HomeMy WebLinkAboutResolutions - 2018.06.13 - 23641Chairperson, on behalf of the Finance Committee, I mok712.77doption of the foregoing r solution.
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Commissioner Thomas Middleton, District #4
Chairperson, Finance Committee
MISCELLANEOUS RESOLUTION #18235 June 13, 2018
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: CORPORATION COUNSEL/RISK MANAGEMENT - MATTER MANAGEMENT SYSTEM AND
ACCESS DATABASE REPLACEMENT PROJECT- PROJECT AMENDMENT
To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen:
WHEREAS Corporation Counsel and Risk Management implemented the Matter Management
System approved by Miscellaneous Resolution #18081 in the amount of $100,000; and
WHEREAS it replaces the Access database which has been used since 1995; and it provides a more
efficient document management system; and
WHEREAS during the initial implementation of the project the vendor, Laserfiche, informed Corporation
Counsel and Risk Management of additional functionality that can be added to the project to more fully
automate the workflow process for both departments; and
WHEREAS the vendor can add an automated invoicing functionality to this project; and
WHEREAS Risk Management is currently processing five forms manually and this added functionality will
automate all five of the forms; and
WHEREAS adding this additional functionality will improve the workflow between the two departments, as
well as the workflow with other County departments; and
WHEREAS the additional estimated cost for the added functionality of the Matter Management System
project is $37,036 with funding available in the General Fund Assigned Fund Balance for Technology
Replacement/Hardware (GL Account #383448).
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes
the implementation of additional functionality of the Matter Management System project for
Corporation Counsel and Risk Management.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the appropriation of an
additional $37,036 from the General Fund Assigned Fund Balance for Technology
Replacement/Hardware (GL Account #383448) for the added functionality of the Matter Management
System project.
BE IT FURTHER RESOLVED that the FY 2018 budget is amended as follows:
Information Technology Fund (#63600)
Revenue FY 2018
1080101-152000-695500-10100 Transfer In- General Fund $37,036
Total Revenues $37.036
Expenses
1080201-152010-731458
General Fund (#10100)
Revenue
9010101-196030-665882
Professional Services
Total Expenses
$37,036
$37,036
Planned Use of Balance
Total Revenue
$37,036
$37,036
Expenditures
9010101-152010-788001-63600 Transfer Out-IT Funds
Total Expenditures
$37,036
$37,036
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #18235 June 13, 2018
Moved by Hoffman supported by Zack the resolutions (with fiscal notes attached) on the amended Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Crawford, Fleming, Gershenson, Hoffman, Jackson, Kochenderfer, KowaII, Long,
McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman,
Bowman. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
cx)/re
I MVP/APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 13, 2018,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 13th day of June, 2018.
Lisa Brown, Oakland County