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HomeMy WebLinkAboutResolutions - 2018.07.19 - 23692#1 MISCELLANEOUS RESOLUTION 8246 BY: Commissioner Nancy Quarles, District #17; Helaine Zack, District #18 IN RE: BOARD OF COMMISSIONERS — PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION — CITY OF OAK PARK — REPURPOSE INTERSECTIONS OF SHERMAN STREET AT WEST NINE MILE ROAD AND SENECA STREET AT WEST NINE MILE ROAD — PROJECT NO. 2018-16 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners has authorized the Pilot Local Road Improvement Program to assist Oakland County's cities and villages with the construction, maintenance and repair of roads under the supervision, direction and control of cities and villages; and WHEREAS Miscellaneous Resolution #16103 provides that any Oakland County appropriation in support of the Pilot Local Road Improvement Program shall be distributed only after completion of all of the following: 1. The municipality has fully completed and returned the standard project application form approved by the Local Road Improvement Program Subcommittee; and 2. The municipality has submitted a statement detailing that the project will fulfill the requirement of encouraging and assisting businesses to locate in the county, as required in MCL 123.872; and 3. The municipality has agreed to comply with the provisions of MCL 123.872 that require that a report shall be submitted to the Board of Commissioners outlining the project activities and the degree that the municipality has met the stated purpose of the project; and 4. The municipality has agreed to comply with policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and The Local Road Improvement Program Subcommittee of the Finance Committee has reviewed and recommended approval of the application; and 6. The Commissioner(s) representing the city or village requesting the project submits a resolution authorizing the appropriation of the County's maximum 50% share of the project from the General Fund Assigned Fund Balance for Pilot Local Road Improvement Program. The resolution shall be approved by the Finance Committee and the full Board; and 7. A public hearing on the proposed project is conducted during a meeting of the Board of Commissioners; and 8. The municipality has approved and executed a cost participation agreement prepared by Corporation Counsel in accordance with requirements provided in the policies and procedures of the program as approved by the Board of Commissioners including supplementary policies approved by the Local Road Improvement Program Subcommittee; and 9. The municipality submits an invoice to the county in accordance with the conditions included in the cost participation agreement; and WHEREAS the City of Oak Park has identified a project and submitted an application detailing the goals and outcomes of the project; and WHEREAS the City of Oak Park has demonstrated that it has available funding equal to a minimum of 50% the project costs; and WHEREAS Oakland County's share of the Fiscal Year 2018 authorized amount of the Local Road Improvement Program funding for Project No. 2018-16 in the City of Oak Park is $96,863 (FY2016 roll over allocation $27,110; FY2017 roil over allocation $27,110 and FY2018 allocation $42,643); and WHEREAS a public hearing regarding the project has been held before the Board of Commissioners in accordance with the requirements of MCL 123.872; and WHEREAS upon review of the project application, the Board of Commissioners has determined that the completion of the project will encourage and assist businesses to locate in Oakland County. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Oak Park and authorizes the release of Local Road Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby rescinds Miscellaneous Resolution No. 18158. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners is authorized to execute the cost participation agreement with the City of Oak Park prepared by Corporation Counsel for the Pilot Local Road Improvement Program Project No. 2018-16. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to Oakland County Fiscal Services and the City of Oak Park. Commissione District #17 Quarles Commissioner 1--1aine Zack District #18 Chairperson, we move the adoption of the foregoing Resolution. LOCAL ROAD IMPROVEMENT MATCHING FUND PILOT PROGRAM COST PARTICIPATION AGREEMENT Repurpose Intersections of Sherman Street at West Nine Mile Road and Seneca Street at West Nine Mile Road City of Oak Park Board Project No. 2018-16 This Agreement, made and entered into this day of , 2018, by and between the Board of Commissioners of the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the City of Oak Park, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD has established the Pilot Local Road Improvement Matching Fund Program, hereinafter the PROGRAM, for the purposes of improving economic development in Oakland County cities and villages. The terms and policies of the PROGRAM are contained in Attachment A. The BOARD intends the PROGRAM to assist its municipalities by offering limited funds, from state statutory revenue sharing funds, for specific, targeted road maintenance and/or improvement projects on roadways under the jurisdiction of cities and villages; and WHEREAS, the BOARD shall participate in a city or village road project in an amount not exceeding 50% of the cost of the road improvement, hereinafter referred to as the PROJECT, and also not exceeding the Preliminary Distribution Formula as it relates to the COMMUNITY, (Attachment B); and WHEREAS, the COMMUNITY has identified the PROJECT as the Repurpose Intersections of Sherman Street at West Nine Mile Road and Seneca Street at West Nine Mile Road, as more fully described in Attachment C, attached hereto, and made a part hereof, which improvements involve roads under the jurisdiction of and within the COMMUNITY and are not under the jurisdiction of the Road Commission for Oakland County or state trunk lines; and WHEREAS, the COMMUNITY has acknowledged and agreed to the BOARD's policies regarding the PROGRAM, Attachment A, and further acknowledge and agree that the PROJECT's purpose is to encourage and assist businesses to locate and expand within Oakland County and shall submit a report to the BOARD identifying the effect of the PROJECT on businesses in the COMMUNITY at the completion of the PROJECT. In addition, the COMMUNITY acknowledges that the program is meant to supplement and not replace funding for existing road programs or projects; and WHEREAS, the COMMUNITY has acknowledged and agreed that the PROGRAM is expressly established as a pilot program and there is no guarantee that the PROGRAM will be continued from year to year. The COMMUNITY further acknowledges and agrees that if the PROJECT is a multi-year road improvement project, the maximum number of years for the PROJECT funding is two (2) years. The BOARD anticipates that most PROJECTS funded under the PROGRAM will be completed by the end of calendar year 2019. There is no obligation on behalf of the BOARD to fund either the PROJECT or the PROGRAM in the future; and WHEREAS the COMMUNITY has acknowledged and agreed that the COMMUNITY shall assume any and all responsibilities and liabilities arising out of the administration of the PROJECT and that Oakland County shares no such responsibilities in administering the PROJECT; and WHEREAS, the estimated total cost of the PROJECT is $463,980; and WHEREAS, said PROJECT involves certain designated and approved Local Road Improvement Matching Funds in the amount of $96,863, which amount shall be paid to the COMMUNITY by the BOARD; and WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity with applicable law and BOARD resolution(s), it is hereby agreed between the COMMUNITY and the BOARD that: 1. The BOARD approves of the PROJECT, and in reliance upon the acknowledgements of the COMMUNITY, finds that the PROJECT meets the purpose of the PROGRAM. 2. The BOARD approves of a total funding amount under the PROGRAM for the PROJECT in an amount not to exceed $96,863. The COMMUNITY shall submit an invoice to the COUNTY in the amount of $96,863. a. The Invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 3. Upon receipt of said invoice and upon execution of this Agreement, the BOARD shall pay the COMMUNITY the sum of $96,863 from funds available in the PROGRAM. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. OAKLAND COUNTY BOARD OF COMMISSIONERS By: Its: COMMUNITY By: It's: Attachment "A" PILOT LOCAL ROAD IMPROVEMENT MATCHING FUND PROGRAM STATEMENT OF PURPOSE Oakland County Government recognizes that Michigan law places the primary responsibility for road funding on the State and non-county local units of government. However, the County also recognizes that the law does permit a limited, discretionary role for the County in assisting a road commission and local units within a county by supporting some road maintenance and improvement efforts, Accordingly, for many years Oakland County has voluntarily provided limited assistance to its cities, villages and townships (CVT's) and to the Road Commission of Oakland County (RCOC) by investing in a discretionary Tr- Party Road Program. Authorized under Michigan law, the County's tri-party funding contributions primarily facilitate safety improvement projects on CVT roads under the jurisdiction of the RCOC. By law, tri-party funds cannot be used to fund projects on roads solely under the jurisdiction of CVT's. Recognizing a continuing need to better maintain local CVT streets and roads, yet being ever mindful of the County's limited responsibility for and jurisdiction over non-County roads and streets, Oakland County Government wishes to pilot a discretionary program that is more flexible than the current Tr-Party Road Program, one that will allow Oakland County to assist its cities and villages with maintenance and safety projects on non- County roads. Not being the funding responsibility of County government, local CVT roads generally cannot be maintained or improved using County funds because doing so would be considered to be the "gifting" of County resources. However laudable the purpose, Michigan law generally forbids the gifting of government resources. To avoid application of the constitutionally-based gifting restriction, the state legislature must, and in this arena has, determined that a public benefit results from a taxpayer investment, one that provides a quid pro quo sufficient to avoid application of the gifting prohibition. Here, the legislature has determined that the economic development benefit presumed to accrue to a county as a result of local street and road investments can provide a sufficient quid pro quo to county taxpayers justifying a discretionary county investment in a non-county road, a benefit that constitutes a fair exchange for value and not a gift. This legislative determination is set forth in 1985 P.A. 9, which amended 1913 P.A. 380, by adding a new section 2, which in pertinent part provides: "(1)...A county may grant or loan funds to a township, village or city located within that county for the purpose of encouraging and assisting businesses to locate and expand within the county... (2) A loan or grant made under subsection (1) may be used for local public improvements or to encourage and assist businesses in locating or expanding in this state, to preserve jobs in this state, to encourage investment in the communities in this state, or for other public purposes." Communities that wish to attract, retain and grow business, retain jobs and encourage community investment, needs a safely maintained road infrastructure. This road infrastructure must include both residential and commercial roads as workers and consumers need to get to and from work, shopping, schools and recreation. In a fiscally prudent and limited manner, the County wishes to help its cities and villages accomplish this objective by test-piloting a new local road improvement matching fund program. Any such program must be mindful of the limits imposed under Public Act 9. One important restriction Public Act 9 imposed on grants or loans made pursuant to Subsection 2 of the Act is the mandate that, "A grant or loan under this Subsection shall not be derived from ad valorem taxes except for ad valorem taxes approved by a vote of the people for economic development." This means that funding for an expanded local road assistance program cannot utilize proceeds from any of Oakland County's ad valorem tax levies since no levy has been approved by voters specifically for economic development. Given this limitation, it appears that the state statutory revenue sharing appropriated to the County can provide a non-ad valorem source of funds that legally can be used to support the pilot program. Competition for those funds, which are limited in amount, is fierce and their yearly availability is subject to the state legislative process. In the recent past, the State stripped all of those funds away from Michigan counties. Understanding that reality, it shall be the policy of the Oakland County Board of Commissioners that the Board shall not appropriate any County funds for a local road improvement matching fund program for non-County roads in any year where the State of Michigan fails to appropriate statutory revenue sharing funds to Oakland County in an amount sufficient to allow the County to first prudently address its core functions. Act 9 imposes additional conditions on grants and loans. These include requirements that the loan or grant shall be administered within an established application process for proposals; that any grant or loan shall be made at a public hearing of the county board of commissioners and that the Board shall require a report to the county board of commissioners regarding the activities of the recipient and a report as to the degree to which the recipient has met the stated public purpose of the funding. Understanding all of the above, the Oakland County Board of Commissioners hereby establishes the following Pilot Local Road Improvement Matching Fund Program: PROGRAM SUMMARY The Board of Commissioners establishes a Pilot Local Road Improvement Matching Fund Program for the purposes of improving economic development in Oakland County cities and villages. The County intends this Program to assist its municipalities by offering limited matching funds for specific, targeted road maintenance and/or improvement projects on roadways under the jurisdiction of cities and villages. A city or village participating in the Local Road Improvement Matching Fund Program shall match any fund authorized by the Board of Commissioners in an amount equal to a minimum of 50% of the cost of the total project award. County participation shall be limited to a maximum of 50% of the cost of the total project budget. Funding shall be utilized to supplement and enhance local road maintenance and improvement programs. Funding is not intended to replace existing budgeted local road programs or to replace funding already committed to road improvements. PROJECT GUIDELINES Program funding shall be utilized solely for the purposes of road improvements to roads under the jurisdiction of local cities and villages. Road improvements may include, but not be limited to, paving, resurfacing, lane additions or lengthening, bridges, or drainage as such improvements relate to road safety, structure or relieving congestion. Program funding: May be utilized to supplement a local government's matched funding for the purposes of receiving additional federal transportation funding; May not be utilized to fulfill a local government's responsibility to fund improvements to state trunklines; Shall be limited to real capital improvements to roadways and shall not be utilized for other purposes, such as administrative expenses, personnel, consultants or other similar purposes; Shall not be utilized for non-motorized improvements, unless these improvements are included in a project plan for major improvements to a motorized roadway; Shall be utilized for projects that will result in a measurable improvement in the development of the local economy and contribute to business growth. Recipients shall be responsible for providing an outline of the economic benefits of the project prior to approval and for reporting to the Board of Commissioners after the completion of the project on the benefits achieved as a result of the projects. ADMINISTRATION Local Road Improvement Matching Fund Program projects may be appropriated by the Board of Commissioners in compliance with the County budget process. The amount of funds to be dedicated for the Pilot Program shall be determined by the Board of Commissioners on an annual basis. Program funding may be reduced or eliminated based upon the ability of the County government to meet primary constitutional and statutory duties. The Board of Commissioners expressly reserves the right to adjust the County matching funds share at any time based upon County budget needs. In accordance with MCL 123.872, funds dedicated to the Local Road Improvement Matching Fund Program shall not be derived from ad valorem tax revenues. Program funding shall be limited to funds derived from the County's distribution from the Michigan General Revenue Sharing Act. Reduction or elimination of the County's distribution of revenue sharing funds may result in the elimination or suspension of the program. Funding availability shall be distributed based upon a formula updated annually. The formula will consist of: 1. A percentage derived from the number of certified local major street miles in each city and village divided by aggregate total of certified local major street miles of all cities and villages in the County. 2. A percentage derived from the population of each city and village as determined by the last decennial census conducted by the U.S. Census Bureau divided by the aggregate total population of cities and villages in the County. 3. A percentage derived from the three-year rolling total of the number of crashes on city and village major local streets divided by the aggregate three-year rolling crash numbers for all city and village major local streets or most recent data available. The crash data will be supplied by the Road Commission for Oakland County using data from the Traffic Improvement Association. Each city and villages percentage allocation shall be determined by adding each factor percentage and dividing that total by three. The amount of funds available for match shall be determined by the total amount of funds allocated by the Board of Commissioners added to an equal amount representing the match provided by local cities and villages. The Chairman of the Finance Committee of the Board of Commissioners shall establish a Subcommittee on the Local Road Improvement Program. This Subcommittee shall consist of three members, with two members representing the majority caucus and one member representing the minority caucus. It shall be the responsibility of the Subcommittee to direct the administration of this program, receive applications for program funding and make recommendations of acceptance to the Finance Committee and Board of Commissioners. The Subcommittee may consult with County departments, staff and the Road Commission for Oakland County in the conduct of its business. DISBURSEMENT The Subcommittee shall forward recommendations for approval of Local Road Improvement Matching Fund Program projects to the Chairman of the Board of Commissioners. This recommendation shall include a cost participation agreement between the County and participating municipality. Minimally, cost participation agreements shall include: responsibility for administering the project, the project location, purpose, scope, estimated costs including supporting detail, provisions ensuring compliance with project guidelines, as well as disbursement eligibility requirements. The cost participation agreement shall also require the maintenance of supporting documentation to ensure compliance with the following provisions: 1. Any and all supporting documentation for project expenditures reimbursed with appropriated funding shall be maintained a minimum of seven years from the date of final reimbursement for actual expenditures incurred. 2. The Oakland County Auditing Division reserves the right to audit any and all project expenditures reimbursed through the program. Upon receipt of recommendation of project approval from the Subcommittee, the County Commissioner or Commissioners, representing the area included in the proposed project, may introduce a resolution authorizing approval of the project and the release of funds. Resolutions shall be forwarded to the Finance Committee of the Board of Commissioners, who shall review and issue a recommendation to the Board on the adoption of the resolution. The Chairperson of the Finance Committee shall schedule a public hearing before the Board of Commissioners prior to consideration of final approval of the resolution. The deadline for projects to be submitted for consideration shall be established by the Subcommittee. The Subcommittee may work with participating municipalities to develop a plan for projects that exceed that municipality's annual allocation amount. This may include a limited plan to rollover that municipality's allocation for a period of years until enough funding availability has accrued to complete the project, subject to funding availability. Upon completion of project plans and execution of the local participation agreement by the County and governing authority of the local municipality, the participating municipality shall submit an invoice in accordance with the terms and conditions included in the agreement. The Oakland County Department of Management and Budget Fiscal Services Division shall process payments in accordance with policies and procedures as set forth by the Department of Management and Budget and the Oakland County Treasurer. In the event an eligible local unit of government chooses not to participate in the Local Road improvement Matching Fund Program, any previously undistributed allocated funding may be reallocated to all participating local units of government at the discretion of the Subcommittee on the Local Road Improvement Program. At the completion of each project, the participating local government shall provide a report to the Board of Commissioners regarding the activities of the recipient and the degree to which the recipient has met the stated public purpose of the funding as required by MCL 123.872. LOCAL ROAD IMPROVEMENT SUBCOMMITTEE FINANCE COMMITTEE, OAKLAND COUNTY BOARD OF COMMISSIONERS Provision regarding existing funded local road programs and protects. The standard project agreement shall require participating municipalities to acknowledge that the Local Road Improvement Program is meant to supplement and to not replace funding for existing road programs or projects. Fulfillment of economic benefit provisions of MCL 123.872. The Pilot Local Road Improvement Program has been established by the Oakland County Board of Commissioners under the authority granted by MCL 123.872, which provides that "A county may grant or loan funds to a township, village or city located within that county for the purposes of encouraging and assisting businesses to locate and expand within the county". It shall be the responsibility of the municipality to outline the extent to which the project included in their application will meet these standards. The Subcommittee shall only consider projects that meet the standards provided in MCL 123.872. The standard project agreement shall include a provision requiring the participating municipality to fulfill the statutory requirement included in MCL 123.872 that, "the grant or loan contract made by county shall require a report to the county of board of commissioners regarding the activities of the recipient and the degree to which the recipient has met the stated purpose of the funding." Multi-year projects. The Local Road Improvement Program has been expressly established as a pilot program. There is no guarantee the program will be continued from year to year. The Subcommittee recognizes that the allocation authorized for local governments may not provide adequate funding in a single year to allow a project to move forward. Local governments shall be offered the opportunity to submit project plans that would necessitate the accumulation of multiple years of the community's allocation amount to fulfill the county's share of a project budget. A multi- year project plan submittal shall not exceed two years in duration. The allocation amount available to each community is subject to change annually based upon the factors utilized in the formula. Consideration of multi-year project plans does not obligate Oakland County in any way to funding any project or program in the future. These plans are meant to be utilized for planning purposes and for consideration by the Oakland County Board of Commissioners regarding authorizing a limited carryover of a community's allocation year to year. Completion of projects and submittal of post-project report. The standard cost participation agreement shall include a provision requiring the municipality to complete the project and submit the required post-project completion report prior to the end of the next calendar year following the date of project approval. An alternative schedule may be approved for a project by action of the Board of Commissioners, upon recommendation of the Subcommittee. LRIP DISTRIBUTION FORMULA Attachment "B" 2018 rjtilMaaie.- .-%1Mi. ' ' 32.33 4.82% Poti% ' 21,412 2.80% rash bat 236 Crash % 1.34% Mili3:ar-P0p+Cr4sli ' 2.99% Aiiposed_Thiliiation . $89,579 FasitoyerAtomitiOiE' :'''','.!... '.. ;Max Cobrity Matchinel: $2,144 46,934.00 Auburn Hills Berkley 15.63 2.33% 14,970 1.96% 55 0.31% 1.53% $46,014 $1 3.03. 24,110.00 Beverly Hills 10.99 1.64% 10,267 1.34% 40 0.23% 107% $32,068 $767 16,801.00 Bingham Farms 1.02 015% 1, 11 0.15% 54 0.31% 0.20% $6,061 $145 3,176.00 Birmingham 21.87 3.26% 20,103 2.63% 580 3.29% 3.06% $91,782 $2,196 48,087.00 Bloomfield Hills 8.83 1.32% 3,869 0.51% 235 1_33% 105% $31,623. $757 16,569.00 Clarkston 148 0.22% 882 0.12% 37 0.21% 0.18% $5,498 $132 2,881.0 Clawson 9.62 1.44% 11,825 155% 134 0.76% 125% $37,497 $897 9,646.00 Farmington 7.35 1.10% 10,372 1.36% 183 1.04% 1.17% $34,975 $837 18,325.00 Farmington Hills 58.36 8.71% 79,740 10.43% 1955 H 1108% 10.07% $302,M4 $7,233 158,350.00 Ferndale 20.99 3.13% 19,900 MD% 219 1.24% 2.32% $69,716 $1,668 36,526.00 Frank/in 4.34 0.65% 3,150 0.41% 48 0.27% 0.44% $13,321 $319 6,980.00 Hazel Park 17.12 2.55% 16,422 2.15% 188 1.07% 1.92% $57,658 $1,350 30,209.00 Holly 7 1.04% 6,086 ams, 83 -0.47% - 0.77% $23,105 $553 12 106.00 Huntington Woods 6.95 1.04% 6,238 0.82% 58 0.33% 0.73% $21,888 $524 11,468.00 Keego Harbor 3 0.29% 2,970 0.39% 84 0.45% 0.38% $11,335 $27 ,939.00 Lake Ar,gelus 0 0.00% 290 0.04% 22 0.12% 0.04% $1,135 $27 585.00 Lake Orion 2.74 0.41% 2,973 0.39% 123 0.70% 0.50% $14,973 5358 7,845.00 Lathrup Village 7.36 1.10% 4,075 0.53% 185 1.05% 0.89% $26,788 $641 14,035.00 Leonard 134 0.35% 403 0.05% 0.02% 0.14% $4,227 . $10 2,215.00 Madison Heights 21.5 321% 29,694 3.89% 745 4.22% 3.77% 6113,236 $2,710 59,328.00 Milford 7.3 1.09% 6,175 0.81% 108 0.61% 0.84% $25,123 $601 13,163.0 Norttoplle* 0.8 0.12% 5,970 0.78% 109 0.62% 0.51% $15,179 $363 7,953.00 Novi 3932 590% 55,224 7.23% .1313 7.44% 3.86% $205,737 $4,924 107,793.00 Oak Park 18.35 2.74% 29,319 3.84% 275 1.56% 2.71% $81,390 $1,948 42,643.00 Orchard Lake 18 0.27% 2375 031% 120 ass% 042% $12 603 $302 6,604.00 Ortornalle 3.21 0.48% 1,442 0.19% 40 0.23% 0.30% $8,968 $215 4,699.00 Oxford 6.01 0.90% 3,436 0.45% 107 0.61% 0.65% $19,566 $468 10,251.00 Pleasant Ridge 3.89 0.54% 2,526 0.33% 145 0.82% 0.56% $16,920 $405 8,865 00 Pontiac 7021 10.47% 59,515 7.79% 1264 7.17% 8.48% $254,259 $6,085 133,215.00 Roches-ter 8.59 1.28% 12,711 1.66% 245 1.39% 1.44% $43,290 $1,036 22,681.00 Rochester Hills 36.61 5.76% 70,995 9.29% - 1945 11-03% 6.69% $260,767 $6,241 136,625.00 Royal Oak 63.96 9.54% 57,236 7.49% 1083 6.14% 7.72% $231,698 $5,545 121,394.00 South Lyon 4.43 0.66% 11,327 1.48% 144 0.82% 0.99% $28.564 $708 15,490.00 Southfel d 64.71 9.65% 71,739 9.39% 2452 13.90% 10.98% $329,410 $7,883 172,588.00 Sylvan Lake 2.58 0.38% 1,720 0.23% 66 0.37% 0.33% $9,842 $236 5,157.00 Troy 57.34 8.55% 80,980 10.60% 2343 13.28% 10.81% $324,331 $7,762 169,928.00 Walled Lake 5.34 0.80% 6999 092% 153 0879' 0.86% $25,874 $619 13,556.00 Wixom 10.49 1.56% 13,498 1.77% 1.08 2.31% 1.88% $56,431 51,350 29,566.00 Wolverine 3.69 0.55% 4,312 0.56% 57 0.32% 0.48% $14,331 $343 7,509.00 IbTear: :. .n I( ' - . . :70,..... .,:i,A.1.40.4% 4.7fi39 0-.0136 .._ 1.00.91* . .$3;INDADP .$71,795 ,574.7.P.44,P_ 2018 ATTACHMENT C Pilot Local Road Improvement Matching Fund Program Repurpose Intersections of Sherman Street at West Nine Mile Road and Seneca Street at West Nine Mile Road City of Oak Park Board Project No. 2018-16 Closing the intersections of W. Nine Mile Rd at Sherman St and W. Nine Mile Rd at Seneca St, located within one of Oak Park's primary commercial corridors, to construct an engaging public space. Such a project will contribute to Oak Park's larger plan to redevelop Nine Mile Rd. into a walkable, vibrant commercial strip, ultimately transforming it into a magnet for new and thriving businesses. ESTIMATED PROJECT COST Budget Costs $ 386,650 10% Contingency $ 38,665 Soft Costs (10%) $ 38,665 Total Estimated Project Costs $ 463,980 COST PARTICIPATION BREAKDOWN COMMUNITY COUNTY TOTAL FY2016 LRIP Program $27,110 $27,110 $54,220 FY2017 LRIP Program $27,110 $27,110 $54,220 FY2018 LRIP Program $42,643 $42,643 $85,286 Contribution $270,254 $0 $270,254 TOTAL SHARES $367,117 $96,863 $463,980 BOARD OF COMMISSIONERS 1200 N. Telegraph Road Pontiac, MI 48341-0475 Phone: (248)858-0100 Fat: (248)858-1572 2018 APPLICATION FORM LOCAL ROAD IMPROVEMENT MATCHING FUND PILOT PROGRAM jaardsguallit Oakland County has established a Local Road Improvement Matching Fund Pilot Program for the purposes of improving economic development in Oakland County cities and villages. The County intends this Program to assist Its municipalities by offering limited matching funds for specific, targeted road maintenance and/or improvement projects on roadways under the jurisdiction of cities and villages. Project Policies an4 Guidelines: The Oakland County Board of Commissioners and the Local Road Improvement Subcommittee has established policies, procedures and guidelines for project consideration. These documents have been included as Attachment 'A". Available FundincuPak land County's maximum contribution for projects in eligible cities or villages has been established within the distribution formula included as Attachment "B". The maximum county share for 2018 grogram brolects in Oak Park has been set at $42,643. acguiteauktranaanguLA city or village participating in the Local Road Improvement Matching Fund program shall match any funds authorized by the Oakland County Board of Commissioners in an amount equal to a minimum of 50% of the cost of the total project award. Funding shall be utilized to supplement and enhance local road maintenance and improvement programs. Funding is not intended to replace existing budgeted local road programs or to replace funding already committed to road improvements. REQUESTING LOCAL GOVERNMENT MUNICIPALITY City of Oak Park CONTACT PERSON Erik Tungate TELEPHONE NUM0ER 248-691-7410 STREET AO RESS 14000 Oak Park Blvd. CITY/ZIP Oak Park, MI 28237 E-MAIL ADDRESS etungate©oakparkmi.gov PROJECT INFORMATION SHORT DESCRIPTION OF PROJECT We would like to expand our Initial request to include the closing and repurposing of an additional intersection. Our initial request included the closing and repurposing of W. Nine Mile Rd and Sherman St. Our amended request includes the repurposing of both the W. Nine Mile Rd and Sherman St intersetion as well as the W.Nine Mile Rd and Seneca St intersection, to construct engaging public spaces. Such a project will contribute to Oak Park's larger plan to redevelop Nine Mile Rd. into a walkable, vibrant commercial strip, ultimately transforming it into a magnet for new and thriving businesses. ROAD/ROAD(S) TO BE IMPROVED Sherman Street at West Nine Mile Road and Seneca Street at West Nine Mile Road DESCRIPTION The closure and repurposing of these intersections is an integral piece of Oak Park's larger redesign of the Nine Mile Corridor. Transforming both of these small, under-utilized portions of right-of-way into interesting and engaging public spaces will assist the City in pushing forward our larger agenda of changing the way people view, and use Nine Mile Rd. Interrupting the street grid will calm the flow of traffic while creating a pleasant space and visual diversity. This will aide in fostering an atmosphere friendly to business owners, pedestrians, bicyclists, and vehicles. The existing private parking areas surrounding the new public spaces will be enhanced by landscaping to provide a more comfortable and aesthetically pleasing place that may simultaneously accommodate pedestrians and vehicles, Buffer plantings will help distinguish the new public space from the surrounding area. The two approximately 7,200 square foot spaces will include movable tables, chairs, and planters, an outdoor chess set, swings, and a Comhole gaming area, all intended to arouse the interest of those passing by. The proposed entry seat walls and signage at the north edge of each space will separate the area from motorists using both local streets. Tables adjacent to the neighboring restaurant on Sherman, will attract patrons to the local eatery. The tables adjacent to the catering business on Seneca may encourage an expansion of the current business to include a sit-down restaurant. Landscape buffers and trees will act as a soft barrier between the public spaces and the surrounding parking areas. The interactive elements will create places attractive to people of all ages. Benches, swings, and seating walls will encourage people to gather and will provide places for commerce and social interaction. While we are proposing a closure of the intersections, there will still be an opportunity for vehicles to access both Sherman and Seneca streets from Nine Mile Rd. by way of the alley system located behind the commercial buildings that connect to residential roads to the east and west. The repurposing of these intersections will ultimately play an important role in Oak Park's larger redesign of Nine Mile Rd. by transforming bleak spaces, which currently only serve a purpose for vehicles, into two new public spaces that encourage a variety of users to spend more time on the commercial strip. PROJECT BUDGET tr.TOING REQUESTED LOCAL MATCH !TOTAL PROJECT BUDGET $96,863 $367,117 $463,980 ($42,643 - 2018, $27,110 2017, $27,110- 2016) ESCRIPTION OF PROPOSED PROJECT EXPENDITURES SITE DEMOLITION/PREP Concrete Pavement Removal: $17,280 Asphalt Removal: $4,565 Concrete Curb Removal: $4,760 TOTAL: $26,605 SITE IMPROVEMENTS General Site Utility Work: $45,000 Rough/Fine Grading; $12,480 TOTAL: $57,480 SITE HARDSCAPE Concrete Seat Walls: $16,875 Decorative Concrete: $66,120 6"Curb: $3,200 Step: $500 Stepping Stones: $1,800 Alley/Driveway Flare: $6,000 TOTAL: $94,495 LANDSCAPE/SOFTSCAPE PACKAGE Ornamental Trees: $6,400 Shrub/Ground Cover: $38,625 Mulch:$2,100 Seeded Turf: $455 Synthetic Lawn; $20,640 Planting Soil Mixture: $6,300 TOTAL: $74,520 SITE FURNISHINGS & LIGHTING Bollards/Pedestrian Scale Lighting; $10,000 String Lights: $21,600 Tables/Chairs; $9,600 Pet Waste Stations: $1,600 Electrical Receptacles: $3,500 Accent Lighting: $4,000 Benches: $11,200 Trash Receptacle: $1,600 TOTAL: $63,100 MISC. Chess Game & Corn Hole: $4,500 Public Art/SIgnage: $40,000 Swing Structure: $23,000 Iron Fence and Gate; $2,950 TOTAL $70,450 BUDGET COSTS: $386,650 20% CONTINGENCY; $77,330 TOTAL COSTS: $463,980 ECONOMIC IMPACT OF PROJECT The Local Road Improvement Pilot Program has been established under Ma 123.872, the Gifts of Property Act, which provides that "A county may grant or loan funds to a township, village, or city located within that county for the kurgose plencouraging and assisting businesses to locate and expand within the county." DESCRIBE HOW THE PROJECT MEETS THE STATUTORY REQUIREMENT OF ENCOURAGING AND ASSISTING BUSINESS TO LOCATE AND EXPAND IN THE COUNTY In order to help our current businesses thrive, and to encourage additional businesses to locate on the Nine Mile Corridor, a complete redesign of Nine Mile Rd. is essential. A successful redesign must include space for all modes of transportation and places that foster social and economic interaction. To accomplish this goal Oak Park has been actively working on a plan to rehabilitate the Nine Mile Corridor. This plan emphasizes the addition of street parking, combined with the implementation of a road diet and pedestrian amenities to transform Nine Mile into a thriving commercial corridor that attracts an increased amount of foot traffic. It also includes bike lanes, green space, walking paths, and a variety of engaging public spaces strategically intermingled within our existing commercial infrastructure. Ultimately, the plan to redesign Nine Mile Rd. will create a vibrant, more business friendly commercial strip. Currently, the proposed project spaces on Sherman St. and Seneca St. between Nine Mile Rd. and the adjacent alleyways are concrete wastelands. There are no spaces for shoppers or residents to enjoy Oak Park or each other's company, and therefore, nothing to entice users to linger on the commercial strip. By transforming these intersections into lively public spaces we can change the way people utilize Nine Mile Rd., encouraging them to spend time on the corridor and frequent our local businesses, The Nine Mile Rd. redesign plan will capitalize on our existing human-scale infrastructure to create a vibrant hub of pedestrian activity. By replacing two desolate intersections that encourage people to move away from businesses as soon as possible with places that encourage interaction we will tun) Nine Mile Rd. into a regional destination for pedestrians, shoppers, and businesses. With these seemingly small pieces of the larger plan we can expect to see substantial increases in pedestrian traffic, increases in sales at existing businesses, the attraction of new businesses into our many vacant storefronts, and reinvestment in commercial space. These intersection closures are a vital, incremental piece of Oak Park's larger Nine Mile Rd. redesign plan. By creating strategically placed interesting public spaces that encourage people to spend time and patronize nearby businesses we can attract entrepreneurs, private investment and increased economic development to a currently under-utilized commercial area in Oakland County. OPTIONAL MULTI-YEAR PROJECT PLAN The Local Road improvement Program has been expressly established as a pilot program. There is no guarantee the program will be continued from year to year, The Local Road Improvement Program Subcommittee recognizes that the allocation authorized for local governments may not provide adequate funding in a single year to allow a project to move forward. Local governments shall be offered the opportunity to submit project plans that would necessitate the accumulation of multiple years of the community's allocation amount to fulfill the County's share of a project budget. A multi-year project plan submittal shall not exceed two years in duration. The allocation amount available to each community is subject to change annually based upon the factors utilized in the distribution formula. Consideration of multi-year project plans does not obligate Oakland County in any way to fund any project or program in the future. These plans are meant to be utilized for planning purposes and for consideration by the Oakland County Board of Commissioners to authorize a limited carryover of a community's allocation year to year. DESCRIPTION OF MULTI-YEAR PLAN INCLUDING EStiMATeD PROJECT BUDGET ANITCARRYOVER IVRTOD OR COMMUNI LLOCATION NOT AVAILABLE - COMMUNITY IS IN THIRD YEAR OF A THREE YEAR PLAN. PLEASE FILL OUT CURRENT YEAR PROJECT BOXES ABOVE BASED UPON MULTI-YEAR PLAN SUBMITTED IN PRIOR YEARS. ADDITIONAL INFORMATION The Local Road Improvement Program Subcommittee of the Finance Committee of the Oakland County Board of Commissioners has been tasked with managing this program and making recommendations for project approval. Please supply any additional information you believe may be helpful in the consideration of your application, OPTIONAL ADDITIONAL INKAMATION REPORT FOLLOWING COMPLETION OF THE PROJECT MCI 123.872 requires that "the grant or loan contract made by a county shall require a report to the county board of commissioners regarding the activities of the recipient and the degree to which the recijaient has met the stated nuh4 purpose of the funding". I, on behalf of The City of Oak Park have been provided with a copy of the Policies and Procedures of the Local Road Improvement Program (Attachment "A") and agree to comply with these terms and conditions. 1, e City of Oak Park ...341 on behalf of , understand and agree to complywith the requirem toi rovide the Oakland County Board of Commissioners with a report following the completion of an clfgr approv o" ct outlining the degree to which the project met the stated purpose of the funding. i 5/29/18 Date nature of Authorized Party Erik Tungate Crty /081461),fre Printed Name and Title Please return completedapplication to: Local Road Improvement Subcommittee Oakland County Board of Commissioners 1200 N. Telegraph Road Pontiac, MI 48341-0475 A pdf copy of application can be emailed to: Michael Andrews. Senior Analystandrewsmb@oakgov.com Questions regarding the application and approval process should be directed to Michael Andrews at the email address above or by phone at (248)858-5115 Resolution #18246 June 13, 2018 The Vice-Chairperson referred the resolution to the Finance Committee. There were no objections. 114-2-444, C mmissioner Thomas Middleton, District #4 Chairperson, Finance Committee FISCAL NOTE (MISC. #18246) July 19, 2018 BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: BOARD OF COMMISSIONERS - PILOT LOCAL ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION - CITY OF OAK PARK - REPURPOSE INTERSECTIONS OF SHERMAN STREET AT WEST NINE MILE ROAD AND SENECA STREET AT WEST NINE MILE ROAD- PROJECT NO. 2018-16 TO: The Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Resolution authorizes the Board of Commissioners to rescind Miscellaneous Resolution #18158 (adopted on May 17th 2018) which authorized funding $96,863 for the closing of the intersection of W. Nine Mile Road at Sherman Street. 2. Project 2018-16 has now been revised and includes the closing of the intersection of W. Nine Mile Road at Sherman Street and W. Nine Mile Road at Seneca Street. 3, The revised project will contribute to Oak Park's larger plan to redevelop Nine Mile Road into a walkable, vibrant commercial strip. 4. Oakland County's share of the Fiscal Year 2018 authorized amount of the Local Road Improvement Program funding for Project No. 2018-16 in the City of Oak Park is $96,863 (FY2016 roll over allocation $27,110; FY2017 roll over allocation $27,110 and FY2018 allocation $42,643. 5. No additional funding is requested. 6. A budget amendment is not required as funding for the project was appropriated with M.R. #18158 from the General Fund Assigned Fund BOancelfor the 1„..g4 Road Improyement Matching Program (G/L account #383465). FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Crawford and Quarles absent. Resolution #18246 July 19, 2018 Moved by Hoffman supported by Quarles the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, KowaII, Long, McGillivray, Middleton, Quarles, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman, Dwyer. (18) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). ANEW APPROVE THIS RESOLuTIoN CHIEF DEPUTY COUNTY ExECLItiVE. ACTING PURSUANT TO MCL 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 19, 2018, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 19th day of July, 2018. Lisa Brown, Oakland County