HomeMy WebLinkAboutResolutions - 2018.05.02 - 23472MISCELLANEOUS RESOLUTION . #18 110
BY: Commissioners Bill Dwyer, District #14; Marcia Gershenson, District #13; Janet Jackson, District #21
IN RE: BOARD OF COMMISSIONERS — PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2018 APPROPRIATION — CITY OF FARMINGTON HILLS — CONCRETE AND ASPHALT ROAD
MAINTENANCE PROGRAM — PROJECT NO. 2018-12
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road Improvement
Program to assist Oakland County's cities and villages with the construction, maintenance and repair of
roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support
of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following:
1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a report
shall be submitted to the Board of Commissioners outlining the project activities and the degree
that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed and
recommended approval of the application; and
6, The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County's maximum 50% share of the project from the General
Fund Assigned Fund Balance for Pilot Local Road Improvement Program. The resolution shall be
approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by
Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies
approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the
cost participation agreement; and
WHEREAS the City of Farmington Hills has identified a project and submitted an application detailing the
goals and outcomes of the project; and
WHEREAS the City of Farmington Hills has demonstrated that it has available funding equal to a minimum
of 50% the project costs; and
WHEREAS Oakland County's share of the Fiscal Year 2018 authorized amount of the Local Road
Improvement Program funding for Project No. 2018-12 in the City of Farmington Hills is $168,360; and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in
accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the
completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
the project submitted by the City of Farmington Hills and authorizes the release of Local Road Improvement
Program funds from the Oakland County Assigned Fund Balance.
BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Farmington Hills prepared by Corporation Counsel for the
Pilot Local Road Improvement Program Project No. 2018-12.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of Farmington Hills.
Chairperson, I move the adoption of the foregoing Resolution.
Commissioner Marcia Gershenson
District #13
LOCAL ROAD IMPROVEMENT MATCHING FUND PILOT PROGRAM
COST PARTICIPATION AGREEMENT
Concrete and Asphalt Road Maintenance Program
City of Farmington Hills
Board Project No. 2018-12
This Agreement, made and entered into this day of , 2018, by and between the
Board of Commissioners of the County of Oakland, Michigan, hereinafter referred to as the
BOARD, and the City of Farmington Hills, hereinafter referred to as the COMMUNITY, provides
as follows:
WHEREAS, the BOARD has established the Pilot Local Road Improvement Matching Fund
Program, hereinafter the PROGRAM, for the purposes of improving economic development in
Oakland County cities and villages. The terms and policies of the PROGRAM are contained in
Attachment A. The BOARD intends the PROGRAM to assist its municipalities by offering limited
funds, from state statutory revenue sharing funds, for specific, targeted road maintenance and/or
improvement projects on roadways under the jurisdiction of cities and villages; and
WHEREAS, the BOARD shall participate in a city or village road project in an amount not
exceeding 50% of the cost of the road improvement, hereinafter referred to as the PROJECT, and
also not exceeding the Preliminary Distribution Formula as it relates to the COMMUNITY,
(Attachment B); and
WHEREAS, the COMMUNITY has identified the PROJECT as the Concrete and Asphalt Road
Maintenance Program, as more fully described in Attachment C, attached hereto, and made a
part hereof, which improvements involve roads under the jurisdiction of and within the
COMMUNITY and are not under the jurisdiction of the Road Commission for Oakland County or
state trunk lines; and
WHEREAS, the COMMUNITY has acknowledged and agreed to the BOARD's policies regarding
the PROGRAM, Attachment A, and further acknowledge and agree that the PROJECT's purpose
is to encourage and assist businesses to locate and expand within Oakland County and shall
submit a report to the BOARD identifying the effect of the PROJECT on businesses in the
COMMUNITY at the completion of the PROJECT. In addition, the COMMUNITY acknowledges
that the program is meant to supplement and not replace funding for existing road programs or
projects; and
WHEREAS, the COMMUNITY has acknowledged and agreed that the PROGRAM is expressly
established as a pilot program and there is no guarantee that the PROGRAM will be continued
from year to year. The COMMUNITY further acknowledges and agrees that if the PROJECT is
a multi-year road improvement project, the maximum number of years for the PROJECT funding
is two (2) years. The BOARD anticipates that most PROJECTS funded under the PROGRAM
will be completed by the end of calendar year 2019. There is no obligation on behalf of the
BOARD to fund either the PROJECT or the PROGRAM in the future; and
assume any and all responsibilities and liabilities arising out of the administration of the PROJECT
and that Oakland County shares no such responsibilities in administering the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $317,000; and
WHEREAS, said PROJECT involves certain designated and approved Local Road Improvement
Matching Funds in the amount of $158,350, which amount shall be paid to the COMMUNITY by
the BOARD; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding regarding
the cost sharing of the PROJECT and wish to commit that understanding to writing in this
Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity
with applicable law and BOARD resolution(s), it is hereby agreed between the COMMUNITY and
the BOARD that:
1. The BOARD approves of the PROJECT, and in reliance upon the acknowledgements
of the COMMUNITY, finds that the PROJECT meets the purpose of the PROGRAM.
2. The BOARD approves of a total funding amount under the PROGRAM for the
PROJECT in an amount not to exceed $158,350. The COMMUNITY shall submit an invoice to
the COUNTY in the amount of $158,350.
a. The Invoice shall be sent to:
Lynn Sonkiss, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
3. Upon receipt of said invoice and upon execution of this Agreement, the BOARD shall
pay the COMMUNITY the sum of $158,350 from funds available in the PROGRAM.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first
written above.
OAKLAND COUNTY BOARD OF COMMISSIONERS
By:
Its:
COMMUNITY
By:
It's:
PILOT LOCAL ROAD IMPROVEMENT MATCHING FUND PROGRAK
Attachment "A"
STATEMENT OF PURPOSE
Oakland County Government recognizes that Michigan law places the primary respons
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the State and non-county local units of government. However, the County also recog
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permit a limited, discretionary role for the County in assisting a road commission and local
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by supporting some road maintenance and improvement efforts.
Accordingly, for many years Oakland County has voluntarily provided limited assistance t
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townships (CVT's) and to the Road Commission of Oakland County (RCOC) by investin
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Party Road Program. Authorized under Michigan law, the County's tri-party fun
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facilitate safety improvement projects on CVT roads under the jurisdiction of the RCOC.
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cannot be used to fund projects on roads solely under the jurisdiction of CVT's.
Recognizing a continuing need to better maintain local CVT streets and roads, y
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County's limited responsibility for and jurisdiction over non-County roads and
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Government wishes to pilot a discretionary program that is more flexible than the curre
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one that will allow Oakland County to assist its cities and villages with maintenance and
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County roads.
Not being the funding responsibility of County government, local CVT roads generally c
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Improved using County funds because doing so would be considered to be the "gifting" o
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.
However laudable the purpose, Michigan law generally forbids the gifting of gove
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application of the constitutionally-based gifting restriction, the state legislature m
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determined that a public benefit results from a taxpayer investment, one that provi
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quid pro quo sufficient to avoid application of the gifting prohibition. Here, the legislature has determined that the ec
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benefit presumed to accrue to a county as a result of local street and road investments c
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quid pro quo to county taxpayers justifying a discretionary county investment in a non-county road,
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constitutes a fair exchange for value and not a gift.
This legislative determination is set forth in 1985 P.A. 9, which amended 1913 P.A. 380,
b
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2, which in pertinent part provides:
"(1)...A county may grant or loan funds to a township, village or city located within that c
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purpose of encouraging and assisting businesses to locate and expand within the count
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.
.
.
(2) A loan or grant made under subsection (1) may be used for local public improve
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and assist businesses in locating or expanding in this state, to preserve jobs in this s
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Investment in the communities in this state, or for other public purposes."
Communities that wish to attract, retain and grow business, retain jobs and encourage co
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needs a safely maintained road infrastructure. This road infrastructure must inc
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commercial roads as workers and consumers need to get to and from work, shopping,
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.
In a fiscally prudent and limited manner, the County wishes to help its cities and vill
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by test-piloting a new local road improvement matching fund program.
Any such program must be mindful of the limits imposed under Public Act 9. One imp
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9 imposed on grants or loans made pursuant to Subsection 2 of the Act is the manda
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under this Subsection shall not be derived from ad valorem taxes except for ad
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vote of the people for economic development," This means that funding for an e
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local road assistance program cannot utilize proceeds from any of Oakland County's ad valorem tax levies since no levy has been
approved by voters specifically for economic development.
Given this limitation, it appears that the state statutory revenue shari
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a non-ad valorem source of funds that legally can be used to support t
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funds, which are limited in amount, is fierce and their yearly availability is
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In the recent past, the State stripped all of those funds away from Michiga
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it shall be the policy of the Oakland County Board of Commissio
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B
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County funds for a local road improvement matching fund program
f
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State of Michigan fails to appropriate statutory revenue sharing fund
s
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to allow the County to first prudently address its core functions.
Act 9 imposes additional conditions on grants and loans. These includ
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be administered within an established application process for prop
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a public hearing of the county board of commissioners and that th
e
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board of commissioners regarding the activities of the recipient. and
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recipient has met the stated public purpose of the funding.
Understanding all of the above, the Oakland County Board of Commiss
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Pilot Local Road Improvement Matching Fund Program:
PROGRAM SUMMARY
The Board of Commissioners establishes a Pilot Local Road Improv
e
m
e
n
t
M
a
t
c
h
i
n
g
F
u
n
d
P
r
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a
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f
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e
purposes of improving economic development in Oakland County citi
e
s
a
n
d
v
i
l
l
a
g
e
s
.
T
h
e
C
o
u
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t
y
i
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n
d
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s
Program to assist its municipalities by offering limited matching funds f
o
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s
p
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i
f
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,
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and/or improvement projects on roadways under the jurisdiction of
c
i
t
i
e
s
a
n
d
v
i
l
l
a
g
e
s
.
A city or village participating in the Local Road Improvement Matc
h
i
n
g
F
u
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d
P
r
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a
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a
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f
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authorized by the Board of Commissioners in an amount equal to
a
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i
n
i
m
u
m
o
f
5
0
%
o
f
t
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c
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project award. County participation shall be limited to a maximum of 60%
o
f
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total project budget. Funding shall be utilized to supplement and enhance local road maintenance and
i
m
p
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.
Funding is not intended to replace existing budgeted local road programs
o
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to road improvements.
PROJECT GUIDELINES
Program funding shall be utilized solely for the purposes of road im
p
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f
local cities and villages. Road improvements may include, but not
b
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,
p
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g
,
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additions or lengthening, bridges, or drainage as such improvemen
t
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congestion.
Program funding:
May be utilized to supplement a local government's matched funding f
o
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h
e
p
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o
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o
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federal transportation funding;
May not be utilized to fulfill a local government's responsibility to fund im
p
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m
e
n
t
s
t
o
s
t
a
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e
trunklines;
Shall be limited to real capital improvements to roadways and shall n
o
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i
z
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d
f
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,
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administrative expenses, personnel, consultants or other similar purpose
s
;
Shall not be utilized for non-motorized improvements, unless these impr
o
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e
n
t
s
a
r
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i
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i
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a
project plan for major improvements to a motorized roadway:
Shall be utilized for projects that will result in a measurable improvement in the
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and contribute to business growth. Recipients shall be responsible for providing an outline of the economic
benefits of the project prior to approval and for reporting to the Board of Commissio
n
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a
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the project on the benefits achieved as a result of. the projects.
ADMINISTRATION
Local Road Improvement Matching Fund Program projects may be appropriated by the Board of Commissioner
s
in compliance with the County budget process. The amount of funds to be dedicated
f
o
r
t
h
e
P
i
l
o
t
P
r
o
g
r
a
m
s
h
a
l
l
be determined by the Board of Commissioners on an annual basis. Prog
r
a
m
f
u
n
d
i
n
g
m
a
y
b
e
r
e
d
u
c
e
d
o
r
eliminated based upon the ability of the County government to meet primary co
n
s
t
i
t
u
t
i
o
n
a
l
a
n
d
s
t
a
t
u
t
o
r
y
d
u
t
i
e
s
.
The Board of Commissioners expressly reserves the right to adjust the County m
a
t
c
h
i
n
g
f
u
n
d
s
s
h
a
r
e
a
t
a
n
y
t
i
m
e
based upon County budget needs.
In accordance with MCL 123.872, funds dedicated to the Local Road Improvem
e
n
t
M
a
t
c
h
i
n
g
F
u
n
d
P
r
o
g
r
a
m
s
h
a
l
l
not be derived from ad valorem tax revenues. Program funding shall be limited t
o
f
u
n
d
s
d
e
r
i
v
e
d
f
r
o
m
t
h
e
C
o
u
n
t
y
'
s
distribution from the Michigan General Revenue Sharing Act. Reduction or eliminat
i
o
n
o
f
t
h
e
C
o
u
n
t
y
'
s
d
i
s
t
r
i
b
u
t
i
o
n
of revenue sharing funds may result in the elimination or suspension of the progr
a
m
.
Funding availability shall be distributed based upon a formula updated annually. Th
e
f
o
r
m
u
l
a
w
i
l
l
c
o
n
s
i
s
t
o
f
:
1. A percentage derived from the number of certified local major street miles in each
city and village divided by aggregate total of certified local major street miles of all ci
t
i
e
s
a
n
d
v
i
l
l
a
g
e
s
i
n
the County.
2. A percentage derived from the population of each city and village as determine
d
b
y
the last decennial census conducted by the U.S. Census Bureau divided by t
h
e
aggregate total population of cities and villages in the County.
3. A percentage derived from the three-year rolling total of the number of crashes
o
n
c
i
t
y
a
n
d
v
i
l
l
a
g
e
m
a
j
o
r
local streets divided by the aggregate three-year rolling crash numbers for all cit
y
a
n
d
v
i
l
l
a
g
e
m
a
j
o
r
l
o
c
a
l
streets or most recent data available. The crash data will be supplied by the Ro
a
d
C
o
m
m
i
s
s
i
o
n
f
o
r
Oakland County using data from the Traffic Improvement Association.
Each city and villages percentage allocation shall be determined by adding each f
a
c
t
o
r
p
e
r
c
e
n
t
a
g
e
a
n
d
d
i
v
i
d
i
n
g
that total by three. The amount of funds available for match shall be determine
d
b
y
t
h
e
t
o
t
a
l
a
m
o
u
n
t
o
f
f
u
n
d
s
allocated by the Board of Commissioners added to an equal amount representin
g
t
h
e
m
a
t
c
h
p
r
o
v
i
d
e
d
b
y
l
o
c
a
l
cities and villages.
The Chairman of the Finance Committee of the Board of Commissioners shall
e
s
t
a
b
l
i
s
h
a
S
u
b
c
o
m
m
i
t
t
e
e
o
n
t
h
e
Local Road Improvement Program. This Subcommittee shall consist of three me
m
b
e
r
s
,
w
i
t
h
t
w
o
m
e
m
b
e
r
s
representing the majority caucus and one member representing the minority c
a
u
c
u
s
.
i
t
s
h
a
l
l
b
e
t
h
e
r
e
s
p
o
n
s
i
b
i
l
i
t
y
of the Subcommittee to direct the administration of this program, receive applicat
i
o
n
s
f
o
r
p
r
o
g
r
a
m
funding and make recommendations of acceptance to the Finance Committee and Boar
d
o
f
C
o
m
m
i
s
s
i
o
n
e
r
s
.
T
h
e
Subcommittee may consult with County departments, staff and the Road Co
m
m
i
s
s
i
o
n
f
o
r
O
a
k
l
a
n
d
C
o
u
n
t
y
i
n
t
h
e
conduct of its business.
DISBURSEMENT
The Subcommittee shall forward recommendations for approval of Local Road I
m
p
r
o
v
e
m
e
n
t
M
a
t
c
h
i
n
g
F
u
n
d
Program projects to the Chairman of the Board of Commissioners. This recomme
n
d
a
t
i
o
n
s
h
a
l
l
i
n
c
l
u
d
e
a
c
o
s
t
participation agreement between the County and participating municipalit
y
.
M
i
n
i
m
a
l
l
y
,
c
o
s
t
p
a
r
t
i
c
i
p
a
t
i
o
n
agreements shall include: responsibility for administering the project, the projec
t
l
o
c
a
t
i
o
n
,
p
u
r
p
o
s
e
,
s
c
o
p
e
,
estimated costs including supporting detail, provisions ensuring compliance w
i
t
h
p
r
o
j
e
c
t
g
u
i
d
e
l
i
n
e
s
,
a
s
w
e
l
l
a
s
, disbursement eligibility requirements. The cost participation agreement shall als
o
r
e
q
u
i
r
e
t
h
e
m
a
i
n
t
e
n
a
n
c
e
o
f
supporting documentation to ensure compliance with the following provisions:
1. Any and all supporting documentation for project expenditures reimbursed w
i
t
h
a
p
p
r
o
p
r
i
a
t
e
d
f
u
n
d
i
n
g
s
h
a
l
l
be maintained a minimum of seven years from the date of final reimbursement
f
o
r
a
c
t
u
a
l
e
x
p
e
n
d
i
t
u
r
e
s
incurred.
2. The Oakland County Auditing Division reserves the right to audit a
n
y
a
n
d
a
l
l
p
r
o
j
e
c
t
e
x
p
e
n
d
i
t
u
r
e
s
reimbursed through the program.
Upon receipt of recommendation of project approval from the Subcomm
i
t
t
e
e
,
t
h
e
C
o
u
n
t
y
C
o
m
m
i
s
s
i
o
n
e
r
o
r
Commissioners, representing the area included in the proposed project, may introduce a resolution authorizing approval of the project and the release of funds. Resolutions shall be fo
r
w
a
r
d
e
d
t
o
t
h
e
F
i
n
a
n
c
e
C
o
m
m
i
t
t
e
e
o
f
t
h
e
Board of Commissioners, who shall review and issue a recommendati
o
n
t
o
t
h
e
B
o
a
r
d
o
n
t
h
e
a
d
o
p
t
i
o
n
o
f
t
h
e
resolution. The Chairperson of the Finance Committee shall schedule a public hearing before t
h
e
B
o
a
r
d
o
f
Commissioners prior to consideration of final approval of the resolution.
The deadline for projects to be submitted for consideration shall be established b
y
t
h
e
S
u
b
c
o
m
m
i
t
t
e
e
.
The Subcommittee may work with participating municipalities to de
v
e
l
o
p
a
p
l
a
n
f
o
r
p
r
o
j
e
c
t
s
t
h
a
t
e
x
c
e
e
d
t
h
a
t
municipality's annual allocation amount This may include a limited plan to
rollover that municipality's allocation for a period of years until enough funding availability has accrued to c
o
m
p
l
e
t
e
t
h
e
p
r
o
j
e
c
t
,
s
u
b
j
e
c
t
t
o
f
u
n
d
i
n
g
availability.
Upon completion of project plans and execution of the local participation agr
e
e
m
e
n
t
b
y
t
h
e
C
o
u
n
t
y
a
n
d
g
o
v
e
r
n
i
n
g
authority of the local municipality, the participating municipality sha
l
l
s
u
b
m
i
t
a
n
i
n
v
o
i
c
e
i
n
a
c
c
o
r
d
a
n
c
e
w
i
t
h
t
h
e
terms and conditions included in the agreement. The Oakland County D
e
p
a
r
t
m
e
n
t
o
f
M
a
n
a
g
e
m
e
n
t
a
n
d
B
u
d
g
e
t
Fiscal Services Division shall process payments in accordance with polici
e
s
a
n
d
p
r
o
c
e
d
u
r
e
s
a
s
s
e
t
f
o
r
t
h
b
y
t
h
e
Department of Management and Budget and the Oakland County Tr
e
a
s
u
r
e
r
.
In the event an eligible local unit of government chooses not to participate in the Local Road Improvement Matching Fund Program, any previously undistributed allocated funding
m
a
y
b
e
r
e
a
l
l
o
c
a
t
e
d
t
o
a
l
l
p
a
r
t
i
c
i
p
a
t
i
n
g
local units of government at the discretion of the Subcommittee on th
e
L
o
c
a
l
R
o
a
d
I
m
p
r
o
v
e
m
e
n
t
P
r
o
g
r
a
m
.
At the completion of each project, the participating local government shall provide a report to the Board of Commissioners regarding the activities of the recipient and the degr
e
e
t
o
w
h
i
c
h
t
h
e
r
e
c
i
p
i
e
n
t
h
a
s
m
e
t
t
h
e
s
t
a
t
e
d
public purpose of the funding as required by MCL 123372.
LOCAL ROAD IMPROVEMENT SUBCOMMITTEE
FINANCE COMMITTEE, OAKLAND COUNTY BOARD OF COMMISSIONER
S
Provision regardina existino funded local road programs and projects. The standard project agreement shall require participating municipalities to acknowledge
t
h
a
t
t
h
e
L
o
c
a
l
R
o
a
d
Improvement Program is meant to supplement and to not replace fun
d
i
n
g
f
o
r
e
x
i
s
t
i
n
g
r
o
a
d
programs or projects.
Fulfillment of economic benefit provisions of MCL 123.872. The Pilot Local Road Improvement Program has been established by the Oakland County Board of Comm
i
s
s
i
o
n
e
r
s
u
n
d
e
r
t
h
e
authority granted by MCL 123.872, which provides that "A county may grant or
l
o
a
n
f
u
n
d
s
t
o
a
township, village or city located within that county for the purposes of enc
o
u
r
a
g
i
n
g
a
n
d
a
s
s
i
s
t
i
n
g
businesses to locate and expand within the county". It shall be the responsibilit
y
o
f
t
h
e
m
u
n
i
c
i
p
a
l
i
t
y
to outline the extent to which the project included in their application will meet
t
h
e
s
e
s
t
a
n
d
a
r
d
s
.
The Subcommittee shall only consider projects that meet the standards provided i
n
M
C
L
1
2
3
.
8
7
2
.
The standard project agreement shall include a provision requiring the pa
r
t
i
c
i
p
a
t
i
n
g
m
u
n
i
c
i
p
a
l
i
t
y
to fulfill the statutory requirement included in MCL 123.872 that, the grant or
l
o
a
n
c
o
n
t
r
a
c
t
m
a
d
e
by county shall require a report to the county of board of commissioners regard
i
n
g
t
h
e
a
c
t
i
v
i
t
i
e
s
of the recipient and the degree to which the recipient has met the stated p
u
r
p
o
s
e
o
f
t
h
e
f
u
n
d
i
n
g
.
"
Multi-year oroiects. The Local Road Improvement Program has been expressly established as a
pilot program. There is no guarantee the program will be continued from ye
a
r
t
o
y
e
a
r
.
T
h
e
Subcommittee recognizes that the allocation authorized for local govern
m
e
n
t
s
m
a
y
n
o
t
p
r
o
v
i
d
e
adequate funding in a single year to allow a project to move forward. Local g
o
v
e
r
n
m
e
n
t
s
s
h
a
l
l
b
e
offered the opportunity to submit project plans that would necessitate the accu
m
u
l
a
t
i
o
n
o
f
m
u
l
t
i
p
l
e
years of the community's allocation amount to fulfill the county's share of a
p
r
o
j
e
c
t
b
u
d
g
e
t
.
A
m
u
l
t
i
-
year project plan submittal shall not exceed two years in duration. The alloc
a
t
i
o
n
a
m
o
u
n
t
a
v
a
i
l
a
b
l
e
to each community is subject to change annually based upon the factors utili
z
e
d
i
n
t
h
e
f
o
r
m
u
l
a
.
Consideration of multi-year project plans does not obligate Oakland County in an
y
w
a
y
t
o
f
u
n
d
i
n
g
any project or program in the future.
These plans are meant to be utilized for planning purposes and for consideration
b
y
t
h
e
O
a
k
l
a
n
d
County Board of Commissioners regarding authorizing a limited carry
o
v
e
r
o
f
a
c
o
m
m
u
n
i
t
y
'
s
allocation year to year.
Completion of projects and submittal of post-project report. The standard c
o
s
t
p
a
r
t
i
c
i
p
a
t
i
o
n
agreement shall include a provision requiring the municipality to complete th
e
p
r
o
j
e
c
t
a
n
d
s
u
b
m
i
t
the required post-project completion report prior to the end of the next calendar y
e
a
r
f
o
l
l
o
w
i
n
g
t
h
e
date of project approval. An alternative schedule may be approved for a project
b
y
a
c
t
i
o
n
o
f
t
h
e
Board of Commissioners, upon recommendation of the Subcommittee,
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ATTACHMENT C
Pilot Local Road Improvement Matching Fund Program
Concrete and Asphalt Road Maintenance Program
City of Farmington Hills
Board Project No. 2018-12
Preventative maintenance and rehabilitation of 9 Mile Road, New Market Street, Farmington
Road, Halstead Road and 14 Mile Road.
ESTIMATED PROJECT COST
Construction Costs $317,000
Total Estimated Project Costs $317,000
COST PARTICIPATION BREAKDOWN
COMMUNITY COUNTY TOTAL
FY2018 LRIP Program $158,350 $158,350 $316,700
Contribution $300 $0 $300
TOTAL SHARES 158,650 $158,350 $317,000
BOARD OF COMMISSIONERS
1200 N, Teiegrapli Road
Pontiac, MI 48341-0475
Phone; (248) 858-0100
Fax (248)858-1572
2018 APPLICATION FORM
LOCAL ROAD IMPROVEMENT MATCHING FUND PILOT PROGRAM
Background: Oakland County has established a Local Road Improvement Matching Fund Pilot
Program for the purposes of improving economic development in Oakland County cities and villages,
The County intends this Program to assist its municipalities by offering limited matching funds for
specific, targeted road maintenance and/or improvement projects on roadways under the jurisdiction
of cities and villages.
Project Policies and Guidelines: The Oakland County Board of Commissioners and the Local Road
Improvement Subcommittee has established policies, procedures and guidelines for project
consideration. These documents have been included as Attachment "A".
Available Funding: Oakland County's maximum contribution for projects in eligible cities or villages
has been established within the distribution formula included as Attachment "B".
The maximum county share for 2018 program projects in Farmington Hills has been set at $158,350.
Required Matching Funds: A city or village participating in the Local Road Improvement Matching
Fund program shall match any funds authorized by the Oakland County Board of Commissioners in
an amount equal to a minimum of 50% of the cost of the total project award. Funding shall be utilized
to supplement and enhance local road maintenance and improvement programs. Funding is not
intended to replace existing budgeted local road programs or to replace funding already committed to
road improvements,
REQUESTING LOCAL GOVERNMENT
MUNICIPALITY
City of Farmington Hills
CONTACT PERSON
Mark S. Saksewski
Karen Mondora
TELEPHONE NUMBER
248/871-2560
248/871-2534
STREET ADDRESS
31556W. 11 Mile Road
CITY/ZIP
Farmington Hills, MI 48336
E-MAIL ADDRESS
msaksewski@fhgov.com
kmondora@fhgov.com
PROJECT INFORMATION
SHORT DESCRIPTION OF PROJECT
The City of Farmington Hills annual concrete and asphalt road maintenance program.
ROAD/ROAD(S) TO BE IMPROVED
Act 51 certified major roads under the jurisdiction of the City of Farmington Hill that are a candidate for
treatments under the preventative maintenance and rehabilitation program. Probable candidates include
but are not limited to 9 Mile Road, New Market Street, Farmington Road, Halsted Road and 14 Mile Road.
DESCRIPTION
The City of Farmington Hills has an established pavement management program that is used to
identify capital preventative maintenance projects and establish an annual budget. The goal of the
capital preventative maintenance program is a planned strategy of cost effective treatments applied
to the road network to preserve the system, slow deterioration and maintain or improve the
functional condition of the overall system. The proposed funding will be used to bridge the gap
between the City's road maintenance requirements and the available budget. An increase of
$316,700 in capital preventative maintenance funding would represent a significant increase in the
amount of annual work on City major roads. Work could include but is not limited to surface milling
with HMA overlay, concrete pavement restoration, full-depth concrete repair and joint repair.
PROJECT BUDGET
FUNDING REQUESTED LOCAL MATCH TOTAL PROJECT BUDGET
$158,350.00 $158,050.00 $317,000.00
DESCRIPTION OF PROPOSED PROJECT EXPENDITURES
The funding will be utilized to augment the City's efforts to improve and preserve the pavement
conditions throughout the City. The requested $317,000.00 project significantly increases the
capitol preventative maintenance work that can be completed by the City. Proposed work to be
done could include but is not limited to the following:
Surface milling and hot mix asphalt overlay: Projects could include work on all or a portion of New
Market Street, 9 Mile Road, Farmington Road, Halsted Road and 14 Mile Road. Once the existing
cross-section and condition of each road is assessed a better cost for each project can be
determined and a more exact quantity of work be identified.
Full depth selective removal and replacement of concrete slabs with joint repair: Projects could
include work on all or a portion of Halsted Road, 9 Mile Road and New Market Street (south 1/3 is
concrete).
Citywide pavement flexseal, over banding and crack sealing as necessary.
ECONOMIC IMPACT OF PROJECT
The Local Road Improvement Pilot Program has been established under MCL 123.872, the Gifts of Property Act, which
provides that "A county may grant or loan funds to a township, village, or city located within that county for the purpose
of encouraging and assisting businesses to locate and expand within the county,"
DESCRIBE HOW THE PROJECT MEETS THE STATUTORY REQUIREMENT OF ENCOURAGING AND ASSISTING BUSINESS TO LOCATE AND
EXPAND IN THE COUNTY
The funding will be used to improve the overall pavement condition of the major roads in the City of
Farmington Hills. The improved condition of these roads will positively impact the City's economic
development effort in the following ways:
Good roads move people and goods effectively, efficiently and safety. Farmington Hills is home to
several Fortune 500/100 companies and having roads in good repair help retain and attract new
businesses to the City and Oakland County.
Companies that transport fragile goods and equipment to and from their facilities. Good roads help
ensure that these items are delivered safely and in proper working order, again making Farmington
Hills and Oakland County an attractive location for industry and business.
Funds invested to upgrade or maintain the quality of the road network enable businesses currently
operating on the system to ship goods cost effectively (less delay) with improved service (more
reliable schedules). As a result more timely and reliable deliveries allow businesses to minimize
their stationary inventories, reducing storage costs and increasing productivity.
OPTIONAL MULTI-YEAR PROJECT PLAN
The Local Road Improvement Program has been expressly established as a pilot program. There is no guarantee the
program will be continued from year to year. The Local Road Improvement Program Subcommittee recognizes that the
allocation authorized for local governments may not provide adequate funding in a single year to allow a project to
move forward. Local governments shall be offered the opportunity to submit project'plans that would necessitate the
accumulation of multiple years of the community's allocation amount to fulfill the County's share of a project budget. A
multi-year prolect plan submittal shall not exceed two years in duration. The allocation amount available to each
community is subject to change annually based upon the factors utilized in the distribution formula. Consideration of
multi-year project plans does not obligate Oakland County in any way to fund any project or program In the future.
These plans are meant to be utilized for planning purposes and for consideration by the Oakland County Board of
Commissioners to authorize a limited carryover of a community's allocation year to year.
DESCRIPTION OF MULTI-YEAR PLAN INCLUDING ESTIMATED PROJECT BUDGET AND CARRYOVER PERIOD OF COMMUNITY'S
ALLOCATION
4/11/18
ADDITIONAL INFORMATION
The Local Road Improvement Program Subcommittee of the Finance Committee of the Oakland County Board of
Commissioners has been tasked with managing this program and making recommendations for project approval. Please
supply any additional information you believe may be helpful in the consideration of your application.
OPTIONAL ADDITIONAL INFORMATION
REPORT FOLLOWING COMPLETION OF THE PROJECT
MCL 123.872 requires that "the grant or loan contract made by a county shall require a report to the county board of
commissioners regarding the activities of the recipient and the degree to which the recipient has met the stated public
purpose of the funding". .
I, on behalf of the City of Farmington Hills have been provided with a copy of the
Policies and Procedures of the Local Read Improvement Program (Attachment 'Al and agree to comply with these
terms and conditions.
I, on behalf of the City of Farmington Hills ,understand and agree to comply with the
requirement to provide the Oakland County Board of Commissioners with a report following the completion of
an approved project outlining the degree to which the project met the stated purpose of the funding,
SignattYre of Authorized Party Date
Karen, Mondora, Director of Public Services
Printed Name and Title
Please return completed application to: Local Road Improvement Subcommittee
Oakland County Board of Commissioners
1200 N. Telegraph Road
Pontiac, Ml 48341-0475
A pdf copy of application can be emailed to: Michael Andrews, Senior Analyst andrewsmbeoakgov.com
Questions regarding the•application and approval process should be directed to Michael Andrews
at the email address above or by phone at (248)858-5115
Resolution #18110 April 19, 2018
The Chairperson referred the resolution to the Finance Committee. There were no objections.
GENERAL FUND #10100
Revenue
9010101-196030-665882
FY 2018
Planned Use of Balance
Total Revenues
$158,350
$158,350
Expenditures
9010101-153000-740085 Local Road Funding Program $158,350
Total Expenditures $158,350
Ommissioner Thomas Middleton, District #4
Chairperson, Finance Committee
FISCAL NOTE (MISC. #18110) May 2, 2018
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: BOARD OF COMMISSIONERS — PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2018 APPROPRIATION — CITY OF FARMINGTON HILLS — CONCRETE AND ASPHALT ROAD
MAINTENANCE PROGRAM — PROJECT NO. 2018-12
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution
and finds:
1. On December 7, 2017, the Board of Commissioners approved Miscellaneous Resolution #17325
which designated $3,317,006 in fund balance for the Local Road Improvement Matching Program
for the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $158,350 is available in the General Fund Assigned Fund Balance for Local Road
Improvement Matching Program (account #383465) for project 2018-12.
3. This project is for preventative maintenance and rehabilitation of 9 Mile Road, New Market Street,
Farmington Road, Halstead Road and 14 Mile Road.
4. The FY 2018 budget be amended as follows:
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Woodward absent.
Resolution #18110 May 2, 2018
Moved by Long supported by Quarles the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted.
AYES: Dwyer, Fleming, Gershenson, Gingell, Hoffman, Jackson, KowaII, Long, McGillivray,
Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Crawford. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted.
1 HERM/APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 2, 2018,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 2 nd day of May, 2018.
Lisa Brown, Oakland County