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HomeMy WebLinkAboutResolutions - 2018.08.09 - 23716MISCELLANEOUS RESOLUTION #18279 BY: Commissioner Nancy L. Quarles, District #17 IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION — CITY OF OAK PARK — CONCRETE REPAIR WORK ON GREENFIELD ROAD FROM 10 MILE ROAD TO LINCOLN DRIVE — PROJECT NO. 54411 To the Oakland County Board of Commissioners: Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tr-Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVIs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program shall be distributed only after completion of all of the following: 1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County's 1/3 share of the project from the General Fund Assigned Fund Balance for Tr-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and WHEREAS the City of Oak Park, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the City of Oak Park and said appropriation has been transferred to a project account; and WHEREAS the City of Oak Park has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County's one third (1/3) share of the — Fiscal Year 2018 authorized amount of Tr- Party Road Improvement funding for Project No. 54411 in the City of Oak Park is $47,245. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Oak Park and authorizes the release of Tr-Party Road Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the City of Oak Park. Chairperson, I move the adoption of the foregoing Resolution. Commissioner Nancy L. Quarles District #17 Quality Life through Good Roads "We Care" =:FAP 4244 JO 17E 06/28/18 for OAKLAND COUNTY Inter—Departmental Memorandum PROGRAMMING DIVISION DATE: June 15, 2018 To: Thomas G. Blust, RE., Director of Engineering FROM: Thomas G. Noechel, Programming Supervisor -T1 SUBJECT: PROJECT NO. 54411, GREENFIELD ROAD 10 MILE ROAD TO LINCOLN DRIVE LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM CITY OF OAK PARK Attached for your review and submission to the Board for their approval is the local cost participation agreement with the City of Oak Park for the concrete repair work on Greenfield Road from 10 Mile Road to Lincoln Drive. Construction on this project is expected to begin this summer. The City of Oak Park has elected to use the Tr-Party Program to fund the total project cost of $141,735. Our total estimated share is $47,245 and is in the F118 budget. The project is in the district of County Commissioner Nancy L. Quarles. The agreement is in our standard approved format, and I recommend Board approval and authorize the Managing Director to execute the agreement on behalf of the Board. /je Attachments Recommended for Board Approval Thomas G. Blust, P.E. Director of Engineering r 4=C=7ROAD COMMISSION for OAKLAND COUNTY QUALITY LIFE THROUGH GOOD ROADS: OAD COMMISSION FOR GARLAND COUNTY "WE CARE." June 28, 2018 Mr. T. Edwin Norris, Clerk City of Oak Park 14000 Oak Park Boulevard Oak Park, MI 48237-2029 Re: Greenfield Road, 10 Mile Road to Lincoln Drive Project No. 54411 Dear Mr. Norris: A fully signed and executed agreement for the above-mentioned project is enclosed. The agreement was approved and subsequently signed by Dennis G. Kolar, RE., Managing Director at the regularly scheduled Board meeting of Thursday, June 28, 2018. 3oard of Road Commissioners Ronald .1. Fowkes Commissioner Gregory C. Jamian Commissioner Eric S. Wilson Commissioner Dennis G. Kolar, P.E. Managing Director Gary Piotrowicz, P.E, P,T.O.E. Deputy Managing Director County Highway Engineer Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-2000 ext. 2266 to answer questions or for additional information. Sincerely, LAIlar)flc-I 'r4r-tid hannon J. MiWer Deputy-Secretary /Clerk of the Board Ism Enclosure Clerk of the Board 31001 Lahser Road Beverly Hills, Mt 48025 243-645-2000 FAX 248-645-0452 TDD 248-645-9923 www.rcocweb.org cc: Finance Department Engineering Department Programming Division Lynn Sonkiss, Oakland County COST PARTICIPATION AGREEMENT CONSTRUCTION Greenfield Road 10 Mile Road to Lincoln Drive City of Oak Park Board Project No, 54411 This Agreement, made and entered into this 28th day of June , 2018, by and between the Board of County Road Commissioners of the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the City of Oak Park, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY have programmed the concrete repair work on Greenfield Road from 10 Mile Road to Lincoln Drive, as described in Exhibit "A", attached hereto, and made a part hereof, which improvements involve roads under the jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter referred to as the PROJECT; and WHEREAS, the total cost of the PROJECT is $141,735; and WHEREAS, said PROJECT involves certain designated and approved Tri-Party Program funding in the amount of $141,735, which amount shall be paid through equal contributions by the BOARD, the COMMUNITY and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in this Agreement, NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD that: 1. The COMMUNITY approves of the PROJECT, declares its public necessity, and authorizes the BOARD to perform or cause to be performed, and complete the PROJECT along with all administration in reference thereto. 2. The PROJECT shall include total payments to the contractor. Any costs incurred by RCOC prior to this agreement date shall be allowable. 3. The total PROJECT cost of $141,735 shall be invoiced and funded in the following order: a. Tr-Party Program funding in the amount of $141,735. 4. Upon execution of this agreement, the BOARD shall submit an invoice to the COMMUNITY in the amount of $47,245 (being 100% of the COMMUNITY'S Tr-Party contribution). 5. After execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $47,245 (being 100% of the COUNTY'S Tr- Party contribution). a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. Greenfield Road - 2 - City of Oak Park Project No. 54411 5/10/2018 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND A Public Body Corporate By an,y14,0 /6/4,k Its Managing Director CITY OF OAK PARK ee,/,66,44 ete,e_,._ Greenfield Road - 3 - City of Oak Park Project No. 54411 5/10/2018 EXHIBIT A TRI-PARTY PROGRAM Greenfield Road 10 Mile Road to Lincoln Drive City of Oak Park Board Project No. 54411 Concrete repair work on Greenfield Road from 10 Mile Road to Lincoln Drive. PROJECT COST Contractor Payments $141,735 COST PARTICIPATION BREAKDOWN COMMUNITY COUNTY BOARD TOTAL FY2016 Tr-Party Program $15,141 $15,141 $15,142 $45,424 FY2017 Tri-Party Program $15,901 $15,901 $15,900 $47,702 FY2018 Tr-Party Program $16,203 $16,203 $16,203 $48,609 TOTAL SHARES $47,245 $47,245 $47,245 $141,735 Greenfield Road -4- City of Oak Park Project No, 54411 5/1012018 Resolution #18279 July 19, 2018 The Chairperson referred the resolution to the Finance Committee. There were no objections. FISCAL NOTE (MISC. #18279) August 9, 2018 BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION — CITY OF OAK PARK— CONCRETE REPAIR WORK ON GREENFIELD ROAD FROM 10 MILE ROAD TO LINCOLN DRIVE — PROJECT NO. 54411 TO: The Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. On December 7, 2017, the Board of Commissioners approved Miscellaneous Resolution #17325 which designated $4,470,159 in fund balance for the Tr-Party Road Improvement Program for projects managed by the Road Commission for Oakland County (RCOC). 2. Funding of $47,245 is available in the General Fund Assigned Fund Balance for Tr-Party 2018 and prior funding (account #383510) for project 54411. 3. This project is for concrete repair work on Greenfield Road from 10 Mile Road to Lincoln Drive. 4. The resolution allows for additional project costs not greater than 15% from the original agreement, which is consistent with the project as originally approved, to be paid when invoiced and appropriated in the quarterly forecast resolution. 5. Additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution to appropriate the additional Oakland County share of the project costs prior to payment. 6. The FY 2018 budget be amended as follows: GENERAL FUND #10100 FY 2018 Revenue 9010101-196030-665882 Planned Use of Balance $47,245 Total Revenues $47,245 Expenditures 9010101-153010-740135 Road Commission Tr-Party $47,245 Total Expenditures $47,245 Commissioner Thomas Middleton, District #4 Chairperson, Finance Committee FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote. /4, Lisa Brown, Oakland County Resolution #18279 August 9, 2018 Moved by Long supported by McGillivray the resolutions (with fiscal notes attached) be adopted with accompanying reports being accepted. AYES: Fleming, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, KowaII, Long, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman, Crawford. (20) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted (with accompanying reports being accepted). 1 HEREBY APPROWINIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 9, 2018, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 9'h day of August, 2018.