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HomeMy WebLinkAboutResolutions - 2018.05.02 - 23495.4k, I- Quarles issioner Jargt Jacic86r4.° District #21 MISCELLANEOUS RESOLUTION #18161 BY: Commissioners Nancy Quarles, District #17; Janet Jackson, District #21 IN RE: BOARD OF COMMISSIONERS — PILOT LOCAL ROAD IMPROVEMENT PROGRAM — MULTIPLE YEAR PROJECT PLAN REQUIRING THE ROLLOVER OF COMMUNITY ALLOCATION — CITY OF SOUTHFIELD — RECONSTRUCTION OF CASE AVENUE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the City of Southfield has submitted a Local Road Improvement Program application with a multiple year project plan requiring the rollover and accrual of the City's maximum County contribution authorized in the current year's approved distribution formula; and WHEREAS the proposed budget for the identified project, the Reconstruction of Case Avenue, requires the accrual of two (2) years maximum County contribution at the current distribution amount for the City of Southfield of $172,558; and WHEREAS the Oakland County Board of Commissioners established policies and procedures for the Local Road Improvement Program with the adoption of Miscellaneous Resolution #16103; and WHEREAS MR #16103 authorized the Local Road Improvement Subcommittee to establish policies and procedures regarding the limited rollover and accrual of a municipality's allocation for project plans that require additional County funding; and WHEREAS the Local Road Improvement Subcommittee has adopted a policy authorizing a municipality to submit a multi-year plan for projects that require the accrual of the municipality's allocation for a maximum of two (2) years; and WHEREAS approval of multiple year plan and accrual of a municipality's allocation is subject to approval by the Board of Commissioners; and WHEREAS a project multi-year plan is to be utilized solely for planning purposes and does not obligate Oakland County in any way to funding a project; and WHEREAS rollover and accrual of a municipality's allocation is subject to the continuation of the Local Road Improvement Program, which has been established as a pilot program; and WHEREAS a municipality's allocation is subject to change from year to year based upon the factors utilized in current distribution formula and amendments to the distribution formula approved by the Board of Commissioners; and WHEREAS the Local Road Improvement Subcommittee has reviewed the plan submitted by the City of Southfield for the Reconstruction of Case Avenue and is recommending that the Board of Commissioners authorizes the City of Southfield 2018 allocation rollover for consideration of the project in 2019, contingent upon continuation of the program. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the City of Southfield to roll over their 2018 allocation under the Local Road Improvement Program for the purpose of the City to submit an application for the Reconstruction of Case Avenue in 2019, contingent upon the continuation of the program. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Southfield. Chairperson, we move the adoption of the foregoing Resolution. Comrnission District #17 BOARD OF COMMISSIONERS 1200 N. Telegraph Road Pontiac, MI 48341-0475 Phone: (248) 85841100 Fax: (248)858-1572 2018 APPLICATION FORM LOCAL ROAD IMPROVEMENT MATCHING FUND PILOT PROGRAM Backgrount Oakland County has established a Local Road Improvement Matching Fund Pilot Program for the purposes of improving economic development in Oakland County cities and villages. The County intends this Program to assist its municipalities by offering limited matching funds for specific, targeted road maintenance and/or improvement projects on roadways under the jurisdiction of cities and villages. Project Policies and Guidelines: The Oakland County Board of Commissioners and the Local Road Improvement Subcommittee has established policies, procedures and guidelines for project consideration. These documents have been included as Attachment "A". Available Funding: Oakland County's maximum contribution for projects in eligible cities or villages has been established within the distribution formula included as Attachment "B". The maximum county share for 2018 program projects in Southfield has been set at $172,588. Reauired Matchina Funds: A city or village participating in the Local Road Improvement Matching Fund program shall match any funds authorized by the Oakland County Board of Commissioners in an amount equal to a minimum of 50% of the cost of the total project award. Funding shall be utilized to supplement and enhance local road maintenance and improvement programs. Funding is not intended to replace existing budgeted local road programs or to replace funding already committed to road improvements. REQUESTING LOCAL GOVERNMENT MUNICIPALITY City of Southfield CONTACT PERSON Leigh Schultz, City Engineer TELEPHONE NUMBER 248-796-4812 STREET ADDRESS 26000 Evergreen Rd. CITY/ZIP Southfield, MI 48076 E-MAIL ADDRESS Ischultz@cityofsouthfield.com PROJECT INFORMATION SHORT DESCRIPTION OF PROJECT Reconstruction of Case Avenue (0.3 miles). This road connects northbound Northwestern Service Drive to 12 Mile Road, west of Telegraph Road. Part of the major street system in Southfield, Case Avenue serves as primary or secondary property access to multiple businesses in this district. ROAD/ROAD(S) TO BE IMPROVED Case Avenue DESCRIPTION - complete reconstruction with 8" of hot mix asphalt (HMA) and new concrete curbs - reduce road cross-section from 4-lanes to 3-lanes to allow for safe left-turn movements - improvements at the signalized intersection of Case & 12 Mile will provide a new ADA compliant crossing of 12 Mile on the west side of Case, includes push buttons - storm system work to accommodate the new road geometrics - backfill behind new curbs and reestablish vegetation - re-stripe road PROJECT BUDGET FUNDING REQUESTED LOCAL MATCH TOTAL PROJECT BUDGET $172,588 x 2 years = $345,176 $854,824 1,200,000 2018 & 2019 funds DESCRIPTION OF PROPOSED PROJECT EXPENDITURES Mobilization, 5% Driveways (includes removal) Sidewalk Replacement (includes removal) Pedestrian Pushbutton Signals at 12 Mile Road Removal Items Drainage Earthwork Reconstructed Pavement (HMA Pavement) Soil Erosion Sedimentation Control Maintenance of Traffic Slope Restoration Sprinkler Restoration Pavement Markings Signing Miscellaneous Items Utility Adjustments Subgrade Undercutting & Geotextile Grid $ 60,000 $ 77,140 $ 14,000 $ 12,000 $133,000 $184,000 $ 99,800 $437,600 $ 1,900 $ 34,800 $ 75,200 $ 9,100 $ 4,700 $ 3,300 $ 5,850 $ 4,210 $ 43,400 ECONOMIC IMPACT OF PROJECT The Local Road Improvement Pilot Program has been established under MCL 123.872, the Gifts of Property Act, which provides that "A county may grant or loan funds to a township, village, or city located within that county for the purpose of encouraging and assisting businesses to locate and expand within the county." DESCRIBE HOW THE PROJECT MEETS THE STATUTORY REQUIREMENT OF ENCOURAGING AND ASSISTING BUSINESS TO LOCATE AND EXPAND IN THE COUNTY The City of Southfield and the property owners in the immediate vicinity are aggressively seeking to repopulate the existing office space in the surrounding district north of the Northwestern Service Drive and south of 12 Mile Road. The Galleria office complex has invested $4M in building upgrades in the past two years under new ownership and anticipates another $1M in tenant improvements. They've been successful in increasing their occupancy from 52% to 72% and are actively negotiating several new leases, Credit Acceptance Corporation, at the corner of Case Ave. and 12 Mile, continues to grow; their 5-story building is fully occupied. An improved road condition improves the aesthetics and drive experience for their numerous employees, The Meade-Lexus car dealership has been located at the corner of the Northwestern Service Drive & Case Ave. for nearly 20 years. The dealership has plans to relocate to the Star Theater complex on the east side of Case Ave. in the next year. A $14M investment in the property will be undertaken to preserve a scaled back theater on the south side of the building and the dealership on the north side, The Star Theater entertainment complex is anticipated to undergo significant renovations as part of the Meade-Lexus relocation, This movie theater destination for south Oakland County helps support area restaurants as well as on-site restaurants beyond the standard lunch crowds. Road conditions in this district have generated constant complaints from tenants to our building owners and in turn, the City. Businesses were encouraged by the 2017 Northwestern Service Drive project which received 2016 & 2017 LRIP funds and look forward to Case Road reconstruction. The pledge by the County and City of improvements to the deteriorated Case Avenue will help to improve the overall attractiveness of the commercial office and retail properties along the corridor, foster a sense of partnership with the City, and will improve landowner standing in lease negotiations. OPTIONAL MULTI-YEAR PROJECT PLAN The Local Road Improvement Program has been expressly established as a pilot program. There is no guarantee the program will be continued from year to year. The Local Road Improvement Program Subcommittee recognizes that the allocation authorized for local governments may not provide adequate funding in a single year to allow a project to move forward. Local governments shall be offered the opportunity to submit project plans that would necessitate the accumulation of multiple years of the community's allocation amount to fulfill the County's share of a project budget. A multi-year protect plan submittal shall not exceed two years in duration. The allocation amount available to each community is subject to change annually based upon the factors utilized in the distribution formula. Consideration of multi-year project plans does not obligate Oakland County in any way to fund any project or program in the future. These plans are meant to be utilized for planning purposes and for consideration by the Oakland County Board of Commissioners to authorize a limited carryover of a community's allocation year to year. DESCRIPTION OF MULTI-YEAR PLAN INCLUDING ESTIMATED PROJECT BUDGET AND CARRYOVER PERIOD OF COMMUNITY'S ALLOCATION Case Avenue reconstruction will be approximately a $2.1M investment. The City of Southfield would like to use both our 2018 and anticipated 2019 LRIP funds to construct this project in 2019. Project shall include the following: - complete reconstruction with 8" of hot mix asphalt (H MA) and new concrete curbs - reduce road cross-section from 4-lanes to 3-lanes to allow for safe left-turn movements - improvements at the signalized intersection of Case & 12 Mile will provide a new ADA compliant crossing of 12 Mile on the west side of Case, includes push buttons - storm system work to accommodate the new road geometrics - backfill behind new curbs and reestablish vegetation - re-stripe road ADDITIONAL INFORMATION The Local Road Improvement Program Subcommittee of the Finance Committee of the Oakland County Board of Commissioners has been tasked with managing this program and making recommendations for project approval. Please supply any additional information you believe may be helpful in the consideration of your application. OPTIONAL ADDITIONAL INFORMATION REPORT FOLLOWING COMPLETION OF THE PROJECT MCL 123.872 requires that "the grant or loan contract made by a county shall require a report to the county board of commissioners regarding the activities of the recipient and the degree to which the recipient has met the stated public purpose of the funding". City of Southfield I, on behalf of , have been provided with a copy of the Policies and Procedures of the Local Road Improvement Program (Attachment "A") and agree to comply with these terms and conditions. I, on behalf of City of Southfield , understand and agree to comply with the requirement to provide the Oakland County Board of Commissioners with a report following the completion of an approved project outlining the degree to which the project met the stated purpose of thefunding. gfit51.2 01 Signature of Authorized Party Date Frederick E. Zorn, Jr., CEcD, City Administrator Printed Name and Title Please return completed application to: Local Road Improvement Subcommittee Oakland County Board of Commissioners 1200 N. Telegraph Road Pontiac, MI 48341-0475 A pdf copy of application can be emailed to: Michael Andrews, Senior Analyst andrewsmbPoakgov.com Questions regarding the application and approval process should be directed to Michael Andrews at the email address above or by phone at (248)858-5115 Resolution #18161 May 2,2018 The Chairperson referred the resolution to the Finance Committee. There were no objections.