HomeMy WebLinkAboutResolutions - 2018.05.02 - 23477MISCELLANEOUS RESOLUTION #18117
BY: Commissioner Helaine Zack, District #18
IN RE: BOARD OF COMMISSIONERS — PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2018 APPROPRIATION — CITY OF FERNDALE — FARROW STREET RESURFACING PROJECT
— PROJECT NO. 2018-15
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road Improvement
Program to assist Oakland County's cities and villages with the construction, maintenance and repair of
roads under the supervision, direction and control of cities and villages; and
WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support
of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the
following:
1. The municipality has fully completed and returned the standard project application form approved
by the Local Road Improvement Program Subcommittee; and
2. The municipality has submitted a statement detailing that the project will fulfill the requirement of
encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and
3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a report
shall be submitted to the Board of Commissioners outlining the project activities and the degree
that the municipality has met the stated purpose of the project; and
4. The municipality has agreed to comply with policies and procedures of the program as approved
by the Board of Commissioners including supplementary policies approved by the Local Road
Improvement Program Subcommittee; and
5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed and
recommended approval of the application; and
6. The Commissioner(s) representing the city or village requesting the project submits a resolution
authorizing the appropriation of the County's maximum 50% share of the project from the General
Fund Assigned Fund Balance for Pilot Local Road Improvement Program. The resolution shall be
approved by the Finance Committee and the full Board; and
7. A public hearing on the proposed project is conducted during a meeting of the Board of
Commissioners; and
8. The municipality has approved and executed a cost participation agreement prepared by
Corporation Counsel in accordance with requirements provided in the policies and procedures of
the program as approved by the Board of Commissioners including supplementary policies
approved by the Local Road Improvement Program Subcommittee; and
9. The municipality submits an invoice to the county in accordance with the conditions included in the
cost participation agreement; and
WHEREAS the City of Ferndale has identified a project and submitted an application detailing the goals
and outcomes of the project; and
WHEREAS the City of Ferndale has demonstrated that it has available funding equal to a minimum of 50%
the project costs; and
WHEREAS Oakland County's share of the Fiscal Year 2018 authorized amount of the Local Road
Improvement Program funding for Project No. 2018-15 in the City of Ferndale is $83,040 (FY2016 roll over
allocation $23,257; FY2017 roll over allocation $23,257 and FY2018 allocation $36,526); and
WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in
accordance with the requirements of MCL 123.872; and
WHEREAS upon review of the project application, the Board of Commissioners has determined that the
completion of the project will encourage and assist businesses to locate in Oakland County.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
the project submitted by the City of Ferndale and authorizes the release of Local Road Improvement
Program funds from the Oakland County Assigned Fund Balance.
BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute
the cost participation agreement with the City of Ferndale prepared by Corporation Counsel for the Pilot
Local Road Improvement Program Project No. 2018-15.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to Oakland County Fiscal Services and the City of Ferndale.
Chairperson, I move the adoption of the foregoing Resolution.
Commissioner lielaine Zack
District *18
LOCAL ROAD IMPROVEMENT MATCHING FUND PILOT PROGRAM
COST PARTICIPATION AGREEMENT
Farrow Street Resurfacing Project
City of Ferndale
Board Project No. 2018-15
This Agreement, made and entered into this day of , 2018, by and between the
Board of Commissioners of the County of Oakland, Michigan, hereinafter referred to as the
BOARD, and the City of Ferndale, hereinafter referred to as the COMMUNITY, provides as
follows:
WHEREAS, the BOARD has established the Pilot Local Road Improvement Matching Fund
Program, hereinafter the PROGRAM, for the purposes of improving economic development in
Oakland County cities and villages. The terms and policies of the PROGRAM are contained in
Attachment A. The BOARD intends the PROGRAM to assist its municipalities by offering limited
funds, from state statutory revenue sharing funds, for specific, targeted road maintenance and/or
improvement projects on roadways under the jurisdiction of cities and villages; and
WHEREAS, the BOARD shall participate in a city or village road project in an amount not
exceeding 50% of the cost of the road improvement, hereinafter referred to as the PROJECT, and
also not exceeding the Preliminary Distribution Formula as it relates to the COMMUNITY,
(Attachment B); and
WHEREAS, the COMMUNITY has identified the PROJECT as the Farrow Street Resurfacing
Project, as more fully described in Attachment C, attached hereto, and made a part hereof, which
improvements involve roads under the jurisdiction of and within the COMMUNITY and are not
under the jurisdiction of the Road Commission for Oakland County or state trunk lines; and
WHEREAS, the COMMUNITY has acknowledged and agreed to the BOARD's policies regarding
the PROGRAM, Attachment A, and further acknowledge and agree that the PROJECT's purpose
is to encourage and assist businesses to locate and expand within Oakland County and shall
submit a report to the BOARD identifying the effect of the PROJECT on businesses in the
COMMUNITY at the completion of the PROJECT. In addition, the COMMUNITY acknowledges
that the program is meant to supplement and not replace funding for existing road programs or
projects; and
WHEREAS, the COMMUNITY has acknowledged and agreed that the PROGRAM is expressly
established as a pilot program and there is no guarantee that the PROGRAM will be continued
from year to year. The COMMUNITY further acknowledges and agrees that if the PROJECT is
a multi-year road improvement project, the maximum number of years for the PROJECT funding
is two (2) years. The BOARD anticipates that most PROJECTS funded under the PROGRAM
will be completed by the end of calendar year 2019. There is no obligation on behalf of the
BOARD to fund either the PROJECT or the PROGRAM in the future; and
WHEREAS the COMMUNITY has acknowledged and agreed that the COMMUNITY shall
and that Oakland County shares no such responsibilities in administering the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $3,400,000; and
WHEREAS, said PROJECT involves certain designated and approved Local Road improvement
Matching Funds in the amount of $83,040, which amount shall be paid to the COMMUNITY by
the BOARD; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding regarding
the cost sharing of the PROJECT and wish to commit that understanding to writing in this
Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity
with applicable law and BOARD resolution(s), it is hereby agreed between the COMMUNITY and
the BOARD that:
1. The BOARD approves of the PROJECT, and in reliance upon the acknowledgements
of the COMMUNITY, finds that the PROJECT meets the purpose of the PROGRAM.
2. The BOARD approves of a total funding amount under the PROGRAM for the
PROJECT in an amount not to exceed $83,040. The COMMUNITY shall submit an invoice to the
COUNTY in the amount of $83,040.
a. The Invoice shall be sent to:
Lynn Sonkiss, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
3. Upon receipt of said invoice and upon execution of this Agreement, the BOARD shall
pay the COMMUNITY the sum of $83,040 from funds available in the PROGRAM.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first
written above.
OAKLAND COUNTY BOARD OF COMMISSIONERS
By:
Its:
COMMUNITY
By:
Ifs:
Attachment "A"
PILOT LOCAL ROAD IMPROVEMENT MATCHING FUND PROGRAM
STATEMENT OF PURPOSE
Oakland County Government recognizes that Michigan law places the primary responsibility for road funding on
the State and non-county local units of government. However, the County also recognizes that the law does
permit a limited, discretionary role for the County in assisting a road commission and local units within a county
by supporting some road maintenance and improvement efforts.
Accordingly, for many years Oakland County has voluntarily provided limited assistance to its cities, villages and
townships (CVT's) and to the Road Commission of Oakland County (RCOC) by investing in a discretionary Tr-
Party Road Program. Authorized under Michigan law, the County's tri-party funding contributions primarily
facilitate safety improvement projects on CVT roads under the jurisdiction of the RCOC. By law, tri-party funds
cannot be used to fund projects on roads solely under the jurisdiction of CVT's.
Recognizing a continuing need to better maintain local CVT streets and roads, yet being ever mindful of the
County's limited responsibility for and jurisdiction over non-County roads and streets, Oakland County
Government wishes to pilot a discretionary program that is more flexible than the current Tr-Party Road Program,
one that will allow Oakland County to assist its cities and villages with maintenance and safety projects on non-
County roads.
Not being the funding responsibility of County government, local CVT roads generally cannot be maintained or
improved using County funds because doing so would be considered to be the "gifting" of County resources.
However laudable the purpose, Michigan law generally forbids the gifting of government resources. To avoid
application of the constitutionally-based gifting restriction, the state legislature must, and in this arena has,
determined that a public benefit results from a taxpayer investment, one that provides a quid pro quo sufficient
to avoid application of the gifting prohibition. Here, the legislature has determined that the economic development
benefit presumed to accrue to a county as a result of local street and road investments can provide a sufficient
quid pro quo to county taxpayers justifying a discretionary county investment in a non-county road, a benefit that
constitutes a fair exchange for value and not a gift.
This legislative determination is set forth in 1985 P.A. 9, which amended 1913 P.A. 380, by adding a new section
2, which in pertinent part provides:
"(1)...A county may grant or loan funds to a township, village or city located within that county for the
purpose of encouraging and assisting businesses to locate and expand within the county...
(2) A loan or grant made under subsection (1) may be used for local public improvements or to encourage
and assist businesses in locating or expanding in this state, to preserve jobs in this state, to encourage
investment in the communities in this state, or for other public purposes."
Communities that wish to attract, retain and grow business, retain jobs and encourage community investment,
needs a safely maintained road infrastructure. This road infrastructure must include both residential and
commercial roads as workers and consumers need to get to and from work, shopping, schools and recreation.
In a fiscally prudent and limited manner, the County wishes to help its cities and villages accomplish this objective
by test-piloting a new local road improvement matching fund program.
Any such program must be mindful of the limits imposed under Public Act 9. One important restriction Public Act
9 imposed on grants or loans made pursuant to Subsection 2 of the Act is the mandate that, "A grant or loan
under this Subsection shall not be derived from ad valorem taxes except for ad valorem taxes approved by a
vote of the people for economic development." This means that funding for an expanded local road assistance
program cannot utilize proceeds from any of Oakland County's ad valorem tax levies since no levy has been
approved by voters specifically for economic development.
Given this limitation, it appears that the state statutory revenue sharing appropriated to the County can provide
a non-ad valorem source of funds that legally can be used to support the pilot program. Competition for those
funds, which are limited in amount, is fierce and their yearly availability is subject to the state legislative process.
In the recent past, the State stripped all of those funds away from Michigan counties. Understanding that reality,
it shall be the policy of the Oakland County Board of Commissioners that the Board shall not appropriate any
County funds for a local road improvement matching fund program for non-County roads in any year where the
State of Michigan fails to appropriate statutory revenue sharing funds to Oakland County in an amount sufficient
to allow the County to first prudently address its core functions.
Act 9 imposes additional conditions on grants and loans. These include requirements that the loan or grant shall
be administered within an established application process for proposals; that any grant or loan shall be made at
a public hearing of the county board of commissioners and that the Board shall require a report to the county
board of commissioners regarding the activities of the recipient and a report as to the degree to which the
recipient has met the stated public purpose of the funding.
Understanding all of the above, the Oakland County Board of Commissioners hereby establishes the following
Pilot Local Road Improvement Matching Fund Program:
PROGRAM SUMMARY
The Board of Commissioners establishes a Pilot Local Road Improvement Matching Fund Program for the
purposes of improving economic development in Oakland County cities and villages. The County intends this
Program to assist its municipalities by offering limited matching funds for specific, targeted road maintenance
and/or improvement projects on roadways under the jurisdiction of cities and villages.
A city or village participating in the Local Road Improvement Matching Fund Program shall match any fund
authorized by the Board of Commissioners in an amount equal to a minimum of 50% of the cost of the total
project award. County participation shall be limited to a maximum of 50% of the cost of the total project budget.
Funding shall be utilized to supplement and enhance local road maintenance and improvement programs.
Funding is not intended to replace existing budgeted local road programs or to replace funding already committed
to road improvements.
PROJECT GUIDELINES
Program funding shall be utilized solely for the purposes of road improvements to roads under the jurisdiction of
local cities and villages. Road improvements may include, but not be limited to, paving, resurfacing, lane
additions or lengthening, bridges, or drainage as such improvements relate to road safety, structure or relieving
congestion.
Program funding:
May be utilized to supplement a local government's matched funding for the purposes of receiving additional
federal transportation funding;
May not be utilized to fulfill a local government's responsibility to fund improvements to state
trunklines;
Shall be limited to real capital improvements to roadways and shall not be utilized for other purposes, such as
administrative expenses, personnel, consultants or other similar purposes;
Shall not be utilized for non-motorized improvements, unless these improvements are included in a project plan
for major improvements to a motorized roadway;
Shall be utilized for projects that will result in a measurable improvement in the development of the local economy
and contribute to business growth. Recipients shall be responsible for providing an outline of the economic
benefits of the project prior to approval and for reporting to the Board of Commissioners after the completion of
the project on the benefits achieved as a result of the projects.
ADMINISTRATION
Local Road Improvement Matching Fund Program projects may be appropriated by the Board of Commissioners
in compliance with the County budget process. The amount of funds to be dedicated for the Pilot Program shall
be determined by the Board of Commissioners on an annual basis. Program funding may be reduced or
eliminated based upon the ability of the County government to meet primary constitutional and statutory duties.
The Board of Commissioners expressly reserves the right to adjust the County matching funds share at any time
based upon County budget needs.
In accordance with MCL 123.872, funds dedicated to the Local Road Improvement Matching Fund Program shall
not be derived from ad valorem tax revenues. Program funding shall be limited to funds derived from the County's
distribution from the Michigan General Revenue Sharing Act. Reduction or elimination of the County's distribution
of revenue sharing funds may result in the elimination or suspension of the program.
Funding availability shall be distributed based upon a formula updated annually. The formula will consist of:
A percentage derived from the number of certified local major street miles in each
city and village divided by aggregate total of certified local major street miles of all cities and villages in
the County.
2. A percentage derived from the population of each city and village as determined by
the last decennial census conducted by the U.S. Census Bureau divided by the
aggregate total population of cities and villages in the County.
3. A percentage derived from the three-year rolling total of the number of crashes on city and village major
local streets divided by the aggregate three-year rolling crash numbers for all city and village major local
streets or most recent data available. The crash data will be supplied by the Road Commission for
Oakland County using data from the Traffic Improvement Association.
Each city and villages percentage allocation shall be determined by adding each factor percentage and dividing
that total by three. The amount of funds available for match shall be determined by the total amount of funds
allocated by the Board of Commissioners added to an equal amount representing the match provided by local
cities and villages.
The Chairman of the Finance Committee of the Board of Commissioners shall establish a Subcommittee on the
Local Road Improvement Program. This Subcommittee shall consist of three members, with two members
representing the majority caucus and one member representing the minority caucus. It shall be the responsibility
of the Subcommittee to direct the administration of this program, receive applications for program funding and
make recommendations of acceptance to the Finance Committee and Board of Commissioners. The
Subcommittee may consult with County departments, staff and the Road Commission for Oakland County in the
conduct of its business.
DISBURSEMENT
The Subcommittee shall forward recommendations for approval of Local Road Improvement Matching Fund
Program projects to the Chairman of the Board of Commissioners. This recommendation shall include a cost
participation agreement between the County and participating municipality. Minimally, cost participation
agreements shall include: responsibility for administering the project, the project location, purpose, scope,
estimated costs including supporting detail, provisions ensuring compliance with project guidelines, as well as
disbursement eligibility requirements. The cost participation agreement shall also require the maintenance of
supporting documentation to ensure compliance with the following provisions:
. Any and all supporting documentation for project expenditures reimbursed with appropriated funding shall
be maintained a minimum of seven years from the date of final reimbursement for actual expenditures
incurred.
2. The Oakland County Auditing Division reserves the right to audit any and all project expenditures
reimbursed through the program.
Upon receipt of recommendation of project approval from the Subcommittee, the County Commissioner or
Commissioners, representing the area included in the proposed project, may introduce a resolution authorizing
approval of the project and the release of funds. Resolutions shall be forwarded to the Finance Committee of the
Board of Commissioners, who shall review and issue a recommendation to the Board on the adoption of the
resolution. The Chairperson of the Finance Committee shall schedule a public hearing before the Board of
Commissioners prior to consideration of final approval of the resolution.
The deadline for projects to be submitted for consideration shall be established by the Subcommittee. The
Subcommittee may work with participating municipalities to develop a plan for projects that exceed that
municipality's annual allocation amount. This may include a limited plan to rollover that municipality's allocation
for a period of years until enough funding availability has accrued to complete the project, subject to funding
availability.
Upon completion of project plans and execution of the local participation agreement by the County and governing
authority of the local municipality, the participating municipality shall submit an invoice in accordance with the
terms and conditions included in the agreement. The Oakland County Department of Management and Budget
Fiscal Services Division shall process payments in accordance with policies and procedures as set forth by the
Department of Management and Budget and the Oakland County Treasurer.
In the event an eligible local unit of government chooses not to participate in the Local Road Improvement
Matching Fund Program, any previously undistributed allocated funding may be reallocated to all participating
local units of government at the discretion of the Subcommittee on the Local Road Improvement Program.
At the completion of each project, the participating local government shall provide a report to the Board of
Commissioners regarding the activities of the recipient and the degree to which the recipient has met the stated
public purpose of the funding as required by MCL 123.872.
LOCAL ROAD IMPROVEMENT SUBCOMMITTEE
FINANCE COMMITTEE, OAKLAND COUNTY BOARD OF COMMISSIONERS
Provision regarding existing funded local road programs and projects. The standard project
agreement shall require participating municipalities to acknowledge that the Local Road
Improvement Program is meant to supplement and to not replace funding for existing road
programs or projects.
Fulfillment of economic benefit provisions of MCL 123.872. The Pilot Local Road Improvement
Program has been established by the Oakland County Board of Commissioners under the
authority granted by MCL 123.872, which provides that "A county may grant or loan funds to a
township, village or city located within that county for the purposes of encouraging and assisting
businesses to locate and expand within the county". It shall be the responsibility of the municipality
to outline the extent to which the project included in their application will meet these standards.
The Subcommittee shall only consider projects that meet the standards provided in MCL 123.872.
The standard project agreement shall include a provision requiring the participating municipality
to fulfill the statutory requirement included in MCL 123.872 that, "the grant or loan contract made
by county shall require a report to the county of board of commissioners regarding the activities
of the recipient and the degree to which the recipient has met the stated purpose of the funding."
Multi-year projects. The Local Road Improvement Program has been expressly established as a
pilot program. There is no guarantee the program will be continued from year to year. The
Subcommittee recognizes that the allocation authorized for local governments may not provide
adequate funding in a single year to allow a project to move forward. Local governments shall be
offered the opportunity to submit project plans that would necessitate the accumulation of multiple
years of the community's allocation amount to fulfill the county's share of a project budget. A multi-
year project plan submittal shall not exceed two years in duration. The allocation amount available
to each community is subject to change annually based upon the factors utilized in the formula.
Consideration of multi-year project plans does not obligate Oakland County in any way to funding
any project or program in the future.
These plans are meant to be utilized for planning purposes and for consideration by the Oakland
County Board of Commissioners regarding authorizing a limited carryover of a community's
allocation year to year.
Completion of projects and submittal of post-project report. The standard cost participation
agreement shall include a provision requiring the municipality to complete the project and submit
the required post-project completion report prior to the end of the next calendar year following the
date of project approval. An alternative schedule may be approved for a project by action of the
Board of Commissioners, upon recommendation of the Subcommittee.
LRIP DISTRIBUTION FORMULA Attachment "B" 2018 C4/Viliage marlor LoP4 Acid NM* Populatiea., ash% _Rilles+Pop•Kra • 0.44% 1.92% • 0.77% 0.73% $1,036 $6,241 $5,545 $708 $7,853 1.34% 2.99% 46,934.00 $2,144 2.80% $89,579 4.82% 21,412 24;110.60. 0.31% ' 55 $1,./01 2.33% $767 $145 $2,196 • $757.; $46,018 $32,068 $6,061. 14,970 , 10,267 1,111 Auburn Hills Berkley Beverly Hills Bingham Farms 1.07% 16,801.00 0.23% 1.i,4'. 3,176.00 0.31% 020% '54 580 235 3.06% 43,087.00 3.29% 1.33% Birmingham 3.25% 21.87 2.63% 20,103 16,569.00: 8.23 031% 0: 7',.%;; 1.55% 2,881.00 • 1.32% 0.22% • 1.44% 19,646.00 : $897: :3,669/ 882 : 9.62 1.05% 0.18% 1.25% 1.17% 10.07% 18,325.00 .0.76% 1.04% ;1.08:4 $91,782 $31,623 $5,498 $37,497 $34,975 $3G2,234- 1.38% $837 $7,233 $1,668 $319 158,350.00 10,43% 79,740: 1.10% 8.71% • 3.13% 0.65% $13,321 :9300 2.60% 0.11% Bloomfield Hills Clarkston Clawson • . Farmington Farmington Hills Ferndale Frahklifl • 1.24% 2.32% 36,526.00 $69,716 1955 219 : 48 0;77% 6,98000: 53.36 20.99 434: 1/.12 30,209.00 $1,380 $57,658 1.07% 0:41% 0.33% 0.45% Hazel Park •$551 5524 $271 $27 $358 5641 0.80% -1;04%:: $23,105 6;086: ' ,468.00 5,939.00 585.00 7,845.00 14,035.00 Holfi Huntington Woods •••• 0.29% 0.00% 0.41% 1.10% 0.35% - •0.38% 0.01% 0.50% 0.59% 0.14% Keego Harbor Lake Angelus Lake Orion Latham Village Leonard 0.70% 0 7.36 290 • 2;973: 4,075 :1-139% 0.04% :bj9.% 0.53% 0:05% 2;213.00 - $101. $2,710 3.77% 59,328.00 3.21% 21.5 $601 3.09%- 13,163.00 4.84% 7,953.00 107,793.00 42,643.00 6,604.00 4,699.00 Madison Heights Milford Northville* Novi 0.51% $363 1.05% 0,02!W 4.27% 0.67% 77 183 4 745 106 109 .: 131.3 775 -7 120 40 . 1.071: 146 $4.924 144% : 39.52 : " 0.12% 5.90% 2.74% 0.27% 0.8 $1.948 1.58% 2.71% $302 0.23% 18.35 1.8 3.21 0:61% 3.82% 7.17% 20,694 3.89% .6,175 0.81% 5,970 0 78% 55324 7.23% 29,319 3.84% 2,375- 0.31% 1,442 0.19% 3,436 0.45% 2,526 0.33% 0.56% $405 10,251.00 8,865.00 133,215.00 22,681.00 1.44% 136;625:00: Oak Park Orchard Lake Ortonville Oxford, Pleasant Ridge Pritiac '..::::: : Rochester Rochester Hills.. 121,394.00 7.72% 6.01 3.59 70.21 8.59 38.51 63.96 33,490.00 172,588.00 5,157.00 0.99% 7.79% 1.66% 9.29% 7.49% 1.48% 9.39% 0.23% 4.43 64.71 • 2.58 0.48% 0.90% 0.54% 10.47% 1.28% 5.76% 9.54% 0.66% 9.65% 0.38% Royal Oak 5Outh.iyOn Southfield Sylvan Lake 59,515 12,711 70,995 57,236 11,327 . 71,739 1,720 169,928.00 11:03% 6.14% " 0782% 1190% 0.37%. 13.28% 57.31 80,980 10.60% 3.3,556.00 Troy Walledlake 6;999 ..002% 29,566.00 10.98% 0.33% 10.81% 0.66% 1.88% 1.77% 10.49 Wixom 13,498 7,509.00 0.56% $236 $7,762 $619 $1,350 • $343 8.55% 0.80% 1.56% 0.55% $21,888 • $11,335. . $1,135 • $14,973 . $26,788 • $4,227: $113,236 $25,123. $15,179 $205,737: 581,390 $12;603: 58,968 : .$19,586- $16,920 $43,290 • $260,767 $231,698 $29;564 $329,410 $9,842 $324,331 • $25,874 $56,431 $14;331- • 4,312 3.69 . 0.48% 4081 571 0.87% 2.31% 0.32% paw% oio;ooct 1,571,795-1.).0 2018
ATTACHMENT C
Pilot Local Road Improvement Matching Fund Program
Farrow Street Resurfacing Project
City of Ferndale
Board Project No. 2018-15
Removal and replacement of existing concrete on Farrow Street from Academy to East Nine
Mile Road.
ESTIMATED PROJECT COST
Road Construction Costs $ 3,400,000
Total Estimated Project Costs $ 3,400,000
COST PARTICIPATION BREAKDOWN
COMMUNITY COUNTY TOTAL
FY2016 LRIP Program $23,257 $23,257 $46,514
FY2017 LRIP Program $23,257 $23,257 $46,514
FY2018 LRIP Program $36,526 $36,526 $73,052
Contribution $3,233,920 $0 $3,233,920
TOTAL SHARES $3,316,960 $83,040 $3,400,000
GW File: 18774.00
BOARD OF COMMISSIONERS
1200 N. Telegraph Road
Pontiac, MI 48341-0475
Phone: (248) 858-0100
Fax: (248)858-1572
2018 APPLICATION FORM
LOCAL ROAD IMPROVEMENT MATCHING FUND PILOT PROGRAM
packaround: Oakland County has established a Local Road Improvement Matching Fund Pilot
Program for the purposes of improving economic development in Oakland County cities and villages.
The County intends this Program to assist its municipalities by offering limited matching funds for
specific, targeted road maintenance and/or improvement projects on roadways under the jurisdiction
of cities and villages.
Project Policies and Guidelines: The Oakland County Board of Commissioners and the Local Road
Improvement Subcommittee has established policies, procedures and guidelines for project
consideration. These documents have been included as Attachment "A".
Available Funding: Oakland County's maximum contribution for projects in eligible cities or villages
has been established within the distribution formula included as Attachment "B".
The maximum county share for 2018 program projects in Ferndale has been set at $36,526.
Required Matching Funds: A city or village participating in the Local Road Improvement Matching
Fund program shall match any funds authorized by the Oakland County Board of Commissioners in
an amount equal to a minimum of 50% of the cost of the total project award. Funding shall be utilized
to supplement and enhance local road maintenance and improvement programs. Funding is not
intended to replace existing budgeted local road programs or to replace funding already committed to
road improvements.
REQUESTING LOCAL GOVERNMENT
MUNICIPALITY
City of Ferndale
CONTACT PERSON
Justin Lyons, Planning Manager
Scott Ringler (Giffels Webster)
TELEPHONE NUMBER
248-336-4370
248-852-3100
STREET ADDRESS
City Hall
300 E. Nine Mile
CITY/ZIP
Ferndale, MI 48220
E-MAIL ADDRESS
jIyons@ferndalemi.gov
sringler@giffelswebster com
PROJECT INFORMATION
SHORT DESCRIPTION OF PROJECT
Farrow Resurfacing
ROAD/ROAD(S) TO BE IMPROVED
Farrow (Academy to E. Nine Mile)
DESCRIPTION
Removal and replacement of the existing concrete and gutter, drive approaches, and dock well
approaches, ADA ramp upgrades, resurfacing of the road.
PROJECT BUDGET
FUNDING REQUESTED
$83,040
LOCAL MATCH
$125,684
TOTAL PROJECT BUDGET
$208,724
Part of a $3.4M road repair
project
DESCRIPTION OF PROPOSED PROJECT EXPENDITURES
The City of Ferndale wishes to use the accumulated funds for expenditure on Farrow. The project
expenditures would include construction work for the removal and replacement of approximately
2000, lit of curb and gutter, 1,044 sit of 8" drive approaches, cold milling of the existing asphalt,
placement of 630 tons of asphalt, and other associated work items.
* Please see the attached request by the City of Ferndale to change the road section from the
original multi-use plan.
ECONOMIC IMPACT OF PROJECT
The Local Road Improvement Pilot Program has been established under MCL 121872, the Gifts of Property Act, which
provides that "A county may grant or loan funds to a township, village, or city located within that county for the purpose
of encouraging and assisting businesses to locate and expand within the county."
DESCRIBE HOW THE PROJECT MEETS THE STATUTORY REQUIREMENT OF ENCOURAGING AND ASSISTING BUSINESS TO LOCATE AND
EXPAND IN THE COUNTY
The resurfacing and concrete curb and drive upgrades on Farrow would be a benefit to the
community and businesses located on Farrow and adjacent streets by allowing existing and
potential customers to reach the target area.
Farrow has seen a resurgence in business activity with the expansion of Garden Fresh
manufacturing and distribution center and corporate offices located on Farrow and East Nine Mile.
Farrow is heavily utilized for vehicular traffic for employees and commercial traffic for distribution.
The City of Ferndale is also assisting the marketing of a vacant 50,000 sft commercial building on
the east side of Farrow. Repairs to Farrow and the truck dock drive approach will assist in
marketing by providing significant upgrades for curb appeal and attracting tenants and revitalization
of this area.
OPTIONAL MULTI-YEAR PROJECT PLAN
The Local Road Improvement Program has been expressly established as a pilot program. There is no guarantee the
program will be continued from year to year. The Local Road Improvement Program Subcommittee recognizes that the
allocation authorized for local governments may not provide adequate funding in a single year to allow a project to
move forward. Local governments shall be offered the opportunity to submit project plans that would necessitate the
accumulation of multiple years of the community's allocation amount to fulfill the County's share of a project budget. A
multi-year project plan submittal shall not exceed two years in duration. The allocation amount available to each
community is subject to change annually based upon the factors utilized in the distribution formula. Consideration of
multi-year project plans does not obligate Oakland County in any way to fund any project or program in the future.
These plans are meant to be utilized for planning purposes and for consideration by the Oakland County Board of
Commissioners to authorize a limited carryover of a community's allocation year to year.
DESCRIPTION OF MULTI-YEAR PLAN INCLUDING ESTIMATED PROJECT BUDGET AND CARRYOVER PERIOD OF COMMUNITY'S
ALLOCATION
NOT AVAILABLE - COMMUNITY IS IN THIRD YEAR OF A THREE YEAR PLAN.
PLEASE FILL OUT CURRENT YEAR PROJECT BOXES ABOVE BASED UPON
MULTI-YEAR PLAN SUBMITTED IN PRIOR YEARS.
ADDITIONAL INFORMATION
The Local Road Improvement Program Subcommittee of the Finance Committee of the Oakland County Board of
Commissioners has been tasked with managing this program and making recommendations for project approval. Please
supply any additional information you believe may be helpful in the consideration of your application.
OPTIONAL ADDITIONAL INFORMATION
The work to be performed on Farrow would be a continuation of the resurfacing of East Nine Mile in 2015
and Academy in 2016. Farrow is the north-south connector of these two major roads for merchants,
employees, and delivery trucks.
REPORT FOLLOWING COMPLETION OF THE PROJECT
MCL 123.872 requires that "the grant or loan contract made by a county shall require a report to the county board of
commissioners regarding the activities of the recipient and the degree to which the recipient has met the stated public
purpose of the funding".
I, on behalf of The City of Ferndale , have been provided with a copy of the
Policies and Procedures of the Local Road Improvement Program (Attachment "A") and agree to comply with these
terms and conditions.
I, on behalf of The City of Ferndale , understand and agree to comply with the
requirement to provide the Oakland County Board of Commissioners with a report following the completion of an
approved project outlining the degree to which the project met the stated purpose of the funding.
Justin Lyons Digitally signed by Justin Lyons
Date: 2018.04.12 08:15:25 -04'00' 04/12/2018
Signature of Authorized Party Date
Justin Lyons, Planning Manager
Printed Name and Title
Please return completed application to: Local Road ImprovementSubcommittee
Oakland County Board of Commissioners
1200 N. Telegraph Road
Pontiac, MI 48341-0475
A pdf copy of application can be emailed to: Michael Andrews, Senior Analystandrewsmb@oakgov.com
Questions regarding the application and approval process should be directed to Michael Andrews
at the email address above or by phone at (248)858-5115
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Dear Board of Commissioners,
The City of Ferndale is requesting that the Farrow Street resurfacing project be substituted for
the Vester Street resurfacing project approved in 2016 as part of the multi-year project plan
option.
In 2017, the City of Ferndale approved the construction of a four story multi-use parking structure
(The DOT) which will be constructed on West Troy and Allen (South of West Nine Mile and west
of Woodward). The project is scheduled to break ground in the summer of 2018 and require a
12 to 16 month build-out.
The DOT will be constructed on an existing +140 City owned vehicle parking lot in the central
business district. During construction of the DOT, the City will lose these 140 parking spaces and
are working to free up as many parking spaces throughout Downtown Ferndale as possible.
Vester currently has 11 on-street parking spaces, 16 off-street spaces, and access to several city
owned parking lots and a privately owned parking lot.
Constructing the Vester resurfacing project concurrently with the DOT project would negatively
affect the availability of parking for Downtown Ferndale businesses by restricting the use and
access to over 200 parking spaces.
Therefore, the City of Ferndale respectfully requests that the Board of Commissioners approve
the substitution of Farrow Street for the previously approved Vester Street resurfacing project.
We thank you in advance for your consideration.
Justin Lyons — 4-12-2018
Justin Lyons, Planning Manager
City of Ferndale
VESTER FARROW
Resolution #I8117 April 19, 2018
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #18117) May 2, 2018
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: BOARD OF COMMISSIONERS — PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2018 APPROPRIATION — CITY OF FERNDALE — FARROW STREET RESURFACING PROJECT —
PROJECT NO. 2018-15
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution
and finds:
1. On December 7, 2017, the Board of Commissioners approved Miscellaneous Resolution #17325
which designated $3,317,006 in fund balance for the Local Road Improvement Matching Program for
the purposes of improving economic development in Oakland County cities and villages.
2. Funding of $83,040 is available in the General Fund Assigned Fund Balance for Local Road
Improvement Matching Program (account #383465) for project 2018-15 which consists of a FY 2016
rollover allocation of $23,257; FY 2017 rollover allocation of $23,257 and FY 2018 allocation of
$36,526.
3. This project is for the resurfacing of Farrow Street which includes the removal and replacement of
existing concrete and gutter, drive approaches, and dock well approaches, ADA ramp upgrades.
4. The FY 2018 budget be amended as follows:
GENERAL FUND #10100
Revenue
9010101-196030-665882
FY 2018
Planned Use of Balance $83,040
Total Revenues $83,040
Expenditures
9010101-153000-740085 Local Road Funding Program $83,040
Total Expenditures $83,040
Commissioner Thomas Middleton, District #4
Chairperson, Finance Committee
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Woodward absent,
Resolution #18117 May 2,2018
Moved by Long supported by Quarles the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted.
AYES: Dwyer, Fleming, Gershenson, Gingell, Hoffman, Jackson, Kowall, Long, McGillivray,
Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Crawford. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted.
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I. Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 2, 2018,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 2 nd day of May, 2018.
Lisa Brown, Oakland County