HomeMy WebLinkAboutResolutions - 2018.07.19 - 23701MISCELLANEOUS RESOLUTION ..#19258 July 19, 2018
BY: Commissioner Christine Long, Chairperson, General Government Committee
IN RE: BOARD OF COMMISSIONERS — AREA AGENCY ON AGING 1-B — FY 2019 ANNUAL
IMPLEMENTATION PLAN
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Area Agency on Aging 1-B has been supporting services to Oakland County residents since
1974; and
WHEREAS the Area Agency on Aging 1-B has assessed the needs of older county residents and developed
a plan to provide assistance that addresses identified need; and
WHEREAS the proposed plan has been submitted for review by the public, and has been subjected to a
public hearing; and
WHEREAS the comments at the public hearings on the proposed plan were mostly favorable and
constructive changes in the plan were made as a result of some comments; and
WHEREAS the Oakland County Board of Commissioners appoints two representatives to the AAA 1-B
Board of Directors, a county commissioner and a county resident who is at least 60 years of age; and
WHEREAS the Michigan Aging and Adult Services Agency requires that county boards of commissioners
are given the opportunity to review and approve an area agency on aging's annual implementation plan.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
the Area Agency on Aging 1-B Fiscal Year 2019 Annual Implementation Plan for the purpose of conveying
such support to the Area Agency on Aging 1-B and the Michigan Aging and Adult Services Agency.
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing
resolution.
6, L.
Commissioner Christine Long, District
Chairperson, General Government Co ittee
GENERAL GOVERNEMENT COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Quarles absent.
Advocacy • Action • Answers on Aging
291.00 Northwestern Highway
Suite 400
Southfield, 'VII 48034
800-852-7795
Fax: 248-948-9691
www. a a a 113. org
Area
Agency on
Aging 1-B
June 22, 2018
Commissioner Michael Gingell, Chairperson
Oakland County Board of Commissioners
County Service Center, Bldg 12 East
1200 N. Telegraph
Pontiac, MI 48.341
Dear Commissioner Gingell:
Enclosed please find the Area Agency on Aging 1-B (AAA 1-B) FY 2019 Annual Implementation
Plan (AIP). The FY 2019 AIP was adopted by action of the AAA 1-B Board of Directors on June
22, 2018, and has been submitted to the Michigan Aging & Adult Services Agency for approval.
The AAA 1-B Board of Directors' review and approval process involves two appointees from
each Region 1-B county Board of Commissioners, a member commissioner and an older adult
representative. As you may know, the AAA 1-B Board of Directors consists of a majority of
county commission appointees. The plan has also been reviewed and approved by the AAA 1-B
Advisory Council, and has been the subject of a public hearing, where favorable comments on
the plan were received.
This document is being sent to you in accordance with a directive from the Michigan Aging & Adult Services Agency, which allows each county Board of Commissioners to adopt a resolution
of approval for the plan. A model resolution is enclosed for your convenience. State policy
stipulates that if a county chooses to take such action, it must be completed by July 31, 2018.
Please forward any adopted resolution, or minutes of the meeting where such action is taken, to
the AAA 1-B, Attention: Lori Smith or send by email to lsmithaaalb.com by July 31, 2018.
Thank you for your consideration of this request. If you have questions or require assistance
relative to the plan, please contact Ann Langford, Chief Program Officer, at (248) 262-9942.
Sincerely,
Michael Karson
Chief Executive Officer
Enclosures
c: Oakland County Commissioner Helaine Zack, member, AM 1-B Board of Directors
Ron Borngesser, member, AAA 1-B Board of Directors
Enhancing the livcs of older adults and adults with disabilities in
Livingston, Macomb, Monroe, Oakland, St. Clair, and. Washtenaw counties since 1974
2017-2019 Multi Year Plan
FY 2019 ANNUAL IMPLEMENTATION PLAN
AREA AGENCY ON AGING 1-B
W:05E=SEGZE...M2MEIWZ=ftt a "nnp2inammumePAKWI;k0M
Planning and Service Area
Livingston, Macomb,
Monroe, Oakland,
St, Clair, Washtenaw
Area Agency on Aging 1 -B
29100 Northwestern Hwy.
Suite 400
Southfield, MI 48034
248-357-2255 • 1-800-852-7795
248-948-9691 (fax)
Michael Karson, CEO & President
www.aaa1b.com
Field Representative Cindy Albrecht
albrechtc@michigan.gov
517-284-0162
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aDHHS ANNUAL & MULTI YEAR IMPLEMENTATION PLAN
FY 2047-2019
Area Agency On Aging 1-B FY 2019
Table of Contents
County/Local Unit of Government Review 3
Approved Multi-Year Plan Highlights 4
2019 AIP Highlights 8
Public Hearings 9
Regional Service Definitions 10
Access Services 13
Direct Service Request 15
Regional Direct Service Request 17
Approved MYP Program Development Objectives 18
2019 Al P Program Development Objectives 26
Appendices 27
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•M4DHFIS ANNUAL & MULTI YEAR IMPLEMENTATION PLAN
FY 20174019
Area Agency On Aging 1-B FY 2019
County/Local Unit of Govt. Review
In April, the AAA 1-B contacts each Region 1-B county Board of Commissioners (BOC) to determine their
July meeting date and deadlines for submission of materials. The AAA 1-B Advisory Council and Board of
Directors approve the Annual Implementation Plan (AIP) during their June meetings. Upon Board approval,
the AAA 1-B mails a copy of the AIP and a draft resolution to the chairperson of each county BOC, with a
letter requesting approval by July 31. A copy of the materials is also emailed to each of the BOC's
clerk/administrative assistant who is asked to ensure approval of the AIP is placed on the July meeting
agenda. A county commissioner serving as the designated Board member of AAA 1-B and the AAA 1-B staff
member attends each BOC's July meeting to answer any questions and encourage approval of the AIR In the
past all six county boards of commissioners have approved the plans. No action by a BOC is considered
approval. The AAA 1-B notifies AASA by August 1 of the status of county level approval of the AIP.
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41D1-11-1S ANNUAL & MULTI YEAR IMPLEMENTATION PLAN
FY 2017-2019
Area Agency On Aging 1-B
FY 2018
Approved Multi-Year Plan Highlights
1. A brief history of the area agency and respective PSA that provides a context for the MYP. It is
appropriate to include the area agency's vision andior mission statements in this section.
The AAA 1-B is a non-profit organization that is responsible for planning and coordinating a network services to
more than 32% of the state's adults who are older and/or disabled*. More than 660,000 persons age 60 and
older and adults with disabilities residing in Livingston, Macomb, Monroe, Oakland, St. Clair and Washtenaw
counties. Our mission is to enhance the lives of older adults and adults with disabilities. We are dedicated to: 1)
advocating on issues of concern; 2) allocating federal and state funds for social and nutrition services, 3)
ensuring access to a network of long term care services, 4) developing new older adult and independent living
services, 5) coordinating activities with other public and private organizations, and 6) assessing needs of older
adults and adults with disabilities and linking them with home and community-based long term care services. We
prioritize activities that allow people to maintain their independence with dignity and place a special emphasis on
assistance to frail, low income, disadvantaged, and cultural/minority elders and adults with disabilities.
Over the past several years, AAA 1-B has experienced significant state and federal funding reductions while
managing an increase in over 116,000 older adults, a 21% growth from 2010. (2010 census) We have also
experienced a nearly 50% increase in the number of older adults living at 150% of poverty. Despite these hard
facts, we have worked with our provider network to prioritize services, stretch dollars, create efficiencies, identify
other sources of revenue, and keep our administrative costs at less than 5% to ensure our growing older adult
population continues to have access to vital services. We provided leadership to the Silver Key Coalition, which
resulted in significant increases in state funding to support our highest priority services: in-home care (aka
Community Living Program Services) and home delivered meals.
*2010 US Census and SEMCOG 2040 Regional Forecast
2. A summary of the area agency's service population evaluation from the Scope of Services section.
AAA 1-B will continue to provide quality services despite the growth of the older adult population by improving
administrative and delivery efficiencies and skill sets, developing targeted programs to serve special
populations, and working with providers to leverage existing funding to secure partnerships and other sources of
revenue.
3. A summary of services to be provided under the plan which includes identification of the five service
categories receiving the most funds and the five service categories with the greatest number of
anticipated participants.
This Multi-Year Plan (MYP) proposes to support either financially or through program development efforts, the
following array of home and community based/long term care social services:
Adult Day Health Service
Care Management
Chore
Congregate Meals
Evidence Based Disease Prevention
Assistive Devices & Technology
Case Coordination & Support
Community Living Program Services
Elder Abuse Prevention
Grandparents Raising Grandchildren
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4D1-11-6 ANNUAL & MULTI YEAR IMPLEMENTATION PLAN
FY 20174019
Area Agency On Aging 1.8
FY 2019
Hearing Impaired & Deaf Services
Home Injury Control
Legal Assistance
Medication Management
Resource Advocacy
Vision Services
Home Delivered Meals
Information & Assistance
Long Term Care Ombudsman
Public Education
Transportation
Volunteer Caregiver
The five service categories which focus on priorities including reducing in-home service wait lists and receive the
most funding are: Home Delivered Meals, Congregate Meals, Community Living Program (in-home) Services,
Adult Day Health Services and Care Management, Funded services which touch the most number of lives are:
Information and Assistance, Resource Advocacy Home Delivered Meals, and Long Term Care Ombudsman and
Advocacy.
4. Highlights of planned Program Development Objectives.
This plan includes program development objectives designed to strengthen and increase capacity of existing
agency assets. We plan to:
1) Increase delivery of health and wellness programs to members of the community at large and through referrals
from hospitals and health care providers.
2) Increase outreach to the Hispanic/Latina population to learn about types of assistance the senior cohort may
need, and how we may adjust our offerings to meet these needs.
3) Expand awareness of and services to Lesbian, Gay, Bisexual and Transgender (LGBT) older adult population.
4) Provide advocacy leadership within the region and state on public policy issues that impact old adults, adults
with disabilities, and caregivers.
5) Develop a Training Center for Excellence to provide skills training to professionals who work with older adults.
6) Develop additional programming for caregivers, to improve their confidence and skills.
7) Continue emphasizing objectives related to increasing efficiencies and effectiveness of aging services, such
as strategies focused on waitlist reduction, service response time, funding diversification, and tracking and
analysis of outcomes for all funded services.
5. A description of planned special projects and partnerships.
AAA 1-B is involved in a variety of regional and local human service or aging-focused collaboratives that work to
close the service gaps for those in need of assistance. Partnerships will help keep our Older Americans Act
programs sufficiently funded to meet their growing demand. Over the next three years, we will strengthen these
programs and partnerships: Service coordination work with American House Senior Living Communities, care
transitions services with Detroit Medical Center's Huron Valley Hospital, network management and supports
coordination with MI Health Link's integrated care organizations, and our investment in the private-pay market of
home care services, SameAddress. Regional and state wide partnerships help to ensure the successful growth
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4D1-117IS ANNUAL & MULTI YEAR IMPLEMENTATION PLAN
FY 2017-2019
Area Agency On Aging 1-B FY 2019
in areas of unmet needs, such as our Regional Elder Mobility Alliance to address transportation and mobility
issues, and SAGE of Metro Detroit to raise awareness and understanding of the often isolated LGBT older adult.
We are forming a variety of new partnerships to help expand our programs and skills in new arenas, such as
mental health, physicians groups, and health plans.
6. A description of specific management initiatives the area agency plans to undertake to achieve
increased efficiency in service delivery, including any relevant certifications or accreditations the area
agency has received or is pursuing.
We will continue to work with community partners, such as our Resource Advocates, to expand the reach of the
Community Living Program; develop uniform outcomes for all AASA-funded services; and identify which funded
services provide the most economic value relative to dollars invested. We will also work with the provider
network to identify service delivery techniques to minimize waitlists and provide services within a 24-72 hour
response period.
AAA 1-B recognizes the value of achieving relevant accreditations as we expand in the health care space:
1) AAA 1-B was the first Area Agency on Aging in the nation to achieve recognition through CARF, Commission
on Accreditation of Rehabilitation Facilities, a designation which demonstrates our expertise as we market our
services to the health care system.
2) In 2016 the AAA 1-B achieved AIRS Accreditation which assessed the ability of our Information & Assistance
Service to demonstrate full compliance with the AIRS Standards for Professional Information and Referral. It is
the primary quality assurance mechanism for affirming I&R excellence, and we are the first AAA in the state to
achieve this agency wide accreditation.
3) We are participating at the invitation of NCQA in a Learning Collaborative to help them review and revise their
Care Management certification standards to be a better fit with community based organizations such as AAAs.
Once the standards are complete we will consider going through the accreditation process this summer, as an
alternative to CARF.This accreditation is widely recognized by health care providers and organizations that wish
to provide Medicare funded services.
4) In mid-2016, AAA 1-B will apply for accreditation of its Diabetes Self Management Training program by the
American Association of Diabetes Educators.Accreditation is a requisite component of the DSMT to obtain
Medicare reimbursement.We are doing this as part of a statewide AAA initiative to ensure all agencies have the
ability to bill Medicare for this service.
7. A description of how the area agency's strategy for developing non-formula resources (including
utilization of volunteers) will support implementation of the MW and help address the increased
service demand.
AAA 1-B will:
1) Secure grants or other external resources to support the myride2 mobility management program and
expansion of wellness training programs.
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AIDHHS ANNUAL & MULTI YEAR IMPLEMENTATION PLAN
FY 2017-2019
Area Agency On Aging 1-B FY 2019
2) Explore public/private partnerships for programs, specifically congregate meals, Chore and Home Injury
Control.
3) Work with the provider network to help them maximize and diversify funding, including coordination of grant
writing workshops, sharing best practices for improving voluntary cost-share collection.
4) Expand our breadth of services delivered to the MI Health Link demonstration project in Macomb County, to
include wellness training programs and additional long term supports and services.Expand delivery of our
services to new geographic areas should expansion of the demonstration take place.
5) Continued advocacy and support of the development and/or expansion of local senior and alternative
transportation millages.
8. Highlights of strategic planning activities.46
Achieving our objectives over the next three years will require the dedication of the AAA 1-B staff, Board of
Directors, Advisory Council, Aging Network service providers and consumers working collaboratively together.
Our Fiscal Year 2017-2019 Strategic Plan aligns closely with the objectives described in this plan. Progress on
MYP activities will be monitored quarterly and reported regularly to the agency's Board of Directors, Advisory
Council, state office on aging and through annual updates provided to the public in the subsequent year's Area
Plan.
The strategic planning process, which began in January, 2016, included focus group meetings among key
stakeholders: consumers, Board members, AAA 1-B staff, and service providers. In addition, a web-based
survey was distributed to stakeholders, including consumers, asking for comment on AAA 1-B funding and
service priorities for the current and next three years. We received 284 responses, with aging services providers
comprising the largest segment of respondents.
9. FY 2018 AIP Highlights: Description of any significant new priorities, plans or objectives.
The following list describes the changes or updates to the previously-submitted FY2017-2019 Multi-Year Plan.
1. Provision of vision services has been discontinued in the 2017 fiscal year and will not be funded in FYI 8. In
prior years, the service had been rarely utilized. Requests for assistance with vision matters are now handled by
the Information & Assistance resource specialists, who refer callers to 47 vision-related providers in its Resource
Center database_
2. The care transitions program partnership with DMC/Huron Valley Hsopital has ended due to a low volume of
paitent referrals to the program.
3. AAA 1-B has received accreditation from the American Association of Diabetes Educators for its diabetes
self-management program, Take Charge of Diabetes. Accreditation allows the program to be included as a
Medicare Part B benefit, and the agency is currently in discussions with private Medicare health plans to offer the
program to plan members. The program includes a multi-week diabetes self-management workshop curriculum
and before/during/after-workshop consultation with a registered dietitian.
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AIDFIHS ANNUAL & MULTI YEAR IMPLEMENTATION PLAN
FY 2017-2019
Area Agency On Aging 1-B FY 2019
2019 AIP Highlights
Area Agency on Aging 1-B will continue to implement the programmatic objectives as defined in the FY2017-2019
Multi-Year Plan. Recognizing the need to plan for alternative funding in the event of reduced federal or state grants,
we plan to expand private grant and philanthropic fundraising efforts in FY 2019. Such efforts may
include fundraising events, planned giving campaigns, and donor recognition programs. AAA 1-B actively
participated with other area agencies to drive these recent advocacy accomplishments:
.-The Silver Key Coalition secured a $3.6 million increase in funding for Aging and Adult Services Agency
in-home services in the FY 2018 budget. This funding increase will be split between Home Delivered Meals ($1.5
million) and other in-home services ($2.1 million).
-The Michigan legislature increased appropriations for the MI Choice Program ($25 million), Adult Protective
Services ($4.2 million), and the Program for All Inclusive Care for the Elderly ($18.4 million). At the federal level,
Congress increased appropriations for OAA Title III Supportive Services ($2.5 million), Home Delivered Meals ($1
million) and Congregate Meals ($2 million) temporarily at the end of FY 2017.
-In 2017 Michigan launched a new, updated version of the Michigan Automated Prescription System after
increased funding was dedicated by the MI Legislature. This new system will make it easier for physicians and
pharmacists to monitor the use of opioid medications.
-Congress passed the Recognize, Assist, include, Support, and Engage (RAISE) Family Caregivers Act would
requires the Secretary of Health and Human Services to develop, maintain and update a strategy to recognize and
support family caregivers.
-MI Senate Bill 184, which would provide an income tax credit to taxpayers who purchase a qualified residence or
retrofit their home to improve accessibility for persons with disabilities, passed the Michigan Senate.
Our plan for FY2019 includes a variety of new and ongoing initiatives, including:
-Utilize the 1-B customized CLP Supports Coordination Service to maximize the number of individuals who receive
in-home services with a lower wait time for enrollment.
-Provide outreach and education regarding the needs of the older adult population to newly elected legislators,
including the Governor, serving region 1-B.
-Develop the AAA 1-B 2019-2020 Advocacy platform, which will highlight policy priorities for the new legislative
session.
-Advocate for increased funding to support growing needs for senior in-home services, including Silver Key
Coalition advocacy for AASA funding and federal Older Americans Act Title 111-B funding.
-Continue efforts to rebalance Michigan Medicaid spending to support home and community based services.
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ANNUAL & MULTI YEAR IMPLEMENTATION PLA1 N
FY 2017-2019 MiDRHS
.--..._ -.._....
1.1•••••11.1..- .1.11n1•M }NOIR
Area Agency On Aging 1-B FY 2019
Public Hearings
Date Location Time Barrier Free? No. of Attendees
05/04/2018 AM 1-B, Southfield, MI 09:30 AM Yes 23
06/19/2018 AAA 1-B, Southfield, MI 02:30 PM Yes 7
Area Agency on Aging 1-B promoted the May 4 and June 19 public hearings in a variety of ways. Emails were
sent to our network of providers, and it was advertised on the AAA 1-B website, the agency's Facebook page.
Press releases were sent to area news media and the following media ran the announcement: Oakland Press,
Macomb Daily, Daily Tribune and WHMI radio.
The May 4 public hearing presented the draft AIP document. The June 19 public hearing presented two new
service proposals that were added to the AIP after the Advisory Council and Board of Directors approved the
draft AIP document. These services are Nutrition Education and CLP Supports Coordination. Descriptions of
these services are included in this final AIP document.
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IUDFIFIS ANNUAL & MULTI YEAR IMPLEMENTATION PLAN
FY 2017-2019
Area Agency On Aging 1-B
FY 2019
Regional Service Definitions
Service Name/Definition
CLP Supports Coordination
Rationale (Explain why activities cannot be funded under an existing service definition.)
By 2030, AAA 1-B expects a 49% increase in the number of seniors age 75+, reaching over 220,000. Our
wait list for in-home services continues to grow. CLP Supports Coordination utilizes a prioritization process
to serve as many individuals as possible, triaged into the most appropriate level of service, telephonic or
in-home, from a qualified supports coordinator or community health worker. This model is designed such
that individuals are served at their level of need with little or no wait.
Service Category Fund Source Unit of Service
El Access
0 In-Home
0 Community
El Title III PartB 0 Title Ill PartD Ei Title III PartE
1:1 Title VII 0 State Alternative Care El State Access
0 State In-home 0 State Respite
El Other State Aging Network Services
One Hour
Minimum Standards
1. Intake may be conducted in person or over the telephone. All intake records will include:
a. Individual's name, address and telephone number
b. Individual's date of birth
C. Emergency contact information
d. Diagnosed medical problems
e. Perceived support service needs as reported by the individual or his/her representatives
f. Race (optional)
9. Gender (optional)
h. Self-reported income for intake and reporting purposes (optional)
2. If intake indicates single service need on a one-time or infrequent basis, the individual should be
provided with information and assistance services. When intake suggests ongoing and/or multiple service
needs, a consultation of need shall be performed. Initial and semi-annual consultations may be conducted
in-person or by telephone based upon service level tier: Telephonic or In-Home, and each consultation
should attempt to gather as much of the following information as possible:
a. Basic Information
I. Individual's name, address, telephone number and alternative contact method if desired.
ii. Age, date of birth
iii. Gender
iv. Marital Status
v. Race/ethnicity
vi. Living arrangements
vii. Self-reported income and other financial resources by source
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IUDFIFIS ANNUAL & MULTI YEAR IMPLEMENTATION PLAN
FY 2017-2019
Area Agency On Aging 1-B
viii. Social information including special interests and hobbies
b. Functional Status
i. Vision
ii. Hearing
iii. Speech
iv. Prosthesis
v. Psychological functioning
vi. Activities of Daily Living limitations (ADL/IADL)
vii. History of chronic and acute illnesses
viii. Eating patterns (diet history)
FY 2019
c. Supporting Resources
i. Services currently receiving, or received in the past (including those funded through Medicaid)
if. Extent of family and informal support network including the identification of caregivers
iii. Home safety equipment, assistive devices, and/or emergency response system utilized
d. Need Identification
i. Client/family perceived
ii. Consultor perceived and/or identified by referral source/professional community
Each participant shall receive a re-consultation at least every 6 months either by phone or in-person based
upon the service tier, or as needed to determine the results of implementation of the supports plan. If
re-consultation determines the clients identified needs have been adequately addressed, the case shall be
closed.
3. A supports plan shall be developed for a person determined eligible and in need of Community Living
Program Supports Coordination (CLPSC). The supports plan shall be developed in cooperation with and be
approved by the participant, panicipants legal guardian, or designated representative. Supports plan
development shall have written policy and procedures to guide the development, implementation and
management of support plans. The supports plan shall include at a minimum:
a. Identification of service tier: Telephonic or In-Home. Participants will be made in-home if/when language
barriers or other communication challenges prevent effective telephonic communication; at the request of the
participant or participant's representative; or when clinical staff determine necessity. The In-Home tier of
services provides quarterly contact and supports plan monitoring.
b. Description of methods and/or approaches to be used in addressing needs.
c. Identification of services and the respective time frames they are to be obtained/provided from other
community agencies.
4. Comprehensive and complete electronic records will be maintained on all participants and will include at
a minimum:
a. Details of referral to CLPSC program.
b. Intake records.
c. Consultation/re-consultation records.
d, Supports plan (with notation of any revisions)
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Area Agency On Aging 1-B FY 2019
e. Listing of all clinical contacts with the participant, dates and units of service to participant within 24 hours
of contact.
f. Listing all service contacts with service providers on behalf of participants.
g. Case note documentation in response to all participant or family contacts (telephone or personal) within
24 hours of contact.
h. Comments verifying participants receipt of service from other providers and whether service adequately
addressed the needs of the participant.
i. Record all release of information about the participant, signed release of information form, and all case
files shall be kept confidential in controlled access files. Each program shall use a standardized release of
information form which is time limited and specific as to the information being released.
5. Each case tile must be assigned a status in one of the following categories:
a. Open. From initial referral or reassessment of inactive case through current activity in implementing a
service plan.
b. Closed. Participant decides to discontinue service, participant needs have been met, another program
or agency has assumed responsibility for a participant, participant unable to be served and referral case is
not possible, or participant's death.
6. A current listing of isolated older persons, with active case files, which can be made readily available to
agencies providing emergency services in the event of a disaster.
7. All caseworkers will have a minimum of a bachelor's degree in a human services field, or who by training
or experience have the ability to effectively determine an older person's needs and match those needs with
appropriate services. Any caseworker without a bachelors degree will be supervised by degreed Social
Workers and/or Registered Nurses.
8. Program staff shall receive in-service training at least four times per fiscal year which is specifically
designed to increase their knowledge and understanding of the program and participants, and to improve
their skills for tasks performed in the provision of service.
9. Monthly quality case note, intake and re-consultation audits are completed for all caseworkers with a
minimum of two audits per type per caseworker. A goal of 90% accuracy on all audits is set for all
caseworkers. Results of audits are reviewed monthly at individual coaching sessions with caseworkers.
10. Monthly telephonic supports coordination call monitoring and quality follow-up will be conducted for all
caseworkers.
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14DFIFIS ANNUAL & MULTI YEAR IMPLEMENTATION PLAN
FY 2017-2019
Area Agency On Aging 1-B
FY 2019
Access Services
Care Management
Starting Date 10/01/2018
Total of Federal Dollars $0.00
Geographic area to be served
Entire PSA
Ending Date 09/30/2019
Total of State Dollars $487,677.00
Specify the planned goals and activities that will be undertaken to provide the service.
Objective 1: Work with AAA 1-6 MI Choice staff to serve individuals who are on the MI Choice waiting list for
services yet qualify for OAA-funded care management service. This will ensure those individuals receive
service in a more timely manner, Once the individual is able to receive MI Choice services, he or she will be
transfered from Care Management to the MI Choice program.
Expected Outcome: Serve 120 individuals.
200
130
120
140
Number of client pre-screenings:
Number of initial client assesments:
Number of initial client care plans:
Total number of clients (carry over
plus new):
Staff to client ratio (Active and
maintenance per Full time care
Current Year:
Current Year:
Current Year:
Current Year:
100 Planned Next Year:
60 Planned Next Year:
50 Planned Next Year:
50 Planned Next Year:
Current Year: 1:20 Planned Next Year: 1:20
Case Coordination and Support
Starting Date 10/01/2018
Total of Federal Dollars $100.00
Geographic area to be served
Entire PSA
Ending Date 09/30/2019
Total of State Dollars $0.00
Specify the planned goals and activities that will be undertaken to provide the service.
These Objectives apply to the requested Regional Service Definition: CLP Supports Coordination, Total
Federal dollars: $605,248. Total State dollars: $654,053. This new definition will replace Case Coordination
8, Support. A $100 placeholder has been added to Case Coordination & Support should the RSD request not
be approved.
Objective 1: Prioritize requests for services to ensure the most functionally, economically, and socially at-risk
older adults in the AAA 1-8 planning and service area receive Case Coordination and Support with minimal to
no wait.
Expected Outcome(s) 1: We expect to prevent or delay premature institutionalization. Participants will have
a dedicated Supports Coordinator with a care team of Community Health Workers who provide case
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14•IAHS ANNUAL & MULTI YEAR IMPLEMENTATION PLAN
FY 2017-2019
Area Agency On Aging 1-6 FY 2019
management support. Participants in this level of the program are contacted at least quarterly for case update
and review.
Objective 2: Utilize a Care Team approach to increase the number of lives touched by the Community Living
Program. Community Living Program Services include personal care, homemaking and respite
Expected Outcome(s) 2: . Increase lives touched by Case Coordination and Support by 10% in FY 18.This
approach will also improve access for both program participants and contracted vendors.
Information and Assistance
Starting Date 10/01/2018
Total of Federal Dollars $560,003.00
Geographic area to be served
Entire PSA
Ending Date
Total of State Dollars
09/30/2019
Specify the planned goals and activities that will be undertaken to provide the service.
Objective 1: Increase access to Information and Assistance services using non-traditional methods, including
walk-in, website, email and fax inquiries.
Expected Outcome: Increase non-telephonic Information and Assistance provided by 10%.
Objective 2: Align with the agency strategic plan and focus on keeping our abandonment rate after 20 secs
under 8%.
Expected Outcome: Increased number of individuals served with information and/or access to services.
Outreach
Starting Date 10/01/2018
Total of Federal Dollars $858,174.00
Geographic area to be served
Entire PSA
Ending Date 09/30/2019
Total of State Dollars $178,323.00
Specify the planned goals and activities that will be undertaken to provide the service.
Objective 1: Participate in events or conduct at least 10 presentations annually about AAA 1-6 programs and
services to underserved communities (low income or ethnic minority) in our service area. Expected Outcome:
Annual increase in access and utilization of services by underserved populations.
Objective 2: Promote evidence-based wellness programs through earned media, social media, community
events and presentations to increase awareness of the programs. Expected Outcome: Increased participation
in evidence-based wellness programs by older adults and family caregivers.
Objective 3: Educate health care providers about agency programs and services.
Expected Outcome: Increase in the number of referrals to the agency's information and assistance service
from health care providers.
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PROMS ANNUAL & MULTI YEAR IMPLEMENTATION PLAN
FY 2017-2019
Area Agency On Aging 1-B
FY 2019
Direct Service Request
Nutrition Education
Total of Federal Dollars Total of State Dollars $5.000.00
Geographic Area Served Oakaind and Macomb Counties
Planned goals and activities that will be undertaken to provide the service in the appropriate text
box for each service category.
Objective 1: Provide one-on-one medical nutrition therapy (MNT) to 10 individuals.
Expected Outcome: Participants will learn about how nutrition impacts their health and quality of life and
make nutrition plan suitable for their health status, thereby lowering their risk of an adverse health event.
Objective 2: Provide 6 nutrition education presentations to individuals at community-based sites.
Expected Outcome: Participants will have increased knowledge about the connection between their food
intake and their health condition.
Section 307(a)(8) of the Older Americans Act provides that services will not be provided directly by an
Area Agency on Aging unless, in the judgment of the State agency, it is necessary due to one or more of
the three provisions described below. Please select the basis for the direct service provision request
(more than one may be selected).
(A) Provision of such services by the Area Agency is necessary to assure an adequate supply of such
services.
(B) Such services are directly related to the Area Agency's administrative functions.
(C) Such services can be provided more economically and with comparable quality by the Area Agency.
(A) (C) Current contract nutrition providers rely on the AAA 1-B staff registered dietitian (RD) for
nutrition-based technical assistance, menu development, and professional nutrition guidance. With our RD as
a resource, contractors can focus on delivering a high-quality meal program and reaching an ever-growing
participant base. Our RD is a board certified geriatric dietitian as well as a certified diabetes educator. She
has experience in providing nutrition education to members of a local PACE program, to individuals who
sought service through ACCESS, an Arab-American organization, and to residents and family members of
skilled nursing facilities.
Provide a detailed justification for the direct service provision request. The justification should address
pertinent factors that may include: a cost analysis; needs assessment; a description of the area
agency's efforts to secure services from an available provider of such services; or a description of the
area agency's efforts to develop additional capacity among existing providers of such services. If the
service is considered part of administrative activity, describe the rationale and authority for such a
determination.
Area Agency on Aging 1-B has developed a collection of wellness programs, from multi-session
evidence-based programming to one-time community education presentations. The agency would like
to expand this collection with a formal nutrition education track, which will consist of one-one meetings (medical
nutrition therapy-MNT) with individuals and nutrition-related community presentations. Healthcare
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PID FIFIS ANNUAL & MULTI YEAR IMPLEMENTATION PLAN
FY 2017-2019
Area Agency On Aging 1-B FY 2019
professionals have long recognized the link between good nutrition and its health protective properties and
conversely, the link between poor nutrition and morbid conditions such as heart disease and diabetes. In
2018, AAA 1-B has developed and will deliver the one-on-one nutrition education program offered to original
Medicare beneficiaries as a Part B benefit, We would like to make this program also available to older adults
who do not have access to this Medicare benefit. Such individuals may be aged 60-65 or members of a
Medicare Advantage program which may not offer this benefit.
Describe the discussion, if any, at the public hearings related to this request. Include the date of the
hearing(s).
A public hearing will be held on June 19, 2018.
Printed On: 6/1312018 16
Total of Federal Dollars
Geographic Area Served
Total of State Dollars
4DFIFIS ANNUAL & MULTI YEAR IMPLEMENTATION PLAN
FY 2017-2019
Area Agency On Aging 1.B FY 2019
Regional Direct Service Request
Planned goals and activities that willike undertaken to provide the service in the appropriate text box
for each service category.
kt\ Section 307(a)(8) of the Older Americans Act pm " ,v,ides that services will not be provided directly by an
Area Agency on Aging unless, in the judgment o tie State agency, it is necessary due to one or more of
the three provisions described below. Please seleci' tr basis for the direct service provision request
(more than one may be selected). \
(A) Provision of such services by the Area Agency is ne\
services.
Provide a detailed justification for the direct service provision rogues
address pertinent factors that may include: a cost analysis; needs ass
area agency's efforts to secure services from an available provider of su
of the area agency's efforts to develop additional capacity among existing
If the service is considered part of administrative activity, describe the ratio
a determination.
Describe the discussion, if any, at the public hearings related to this request. includk the date of the
hearing(s).
ssary to assure an adequate supply of such
Printed On: 6/13/2018 17
(B) Such services are directly related to the Area Agency's a ministrative functions.
(C) Such services can be provided more economically and wit \k,comparable quality by the Area Agency.
The justification should
sment; a description of the
services; or a description
roviders of such services.
le and authority for such
41D1-11-41S ANNUAL & MULTI YEAR IMPLEMENTATION PLAN
FY 2017-2019
Area Agency On Aging 1-B
FY 2019
Approved MYP Program Development Objectives
Area Agency on Aging Goal
A. Recognize and celebrate the cultural, economic, and social contributions of older adults, and
create opportunities for engagement in their communities.
State Goal Match: 1
Narrative
The Hispanic/Latino community typically supports its older adults through informal serving networks: family and
friends provide care and services rather than utilizing professional service providers or unknown volunteers. In
2017-19, AAA 1-B will seek the counsel of community members to determine how we can best be of service to
them.
Objectives
1. Increase utilization of services by Hispanic/Latino older adults.
Timeline: 10/01/2016 to 09/30/2019
Activities
Strengthen relationships with key community and cultural based organizations in the region to develop partners
(2017-19); Conduct one or more focus groups of Hispanic/Latino older adults and advocates to identify services
desired and the most appropriate ways to engage older adults and deliver the services they desire (2017)
Expected Outcome
The number of Hispanic or Latino older adults utilizing Older Americans Act services will triple by the end of the
MYP cycle.
Progress
Work was not performed on this objective due to competing priorities.
B. Ensure that an array of community-based long-term services and supports that promote
independence and choice are available to older adults.
State Goal Match: 2
Narrative
From 2017-2019, AAA 1-B plans to initiate or continue a variety of activities that ensure a full array of much
needed services. We will do this by leveraging our existing skills and expertise: in fundraising, forming
public/private partnerships, and wellness training.
Objectives
1. Assist providers in diversifying and maximizing state and federal funding.
Timeline: 10/01/2016 to 09/30/2017
Activities
Provide training on voluntary cost-sharing best practices (2018). Engage private sector sponsorship of AAA
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DEIFIS ANNUAL & MULTI YEAR IMPLEMENTATION PLAN
FY 2017-2019
Area Agency On Aging 1-B FY 2019
1-B-funded services (2017-19),
Expected Outcome
AAA 1-B and at least 50% of providers will report less reliance on state and federal funds by 9/30/19
Progress
Work was not performed on this objective due to competing priorities.
2. Increase access to dialysis services for older adults.
Timeline: 10/01/2016 to 09/30/2019
Activities
Develop and implement a pilot project in partnership with LETS — Livingston Essential Transportation Service, to
transport dialysis patients to treatment in Brighton, Michigan (2017). The pilot will investigate funding mechanisms,
patient and dialysis center acceptance, and operational capabilities of AAA 1-B and LETS.
Expected Outcome
Individuals needing regular dialysis treatment in Liv County will have access to public transportation that is
coordinated with their appointment times.
Progress
Initial conversations have taken place with Livingston Essential Transportation Services (LETS) and National
Kidney Foundation of Michigan to identify opportunities to improve access to dialysis services. AAA 1-B will
provide staff support and mobility management guidance, and partners will provide root cause analyses,
introductions to dialysis providers, and with LETS, some transportation services.
3. Develop additional resources for caregivers which will improve their confidence and ability to care for their
loved one.
Timeline: 10/01/2016 to 09/30/2019
Activities
Introduce delivery of Powerful Tools for Caregiver Training and REST caregiver training (2017). Expand provision
of Creating Confident Caregivers through new private-pay partner organizations (2018). Partner with community
organizations to deliver caregiver support groups, funded with private resources (2018), Develop program through
the agency's Training Center for Excellence that provides skills training for Supports Coordinators to assist family
caregivers (2018). Deliver caregiver training skills course to provider network through Training Center for
Excellence (2019).
Expected Outcome
Caregivers will report lower stress and a reduction in the number of hours they spend on care giving activities.
Utilization of Adult Day Health Service program will increase.
Progress
Delivery of two new programs, Powerful Tools for Caregivers and R.E.S.T (Respite, Education and Support
Training) continues. We have added another caregiver program, Dementia Live@ which is a high impact,
dementia simulation experience that immerses participants into life with dementia, resulting in a deeper
understanding of what it's like to live with cognitive impairment and sensory change. This complements another
new program, Dementia Friends, which is a brief group presentation designed to inform and inspire individuals
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aDHHS ANNUAL & MULTI YEAR IMPLEMENTATION PLAN
FY 2017-2019
Area Agency On Aging 1-B FY 2019
from all walks of like to advocate for making their communities friendly and comfortable for those suffering from
dementia. The agency has decided to discontinue the delivery of Creating Confident Caregivers in FY2019,
having replaced it with Powerful Tools for Caregivers.
C. Provide a variety of opportunities for older adults to enhance their physical and mental well-being,
using evidence-based practices and other innovative programs.
State Goal Match: 3
Narrative
AAA 1-B has been growing Evidence Based wellness programs throughout the region since 2011, and will
continue to expand programming in FY 2017-19 through expansion of our pool of trainers and introduction of
several new programs.
Objectives
1. Expand wellness programming throughout Region 1-B, particularly to the private pay market.
Timeline; 10/01/2016 to 09/30/2019
Activities
Train and certify 6 trainers in these EB programs: Practical Tools for Care giving, Cancer PATH, Chronic Pain
(2017). Contract with 6 corporate or municipal sponsors to support wellness programs (2018). Grow the pool of
trained leaders who can deliver any program on the wellness programs menu. At a minimum, each program will
have two certified trainers available on demand (2019). Contract with 2 organizations, one in Ypsilanti and one in
Pontiac, to serve as sites for the DSMT program (2017).
Expected Outcome
Wellness training will be delivered to at least 500 older adults or care givers by 9/30/2019, earning a 20% profit
margin from Medicare, private-pay consumers or sponsors.
Progress
A Medicare-reimbursable medical nutrition therapy program has been developed and is currently being promoted
at an American House Senior Living Community. AAA 1-B delivered a presentation of elements of its Powerful
Tools for Caregivers to Oakland County Department of Public Health Department and plans to assist the
Department in pursuing its falls prevention initiative goals. American House Auburn Hills has contracted to pay
MA 1-B for one Powerful Tools for Caregivers program, with the possibility of purchasing more workshops.
Three additional leaders have been trained to deliver Powerful Tools for Caregivers and six leaders have been
trained to deliver Chronic Pain Path, Since the start of FYI 7, 531 individuals have received wellness program
training from MA 1-B, surpassing our FYI 7-19 goal of 500 participants.
D. Support elder rights through advocacy, information, training, and services.
State Goal Match: 4
Narrative
The agency is committed to data driven advocacy and policy development that is based on evidence of the cost
effective approaches of aging programs and their preventive effect on negative quality of life, health outcomes,
and avoidable health expenditures.
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aDEIFIS ANNUAL & MULTI YEAR IMPLEMENTATION PLAN
FY 2017-2019
Area Agency On Aging 1-B FY 2019
Objectives
1. Undertake basic research and demonstration projects that provide evidence for data-driven decision making
for program advocacy and management.
Timeline; 10101/2016 to 09/3012019
Activities
Conduct analysis and produce reports on demographic studies; identification, quantification and root cause
analysis of unmet needs; service demand projections; and economic impact/cost projections. Convene an annual
Ad Hoc workgroup of Advisory Council members to study a topical issue and submit recommendations for action
to the Board of Directors.
Expected Outcome
Data on aging program quality, cost effectiveness and impact will support the enactment of appropriations,
policies and programs that address unmet needs of older adults, adults with disabilities, and their family care
givers.
Progress
The AAA 1-B has produced a series of issue Briefs for Region 1-B counties with significant Community Living
Program wait lists, for distribution to elected officials and funding sources. The briefs describe the characteristics
and needs of the wait list populations for each county.
2. Implement the AAA 1-B Advocacy Strategy to secure increased state, federal, and/or local support for older
adult services.
Timeline: 10/01/2016 to 09/30/2016
Activities
Educate senior advocacy stakeholders about the needs and unmet needs of older adults and policy solutions,
including the AAA 1-B Senior Advocacy Network, Michigan Senior Advocacy Council, Consumers, AAA 1-B
Board Council and Staff members; produce and promote tools that support older adult advocacy efforts including
monthly editions of The Advocate, the AAA 1-B Legislative Advocacy Platform, Legislative Analysis, and written
Calls to Action; Engage in direct communications with elected officials about older adult issues through face to
face contacts and written communications; support collaborative advocacy efforts with state and local partners,
including support for Older Michiganians Day, the Senior Regional Collaborative local advocacy groups, and the
Silver Key Coalition; and deliver testimony on legislative proposals affecting older adults.
Expected Outcome
Increased appropriations and new policies and programs will be realized, which enhance the lives of older adults,
adults with disabilities and their family care givers
Progress
AAA 1-B developed the 2017 — 2018 Legislative Advocacy Platform in collaboration with the Advisory Council,
which is used to guide public policy advocacy and priorities. Monthly issues of The Advocate were published.
Testimony was provided in support for in-home service funding increases before the House and Senate
Appropriations Subcommittee for the Department of Health and Human Services. In addition,
• The Silver Key Coalition secured a $3.6 million increase in funding for Aging and Adult Services Agency
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ap ills f ANNUAL & MULTI YEAR IMPLEMENTATION PLAN
FY 2017-2019
Area Agency On Aging 1-B FY 2019
in-home services in the FY 2018 budget. This funding increase will be split between Home Delivered Meals ($1.5
million) and other in-home services ($2.1 million).
• The Michigan legislature increased appropriations for the MI Choice Program ($25 million), Adult Protective
Services ($4.2 million), and the Program for All Inclusive Care for the Elderly ($18.4 million). At the federal level.
Congress increased appropriations for OAA Title III Supportive Services ($2.6 million), Home Delivered Meals ($1
million) and Congregate Meals ($2 million) temporarily at the end of FY 2017.
• In 2017 Michigan launched a new, updated version of the Michigan Automated Prescription System after
increased funding was dedicated by the MI Legislature. This new system will make it easier for physicians and
pharmacists to monitor the use of opioid medications.
• Congress passed the Recognize, Assist, Include, Support, and Engage (RAISE) Family Caregivers Act
would requires the Secretary of Health and Human Services to develop, maintain and update a strategy to
recognize and support family caregivers.
• MI Senate Bill 184, which would provide an income tax credit to taxpayers who purchase a qualified
residence or retrofit their home to improve accessibility for persons with disabilities, passed the Michigan Senate.
E. Develop and enhance public/private partnerships to better serve older adults.
State Goal Match: 5
Narrative
The agency is committed to ehanching our partnerships and increasing the value of services provided to older
adults through continued improvement of the knowledge, skills and resources available for LGBT older adults and
by focusing on quality service indicators and outcomes in the provider network.
Objectives
1. Increase awareness and improve services for LGBT older adults and caregivers in the 1-B region and beyond.
Timeline: 10101/2016 to 09/30/2019
Activities
Work with The Senior Alliance and Detroit Area Agency on Aging to increase outreach and services for LGBT
caregivers via Kendall Charitable Trust grant (2017). Work with SAGE of Metro Detroit to expand and improve up
on the Rainbow Resource Guide (2017). Review intake and assessment forms utilized by AAA 1-B to determine
if LGBT inclusive language can be implemented or increased (2017). Ongoing: Serve on the Board of SAGE of
Metro Detroit. Continue to track LGBT callers in the AAA 1-B call center data. Attend at least 1 LGBT specific
outreach event per year.
Expected Outcome
The number of LGBT friendly resources in the AAA 1-B call center database will increase 20% from 2016 to 2019.
The number of LGBT older adults and/or caregivers contacting AAA 1-B for assistance will increase by 20% from
2016 to 2019
Progress
An AAA 1-B staff person continues to serve as a mentor by SAGE to work with other AAAs in the state who wish
to develop LGBT-friendly practices.
2. Track and analyze uniform outcomes for funded services in collaboration with the aging network.
Timeline: 10/01/2016 to 09/30/2017
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AOHFIS ANNUAL & MULTI YEAR IMPLEMENTATION PLAN
FY 2017-2019
Area Agency On Aging 1-B FY 2019
Activities
Measure and report annually on contractor outcomes for each services; Research national data on service
outcomes for comparison/benchmark; Conduct at least one service specific outcome study annually, in
collaboration with providers, and produce a report with findings and recommendations to refine services and
document the services' value proposition.
Expected Outcome
1-B staff and providers will have aligned outcomes data to utilize for program improvement, advocacy purposes,
and to garner additional funding.
Progress
AAA 1-B began work on outcome measurements for Washtenaw Coordinated Funders Aging Sector grantees to
identify new outcome measurement tools for their Senior Crisis Intervention, System Navigation, and Social
Isolation grantees. The tools include the creation of a Healthy Days Symptoms Module Assessment Tool, a Cash
Equivalent Reporting Tool, and a Self-Sufficiency Outcomes Measurement Tool.
F. Employ continuous quality improvement and innovation to accommodate the changing needs of
older adults.
State Goal Match: 6
Narrative
AAA 1-B is a leader in the field of innovative services to meet the needs of the populations we serve. To build on
this core value of innovation, we continually review the value and outcomes of the work we do. In FY2017-19, AAA
1-B will continue this practice by improving the analytical skills and capabilities of our staff.
Objectives
1. Develop a Training Center for Excellence for staff and professionals.
Timeline: 10/01/2016 to 09/30/2019
Activities
Create curriculum that provides agency staff, provider organization staff, and professionals in the aging network
with the skills to deliver services that are of the highest quality and most in demand from older adults and adults
with disabilities in the community (2017). Deliver and continuously improve curriculum based on participant
feedback (2017). Offer curriculum to provider network (2018). Offer curriculum to other interested organizations
(2018).
Expected Outcome
Region 1-B will have a steady flow of talent, ideas and potential leaders who are committed to the mission of
serving older adults.
Progress
Preceptors have been assigned to new hires in clinical programs to assist with mentoring and training.
2. Engage in the development, testing, implementation, evaluation, and institution of new programs, program
innovations, and operations that improve the efficiency and effectiveness of aging programs.
Timeline: 10/0112016 to 09/30/2019
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AIDFIFIS ANNUAL & MULTI YEAR IMPLEMENTATION PLAN
FY 2017-2019
Area Agency On Aging 1-B FY 2019
Activities
Apply principles of Continuous Quality Improvement, PDSA (Plan-Do-Study-Act), and lean manufacturing to create
or redesign programs; Identify, monitor, measure, evaluate and report on program effectiveness measures; and
advocate for warranted systems change. Activities may include work on electronic care plans, predictive survey
technologies, and utilization of community health workers to perform basic care coordination tasks, allowing for
increased caseloads for clinical specialists.
Expected Outcome
Improved efficiency, quality and/or effectiveness in achieving program outcomes will result from creation of new
program models, enhancements to existing program models, and the elimination of ineffective program
components.
Progress
AAA 1-B received a grant award from the MI Health Fund to demonstrate the viability of adapting a technology
solution that reduced expected hospitalizations for the Medicaid MI Choice population so it can be made more
cost effective and integrated into the normal and ongoing operations of the MI Choice and MI Health Link program
for the purpose of reducing avoidable participant hospitalizations.
G. Communities for a Lifetime - More communities in the PSA will conduct an aging-friendly
community assessment and apply for recognition to AASA as a Community for a Lifetirne.
State Goal Match: 7
Narrative
W 1-B began assisting municipalities to become age-friendly years ago when we provided older adult census
data analyses to individual city and county leaders. We strengthened our commitment to aging-in-place by
partnering with several municipalities to gain recognition as a CFL. This work will continue in 2017-2019.
Objectives
1. Increase number of municipalities in PSA who are recognized as Community for a Lifetime (CFL)
Timeline: 10/01/2016 to 09/30/2019
Activities
Facilitate the administration of a CFL community assessment to 3 communities that would benefit from such an
analysis. Assist 2 communities in meeting the qualifications for CFL certification. Through our work with Oakland
County government, we will assist its municipalities with community assessments, provide senior survey results
and demographic data to enhance the quality of their community assessment in such areas as; supportive
community systems, health care access, transportation, disease prevention/health promotion, safety, home repair
and other relevant areas.
Expected Outcome
Two Oakland County communities will receive a CFL or equivalent designation.
Progress
Aging related demographic data shared with the City of Royal Oak in support of their initiative to become a
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aDHHS ANNUAL & MULTI YEAR IMPLEMENTATION PLAN
FY 2017-2010
Area Agency On Aging 1-B FY 2019
Community for a Lifetime.
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401-11-15
2019 AIP Program Development Objectives
Area AgenoNpn Aging Goal
A.
State Goal Match!
Expected Outcome
Narrative
Objectives
Timeline: to
Activities
ANNUAL & MULTI YEAR !IMPLEMENTATION PLAN
FY 2017-2019
FY 2019 Area Agency On Aging 1-B
Printed On: 6/13/2018 26
AIDHHS ANNUAL & MULTI YEAR IMPLEMENTATION PLAN
FY 2017-2019
Area Agency On Aging 1-B FY 2019
Appendices
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EMERGENCY MANAGEMENT AND PREPAREDNESS
Minimum Elements for Area Agencies on Aging
FY 2019 Annual Implementation Plan
After each general and nutrition minimum element for emergency preparedness, provide a brief
description regarding how the AAA Emergency Preparedness Plan for FY 2019 will address the element.
Area Agency on Aging
Area Agency on Aging 1-B
A. General Emergency Preparedness Minimum Elements (required by the Older American's Act).
1. Anticipated expectations during a State or locally declared emergency/disaster. Include having a staff
person (the area agency director or their designee) available for communication with AASA staff to provide real
time information about service continuity (status of aging network service provider's ability to provide services).
The current Emergency Preparedness Plan for the Area Agency on Aging 1-B (AAA 1-B) has one primary designee,
Director of Strategy & Communications, as the organization contact for communications with AASA staff on current status
of emergency situations.
2. Being prepared to identify and report on unmet needs of older individuals.
Unmet needs are current collected by the AAA 1-B Resource Center. A report can be generated that identifies unmet
needs of older adults that cannot be met by current programs and services available through the agency and community
partners.
3. Being able to provide information about the number and location of vulnerable older persons receiving
services from the area agency residing in geographic area(s) affected by the emergency/disaster.
The MA 1-B generates a quarterly report of all high risk homebound individuals, sorted by county, who would need
assistance through first responders and/or the AAA 1-B in the event of emergency situations.
4. Being able to contact such affected older persons to determine their well-being.
The AAA 1-B report above includes name, address, primary contact information of either the older adult or designated
representative and indicates the service need level.
5. Anticipated minimum expectations during a State or locally organized preparedness drill include being
available to establish communication between AASA staff and area agency staff and being able to provide
information upon request to both state and local emergency operation centers regarding the number and
location of vulnerable older individuals residing in geographic areas affected by the drill.
All individuals on the AAA 1-B emergency preparedness committee are provided with laptops and car chargers for laptop to
ensure the ability to charge the computer if there is a power outage. All emergency preparedness committee members
also receive an electronic copy of the high risk individuals, and are required to copy this list to a secure flash drive. The
information can then be sent to the state or other first responders, if needed, through a secure email.
B. Nutrition providers shall work with the respective area agency to develop a written
emergency plan. The emergency plan shall address, but not be limited to the following
elements:
1. Uninterrupted delivery of meals to home-delivered meals participants, including, but not limited to use of
families and friends, volunteers, shelf-stable meals and informal support systems.
Also included in the emergency plan are:
-A backup plan for food preparation if usual kitchen facility is unavailable.
-Agreements in place with volunteer organizations, individual volunteers, hospitals, LTC facilities, and/or other nutrition
providers
-Communications system to alert congregate and home delivered meals participants of changes in meal site/delivery
2. Provision of at least two, and preferably more, shelf-stable meals and instructions on how to use for home-
delivered meal participants. Every effort should be made to assure that the emergency shelf-stable meals meet
the nutrition guidelines. If it is not possible, shelf-stable meals will not be required to adhere to the guidelines.
(MI-CHOICE participants may receive two emergency meals that are billed to MI-CHOICE. Additional
emergency meals may be billed to Title III-C2).
All nutrition providers send out emergency meals packs with a minimum of six shelf-stable meals and instructions on how
to use such meals. They are replenished as necessary. Emergency meals are distributed to each new participant and are
replaced as used within a reasonable time period. Ml Choice participants receive emergency meals at the same time.
3. Backup plan for food preparation if usual kitchen facility is unavailable.
Nutrition Providers have agreements with different agencies and organizations to assist with meal prep and delivery in the
event a kitchen facility becomes unavailable. They also utilize satellite kitchens within their organization to relocate HDM or
congregate programs should the kitchen become unavailable
4. Agreements in place with volunteer agencies, individual volunteers, hospitals, long-term care facilities, other
nutrition providers, or other agencies/groups that could be on standby to assist with food acquisition, meal
preparation, and delivery.
Nutrition Providers utilize these agreements should an emergency arise if usual kitchen facility is unavailable
5. Communications system to alert congregate and home-delivered meals participants of changes in meal
site/delivery.
Nutrition Providers alert participants of changes in meal site/delivery via television, radio, social media, and the
organization's website. Macomb Community Action, which covers all of Macomb County also does robo calling to all meal
recipients.
6. The plan shall cover all the sites and home-delivered meals participants for each nutrition provider, including
sub-contractors of the MA nutrition provider.
Nutrition Providers are required to submit policies and procedures to the Nutrition Services Program Manager for review
and approval
7. The plan shall be reviewed and approved by the respective area agency and submitted electronically to
AASA for review.
The plan is reviewed and updated as needed, and then is submitted electronically to AASA for review.
Area Agency on Aging Annual & Multi Year Implementation Plan 2017-2019 1-B EVIDENCE-BASED PROGRAMS PLANNED FOR FY 2019 Funded Under Disease Prevention Health Promotion Service Definition Provide the information requested below for Evidence-Based Programs (EBDP) to be funded under Title III-D. Beginning October 1, 2017 (FY 2018), Title 111-D funds can only be used on health promotion programs that meet the highest level criteria as determined by the Administration for Community Living (ACL) Administration on Aging (AoA). Please see the "List of Approved EBDP Programs for Title 111-D Funds" in the Document Library. Only programs from this list will be approved beginning in FY 2018. If funding has been allocated as a single amount for all Title III-D programs for a provider, enter on first line under "Funding Amount for This Service." , Provider Name Program Name Anticipated No. of Participants Funding Amount For This Service National Kidney Foundation of Michigan, Macomb Community Action, AAA 1-B A Matter of Balance 402 $65,687 National Kidney Foundation of Michigan, AAA 1-B Diabetes PATH 120 $28,128 Macomb Community Action, AAA 1-B PATH 128 $20,039 National Kidney Foundation of Michigan, AAA 1-B Chronic Pain PATH 70 $14,064 National Kidney Foundation of Michigan Cancer, Thriving and Surviving 20 $5,544 National Kidney Foundation of Michigan Building Better Caregivers 20 $5,544 National Kidney Foundation of Michigan Enhanced Fitness Diabetes Prevention Program 70 20 $24,949
5. State Home Delivered Meals 8. Fed. Title I11-0 (Prey, Health) 197,029 2,986,687 2,986,687 197,029 9. Federal Title 1E1-E (NFCSP} 1,157,614 1,197,614 27,308 40,665 10. Federal Title V1I-A 27,308 40,665 10. Federal Title VII-EAP 178,323 11. State Access 12. State In-Home 178,323 2,547,617 2,547,617 13. State Alternative Care 702,522 863,653 702,522 863,653 14. State Care Management 16, St. MIS & SL NHO 17. Local Match 351,112 351,112 a. Cash 127,700 68,000 946,815 59,700 828,797 b. In-Kind 1,775,612 325,163 840,886 27,308 325,163 840,686 27,308 18. State Respite Care (Escheat) 19. MATF & St. CG Support 20. TCM/Medicaid & MS0 22. Program Income 121. NSIP 1,049,147 1,662,103 2,282,591 1,662,103 3,331,738 DTP 410.93q 838.64.4 4.749_58 Dad Signature PSA: 1-B SERVICES SOMMARY SUPPORTIVE 31071;11TON SERVICES SERVICES 2,547,977 1. Federal Title 111-B Services FUND SOURCE 2. Fed. Title Ill-C1 (Congregate) 3,299,359 59,742 3. State Congregate Nutrition 4. Federal Title (HDM) 1,659,665 TOTAL 1-ederal Administration Taal Local Gash I Local In-Kind 51,/00 1,163,615 989,0/G 170,598 80,000 122,843 170,598 80,000 DC g.fi7C 1,414,213 1-Y 2019 AREA ELAN GRAN I 81.JUGE I Budget Period: Date: 06/13/18 Renues 2,547,977 Slate Administration 3,299,359 MATF & SL CG Support Administration 59,742 Other Admin 1,659,665 eta 4IP Ad min: Agency: Area Agency on Aging 1-B 10/01/18 to Rev. No.: Rev. 112018 09/30/19 0 Page 1of 3 Expenditures FTEs 1. Salaries/Wages 52.20 1,957,137 2. Fringe Benefits 710,880 3. Office Operations 579,609 Total: 3,24/,626 pash Match Detail In-Kmdlilatch Detail Source Amount Source Amount Interest Income 5,000 Board/Advisory Council 10,000 County Match 46,700 Caregivers 112,843 Total: 51,700 Total: 122,843 I certify that I sin authorized to sign on behalf of the Area Agency on Aging. This budget represents necessary costs for implementation of the Area Plan. Adequate documentation and records will be maintained to support required program expenditures.
0-1 Chore 13-2 Home Care Assis 13-3 Home Injury CrMi 8-4 Homemaking 8-6 Home Health Aide B-7 Medication Mgt 8-8 Personal Care B-9 Assistive Device&Tech B-3.0 Respite Care B-11 Friendly Reassure C-10 Legal Assistance C Community Services C-1 Adult Day Care C-2 Dementia ADC C-6 Disease Prevent 77. Health Screening C-8 Assist to Deaf C-9 Home Repair C-11 LTC Ombudsman C-12 Sr CV Operations C-13 Sr Ctr Slafting C-14 Vision Services C-15 Elder Abuse Prevnt C-1.6 Counseling C-17 CreatConf.CG@CCC C-3.8 Caregiver Supplmt C-19 Kinship Support C-20 Caregiver E,S,T *C4 Pogram Develop Region Specific CLP Services LP Supports Coordination 4C0 Agency: Area Agency on Aging 1-B PSA: 1-13 Operating Standards For AAA's Op Std SERVICE CATEGORY Title T.& 111-D Title 1.11 - E A Access Services A-1 Care Management A-2 Case Coord/supp 100 A-3 Disaster Advocacy A-4 Information &Assis 390,503 169,500 A-5 Outreach 396,735 461,439 A-6 Transportation In-Home 6313,104 22,600 125,000 205,396 45,000 27,019 36,534 197,029 450,500 233,096 50,750 021,173 372,152 d. a 7. CLP/ADRC Services 8. MATF & St CG Sup A SUPPRT SERV TOTAL] 2.5479771 197029 j 1,197,614 FY 2019 AREA AGENCY GRANT FUNDS - SUPPORT SERVICES DETAIL Budget Period: 10101118 to 09130/19 Rev. 1/2018 State State Access In-Home 178,323 15,500 200,000 Date: 06/13/18 St. Alt Stele Care St ANS St Respite MATF & Care Ivlgrnt page 2 Of 3 In-Kind Match TOTAL 546,864 100 630,227 1,160,761 41,820 Title VII A OMB raggana 27,306 0 Cash Match 3,600 50,587 4,200 58,024 7,700 106,932 4,800 66,101 200 2,312 1,000 14,612 1.500 20,723 2,100 29,616 1,500 21,321 300 4,872 3,500 50,000 1,500 20,393 300 4,700 900 13,253 300 3,760 400 5,239 900 12,231 3,400 46,556 20,500 284,36E1 9,400 130,535 815,085 3E612 156,422 226,223 316,305 236,707 45,972 1,258,434 226,568 50,358 168,923 83,019 57,564 134,304 500,556 7,7;757 1,424,552 80,000 68,000 946,815 11,990,939 Rev. No.: zi-t= 100 2,332,117 417,086 654,053 67,973 178,323] 2,547,617 I 702,522 I 863,653 209,600 285,437 4.114 (Escheat) St. CG Sup. 278,077 41,000 271,641 40,000 488,045 l'a,d-ZE121 325,163 80,000 351,112 I 325,163 I 929,686 106,0,90 12,948 11,500 4,000 8,500 300 1,760 1,175 413,720 25,316 27,308 1 1,049,147
Agency: PSA: FY 2019 NUTRITION Area Agency on Aging 1-B / OMBUDSMAN Budget Period: Date: / RESPITE 10/01/18 / KINSHIP to Rev. Number - PROGRAM 9/30/19 BUDGET DETAIL Rev. 1/2018 page 3 of 3 1-B 06/13/18 0 FY 2019 AREA PLAN GRANT BUDGET - TITLE III-C NUTRITION SERVICES DETAIL Op Sid SERVICE CATEGORY Title III C-1 Title III C-2 State Congregate State I-1DM NSIP Program Income ( Cash Match In-Kind Match TOTAL Nutrition Services C-3 Congregate Meals 3,281,759 59,742 249,315 572,345 25,000 347,734 4,535,895 8-5 Home Deiivered MeaIs 1,609,265 2,986,687 1,412,788 1,710,246 34,700 481,063 8,234,749 C-4 Nutrition Counseling C-5 Nutrition Education 5,000 5,000 AAA RD/Nutritionisr 12,600 50,400 . 63,000 Nutrition Services Total 3,299,359 1,659,665 59,742 2,986,687 1,662,103 2,282,591 I 59700J 828,797 12,838,644 *Registered Dietitian, Nutritionist or individual with comparable certification, as approved by AASA. FY 2019 AREA PLAN GRANT BUDGET-TITLE VII LTC OMBUDSMAN DETAIL Op Std SERVICE CATEGORY Title f II-B Title VI I-A Title VII-EAP State NHO MS0 Fund Program Income Cash Match In-Kind Match TOTAL LTC Ombudsman Ser C-11 LTC Ombudsman 27,019 27,308 73,035 27,308 100 900 13,253 168,923 C-15 Elder Abuse Prevention 36,534 40,665 1,760 300 3,760 83,019 Region Specific - - - - - - - - LTC Ombudsman Ser Total 63,553 27,308 40,665 73,035 27,308 1,860 1,200 17,013 251,942 FY 2019 AREA PLAN GRANT BUDGET- RESPITE SERVICE DETAIL Op Std SERVICES PROVIDED AS A FORM OF RESPITE CARE Title III-B Title I I I-E State Alt Care State Escheats State In-Home Merit Award Trust Fund Program Income Cash/In-Kind Match TOTAL B-1 Chore - - - - - - - - - 8-4 Homemaking - - - - - - - - - 8-2 Home Care Assistance , - - - , - - - - 8-6 Home Health Aide - - - - - - - B-10 Meal Preparation/HDM - - , - - - - - - 5-8. Personal Care „ - - - - - - Respite Service Total - - - , - - - - FY 2019 AREA PLAN GRANT BUDGET-TITLE E- KINSHIP SERVICES DETAIL Op SERVICE CATEGORY Std Title I I I-B Title I I I-E Program Income Cash Match In-Kind Match TOTAL Kinship Ser. Amounts Only C-18 Caregiver Sup. Services C-19 i<inship Support Services 50,750 1,175 400 5,239 57,564 C-20 Caregiver E,S,T
w
Resolution #18258 July 19, 2018
Moved by Hoffman supported by Quarles the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, KowaII, Long, McGillivray,
Middleton, Quarles, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman, Dwyer. (18)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
HEREgYOPPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45,559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 19, 2018,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 19th day of July, 2018.
Lisa Brown, Oakland County