HomeMy WebLinkAboutResolutions - 2018.05.02 - 23470MISCELLANEOUS RESOLUTION #18137
BY: Commissioner Shelley Taub, District #12
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2018 APPROPRIATION — CHARTER TOWNSHIP OF BLOOMFIELD — RESURFACING OF ANDOVER
ROAD SOUTH OF LONG LAKE ROAD — PROJECT NO. 54152
To the Oakland County Board of Commissioners:
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tr-Party
Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides
that any Oakland County appropriation in support of the Tr-Party Road Improvement Program shall be
distributed only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have
identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for
payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing
the appropriation of the County's 1/3 share of the project from the General Fund Assigned Fund
Balance for Tr-Party Program. The resolution shall be approved by the Finance Committee and
the full Board; and
WHEREAS the Charter Township of Bloomfield, along with the RCOC has identified a project and said
project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Charter Township
of Bloomfield and said appropriation has been transferred to a project account; and
WHEREAS the Charter Township of Bloomfield has demonstrated that it has authorized its 1/3 share of the
funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County's one third (1/3) share of the — Fiscal Year 2018 authorized amount of Tr-
Party Road Improvement funding for Project No. 54162 in the Charter Township of Bloomfield is $37,333.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
the project submitted by the Charter Township of Bloomfield and authorizes the release of Tr-Party Road
Improvement Program funds from the Oakland County Assigned Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in
the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter
Township of Bloomfield.
Chairperson, I move the adoption of the foregoing Resolution.
Comoner Sh y aub
CQ9-A—b
District #12
Quality Life through Good Roads "We Care"
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03/22/18
for OAKLAND COUNTY
Inter—Departmental Memorandum
PROGRAMMING DIVISION
DATE: March 5, 2018
To: Thomas G. Blust, RE., Director of Engineering
FROM: Thomas G. Noechel, Programming Supervisor 77.h14
SUBJECT: PROJECT NO. 54152, ANDOVER ROAD
SOUTH OF LONG LAKE ROAD
LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM
CHARTER TOWNSHIP OF BLOOMFIELD
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the Charter Township of Bloomfield for the resurfacing of
Andover Road south of Long Lake Road. Construction on this project is expected to
begin this summer.
The Charter Township of Bloomfield has elected to use the Tr-Party Program to fund the
estimated total project cost of $112,000, Our total estimated share is $37,333 and is in
the FY18 budget.
The project is in the district of County Commissioner Shelley Goodman Taub. The
agreement is in our standard approved format, and I recommend Board approval and
authorize the Managing Director to execute the agreement on behalf of the Board.
lie
Attachments
Recommended for Board Approval
Thomas G. Blust, RE.
Director of Engineering
L,
=ROAD
CONN/55/0N
for OAKLAND COUNTY
QUALITY LIFE /ORMAN GOOD ROADS:
.0A0 COMMISSION FOR OAKLAND COUNTY
WE CARE."
March 22,2018
3oard of Road Commissioners
Ronald J. Fawkes
Commissioner
Gregory C. Jamian
Commissioner
Eric S. Wilson
Commissioner
Dennis G. Kolar, P.E.
Managing Director
Gary Piotrowicz, P•E., P.T.O.E.
Deputy Managing Director
County Highway Engineer
Clerk of the Board
31001 Lahser Road
Beverly Hills, Ml
48025
248-645-2000
FAX
248-645-0452
TOD
248-645-9923
www.rcocweb.org
Mrs. Janet Roncelli, Clerk
Charter Township of Bloomfield
P.O. Box 489
Bloomfield Hills, MI 48303-0489
Re: Project No. 54152, Andover Road
South of Long Lake Road
Local Cost Participation Agreement/Tr-Party Program
Dear Mrs. Roncelli:
A fully signed and executed agreement for the above-mentioned project is
enclosed.
The agreement was approved and subsequently signed by Dennis G.
Kolar, RE., Managing Director at the regularly scheduled Board meeting of
Thursday, March 22, 2018.
Please contact Thomas G. Noechel, Programming Supervisor at (248)
645-2000 ext. 2266 to answer questions or for additional information.
Sincerely,
‘annon J. miler
Deputy-Secretary /Clerk of the Board
Ism
Enclosure
cc: Finance Department
Engineering Department
Programming Division
Lynn Sonkiss, Oakland County
COST PARTICIPATION AGREEMENT
CONSTRUCTION
Andover Road
South of Long Lake Road
Charter Township of Bloomfield
Board Project No. 54152
h M d day of arc This Agreement, made and entered into this 22n , 2018, by
and between the Board of County Road Commissioners of the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the Charter Township of Bloomfield, hereinafter
referred to as the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have programmed the resurfacing of
Andover Road, south of Long Lake Road, including curb and related work, as described in Exhibit
"A", attached hereto, and made a part hereof, which improvements involve roads under the
jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter
referred to as the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $112,000; and
WHEREAS, said PROJECT involves certain designated and approved Tr-Party Program
funding in the amount of $112,000, which amount shall be paid through equal contributions by the
BOARD, the COMMUNITY and the Oakland County Board of Commissioners, hereinafter referred
to as the COUNTY; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD
that:
PART ONE - RESURFACING
1. The BOARD shall perform PART ONE of the PROJECT which shall include total
payments to the contractor. Costs for PART ONE, estimated in the amount of $102,000,
shall be invoiced and funded in the following order, Any costs incurred by the BOARD
prior to this agreement date shall be allowable.
a. Tr-Party Program funding in the amount of $102,000,
b. Any PROJECT costs above the Tr-Party Program funding of $102,000 will be
funded first with any available Tr-Party Program Funds. If no Tr-Party Program
Funds are available, any PROJECT costs above $102,000 will be funded 100% by
the COMMUNITY.
2. Upon execution of this agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $34,000 (being 100% of the COMMUNITY'S Tr-Party
contribution).
3. After execution of this agreement and approval by the COUNTY, the BOARD shall
submit an invoice to the COUNTY in the amount of $34,000 (being 100% of the
COUNTY'S Tr-Party contribution).
a. The invoice shall be sent to:
Lynn Sonkiss, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
4. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
PART TWO — CURB AND RELATED WORK
1. The COMMUNITY shall perform PART TWO of the PROJECT which shall include total
payments to the contractor. Costs for PART TWO, estimated in the amount of $10,000,
shall be invoiced and funded in the following order:
Andover Road - 2 -
Charter Township of Bloomfield
Project No. 54152
216/2016
a. Tr-Party Program funding in the amount of $10,000.
b. Any PROJECT costs above the Tr-Party Program funding of $10,000 will be
funded first with any available Tr-Party Program Funds. If no Tr-Party Program
Funds are available, any PROJECT costs above $10,000 will be funded 100% by
the COMMUNITY.
2. Upon execution of this agreement, the COMMUNITY shall submit two invoices to the
BOARD:
a. The first invoice shall be payable by the BOARD in the amount of $3,333 (being
100% of the BOARD'S Tr-Party contribution).
b. The second invoice shall be payable by the COUNTY in the amount of $3,333 (being
100% of the COUNTY'S Tr-Party contribution).
c. The invoices shall be sent to:
Julie Enders, Engineering Aide
Road Commission for Oakland County
31001 Lahser Road
Beverly Hills, MI 48025
5. Upon receipt of said invoice(s), the BOARD and the COUNTY shall pay to the
COMMUNITY the full amount thereof, within thirty (30) days of such receipt.
Andover Road - 3 -
Charter Township of Bloomfield
Project No. 54152
2/6/2018
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS OF THE
COUNTY OF OAKLAND
A Public Body Corporate
By
Its
A./ianaging Director
CHARTER TOWNSHIP OF BLOO ELD
By Lez>
Its / Otiii/6-4)
Andover Road
Charter Township of Bloomfield
Project No. 64152
2/6/2018
EXHIBIT A
TRI-PARTY PROGRAM
Andover Road
South of Long Lake Road
Charter Township of Bloomfield
Board Project No. 54152
Resurfacing of Andover Road, south of Long Lake Road, including curb and related work.
ESTIMATED PROJECT COST
PART ONE: Resurfacing $102,000
PART TWO: Curb and related work $10,000
Total Estimated Project Cost $112,000
COST PARTICIPATION BREAKDOWN
COMMUNITY COUNTY BOARD TOTAL
PART ONE:
FY2018 Tri-Party Program $34,000 $34,000 $34,000 $102,000
TOTAL PART ONE $34,000 $34,000 $34,000 $102,000
PART TWO:
FY2018 Tr-Party Program $3,334 $3,333 $3,333 $10,000
TOTAL PART TWO $3,334 $3,333 $3,333 $10,000
TOTAL SHARES $37,334 $37,333 $37,333 $112,000
Andover Road -5-
Charter Township of Bloomfield
Project No. 54152
2/8/2018
Resolution #18137 April 19, 2018
The Chairperson referred the resolution to the Finance Committee. There were no objections.
ommissioner Thomas Middleton, District #4
Chairperson, Finance Committee
FISCAL NOTE (MISC. #18137) May 2, 2018
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2018 APPROPRIATION — CHARTER TOWNSHIP OF BLOOMFIELD — RESURFACING OF ANDOVER
ROAD SOUTH OF LONG LAKE ROAD— PROJECT NO. 54152
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution
and finds:
1. On December 7, 2017, the Board of Commissioners approved Miscellaneous Resolution #17325
which designated $4,470,159 in fund balance for the Tr-Party Road Improvement Program for
projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $37,333 is available in the General Fund Assigned Fund Balance for Tr-Party 2018 and
prior funding (account #383510) for project 54152.
3. This project is for the resurfacing of Andover Road South of Long Lake Road including curb and
related work.
4. The resolution allows for additional project costs not greater than 15% from the original agreement,
which is consistent with the project as originally approved, to be paid when invoiced and
appropriated in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance
Committee resolution to appropriate the additional Oakland County share of the project costs prior
to payment.
6. The FY 2018 budget be amended as follows:
GENERAL FUND #10100
FY 2018
Revenue
9010101-196030-665882 Planned Use of Balance
Total Revenues
$37,333
$37,333
Expenditures
9010101-153010-740135 Road Commission Tr-Party $37,333
Total Expenditures $37,333
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Woodward absent.
Resolution #18137 April 19, 2018
Moved by Long supported by Quarles the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted.
AYES: Dwyer, Fleming, Gershenson, Gingell, Hoffman, Jackson, Kowall, Long, McGillivray,
Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Crawford. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted.
1-1 7/7;?
I HER AMINE THIS- RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 2, 2018,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 2 nd day of May, 2018.
Lisa Brown, Oakland County