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HomeMy WebLinkAboutResolutions - 2018.06.13 - 23656MISCELLANEOUS RESOLUTION #18245 BY: Commissioner Michael J. Gingell, District #1 IN RE: BOARD OF COMMISSIONERS TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION — CITY OF AUBURN HILLS — RESURFACING OF THE WALTON BOULEVARD AND SQUIRREL ROAD INTERSECTION — PROJECT NO. 53513 To the Oakland County Board of Commissioners: Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tr-Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any Oakland County appropriation in support of the Tr-Party Road Improvement Program shall be distributed only after completion of all of the following: 1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County's 1/3 share of the project from the General Fund Assigned Fund Balance for Tr-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and WHEREAS the City of Auburn Hills, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the City of Auburn Hills and said appropriation has been transferred to a project account; and WHEREAS the City of Auburn Hills has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County's one third (113) share of the — Fiscal Year 2018 authorized amount of Tr- Party Road Improvement funding for Project No. 53513 in the City of Auburn Hills is $24,000. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Auburn Hills and authorizes the release of Tr-Party Road Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the City of Auburn Hills. Chairperson, I move the adoption of the foregoing Resolution. Commissioner Michael J. Gingell District #1 Quality Life through Good Roads "We Care" At===rA i CP, 1:7 CCPAri llif.5.-SfiCPAr ,547,7- 16A 05/24/18 for OAKLAND COUNTY Inter—Departmental Memorandum PROGRAMMING DIVISION DATE: May 11, 2018 To: Thomas G. Blust, P.E., Director of Engineering FROM: Thomas G. Noechel, Programming Supervisor ',hi VI SUBJECT: PROJECT NO. 53513, WALTON BOULEVARD AT SQUIRREL ROAD LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM CITY OF AUBURN HILLS Attached for your review and submission to the Board for their approval is the local cost participation agreement with the City of Auburn Hills for the resurfacing of the Walton Boulevard and Squirrel Road intersection. Construction on this project is expected to begin this summer. The City of Auburn Hills has elected to use the Tr-Party Program to fund the estimated total project cost of $72,000. Our total estimated share is $24,000 and is in the FY18 budget. The project is in the district of County Commissioner Michael J. Gingell. The agreement is in our standard approved format, and I recommend Board approval and authorize the Managing Director to execute the agreement on behalf of the Board. /je Attachments CUT Clerk of the Board 31001 Lahser Road Beverly Hills, MI 48025 248-645-2000 hannon J. Miller Deputy-Secretary /Clerk of the Board Ism Enclosure =ROAD COMMISSION tor OAKLAND COUNTY QUALITY Lwe THROUGH 0000 ROADS: 0.A0 COMMISSION FOR OAKLAND COUNTY WE CARE." May 24, 2018 Ms. Laura Pierce, Clerk City of Auburn Hills 1827 N. Squirrel Road Auburn Hills, MI 48326-2753 Re: Walton Boulevard at Squirrel Road Project No. 53513 Dear Ms. Pierce: A fully signed and executed agreement for the above-mentioned project is enclosed. The agreement was approved and subsequently signed by Dennis G. Kolar, P.E., Managing Director at the regularly scheduled Board meeting of Thursday, May 24, 2018. Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-2000 ext. 2266 to answer questions or for additional information. 3oard of Road Commissioners Ronald J. Fowkes Commissioner Gregory C. Jam/an Commissioner Eric S. Wilson Commissioner Dennis G. Kolar, PE Managing Director Gary Piotrowicz, P. E, Deputy Managing Director County Highway Engineer FAX 248-645-0452 TDD 248-645-9923 www,rcocweb.org cc: Finance Department Engineering Department Programming Division Lynn Sonkiss, Oakland County COST PARTICIPATION AGREEMENT ADDITIONAL CONSTRUCTION Walton Boulevard City of Auburn Hills Board Project No. 53513 This Agreement, made and entered into this 20444day of V-r4", , 2018, by and between the Board of County Road Commissioners of the County EifiOakland, Michigan, hereinafter referred to as the BOARD, and the City of Auburn Hills, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD has programmed the replacement of three culverts on Walton Boulevard, which improvements involve roads under the jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter referred to as the PROJECT; and WHEREAS, the PROJECT shall also include the resurfacing of the Walton Boulevard and Squirrel Road intersection, all together with necessary work, which improvements are beyond the PROJECT limits, and are hereafter referred to as ADDITIONAL CONSTRUCTION items; and WHEREAS, the estimated total cost associated with said ADDITIONAL CONSTRUCTION items is $72,000; and WHEREAS, said ADDITIONAL CONSTRUCTION involves certain designated and approved Tr-Party Program funding in the amount of $72,000, which amount shall be paid through equal contributions by the BOARD, the COMMUNITY and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding regarding the funding of the ADDITIONAL CONSTRUCTION items and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD that: 1. The BOARD shall forthwith undertake and complete the PROJECT, including the ADDITIONAL CONSTRUCTION items, as above described, and shall perform the engineering, inspection, and the administration in reference thereto. 2. The actual total cost of the ADDITIONAL CONSTRUCTION items, as determined by the BOARD, shall include total payments to the contractor. Any costs incurred by RCOC prior to this agreement date shall be allowable. 3. The estimated total ADDITIONAL CONSTRUCTION cost of $72,000 shall be invoiced and funded in the following order: a. Tr-Party Program funding in the amount of $72,000. b. Any ADDITIONAL CONSTRUCTION costs above the Tr-Party Program funding of $72,000 will be funded first with any available Tr-Party Program Funds. If no Tr-Party Program Funds are available, any ADDITIONAL CONSTRUCTION costs above $72,000 will be funded 100% by the COMMUNITY. Upon execution of this agreement, the BOARD shall submit an invoice to the COMMUNITY in the amount of $24,000 (being 100% of the COMMUNITY'S Tr-Party contribution). 5. After execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $24,000 (being 100% of the COUNTY'S Tr- Party contribution). a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. Walton Boulevard (additional construction) - 2 - City of Auburn Hills Project No 53513 4/16/2018 By IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND A Public Body Corporate By 1-)1-0 Its Managing Director CITY OF AUBURN HILLS Its Walton Boulevard (additional construction) - 3 - City of Auburn Hills Project No. 53513 4/16/2018 EXHIBIT A TRI-PARTY PROGRAM Walton Boulevard City of Auburn Hills Board Project No. 53513 Additional Construction: Resurfacing of the intersection of Walton Boulevard and Squirrel Road. ESTIMATED ADDITIONAL CONSTRUCTION COST Contractor Payments $72,000 COST PARTICIPATION BREAKDOWN COMMUNITY COUNTY BOARD TOTAL FY2015 Tri-Party Program $396 $396 $396 $1,188 FY2016 Tr-Party Program $23,604 $23,604 $23,604 $70,812 TOTAL SHARES $24,000 $24,000 $24,000 $72,000 Walton Boulevard (additional construction) -4- City of Auburn Hills Project No. 53513 4/16/2018 Resolution #18245 June 13, 2018 The Vice-Chairperson referred the resolution to the Finance Committee. There were no objections.