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HomeMy WebLinkAboutResolutions - 2018.05.17 - 23550MISCELLANEOUS RESOLUTION #18157 BY: Commissioner Hugh Crawford, District #9 IN RE: BOARD OF COMMISSIONERS — PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION — CITY OF NOVI — REALIGNMENT OF FLINT STREET — PROJECT NO. 2018-18 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road Improvement Program to assist Oakland County's cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages; and WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the following: 1. The municipality has fully completed and returned the standard project application form approved by the Local Road Improvement Program Subcommittee; and 2. The municipality has submitted a statement detailing that the project will fulfill the requirement of encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and 3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a report shall be submitted to the Board of Commissioners outlining the project activities and the degree that the municipality has met the stated purpose of the project; and 4. The municipality has agreed to comply with policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and 5. The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed and recommended approval of the application; and 6. The Commissioner(s) representing the city or village requesting the project submits a resolution authorizing the appropriation of the County's maximum 50% share of the project from the General Fund Assigned Fund Balance for Pilot Local Road Improvement Program. The resolution shall be approved by the Finance Committee and the full Board; and 7. A public hearing on the proposed project is conducted during a meeting of the Board of Commissioners; and 8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirements provided in the policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and 9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and WHEREAS the City of Novi has identified a project and submitted an application detailing the goals and outcomes of the project; and WHEREAS the City of Novi has demonstrated that it has available funding equal to a minimum of 50% the project costs; and WHEREAS Oakland County's share of the Fiscal Year 2018 authorized amount of the Local Road Improvement Program funding for Project No. 2018-18 in the City of Novi is $244,897 (FY2016 roll over allocation $68,552; FY2017 roll over allocation $68,552 and FY2018 allocation $107,793); and WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Novi and authorizes the release of Local Road Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute the cost participation agreement with the City of Novi prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2018-18. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Novi. Chairperson, I move the adoption of the foregoing Resolution. LOCAL ROAD IMPROVEMENT MATCHING FUND PILOT PROGRAM COST PARTICIPATION AGREEMENT Realignment of Flint Street City of Novi Board Project No, 2018-18 This Agreement, made and entered into this day of , 2018, by and between the Board of Commissioners of the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the City of Novi, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD has established the Pilot Local Road Improvement Matching Fund Program, hereinafter the PROGRAM, for the purposes of improving economic development in Oakland County cities and villages. The terms and policies of the PROGRAM are contained in Attachment A. The BOARD intends the PROGRAM to assist its municipalities by offering limited funds, from state statutory revenue sharing funds, for specific, targeted road maintenance and/or improvement projects on roadways under the jurisdiction of cities and villages; and WHEREAS, the BOARD shall participate in a city or village road project in an amount not exceeding 50% of the cost of the road improvement, hereinafter referred to as the PROJECT, and also not exceeding the Preliminary Distribution Formula as it relates to the COMMUNITY, (Attachment B); and WHEREAS, the COMMUNITY has identified the PROJECT as the Realignment of Flint Street, as more fully described in Attachment C, attached hereto, and made a part hereof, which improvements involve roads under the jurisdiction of and within the COMMUNITY and are not under the jurisdiction of the Road Commission for Oakland County or state trunk lines; and WHEREAS, the COMMUNITY has acknowledged and agreed to the BOARD's policies regarding the PROGRAM, Attachment A, and further acknowledge and agree that the PROJECT's purpose is to encourage and assist businesses to locate and expand within Oakland County and shall submit a report to the BOARD identifying the effect of the PROJECT on businesses in the COMMUNITY at the completion of the PROJECT. In addition, the COMMUNITY acknowledges that the program is meant to supplement and not replace funding for existing road programs or projects; and WHEREAS, the COMMUNITY has acknowledged and agreed that the PROGRAM is expressly established as a pilot program and there is no guarantee that the PROGRAM will be continued from year to year. The COMMUNITY further acknowledges and agrees that if the PROJECT is a multi-year road improvement project, the maximum number of years for the PROJECT funding is two (2) years. The BOARD anticipates that most PROJECTS funded under the PROGRAM will be completed by the end of calendar year 2019. There is no obligation on behalf of the BOARD to fund either the PROJECT or the PROGRAM in the future; and WHEREAS the COMMUNITY has acknowledged and agreed that the COMMUNITY shall assume any and all responsibilities and liabilities arising out of the administration of the PROJECT and that Oakland County shares no such responsibilities in administering the PROJECT; and WHEREAS, the estimated total cost of the PROJECT is $1,521,000; and WHEREAS, said PROJECT involves certain designated and approved Local Road Improvement Matching Funds in the amount of $244,897, which amount shall be paid to the COMMUNITY by the BOARD; and WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity with applicable law and BOARD resolution(s), it is hereby agreed between the COMMUNITY and the BOARD that: 1. The BOARD approves of the PROJECT, and in reliance upon the acknowledgements of the COMMUNITY, finds that the PROJECT meets the purpose of the PROGRAM. 2. The BOARD approves of a total funding amount under the PROGRAM for the PROJECT in an amount not to exceed $244,897. The COMMUNITY shall submit an invoice to the COUNTY in the amount of $244,897. a. The Invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 3. Upon receipt of said invoice and upon execution of this Agreement, the BOARD shall pay the COMMUNITY the sum of $244,897 from funds available in the PROGRAM. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. OAKLAND COUNTY BOARD OF COMMISSIONERS By: Its: COMMUNITY By: It's: Attachment "A" PILOT LOCAL ROAD IMPROVEMENT MATCHING FUND PROGRAM STATEMENT OF PURPOSE Oakland County Government recognizes that Michigan law places the primary responsibility for road funding on the State and non-county local units of government. However, the County also recognizes that the law does permit a limited, discretionary role for the County in assisting a road commission and local units within a county by supporting some road maintenance and improvement efforts. Accordingly, for many years Oakland County has voluntarily provided limited assistance to its cities, villages and townships (CVT's) and to the Road Commission of Oakland County (RCOC) by investing in a discretionary Tr- Party Road Program. Authorized under Michigan law, the County's tri-party funding contributions primarily facilitate safety improvement projects on CVT roads under the jurisdiction of the RCOC. By law, tri-party funds cannot be used to fund projects on roads solely under the jurisdiction of CVT's. Recognizing a continuing need to better maintain local CVT streets and roads, yet being ever mindful of the County's limited responsibility for and jurisdiction over non-County roads and streets, Oakland County Government wishes to pilot a discretionary program that is more flexible than the current Tr-Party Road Program, one that will allow Oakland County to assist its cities and villages with maintenance and safety projects on non- County roads. Not being the funding responsibility of County government, local CVT roads generally cannot be maintained or improved using County funds because doing so would be considered to be the "gifting" of County resources, However laudable the purpose, Michigan law generally forbids the gifting of government resources. To avoid application of the constitutionally-based gifting restriction, the state legislature must, and in this arena has, determined that a public benefit results from a taxpayer investment, one that provides a quid pro quo sufficient to avoid application of the gifting prohibition. Here, the legislature has determined that the economic development benefit presumed to accrue to a county as a result of local street and road investments can provide a sufficient quid pro quo to county taxpayers justifying a discretionary county investment in a non-county road, a benefit that constitutes a fair exchange for value and not a gift. This legislative determination is set forth in 1985 P.A. 9, which amended 1913 P.A. 380, by adding a new section 2, which in pertinent part provides: "(1)...A county may grant or loan funds to a township, village or city located within that county for the purpose of encouraging and assisting businesses to locate and expand within the county... (2) A loan or grant made under subsection (1) may be used for local public improvements or to encourage and assist businesses in locating or expanding in this state, to preserve jobs in this state, to encourage investment in the communities in this state, or for other public purposes." Communities that wish to attract, retain and grow business, retain jobs and encourage community investment, needs a safely maintained road infrastructure. This road infrastructure must include both residential and commercial roads as workers and consumers need to get to and from work, shopping, schools and recreation. In a fiscally prudent and limited manner, the County wishes to help its cities and villages accomplish this objective by test-piloting a new local road improvement matching fund program. Any such program must be mindful of the limits imposed under Public Act 9. One important restriction Public Act 9 imposed on grants or loans made pursuant to Subsection 2 of the Act is the mandate that, "A grant or loan under this Subsection shall not be derived from ad valorem taxes except for ad valorem taxes approved by a vote of the people for economic development." This means that funding for an expanded local road assistance program cannot utilize proceeds from any of Oakland County's ad valorem tax levies since no levy has been approved by voters specifically for economic development. Given this limitation, it appears that the state statutory revenue sharing appropriated to the County can provide a non-ad valorem source of funds that legally can be used to support the pilot program. Competition for those funds, which are limited in amount, is fierce and their yearly availability is subject to the state legislative process. In the recent past, the State stripped all of those funds away from Michigan counties. Understanding that reality, it shall be the policy of the Oakland County Board of Commissioners that the Board shall not appropriate any County funds for a local road improvement matching fund program for non-County roads in any year where the State of Michigan fails to appropriate statutory revenue sharing funds to Oakland County in an amount sufficient to allow the County to first prudently address its core functions. Act 9 imposes additional conditions on grants and loans. These include requirements that the loan or grant shall be administered within an established application process for proposals; that any grant or loan shall be made at a public hearing of the county board of commissioners and that the Board shall require a report to the county board of commissioners regarding the activities of the recipient and a report as to the degree to which the recipient has met the stated public purpose of the funding. Understanding all of the above, the Oakland County Board of Commissioners hereby establishes the following Pilot Local Road Improvement Matching Fund Program: PROGRAM SUMMARY The Board of Commissioners establishes a Pilot Local Road Improvement Matching Fund Program for the purposes of improving economic development in Oakland County cities and villages. The County intends this Program to assist its municipalities by offering limited matching funds for specific, targeted road maintenance and/or improvement projects on roadways under the jurisdiction of cities and villages. A city or village participating in the Local Road Improvement Matching Fund Program shall match any fund authorized by the Board of Commissioners in an amount equal to a minimum of 50% of the cost of the total project award. County participation shall be limited to a maximum of 50% of the cost of the total project budget. Funding shall be utilized to supplement and enhance local road maintenance and improvement programs. Funding is not intended to replace existing budgeted local road programs or to replace funding already committed to road improvements. PROJECT GUIDELINES Program funding shall be utilized solely for the purposes of road improvements to roads under the jurisdiction of local cities and villages. Road improvements may include, but not be limited to, paving, resurfacing, lane additions or lengthening, bridges, or drainage as such improvements relate to road safety, structure or relieving congestion. Program funding: May be utilized to supplement a local government's matched funding for the purposes of receiving additional federal transportation funding; May not be utilized to fulfill a local government's responsibility to fund improvements to state trunklines; Shall be limited to real capital improvements to roadways and shall not be utilized for other purposes, such as administrative expenses, personnel, consultants or other similar purposes; Shall not be utilized for non-motorized improvements, unless these improvements are included in a project plan for major improvements to a motorized roadway; Shall be utilized for projects that will result in a measurable improvement in the development of the local economy and contribute to business growth. Recipients shall be responsible for providing an outline of the economic benefits of the project prior to approval and for reporting to the Board of Commissioners after the completion of the project on the benefits achieved as a result of the projects. ADMINISTRATION Local Road Improvement Matching Fund Program projects may be appropriated by the Board of Commissioners in compiiance with the County budget process. The amount of funds to be dedicated for the Pilot Program shall be determined by the Board of Commissioners on an annual basis. Program funding may be reduced or eliminated based upon the ability of the County government to meet primary constitutional and statutory duties. The Board of Commissioners expressly reserves the right to adjust the County matching funds share at any time based upon County budget needs. In accordance with MCL 123.872, funds dedicated to the Local Road Improvement Matching Fund Program shall not be derived from ad valorem tax revenues. Program funding shall be limited to funds derived from the County's distribution from the Michigan General Revenue Sharing Act. Reduction or elimination of the County's distribution of revenue sharing funds may result in the elimination or suspension of the program. Funding availability shall be distributed based upon a formula updated annually. The formula will consist of: 1. A percentage derived from the number of certified local major street miles in each city and village divided by aggregate total of certified local major street miles of all cities and villages in the County. 2. A percentage derived from the population of each city and village as determined by the last decennial census conducted by the U.S. Census Bureau divided by the aggregate total population of cities and villages In the County. 3. A percentage derived from the three-year rolling total of the number of crashes on city and village major local streets divided by the aggregate three-year rolling crash numbers for all city and village major local streets or most recent data available. The crash data will be supplied by the Road Commission for Oakland County using data from the Traffic Improvement Association. Each city and villages percentage allocation shall be determined by adding each factor percentage and dividing that total by three. The amount of funds available for match shall be determined by the total amount of funds allocated by the Board of Commissioners added to an equal amount representing the match provided by local cities and villages. The Chairman of the Finance Committee of the Board of Commissioners shall establish a Subcommittee on the Local Road Improvement Program. This Subcommittee shall consist of three members, with two members representing the majority caucus and one member representing the minority caucus. It shall be the responsibility of the Subcommittee to direct the administration of this program, receive applications for program funding and make recommendations of acceptance to the Finance Committee and Board of Commissioners. The Subcommittee may consult with County departments, staff and the Road Commission for Oakland County in the conduct of its business. DISBURSEMENT The Subcommittee shall forward recommendations for approval of Local Road Improvement Matching Fund Program projects to the Chairman of the Board of Commissioners. This recommendation shall include a cost participation agreement between the County and participating municipality. Minimally, cost participation agreements shall include: responsibility for administering the project, the project location, purpose, scope, estimated costs including supporting detail, provisions ensuring compliance with project guidelines, as well as disbursement eligibility requirements. The cost participation agreement shall also require the maintenance of supporting documentation to ensure compliance with the following provisions: 1. Any and all supporting documentation for project expenditures reimbursed with appropriated funding shall be maintained a minimum of seven years from the date of final reimbursement for actual expenditures incurred. 2. The Oakland County Auditing Division reserves the right to audit any and all project expenditures reimbursed through the program. Upon receipt of recommendation of project approval from the Subcommittee, the County Commissioner or Commissioners, representing the area included in the proposed project, may introduce a resolution authorizing approval of the project and the release of funds. Resolutions shall be forwarded to the Finance Committee of the Board of Commissioners, who shall review and issue a recommendation to the Board on the adoption of the resolution. The Chairperson of the Finance Committee shall schedule a public hearing before the Board of Commissioners prior to consideration of final approval of the resolution. The deadline for projects to be submitted for consideration shall be established by the Subcommittee. The Subcommittee may work with participating municipalities to develop a plan for projects that exceed that municipality's annual allocation amount. This may include a limited plan to rollover that municipality's allocation for a period of years until enough funding availability has accrued to complete the project, subject to funding availability. Upon completion of project plans and execution of the local participation agreement by the County and governing authority of the local municipality, the participating municipality shall submit an invoice in accordance with the terms and conditions included in the agreement. The Oakland County Department of Management and Budge t Fiscal Services Division shall process payments in accordance with policies and procedures as set forth by the Department of Management and Budget and the Oakland County Treasurer. In the event an eligible local unit of government chooses not to participate in the Local Road Improvement Matching Fund Program, any previously undistributed allocated funding may be reallocated to all participating local units of government at the discretion of the Subcommittee on the Local Road Improvement Program. At the completion of each project, the participating local government shall provide a report to the Board of Commissioners regarding the activities of the recipient and the degree to which the recipient has met the stated public purpose of the funding as required by MCL 123.872. LOCAL ROAD IMPROVEMENT SUBCOMMITTEE FINANCE COMMITTEE, OAKLAND COUNTY BOARD OF COMMISSIONERS Provision regarding existing funded local road programs and projects. The standard project agreement shall require participating municipalities to acknowledge that the Local Road Improvement Program is meant to supplement and to not replace funding for existing road programs or projects. Fulfillment of economic benefit provisions of MCL 123.872. The Pilot Local Road Improvement Program has been established by the Oakland County Board of Commissioners under the authority granted by MCL 123.872, which provides that "A county may grant or loan funds to a township, village or city located within that county for the purposes of encouraging and assisting businesses to locate and expand within the county". It shall be the responsibility of the municipality to outline the extent to which the project included in their application will meet these standards. The Subcommittee shall only consider projects that meet the standards provided in MC L 123.872. The standard project agreement shall include a provision requiring the participating municipality to fulfill the statutory requirement included in MCL 123.872 that, "the grant or loan contract made by county shall require a report to the county of board of commissioners regarding the activities of the recipient and the degree to which the recipient has met the stated purpose of the funding." Multi-year projects. The Local Road Improvement Program has been expressly established as a pilot program. There is no guarantee the program will be continued from year to year. The Subcommittee recognizes that the allocation authorized for local governments may not provide adequate funding in a single year to allow a project to move forward. Local governments shall be offered the opportunity to submit project plans that would necessitate the accumulation of multiple years of the community's allocation amount to fulfill the county's share of a project budget. A multi- year project plan submittal shall not exceed two years in duration. The allocation amount available to each community is subject to change annually based upon the factors utilized in the formula. Consideration of multi-year project plans does not obligate Oakland County in any way to funding any project or program in the future. These plans are meant to be utilized for planning purposes and for consideration by the Oakland County Board of Commissioners regarding authorizing a limited carryover of a community's allocation year to year. Completion of projects and submittal of post-project report. The standard cost participation agreement shall include a provision requiring the municipality to complete the project and submit the required post-project completion report prior to the end of the next calendar year following the date of project approval. An alternative schedule may be approved for a project by action of the Board of Commissioners, upon recommendation of the Subcommittee. Attachment "13" LRIP DISTRIBUTION FORMULA 2018 ymposed A1lortion ."81211oileiridllaartioit . rt Maior.Wall Road rlili Miles % Polulatloa "Craihrlatirt. EM-Crosh ..-„,..11files+PX1+Crs $2,144 I $89,579 46,934.00 2.99% Auburn Hills 21,412 2.80% 2361 1.34 32.33 4.82% 14,970 ' 1.96%[ $46,018. 24,110.00 1.53% Berkley Beverly Hills 15.63 2.33% $767 1 $32,068 16,801.00 1.07% 10.99 1.64% 10,267 1.34% 40 $%45 $6,061 541 . 0.31% 3;176.00 Bingham Farms 0:20% 0.15%: $2,196 I $91,782 48,087.00 Birmingham BlObrnfield Hills 3.06% 21.87 8.83 1.48 3.26% 1.32% 0.22% 20,103 882 580 235 37 $31,623 16,$69.00 1:05% $132 $5,498 2,881.00 0.18% Clarkston $897 $37,497: 19;646.00 0.76% L25 Clawson 9.62 1.44% 11,825 1.55% 7.34 $837 I $34,975 18,325.00 Farmington 10,372 1.35% 1.34% . 2955 • . 11.08% 191 1.24% .431 0.27% 188 1.37% 0.47% 1.13% :$7:233: $1,668 SS =6 .• 8.71% 79;740':: 10.43%I $302;234 158,350.00 36,526.00 6,980.00 30,209.00 12,106.00 11,468.00 5,93900- 585.00 7,845.00 14,035.00 2,215.00 59,328.00 13,163.00 7,953.00 107,793.00-42,643.00 6,6o4.0a Farmington Hills. 10.07% 569,716 $13,321 $57,658 2.32% Ferndale 19,900 2.50% .. 4.34 . 0.55% 3450:- 0.41%I Franklin $1,380 $553 $524 ...$2711.• Hazet Park 16,422 2.15% 17.12 2.55% 19 $23;105: 0.77% Holly ' 6,086 0.80% $21,888 0.73% Huntington Woods 5.95 1.04% 6,238 0.82% 193 029,u:': 4970.- 039% 0.00% 290 0.04% 041% 2,973.: 0.39% 7.36 1.10% 4,075 0.53% $11,335 Keego Harbor 0.38% 0.04% 050% $27 $1,135 Lake Angelus $388 $14,973 ITs ke -Orion $26,788 $641 - $101 $Z710 $601 Lathrup Village Leonard - Madison Heigh-Lc 0.89% . $4,227 $113,236 $25,123 $15,179 403 0.05%1 2,34: - 0.14% 3.77% 0.84% 0.51% 121% 21.5 29,694 3.89% 745 i.09%: Milford 6,175 0.81% . 108 0.61% 9 0.57% $363 0.12% Northville 5,970 0.78% • 6.36% $205737 . -$4,924 $1,948 $302 $215 - 7.44% NOVI 55.,224..:.: 723% $81,390 Oak Park 2.71% 1.56% 2.74% 29,319 3.84% 13.45 - $12,6031- Orchard L;3kes, (3.68% 0.42% 1 • th31% $8,968 $19,566 $16,920 Ortonville 0.30% 0.65% 3.56% 4,699.00 3.21 0.48% 1,442 40 0.23% 0.19% Oxford , 10,251.00 3,436 0.45% -0.61% 0.82% 1.11% 107 $405 I 2,526 0.33%1 59,515 , 7.79%1 8,865.00 Pleasant Ridge Pontiac 3.59 145 $254,259 $6.085 133,215.00. 1264 •8.48% $1,036 1 $43,290 22,681.00 Rochester 1.66% 1.44% 12,711 245 $6,241 $5,545 $708 $7,883 Rochester .F111Is 70,995 9.29% • $260,75/ : 136,625.00 11.03% 38:61: 1.945 $231,698 Royal Oak South Lybo 7.72% -0,99% 10.98% 121,394.00 9.54% 57,236 7.49%1 11,327 1:48%1 1083 6.14% 33.96 •• 64.11 144 $23,564 0.66% 0.82%1 13.90% 0.37% 13.28% 15,490.00 $329,410 172,588.00 Southfield 9.65% :0.36.4 8.55% : 0.80% 71,739 9.39% 2152 2343 " $2361 $9,842 5;157-00:. Sylvan lake,: Troy Walled lake 0.33% 2:58. 37.34 5.34 : 1,720 0.23% 80,980 10.60% 6,999 0.92% $324,331 $7,762 169,928.00 ,,14;$40,00. 10.81% $25,8741 - $619 • 0.87% 0.86% 153 $43.5,0 $56,431 • $14,331 ::$343•: 29,566.00 1.88% Wixom 10.49 1.56% 3.69 13,498 1.77% 4,312 • 0.56% 408 Wolverine 0.48% • 0-32% 57 lotwo% '764,251 100PrAi 'S:1-00-03Y5 .100-0014 2018 ATTACHMENT C Pilot Local Road Improvement Matching Fund Program Realignment of Flint Street City of Novi Board Project No. 2018-18 Realignment of Flint Street between Grand River Avenue and Novi Road. ESTIMATED PROJECT COST Construction Costs Total Estimated Project Costs $ 1,521,000 $ 1,521,000 COST PARTICIPATION BREAKDOWN COMMUNITY COUNTY TOTAL FY2016 LRIP Program $68,552 $68,552 $137,104 FY2017 LRIP Program $68,552 $68,552 $137,104 FY2018 LRIP Program $107,793 $107,793 $215,586 Contribution $1,031,206 $0 $1,031,206 TOTAL SHARES $1,276,103 $244,897 $1,521,000 BOARD OF COMMISSIONERS 1200 N. Telegraph Road Pontiac, MI 48341-0475 Phone: (248)858-01H Fax (248)858-1572 2018 APPLICATION FORM LOCAL ROAD IMPROVEMENT MATCHING FUND PILOT PROGRAM Background: Oakland County has established a Local Road Improvement Matching Fund Pilot Program for the purposes of improving economic development in Oakland County cities and villages. The County intends this Program to assist its municipalities by offering limited matching funds for specific, targeted road maintenance and/or improvement projects on roadways under the jurisdiction of cities and villages. Project Policies and Guidelines: The Oakland County Board of Commissioners and the Local Road Improvement Subcommittee has established policies, procedures and guidelines for project consideration. These documents have been included as Attachment "A". Available Funding: Oakland County's maximum contribution for projects in eligible cities or villages has been established within the distribution formula included as Attachment "B". The maximum county share for 2018 program projects in Novi has been set at $107,793. Required Matching Funds: A city or village participating in the Local Road Improvement Matching Fund program shall match any funds authorized by the Oakland County Board of Commissioners in an amount equal to a minimum of 50% of the cost of the total project award. Funding shall be utilized to supplement and enhance local road maintenance and improvement programs. Funding is not intended to replace existing budgeted local road programs or to replace funding already committed to road improvements. REQUESTING LOCAL GOVERNMENT MUNICIPALITY City of Novi CONTACT PERSON Jeffrey Herczeg Director of Public Services TELEPHONE NUMBER 248-735-5606 STREET ADDRESS 26300 Lee Begole Drive CITY/ZIP Novi, MI 48375 E-MAIL ADDRESS jherczeg©cityofnovi.org PROJECT INFORMATION SHORT DESCRIPTION OF PROJECT Realignment of Flint Street between Grand River Avenue and Novi Road. Flint Street is located in the southwest quadrant of the intersection of Grand River Avenue and Novi Road. The realigned roadway will connect the planned Crescent Boulevard at the Grand River Avenue intersection to the intersection of Main Street and Novi Road. Flint Street will be the SW quadrant of the planned "ring road" around the intersection. ROAD/ROAD(S) TO BE IMPROVED Flint Street between Grand River Avenue and Novi Road. DESCRIPTION Flint Street between Grand River Avenue and Novi Road is currently an asphalt and chip-sealed roadway and is in poor condition. The properties accessing Flint Street in this area are expected to develop/redevelop in the near future and will need an improved roadway to support increased traffic volumes. The City of Novi completed a Scoping Study for the Northwest Quadrant of the planned Novi Road and Grand River Avenue Ring Road in June 7, 2007 which included a recommendation that Flint Street be realigned so that it connects with the Crescent Boulevard Extension to the north of Grand River Avenue. This would help to complete the "'ring road" concept and improve operations at the congested, skewed, Grand River Avenue/Novi Road intersection. A study of the southwest quadrant was then commissioned in late 2012 to determine the scope of work associated with the reconstruction of Flint Street to realign the intersection at Grand River with the proposed Crescent Boulevard extension's final phase (i.e., the third phase of the northwest quadrant ring road). The goal of the study was to manage access to the parcels along Grand River Avenue, serve the parcels fronting on Grand River from the realigned road, and to provide better access for the parcels along Flint Street when they get redeveloped. Flint Street, when realigned, will be a two lane public road with on-street parking, an off-street shared use asphalt path adjacent to the road, and a sidewalk on the opposite side of the road. New traffic signals and improvements to existing signals are included. At Grand River Avenue it will line up with (proposed) Crescent Boulevard. At Novi Road it will align with Main Street. The developer of the property has commissioned a traffic study that has confirmed the proposed two-lane road cross section with one lane in either direction along Flint Street would be sufficient for handling the expected amount of traffic along the roadway. PROJECT BUDGET FUNDING REQUESTED $244,897 (accrued over 3 years) LOCAL MATCH $1,276,103.00 MOTAL PROJECT BUDGET $ 1,521,000.00 DESCRPTION OF PROPOSED PROJECT EXPENDITURES The Flint Street Realignment Project Estimate of Cost includes the work necessary to construct a two lane road with on-street parking, an off-street shared use asphalt path, a sidewalk, and new traffic signals. Specific work items included are: • A two lane roadway cross-section. • A curb and gutter section with an enclosed storm sewer system to allow for a narrower right of way and reduced impacts to adjacent property • 8-foot wide shared use non-motorized path on one side of the roadway with a 4-foot greenbelt • 6-foot sidewalk on one side of the roadway with a variable greenbelt • Additional right turn lanes at the Grand River Avenue and Novi Road intersections • A 14 foot by 7 foot box culvert to replace the existing 84-inch culvert for the Walled Lake Branch of the Middle Rouge River near Novi Road. This culvert replacement is required based upon the hydraulic analysis and MDEQ Permit No. 09-63-0219-P obtained for the Crescent Boulevard Extension project north of Grand River Avenue. • Potential modifications to the detention basin within the project limits. • Signal instillation at Grand River/Crescent Blvd and signal upgrades at Novi Rd/Flint Street. Project cost estimate does not include right-of-way acquisition, utility relocation and/or expansion, landscaping, lighting, or engineering. Please note that the The Oakland County Board of County Commissioners has approved the rollover of the City of Novi's 2016 and 2017 allocations for consideration of the project in 2018. ECONOMIC IMPACT OF PROJECT The Local Road Improvement Pilot Program has been established under MCL 123.872, the Gifts of Property Act, which provides that "A county may grant or loan funds to a township, village, or city located within that county for the purpose of encouraging and assisting businesses to locate and expand within the county." DESCRIBE HOW THE PROJECT MEETS THE STATUTORY REQUIREMENT OF ENCOURAGING AND ASSISTING BUSINESS TO LOCATE AND EXPAND IN THE COUNTY Flint Street is in the Novi Town Center Area. The Town Center Area Study approved by the Novi Planning Commission on March 26, 2014 includes specific recommendations for the realignment of Flint Street, including preferred routes and pedestrian/bicycle amenities. Background investigations of the Town Center area looked at existing and municipal land uses, economic trends of the area, zoning districts, vehicular circulation, and pedestrian amenities. Each sub-area was assessed against these topics to present a clear picture of what has influenced development to this point. Some important facts were uncovered: I. The study area contains a varied mix of existing land uses, including residential, municipal, office, commercial, industrial, and vacant parcels. 2. The study area is a regional shopping attraction and an important economic contributor to the City's tax revenues. It also offers a significant number of job opportunities. 3. Zoning districts in the study area are limited, but include the Town Center (TC) and Town Center One (TC-1) districts, which allow for a wide variety of commercial, office, residential and other land uses. 4. Vehicular circulation within the study area includes both arterial and local roadways. Important improvements to create a "ring road" are currently planned by the City, including the extension of Crescent Boulevard and the re-alignment of Flint Street. 5. Pedestrian amenities and features abound within the study area; however, not all are appropriately located or connected to the adjacent land uses, which limits their usefulness. Flint Street's current alignment bisects the land such that several small parcels exist that are not desirable for significant economic investments. Several alternatives were developed for realigning Flint Street, all of which would connect the existing Flint Street/Novi Road Intersection with the proposed Crescent Boulevard Extension/Grand River Avenue Intersection and provide the same benefits in terms of improved traffic and circulation. The various alignments would provide differing right of way requirements and possibilities for redevelopment of the adjacent properties. The various options were discussed with the Planning Commission and the adjacent property owners, including Hunter Development Company. Two alignments appear to be best in terms of property impacts and possibilities for redevelopment of the properties. Alternative 1A generally follows the existing Flint Street roadway alignment adjacent to the creek. The preferred alignment, Alternative 1B, shows the roadway alignment adjacent to the railroad. By relocating the road to the western edge of the mostly undeveloped tract and aligning it with the future West Crescent/Grand River intersection, access to a larger contiguous mass of parcels would be created. A potential developer of the property is already working with the city during this first step in transforming this critical corner in Novi's Town Center District into a vibrant, appealing area — attracting new jobs to support a burgeoning mixed commercial/residential use. OPTIONAL MULTI-YEAR PROJECT PLAN The Local Road Improvement Program has been expressly established as a pilot program. There is no guarantee the program will be continued from year to year. The Local Road Improvement Program Subcommittee recognizes that the allocation authorized for local governments may not provide adequate funding in a single year to allow a project to move forward. Local governments shall be offered the opportunity to submit project plans that would necessitate the accumulation of multiple years of the community's allocation amount to fulfill the County's share of a project budget. A multi-year project plan submittal shall not exceed two years in duration. The allocation amount available to each community is subject to change annually based upon the factors utilized in the distribution formula. Consideration of multi-year project plans does not obligate Oakland County in any way to fund any project or program in the future. These plans are meant to be utilized for planning purposes and for consideration by the Oakland County Board of Commissioners to authorize a limited carryover of a community's allocation year to year. DESCRIPTION OF MULTI-YEAR PLAN INCLUDING ESTIMATED PROJECT BUDGET AND CARRYOVER PERIOD OF COMMUNITY'S ALLOCATION NOT AVAILABLE - COMMUNITY IS IN THIRD YEAR OF A THREE YEAR PLAN. PLEASE FILL OUT CURRENT YEAR PROJECT BOXES ABOVE BASED UPON MULTI-YEAR PLAN SUBMITTED IN PRIOR YEARS. ADDITIONAL INFORMATION The Local Road Improvement Program Subcommittee of the Finance Committee of the Oakland County Board of Commissioners has been tasked with managing this program and making recommendations for project approval. Please supply any additional information you believe may be helpful in the consideration of your application. OPTIONAL ADDITIONAL INFORMATION Attachments include the Flint Street Realignment Study, and (on the last page) the current proposed Flint Street alignment. REPORT FOLLOWING COMPLETION OF THE PROJECT MCL 123.872 requires that "the grant or loan contract made by a county shall require a report to the county board of commissioners regarding the activities of the recipient and the degree to which the recipient has met the stated public purpose of the funding". the City of Novi I, on behalf of , have been provided with a copy of the Policies and Procedures of the Local Road Improvement Program (Attachment "A") and agree to comply with these terms and conditions. I, on behalf of the City of Novi ,understand and agree to comply with the requirement to provide the Oakland County Board of Commissioners with a report following the completion of an approved project outlining the degree to which the project met the stated purpose of the funding. Jeffrey Herczeg Digitally signed by Jeffrey Herczeg Date: 2018.04.13 10:21:09 -04'00' Signature of Authorized Party Jeffrey Herczeg, Director of Public Services Printed Name and Title 04/13/2018 Date Please return completed application to: Local Road Improvement Subcommittee Oakland County Board of Commissioners 1200 N. Telegraph Road Pontiac, MI 48341-0475 A pdf copy of application can be emailed to: Michael Andrews, Senior Analystandrewsmb@oakgov.com Questions regarding the application and approval process should be directed to Michael Andrews at the email address above or by phone at (248)858-5115 FLINT STREET REALIGNMENT STUDY CITY OF NOVI OAKLAND COUNTY, MICHIGAN URS Project Number 12943834 Prepared For: CITY OF NOVI ENGINEERING DEPARTMENT Prepared By: URS GRAND RAPIDS - SOUTHFIELD - TRAVERSE CITY January 29, 2015 Table of Contents Introduction and Background 1 Alternative lA 2 Roadway Design 2 Hydrology and Drainage 2 Bicycle and Pedestrian Amenities 2 Access Management 3 Traffic Signals 3 Construction Cost Estimate 3 Alternative 1B 4 Roadway Design 4 Hydrology and Drainage 4 Bicycle and Pedestrian Amenities 4 Access Management 4 Traffic Signals 4 Construction Cost Estimate 4 Impacts of the Alternatives 5 Right of Way Impacts 5 Wetland Impacts 6 Floodplain Impacts 7 Utility Impacts 7 Historic Property Impacts 8 Implementation Recommendations 9 Funding 9 Right of Way 9 Permits 9 Design 10 Utility Coordination 10 TABLES Table 1 Right of Way Impacts 5 FIGURES Figure 1 Alternative IA 11 Figure 2 Alternative l B 12 Figure 2 Typical Cross Section 13 Figure 3 Existing Wetlands 14 Figure 4 Existing FEMA 100 Year Floodplain 15 Appendix 1: Construction Cost Estimates Appendix 2: Alternatives Not Selected Flint Street Realignment Study City of Novi Engineering Department Introduction and Background Flint Street between Grand River Avenue and Novi Road is currently an asphalt and chip-sealed roadway and is in poor condition. The properties accessing Flint Street in this area are expected to develop/redevelop in the near future and will need an improved roadway to support increased traffic volumes. The June 7, 2007 Seoping Study for the Northwest Quadrant, Novi Road and Grand River Avenue Ring Road includes a recommendation that Flint Street be realigned so that it connects with the Crescent Boulevard Extension to the north of Grand River Avenue. This would help to complete the "ring road" concept and improve operations at the congested Grand River Avenue/Novi Road intersection. Flint Street is in the Novi Town Center Area. The Town Center Area Study approved by the Novi Planning Commission on March 26, 2014 includes specific recommendations for the realignment of Flint Street, including: • Preferred routes • Pedestrian and Bicycle amenities • Adjacent land use and zoning The purpose of this report is to summarize the studies completed to date and provide an outline for implementation of the realignment and improvements in the Flint Street corridor. Several alternatives were developed for realigning Flint Street, all of which connect the existing Flint Street/Novi Road Intersection with the proposed Crescent Boulevard Extension/Grand River Avenue Intersection and provide the same benefits to traffic and circulation. The various alignments provide differing right of way requirements and possibilities for redevelopment of the adjacent properties. The various options were discussed with the Planning Commission and the adjacent property owners, including Hunter Development Company. Two alignments appear to be best in terms of property impacts and possibilities for redevelopment of the properties. Alternative lA (Figure 1) generally follows the existing Flint Street Roadway alignment adjacent to the creek. Alternative 1B, (Figure 2) shows the roadway alignment adjacent to the railroad. Appendix 2 (Alternatives Not Selected), shows an additional alignment which would bisect the area available for development/redevelopment, leaving narrower areas on each side of the roadway, rather than a wider area on one side. This alternative would limit options for redevelopment of properties in the area and is considered undesirable for this reason. Flint Street Realignment Study 1 City of Novi Engineering Department Alternative lA This alternative connects the planned Crescent Boulevard at Grand River Avenue to Main Street at Novi Road, with signalized intersections at each end (see Figure I). It roughly matches the existing Flint Street alignment, except at the north end where it continues further west to connect to the planned Crescent Boulevard. ROADWAY DESIGN Alternative lA has a three lane cross section (Figure 3), including: • One 11-foot wide lane through lane in each direction, and an 11-foot wide center turn lane • 5-foot wide bicycle lanes on each side of the roadway • 5-foot wide sidewalks on each side of the roadway with a 5-foot greenbelt • Additional right turn lanes are provided at the Grand River Avenue and Novi Road intersections The proposed right-of-way width is generally 70 feet, with additional width at each end to accommodate the additional turn lanes at Grand River Avenue and Novi Road. A curb and gutter section with an enclosed storm sewer system is proposed to allow for a narrower right of way and reduced impacts to adjacent property. Either concrete or asphalt pavement could be used for the roadway. A five foot wide greenbelt is included between the sidewalks and the back of curb. This area provides room to place signing and provides for some snow storage during winter months. The greenbelt also improves aesthetics and increases safety by increasing the separation between pedestrians and vehicles. A wider greenbelt is desirable; however this would require additional property acquisition. A four lane boulevard was considered, but eliminated due to its increased right-of-way and higher construction cost. HYDROLOGY AND DRAINAGE The existing 84-inch culvert for the Walled Lake Branch of the Middle Rouge River near Novi Road will be replaced with a 14 foot by 7 foot box culvert. This culvert replacement is required based upon the hydraulic analysis and MDEQ Permit No. 09-63-0219-P obtained for the Crescent Boulevard Extension project north of Grand River Avenue. The existing 84-inch culvert for the Walled Lake Branch of the Middle Rouge River near Grand River Avenue is not required to be replaced based on the hydraulic analysis, and will be left in place. Alternative IA impacts the existing detention pond on the George Keros parcel, so modifications would be required. BICYCLE AND PEDESTRIAN AMENITIES Bicycle lanes are provided in each direction on the roadway and sidewalks provided along both sides. The sidewalk along the northeast side of the roadway will border the creek for most of the project length. Turnouts and benches could be incorporated into the project design to create amenities for pedestrians along the creek. Flint Street Realignment Study 2 City of Novi Engineering Department ACCESS MANAGEMENT The following parcels have direct access to Grand River Avenue: • CSX Transportation Yard • Country Building Supply • Lee BeGole parcel • Gap Property Management parcels • George Keros parcel As the Flint Street area is developed, these access points should be eliminated from Grand River Avenue and replaced with access to the new Flint Street. This would result in decreased turning movements to and from Grand River Avenue and improve safety. TRAFFIC SIGNALS The existing traffic signal at Novi Road/Flint Street will require minor modifications due to the widened roadway. The planned traffic signal at Grand River Avenue/Crescent Boulevard has been designed to accommodate a three leg intersection. Additional traffic signal heads and mast arms will be needed to accommodate the fourth leg of the intersection. CONSTRUCTION COST ESTIMATE The improvements shown in Alternative lA are estimated at $1,900,000 for design and construction. This estimate does not include right of way, street lighting, landscaping, or utility work. See Appendix 1 for detailed information. Flint Street Realignment Study 3 City of Novi Engineering Department Alternative 1B This alternative (Figure 2) is similar to Alternative 1A and connects the same two points on each end, but is adjacent to the CSX Railroad instead of the creek in the center portion of the alignment. Traffic operations should be the same as with Alternative IA. ROADWAY DESIGN The roadway design would be the same as Alternative 1A. HYDROLOGY AND DRAINAGE The hydrology and drainage would be the same as Alternative 1A; except that Alternative 1B does not impact the existing detention pond on the George Keros parcel, so it would not require modifications. BICYCLE AND PEDESTRIAN AMENITIES The bicycle and pedestrian amenities would be the same as Alternative 1A, except that the opportunities to provide aesthetic amenities adjacent to the creek present with Alternative lA will not be present with Alternative 1B. ACCESS MANAGEMENT The same parcels listed under Alternative lA for having their access points changed from Grand River Avenue to the relocated roadway should be considered for Alternative 1B also. The drawing for Alternative 1B shows one possible roadway/driveway that would accomplish this. Although this is not shown in the drawing for Alternative IA, a similar access roadway/driveway could be included with Alternative IA to accomplish the access revisions. The right of way and construction costs for this access roadway/driveway are not included in the estimate for either alternative. Alternative IB also requires more additional right of way than Alternative 1A, due to the alignment not utilizing the existing Flint street right of way to the same degree as Alternative 1A. To minimize right of way impacts to the adjacent properties, the existing Flint Street right of way could be combined with the adjacent properties in order to make them more economically viable. The City may want to retain some of the Flint Street right of way adjacent to the creek for use as a pathway. TRAFFIC SIGNALS The traffic signal changes would be the same as Alternative 1A. CONSTRUCTION COST ESTIMATE The improvements shown in Alternative 1B are estimated at $1,740,000 for design and construction. The construction cost for Alternative 1B is less than Alternative lA because the existing detention basin would not need to be modified. This estimate does not include right of way, street lighting, landscaping, or utility work. See Appendix 1 for detailed information. Flint Street Realignment Study 4 City of Novi Engineering Department Impacts of the Alternatives RIGHT OF WAY IMPACTS The existing Flint Street right of way varies from 45 feet wide to 90 feet wide. The wider portions include the existing creek where the creek is adjacent to the roadway. Alternative IA utilizes all of the existing right of way and requires some additional right of way for widening and for realignment at the north end of the roadway. The chart which follows lists each parcel affected by the project and the right of way requirements from each parcel for both Alternative IA and 1B. TABLE I RIGHT OF WAY IMPACTS Parcel ID & Owner Area (Ac) Alt 1A ROW Req. (Ac) Alt 111 ROW Req. (Ac) Current Use Notes 50-22-15-477-001 CSX Transportation 0.66 0.00 0.00 Warehouse/ Rail Yard Access change from Grand River Avenue to new driveway from Flint Street shown in Alt 1B, but not with Alt 1A. Driveway and access change could be done with either alternative. ROW for this driveway is not included. 50-22-15-477-002 Gap Property Management 0.32 0.00 0.00 Residential Access change from Grand River Avenue to new driveway from Flint Street shown in Alt 1B, but not with Alt IA. Driveway and access change could be done with either alternative. ROW for this driveway is not included. 50-22-15-477-003 Gap Property Management 0.33 0.00 0.00 Residential Access change from Grand River Avenue to new driveway from Flint Street shown in Alt 1B, but not with Alt 1A. Driveway and access change could be done with either alternative. ROW for this driveway is not included. 50-22-15-477-004 Gap Property Management 0.17 0.00 0.00 Residential Access change from Grand River Avenue to new driveway from Flint Street shown in Alt 1B, but not with Alt 1A. Driveway and access change could be done with either alternative. ROW for this driveway is not included. 50-22-15-477-005 Patrice, LLC 1.47 0.04 0.56 Country Building Supply Access change from Grand River Avenue to new driveway from Flint Street shown in Alt 1B, but not with Alt 1A. Driveway and access change could be done with either alternative. ROW for this driveway is not included. Flint Street Realignment Study 5 City of Novi Engineering Department TABLE 1 RIGHT OF WAY IMPACTS - Parcel ID & Owner Area (Ac) Alt 18 ROW. Req. ' (Ac) Alt ,1B ROW . Req. . (Ac) Current Use Notes 50-22-15-477-006 Patrice, LLC 0.34 0.12 0.18 Parking & Storage for Country Building Supply Driveway, lumber storage and parking impacted. 50-22-15-477-012 Lee BeGole 0.60 0.29 0.22 Residential Previously two parcels, combined in 2010. Residential building not impacted directly. Setback, zoning conformance, and need to relocate driveway may result in a total take. 50-22-477-011 George S. Keros 1.30 0.48 0.00 Vacant and Detention Pond for Shopping Center Most of the detention pond is within the ROW area for Alt lA and will require significant modifications or reconstruction. Alt 1A ROW area listed is for road only. Detention pond reconstruction will require additional area from this parcel and needs further study. 50-22-22-227-001 GL Investments 0.69 0.00 0.00 Sunoco Gas Station Driveway grading permit may be needed. 50-22-22-227-029 City Center Plaza Limited Partners 5.26 0.00 0.00 Shopping Center Driveway grading permit likely needed. 50-22-22-266-003 Hunter Development Co. 4.46 0.60 0.91 Former Concrete Plant Strip take required 50-22-22-226-005 Hunter Development Co. 4.27 0.36 1.04 Vacant Strip take required All of the parcels listed are currently zoned TC-1 (Town Center 1 Zoning District). Appraisals and further study are needed to estimate the cost of the right of way required for the project. WETLAND IMPACTS There are existing wetlands in the project area, as shown in Figure 3 along with the Alternative IA alignment. This information is from the City GIS system. The existing wetlands closely follow the creek. The realigned roadway for Alternative lA may encroach slightly into the wetlands along the creek. Alternative 1B should not impact wetlands. Flint Street Realignment Study 6 City of Novi Engineering Department Actual wetland impacts will depend upon the grading limits required for the roadway and the actual limits of the existing wetlands. As part of the design of the project, detailed grading limits will be established. The actual wetland limits also need to be staked by a wetland ecologist as part of the design. FL 0 ODPLAIN IMPACTS There is a regulated floodplain in the project area. Figure 4 shows the existing FEMA 100 year floodplain in the project area and the Alternative lA alignment. Because the floodplain follows the creek, floodplain impacts appear to be possible with Alternative 1A, and much less likely with Alternative 1B. The existing floodplain shown is based upon the FEMA model of the existing creek. Note that the floodplain encroaches onto the edge of existing Flint Street in some areas. An MDEQ Permit was obtained for the Crescent Boulevard Extension project north of Grand River Avenue, which has not yet been constructed. The analysis done for this permit shows that the existing culvert under Flint Street just west of Novi Road is under-sized and negatively impacts the hydraulic capacity of the creek. Upsizing of this culvert is needed. The design plans completed for the Crescent Boulevard Extension project include replacing the culvert, as reflected in Figures 1 and 2. We anticipate that floodplain impacts will be mitigated by this culvert replacement and that further mitigation for floodplain impacts will not be required for either alternative. Following construction, a FEMA Letter of Map Revision should be done to document the change in floodplain resulting from the culvert replacement. UTILITY IMPACTS There are numerous public and private utilities in the project area, as shown in Figures 1 and 2. Some utility relocation will be required for the project. Specifically: • Several power poles for the existing line running parallel to Grand River will need to be relocated. This power line is not in an existing roadway easement and likely has its own easement. As a result, relocation will likely be at project expense. • Existing sanitary and water main covers also may need to be adjusted to grade within the grading limits of the roadway work. • The former concrete plant site has existing utility services. Redevelopment of this parcel and the adjacent Hunter Development parcel will likely include providing water, sewer, gas, electric power and telecom services. It is prudent to plan for these future services to ensure that the roadway work is compatible with the addition of these utility facilities. In particular, consideration could be given to constructing water supply and sanitary sewer adjacent to the roadway to service future development. Sleeves for gas, electric and telecom crossings of the new roadway could also be constructed if the best locations for these crossings can be determined. Costs for utility relocation and upgrading/extension of utility services in the area are not included in the construction cost estimate. Flint Street Realignment Study 7 City of Novi Engineering Department HISTORIC PROPERTY IMPACTS The project has the potential to impact historic properties. In particular, the Lee BeGole and other residential buildings along Grand River Avenue appear to be over fifty years old, which is the first criterion for determining whether a structure may be of historical significance. Both alternatives will have similar impacts to these properties. There are other criteria, including whether important events have occurred on the property, the extent to which remodeling has removed original features, and whether the structure is unique or is a particularly good example of a particular architectural style. When federal funding is involved in a project, coordination with the State Historic Preservation Office is required as part of the design process. This process will determine whether there are historically significant properties which would be impacted by the project, should federal funding be obtained. Flint Street Realignment Study 8 City of Novi Engineering Department Implementation Recommendations To implement the improvements outlined, the following actions need to be completed: FUNDING In addition to local funds, the City should explore obtaining state and federal funds for the improvements. Possible sources include: • Block Grants • Transportation Economic Development Funds • STP funding If Federal funding is to be used for the project, an Environmental Assessment may need to be prepared and processed, including conducting public hearings regarding the proposed improvements. Coordination with the State Historic Preservation Officer is also required for projects using federal funds. Should impacts to potentially significant historic properties be identified, preparation and processing of a Section 4(f) Statement could be required in addition to the Environmental Assessment. RIGHT OF WAY As the design advances, legal descriptions can be prepared. Right of Way negotiations can then be completed. PERMITS Permits will need to be obtained from the Oakland County Road Commission and the Michigan Department of Environmental Quality. • No significant issues are anticipated in obtaining the Oakland County Road Commission permit. • For the MDEQ Permit, hydraulic studies need to be completed and an application completed. The hydraulic study completed for the Crescent Boulevard Extension included the Flint Street area, and determined that the culvert under Flint Street just west of Novi Road needs to be replaced. However, the permit obtained for the Crescent Boulevard Extension will expire in March 2015. While a permit extension can be requested, approval of an extension by MDEQ is unlikely unless construction is underway. If a new permit application is required for the Crescent Boulevard Extension, the new application should include both the Crescent Boulevard Extension and the Flint Street realignment projects. Additional wetland impacts, floodplain impacts, and storm sewer connections to the creek along Flint Street could be included in the permit application. The change in impervious area due to widening of Flint Street also should be reflected in the hydraulic model. Relocation of the existing detention pond for the City Center Shopping Center also needs to be included in the hydraulic studies and MDEQ permit application. • After the construction is done, A FEMA Letter of Map Revision should be completed to document the change to the floodplain. Flint Street Realignment Study 9 City of Novi Engineering Department DESIGN Topographic surveys and geotechnical exploration work are the next steps in the design process that should be completed. A traffic study also is needed to determine turn lane storage lengths and to validate the design concept. UTILITY COORDINATION Additional information regarding the locations of existing privately owned utilities has been requested. Necessary relocation work will be estimated as the information is provided and the design progresses. In addition, the City and the private utility companies should discuss redevelopment needs to ensure that utilities constructed as part of the roadway project are compatible with utility needs for the area. Flint Street Realignment Study 10 City of Novi Engineering Department f • ff.• >. 1 ty • -- 7( , _ — nvi ROAD—];.—>.> - r wE• _3011,4/4 / / ' iairt ' a ilth;v1+, ,j1 . I 17/ " Vr. \,,•01 , L:•1 • - 3 it law JO-#441,i II I / IL 1 '4,16610, AL43 9q.ocioi&aeio ;A:41,0 c,$) f TRANSPOW EXISTING'1Skil4tTRUCTUR # / X X GAP PROPERTY MANAGENIFNT, / / / ' /..-----------. PVI' ND 71.L SUNOCO ':--------7 Ix— _ ---- '.. EXISTING X • 84" CUL'ilE,131- -----44 rt LEE REGOTE GEORGE KEROS kr""c , GAS STATION r. HUNTER DEVELOPMENT COMPANY '-- t\ \ to.;;I: > H:? r .-. - .%A., 4., EXISTING 3-484 CULVERTS- ...,--,-------- ( coy..6D BE REMpVFLO , A i r Fri -I _ 1 _ , -7•H. , EXISTING 84" CULVERT NOTO BE REMOVED le. I r HUNTER DEVELOPMENT DEVELOPMENT COMPANY MAIN STREET " \PROPED 14'xr OS BOX CULVERT (RELOC,ATED) • wfAir- CEMETER,r 1,T,31; PROPOSED 35 RIGHT-OF-WAY PROPOSED 35 RIGHT-OF-WAY .1 11' THRU LANE 2.5 11• 2.5' BIKE LANE BIKE LANE THRLJ LANE PROPOSED FLINT STREET CENTERLINE 1 71' TURN LANE 11' 5' SIL1EWALX 5' SIDEWALK PROPOSED 3-LANE CROSS SECTION WITH BIKE LANES COUNTRY BUILDING SUPPLIES. - - _ HUNTER DEVELOPMENT COMPANY HUNTER DEVELOPMENT COMPANY OROPOSED 14'x7' ." BOX CULVERT (RELOCATED MAIN STREET EXIST:NG. :18'x48" ST.RUCTVRE itri GEORGE KEROS HUNTER DEVELOPMENT COMPANY Appendix 1: Construction Cost Estimate Flint Street Realignment Study City of Novi Engineering Department City of Novi Flint Street Realignment Project Estimate of Cost - Alternative 1A 1/29/2015 Item No. Item Description Unit Quantity Unit Price ($) Total Cost ($) 1 Pre-Construction Audio-Visual LS 1 2,000.00 $ 2,000.00 2 Maintaining Traffic LS 1 $ 30,000,00 $ 30,000.00 3 Tree Protection Each 20 $ 50.00 $ 1,000.00 4 Pavt, Rem Syd 100 $ 4.00 $ 400.00 5 Sidewalk, Rem Syd 170 $ 4.00 $ 680.00 6 Curb and Gutter, Rem Ft 300 $ 2.50 $ 750.00 7 Clearing Acre 0.50 $ 7,500.00 $ 3,750.00 8 Roadway Grading Sta 19 $ 2,000.00 $ 38,000.00 9 Remove 84 inch culvert LS I $ 10,000.00 $ 10,000.00 10 Silt Fence Ft 3,800 $ 1.50 $ 5,700.00 11 Curb and Gutter Inlet Filter, After Paving Ea 18 $ 100.00 $ 1,800.00 12 Aggregate Base, 21AA, 8 inch Syd 10,500 $ 8.00 $ 84,000.00 13 Cone Pavt, Non Reinf, 8 inch Syd 9,200 $ 30.00 $ 276,000.00 14 Sewer, 12 inch, Tr Det B Ft 990 $ 25.00 $ 24,750.00 15 Sewer, 15 inch, Tr Det B Ft 275 $ 30.00 $ 8,250.00 16 Sewer, 18 inch, Tr Det B Ft 420 $ 45.00 $ 18,900.00 17 Sewer, 24 inch, Tr Det B Ft 425 $ 55.00 $ 23,375.00 18 Videotaping Sewer Pipe Ft 2,110 $ 1.00 $ 2,110.00 19 Dr Structure, 48 inch dia Ea 25 $ 1,100.00 $ 27,500.00 20 Hydrodynamic Separator Ea 1 $ 26,000.00 $ 26,000.00 21 Dr Structure Cover Ea 25 $ 500.00 $ 12,500.00 22 Underdrain, 6 inch Ft 3,800 $ 5.25 $ 19,950.00 23 Utility Adjustments and Relocation LS 1 $ 15,000.00 $ 15,000.00 24 Culvert End Sections Ea 2 $ 500.00 1,000.00 25 14 ft by 7 ft Box Culvert LS 1 $ 200,000.00 200,000.00 26 Curb and Gutter, Cone, Det F4 Ft 3,900 $ 18.00 $ 70,200.00 27 Sidewalk, Cone, 4 inch Sft 12,675 3.50 $ 44,362.50 28 Sidewalk Ramp, Cone, 8 inch Sft 1,300 $ 4.50 $ 5,850.00 29 ADA Detectable Warning Plate - New Construction Sft 200 $ 20.00 $ 4,000.00 30 Slope Restoration, Type B Syd 12,000 $ 2.00 $ 24,000.00 $ 5,000.00 31 Permanent Signing LS 1 $ 5,000.00 32 Permanent Pavement Markings LS 1 $ 10,000.00 $ 10,000.00 33 Detention Pond Relocation LS 1 $ 150,000.00 $ 150,000.00 34 Traffic Signal Work LS 1 $ 175,000.00 $ 175,000.00 SUBTOTAL CONSTRUCTION ITEMS $ 1,321,827.50 Mobilization and Contingencies (Approx. 15%) $ 198,274.13 Engineering (25%) $ 380,025.41 TOTAL $ 1,900,127.03 TOTAL ESTIMATED DESIGN AND CONSTRUCTION COST USE $ 1,900,000.00 Notes: Does not include ROW Costs Does not include utility relocation or utility expansion costs Does not include landscaping or lighting cost Signal cost assumes additional cost for thrird leg of Grand River/ Crescent Signal and signal modifications at Crescent/Novi Rd. Detetion pond relocation scope requires further study Box culvert cost included was also included in previous estimates for Northwest Ring Road (Crescent Blvd Extension) Project LIRS Corporation 1 - 1 City of Novi Flint Street Realignment Project Estimate of Cost - Alternative 1B 1/29/2015 Item No. Item Description Unit Quantity Unit Price ($) Total Cost ($) 1 Pre-Construction Audio-Visual LS 1 2,000.00 $ 2,000.00 2 Maintaining Traffic LS 1 $ 30,000.00 $ 30,000.00 3 Tree Protection Each 20 $ 50.00 $ 1,000.00 4 Pavt, Rem Syd 100 $ 4.00 $ 400.00 5 Sidewalk, Rem Syd 170 $ 4.00 $ 680.00 6 Curb and Gutter, Rom Ft 300 $ 2.50 $ 750.00 7 Clearing Acre 0.50 $ 7,500.00 $ 3,750.00 8 Roadway Grading Ste 20 $ 2,000.00 $ 40,000.00 9 Remove 84 inch culvert LS 1 $ 10,000.00 $ 10,000.00 10 Silt Fence Ft 4,000 $ 1.50 $ 6,000.00 11 Curb and Gutter Inlet Filter, After Paving Ea 18 $ 100.00 $ 1,800.00 12 Aggregate Base, 21AA, 8 inch Syd 11,350 $ 8.00 $ 90,800.00 13 Cone Pavt, Non Reinf, 8 inch Syd 9,940 $ 30.00 $ 298,200.00 14 Sewer, 12 inch, Tr Det B Ft 990 $ 25.00 $ 24,750.00 15 Sewer, 15 inch, Tr Det B Ft 275 $ 30.00 $ 8,250.00 16 Sewer, 18 inch, Tr Det B Ft 420 $ 45.00 $ 18,900.00 17 Sewer, 24 inch, Tr Det B Ft 425 $ 55.00 $ 23,375.00 18 Videotaping Sewer Pipe Ft 2,110 $ 1.00 $ 2,110.00 19 Dr Structure, 48 inch dia Ea 25 $ 1,100.00 $ 27,500.00 20 Hydrodynamic Separator Ea 1 $ 26,000.00 $ 26,000.00 21 Dr Structure Cover Ea 25 $ 500.00 $ 12,500.00 22 Underdrain, 6 inch Ft 4,050 $ 5.25 $ 21,262.50 23 Utility Adjustments and Relocation LS 1 $ 15,000.00 $ 15,000.00 24 Culvert End Sections Ea 2 $ 500.00 $ 1,000.00 25 14 ft by 7 ft Box Culvert LS 1 $ 200,000.00 $ 200,000.00 26 Curb and Gutter, Cone, Det F4 Ft 3,900 $ 18.00 $ 70,200.00 27 Sidewalk, Cone, 4 inch Sft 13,690 $ 3.60 $ 47,915.00 $ 5,850.00 $ 4,000.00 28 Sidewalk Ramp, Cone, 8 inch Sft 1,300 $ 4.50 29 ADA Detectable Warning Plate - New Construction Sft 200 20.00 30 Slope Restoration, Type B Syd 12,960 $ 2.00 $ 25,920.00 $ 5,000.00 31 Permanent Signing LS 1 $ 5,000.00 32 Permanent Pavement Markings LS 1 $ 10,000.00 $ 10,000.00 33 Detention Pond Relocation LS - $ 150,000.00 34 Traffic Signal Work LS 1 $ 175,000.00 175,000.00 SUBTOTAL CONSTRUCTION ITEMS $ 1,209,912.50 Mobilization and Contingencies (Approx. 15%) $ 181,486.88 Engineering (25%) $ 347,849.84 TOTAL $ 1,739,249.22 TOTAL ESTIMATED DESIGN AND CONSTRUCTION COST USE $ 1,740,000.00 Notes: Does not Include ROW Costs Does not include utility relocation or utility expansion costs Does not include landscaping or lighting cost Signal cost assumes additional cost for thrird leg of Grand River/ Crescent Signal and signal modifications at Crescent/Novi Rd. Detetion pond relocation scope requires further study Box culvert cost included was also included in previous estimates for Northwest Ring Road (Crescent Blvd Extension) Project URS Corporation 1 - 2 Appendix 2: Alternatives Not Selected Flint Street Realignment Study City of Novi Engineering Department GEORGE KEROS.------ COUNTRY •`* BUILDING SUPPLIES - EXISTING:187c4-e-StROCTURE i. ..1:-. -"--k --.. ' I • , --,..., ,-.., ---,:_. IL-----/-,- • 1 /----1,-,.---' GRA- iv --z.,- ii -- .- 1 'i I - 1 ---.----:'-'.i i \_'‘____ ._""ivvut)- - _ , Fi-N-7- r-77-"------- - 1, 'Ii;c ii 4C' - - - -___--,----_ .„,___ z_i::.____z_izTh._ v ":: _____ „...._ _ ------------- -- -------- • I I " -- j; 4 . , . LA i r, t'k - . - 9 pS uul i nNr LCC KCC , . . . CO - _ , „ — - cr- ' - - ----- - ---_ - - - - - - f - - / -7.------n--1-7-. i.--:- --_____---- -...__. / ,-)Z:6-----71H-1 VriScTuiNi vafFRT 12:1.44.-, 4 117---'-''.--r. -----------------------T-7---------- ----': --'' ---1 • ./.... ' 14 *---'".. ___.„, ......: ---- ----7---_-__. .----,.---. -------... -,-' F------3-:,--- ----'-',-- ---- i it7 ..-4TATION I I i I , 1.. - - - .e, n ---- ---- . • ...7.7--..---..--7-- ---- -..,_,,.:------------j I 1 -,•- -- 1 I — •- -=-_-.-___ A.-1 .-. X V-- 7._., 7.. eCITY CENTER , -.- \-71- ' --- i 0 '''' \ ' n , ...,...., \ ...,_ 0 ' * ._ A . ..•-i 1 ° r-,---- r . \N,,-7. 1.". T--n-i-7.. ,----i-t,i,__, ---- -----s'-- \ , ., . ( cou LE! BE REMOVED) ---------- : --- i ---- 4e, I I r \ — - ''. [7.4- - n T.7-€! -;-t- Y .. I_ . ... O BE REMOVED IL ! „....--, . EXISTING 84" CULVERT 77: 1 - -c . '9„. I _ I • STREET /1. HUNTER DEVELOPMENT COMPANY P130pOSED.14'xr 13C*( CULVERT LRELOCATED) NELM- CEMETERY'. 1* F- LEE EGOLE GEORGE KEROS - ,ttli-&CCrl; I • LL-f woICILt. CI II EXISTING.18'xiik STRUCTURE „ VE-R A 1/1\11 r 5uNoco 84" CTUTIVERT 4 • f: • L.IT-Y CENTER dmisminamtsio STREET .4) ./4„. ":11?(PC°05'61fx7. ,„ (RELOCATED) i 1 1 I --1--i,..--. ti ---- ----- -__,.: I, 1.. I — ' '. t O" 'k, . 4 A iz.i4 ' i 17) 1 * r------. - k' 1 , 1 ---n----- 1 1 1---1-- -. EXISTING 3-48" CULVERTS- \ COU BE \ - ( LD REMOVED \) . ?...- n 1 1 A . . 1 AL_ .-. 1 , n 1 Zr N • 1 1 .•,:. 'T I'''', EXI:S.TINIG 84t" CULVERT BE REMOVED 1-1--L- A ., ;. ' 1 11 1.0.% NOVI CEMETERY, Resolution #18157 May 2, 2018 The Chairperson referred the resolution to the Finance Committee. There were no objections. FISCAL NOTE (MISC. #18157) May 17, 2018 BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: BOARD OF COMMISSIONERS — PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION — CITY OF NOVI — REALIGNMENT OF FLINT STREET — PROJECT NO. 2018-18 TO: The Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds: 1. On December 7, 2017, the Board of Commissioners approved Miscellaneous Resolution #17325 which designated $3,317,006 in fund balance for the Local Road Improvement Matching Program for the purposes of improving economic development in Oakland County cities and villages. 2. Funding of $244,897 is available in the General Fund Assigned Fund Balance for Local Road Improvement Matching Program (account #383465) for project 2018-18 consisting of FY 2016 roll over allocation of $68,552; FY 2017 roll over allocation of $68,552 and FY 2018 allocation of $107,793. 3. This project is to realign Flint Street between Grand River Avenue and Novi Road. The project is to construct a two-lane road with on-street parking, an off-street shared used asphalt path adjacent to the road, a sidewalk, new traffic signals and improvements to existing signals. 4. The FY 2018 budget be amended as follows: GENERAL FUND #10100 Revenue 9010101-196030-665882 FY 2018 Planned Use of Balance Total Revenues $244,897 $244,897 Expenditures 9010101-153000-740085 Local Road Funding Program $244,897 Total Expenditures $244,897 Commissioner Thomas Middleton, District #4 Chairperson, Finance Committee FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Woodward and Quarles absent. Resolution #18157 May 17, 2018 Moved by Fleming supported by Quarles the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Crawford, Fleming, Gershenson, Gingell, Kochenderfer, KowaII, Long, McGillivray, Middleton, Quarles, Taub, Weipert, Woodward, Zack, Berman, Bowman. (16) NAYS: None. (0) A sufficient maiority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). I HER M APPr(bVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 17, 2018, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 17th day of May 2018. Lisa Brown, Oakland County 17/- *ef:61-