HomeMy WebLinkAboutResolutions - 2018.07.19 - 23696Chairperson, Finance Committee
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(C Mmissioner Thomas Middleton, District #4
MISCELLANEOUS RESOLUTION #18253 July 19, 2018
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING — CHILDREN'S
VILLAGE— A BUILDING AND B COTTAGE WINDOW REPLACEMENT PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Children's Village-A Building and B Cottage (see campus map attached) are 24/7 housing
units for teen girls and boys; and
WHEREAS the Children's Village-A Building and B Cottage were built in 1964 and the windows are
original; and
WHEREAS the Children's Village-A Building and B Cottage windows are in need of replacement; and
WHEREAS the Children's Village-A Building and B Cottage heating and cooling has been compromised
by degraded window seals and panes, making it difficult to adequately provide for the comfort of staff and
residents; and
WHEREAS the Fiscal Year 2018 Capital Improvement Program includes funding for Window
Replacement projects; and
WHEREAS in accordance with Purchasing Division procedures, bids for the project were solicited,
received, and reviewed by the Facilities Planning & Engineering Division and the Purchasing Division;
and
WHEREAS per the bid summary attached, the lowest responsible bidder was Rochester Hills Glazing of
Auburn Hills, Michigan; and
WHEREAS the total project cost is $275,000 per the attached Project Estimate and includes $228,000 for
Rochester Hills Glazing to provide and install the windows, $16,000 for Air Monitoring SME (a
competitively-bid annual contractor) to conduct air monitoring and testing, $8,548 for Sheer Shop (a
competitively-bid annual contractor) to provide blinds, $14,107 for JFR Architects, PC for design services
and $8,345 for contingency.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the Children's
Village-A Building and B Cottage Window Replacement project (#100000002818) in the amount of
$275,000.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes transfer of funding in the
amount of $275,000 from the Capital Improvement Program/Building Improvement Fund (#40100) to the
Project Work Orders Fund (#40400) to establish the Children's Village-A Building and B Cottage window
replacement project (#100000002818) as detailed below:
Buildino Improvement Fund #40100
1040101-148020-788001-40400Transfer Out ($275,000)
Project Work Order Fund *40400
1040101-148020-695500-40100Transfer In
$275,000
$ -0-
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Crawford and Quarles absent.
County of Oakland Purchasing Division Bid Tabulation Solicitation Event 004280 Event Title: FPE Children's Village "A" Building and "B" Cottage, Window and Door Replace ITEM NO. COMPANY —> DESCRIPTION 1 Bidder #1 Bidder #2 Butcher & Butcher Construction Rochester Hills Contract Glazing 1 Base Bid $271,116.00 $203,000.00 2 Voluntary Alternates $25,000.00 Total $271,116.00 $228,000.00 6/14/2018
Project Estimate
Estimate Date: 6/21(2018 FM Project Manager: AMENE, AUSTIN
FPE#: 18-034
Project: 2018 Window Replacement - CVB & CVA CIP
WO# 693827
TRADE DESCRIPTION ESTIMATE
FM-730352 CONSTRUCTION
FM-730352-Architectural
FM-730352-WindowFilm
FM-730352-TestingWork
FM-730359 CONTINGENCY
FM-730359-Contingency
Others CONSULTANTS
FM-731444-ArchConsultant
Window ReplaceMent (Construction) Rochester Giazin
Window Blinds Sheer Shop
Air Monitoring SME
CONSTRUCTION Total:
Contingency
CONTINGENCY Total:
(Eng Design & Architecture) OR Architects
CONSULTANTS Total:
$228,000.00
$8,548.32
$16,000.00
$252,548.32
$8,344.68
$8,344.68
$14,107.00
$14,107.00
Subtotal: $266,655.32
GRAND TOTAL: $275,000.00
6/21/2018
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Resolution #18253 July 19, 2018
Moved by Hoffman supported by Quarles the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted),
AYES: Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, Kowall, Long, McGillivray,
Middleton, Quarles, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman, Dwyer. (18)
NAYS: None, (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
I NERDY APPHOVETh8 RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
STATE OF MICHIGAN)
ACTING PURSUANT TO MCL 45.559A (7)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 19, 2018,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 19th day of July, 2018.
Lisa Brown, Oakland County