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HomeMy WebLinkAboutResolutions - 2018.05.17 - 23600MISCELLANEOUS RESOLUTION #18207 May 17, 2018 BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY — HARRIS CORPORATION CONTRACT #003778 EXTENSION THROUGH 2020 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the current contract between Oakland County and the Harris Corporation (vendor), expired on March 31, 2018; and WHEREAS the Harris Corporation is the sole provider of equipment compatible with Oakland County's 800 MHz Radio Network (OAKWIN), which utilizes the Harris Corporation's proprietary OPENSKY protocol; and WHEREAS Oakland County is presently soliciting bids for a replacement 800 MHz Radio Network; and WHEREAS it will be necessary to maintain operation of the current system until the replacement system is fully operational; and WHEREAS the Purchasing Terms and Conditions state in Section 2400.6 Duration of Contracts and under Procedure states "The Board of Commissioners shall approve contracts beyond five years". NOW THEREFORE BE IT RESOLVED that the contract amount shall be for an amount not to exceed $250,000 per year and that the contract extension shall terminate on March 31, 2020, unless otherwise agreed to by the parties. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners approves the extension of the existing contract with the Harris Corporation for two (2) years through March 31, 2020. BE IT FURTHER RESOLVED that a budget amendment is not required as there is sufficient funding within the Radio Communications FY 2018-2020 Budget to cover the two -year contract extension. Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution. CoMmissioner Thomas Middleton, District #44 Chairperson, Finance Committee FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Quarles absent. L. BROOKS PATTERSON - OAKLAND COUNTY EXECUTIVE OW zi (14.11 OAKLAND COUNTY 471 PURCHASING DIVISION Executive Office Building 41 West 2100 Pontiac Lake Rd. Lower Level Waterford MI 48328-0462 Main Phone 248/858-0511 www.oakgov.com/purchasing/ Harris Corporation Matt Pustay 1025 West Nasa Blvd Melbourne FL 32919 CONTRACT Dispatch via Print Contract ID 0000000000000000000003778 Page 'I of 3 Contract Dates 04/01/2013 to 04/2712018 F.O.B. Terms DEST NET 0 Buyer Phone Richard Brower 248/858-5483 Email browerroakgov.com Description: CLEMIS Radio Harris Parts-B Contract Maximum 2,928,306.00 Vendor ID 0000014283 Phone: 321/309-7319 Matt Pustay Fax: 717/986-7360 mpustay©harris.corn Tax Exempt ID: 38-6004876 Line # Item Number Item/Description Category Co Item UOM Contract Price 1 000000000000032157 Price list "16", Discount off List of Catalog Harris Items is 25% 43221705 AMT 1.00 Inasmuch as no specific quantities are indicated on this contract, there is no commitment involved by Oakland County other than for the payment of goods procured under the conditions of this contract. Oakland County issues individual Purchase Orders on behalf of County Departments as authorization for items ordered from this contract. The Individual Purchase Order numbers are to be used on all Invoices, Bills of Lading, Shipping Documents and all correspondence relating to the Purchase Order. Itemized invoices must be submitted to the Oakland County Fiscal Services Division, Accounts Payable, 4th Floor, 2100 Pontiac Lake Rd., Waterford, Ml 46328, unless otherwise stipulated, for subsequent checking as to price and content. Invoices not itemized may be returned for correction. This contract is not to be used for the purchase of any equipment and or services not listed herein. Oakland County requires a 30 day written notice of all price changes. Oakland County reserves the right to take advantage of any special pricing programs available from the contract vendor or any other outside vendors offering the said special pricing programs to Oakland County during the term of this contract. Oakland County reserves the right to cancel this contract if orders are not filled within the time and in accordance with the terms specified. All shipments must be accompanied by Packing Slips and containers properly marked with requesting Department Name, Address, Contact Person and Purchase Order Number. The prices indicated on this contract are not subject to change without written notification in advance. No Charges will be allowed for boxing or packing unless stated on the Contract. Acceptance of this contract includes specifications, process, delivery and conditions included therein. Material is subject to inspection on our property. If rejected we agree to first advise vendor before returning goods. All freight and extra handling charges derived from said rejection shall be borne by the vendor. The acceptance of this contract does not in any way make the County of Oakland a party to any infringement or damage suits. Such suits to be borne by the vendor. A Materials Safety Data Sheet shall accompany or precede all shipments of materials subject to the Michigan Hazard Communications Standard also known as the "Right to Know Law" and classified as hazardous by Michigan Compiled Laws, Act 154 of the Public Acts of 1974 as amended. All containers shall have approved warning labels in accordance with this law. Copies of all MSDS's are to be sent to the requesting department. Pursuant to Act 167 of the Public Acts of 1933, the County of Oakland, a Michigan Constitutional Corporation, is exempt from the sales tax provisions of this Act. In addition, the Michigan Department of Treasury has promulgated General and Specific Sales and Use Tax Rules which provide that the County of Oakland is not required to have a sales tax exemption number (R205.79; Rule 29). FOR REPORTING PURPOSES — COUNTY OF OAKLAND ID. #38-6004876W, 2013104/09 CJB Blanket contract Finalized 2013108108 AEC System Change A Add $250,000.00 to the contacts Not to Exceed (NTE) amount. The contract NTE will change from $100,000.00 to $350,000.00 2014/01114 cmc Authorized Signature Contract ID Page 0000000000000000000003778 2 of 3 Contract Dates F.O.B. Terms 04/01/2013 to 04/27/2018 DEST NET 0 Buyer Phone Email Richard Brower 248/858-5483 browerr@oakgov.corn Description: Contract Maximum CLEMIS Radio Harris Parts-B 2,928,306.00 CONTRACT Dispatch via Print Vendor ID 0000014283 Phone: 321/309-7319 Matt Pustay Fax: 717/986-7360 MpUstay@harris.com L. BROOKS PATTERSON OAKLAND COUNTY EXECUTIVE OAKLAND COUNTY y PURCHASING DIVISION Executive Office Building 41 West 2100 Pontiac Lake Rd. Lower Level Waterford MI 48328-0462 Main Phone 248/858-0511 www.oakgov.com/purchasing/ Harris Corporation Matt Pustay 1025 West Nasa Blvd Melbourne FL 32919 Tax Dxempt ID: 38-6004876 Line # Item Number Item/Description Category Co Item UOM Contract Price System Change B Add $628,306.00 to the contract Not to Exceed (NTE) amount. The contact NTE will change from $350,000.00 to $978,306.00 2014/06126 cmc System Change C Add $200,000.00 to the contract Not to Exceed (NTE) amount. The contract NTE will change from $978,306.00 $1,178,306.00 2015/01/22 AEC System Change D Add $300,000.00 to the contract Not to Exceed (NTE) amount. The contract NTE will change from $1,178,306.00 to $1,478,306.00 2015/12/14 CLA System Change E Added $100,000.00 to the Not to Exceed (NTE) amount. The contract NTE changed from $1,478,306.00 to $1,578,306.00. 2016/03/30 CJB Cool Add $100,000.00 to the Not to Exceed (NTE) amount. The contract NTE will change from $1,578,308.00 to $1,678,306.00 Extend contract expiration date from 3/31/2016 to 3/31/2018 2016/08/02 CLA System Change F Added $150,000.00 to the contract Not to Exceed (NTE) amount. The contract NTE changed from $1,678,306,00 to $1,828,306.00. 2017/01/12 CMK System Change G Add $150,000.00 to the contract Not to Exceed (NTE) amount. The contract NTE will change from $1,828,306.00 to $1,978,306.00 2017/02/28 CMK System Change H Add $250,000.00 to the contract Not to Exceed (NTE) amount. The contract NTE will change from $1,978,306.00 to $2,228,306.00 2017/06/12 AEC System Change I Add $50,000.00 to the contract Not to Exceed (NTE) amount The contact NTE will change from $2,228,306.00 to $2,278,306.00 2017/11/09 CMK System Change J Add $150,000.00 to the contract Not to Exceed (NTE) amount. The contact NTE will change from $2,278,306.00 to $2,428,306,00. 2018/02/15 CMK System Change K Add $500,000.00 to the contract Not to Exceed (NTE) amount. Authorized Signature L. BROOKS PATTERSON - OAKLAND COUNTY EXECUTIVE OAKLAND COUNTY PURCHASING DIVISION Executive Office Building 41 West 2100 Pontiac Lake Rd. Lower Level Waterford MI 48328-0462 Main Phone 248/858-0511 www.oakgov.com/purchasing/ Harris Corporation Matt Pustay 1025 West Nasa Blvd Melbourne FL 32919 CONTRACT Disnatch via Print Contract ID 0000000000000000000003778 _ Page 3 of 3 Contract Dates 04/01/2013 to 04/27/2018 F.O.B. Terms DEST NET 0 Buyer Phone Richard Brower 248/858-5483 Email browerrAoakgov.com Description: CLEMIS Radio Harris Parts-B Contract Maximum 2,928,306.00 Vendor ID 0000014283 Phone: 321/309-7319 Matt Pustay Fax: 717/986-7360 rnpustay@harris.com Tax Exempt ID: 38-6004876 Line # Item Number Item/Description Category Co Item UOM Contract Price The contact NTE will change from $2,428,306.00 to $2,928,306.00. 2018/04/13 AEC System Change L Extend the contract expiration date from 3/31/2018 to 4/27/2018 Authorized Signature Resolution #18207 May 17, 2018 Moved by Fleming supported by Quarles the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Crawford, Fleming, Gershenson, Gingell, Kochenderfer, KowaII, Long, McGillivray, Middleton, Quarles, Taub, Weipert, Woodward, Zack, Berman, Bowman. (16) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). (0-/ IHERESVAPPROVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANTTO MCI 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) 1, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 17, 2018, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 17th day of May, 2018. r6*--7-177 Lisa Brown, Oakland County