenues
$5,157
$5,157
Expenditures
9010101-153000-740085 Local Road Funding Program $5,157
Total Expenditures $5,157
C mmissioner Thomas Middleton, District #4
Chairperson, Finance Committee
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Woodward absent.
Resolution #18122 May 2, 2018
Moved by Long supported by Quarles the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted.
AYES: Dwyer, Fleming, Gershenson, Gingell, Hoffman, Jackson, KowaII, Long, McGillivray,
Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Crawford. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted.
I HEREBY APPFIOVE TI-HS FIESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45,559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 2, 2018,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 2n6 day of May, 2018.
Lisa Brown, Oakland County