HomeMy WebLinkAboutResolutions - 2018.08.09 - 23720MISCELLANEOUS RESOLUTION #18290 April 9, 2018
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS — MEDICAL
EXAMINER'S CHILLER REPLACEMENT PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the ongoing operation of the Oakland County Medical Examiner's Operation (MEO) (see map
attached) is mission critical; and
WHEREAS the current chiller in the MEC building is 19 years old and the expected service life of such a
unit is 15 to 20 years; and
WHEREAS the chiller is experiencing severe mechanical difficulties and Facilities Maintenance &
Operations (FM&O) has required the service of two contractors to repair leaks; and
WHEREAS FM&O is requesting that a temporary portable rental chiller be installed due to a 12 to 16-
week lead time on a permanent chiller; and
WHEREAS FM&O worked in tandem with Purchasing to source the temporary portable rental chiller; and
WHEREAS assuming a four-month rental, the total cost would be $52,100, which includes $47,100 for
rent and $5,000 for labor; and
WHEREAS a replacement chiller was included in the FY2018 Capital Improvement Program (CIP); and
WHEREAS the replacement chiller was designed by a competitively selected annual architectural and
engineering design contractor, Hooker DeJong, Inc., located in Muskegon, MI; and
WHEREAS FM&O and Purchasing participated in review of bids (see attached bid summary) from
Johnson Controls, Inc., and the Limbach Company and recommended that the project be awarded to the
Limbach Company based on lowest price and a quality product; and
WHEREAS the following project costs have been identified: $301,395 for a 250-ton capacity chiller,
$52,100 for the four-month rental of a temporary portable rental chiller, $41,972 for labor, $42,401 for
misc. material, $2,544 for 6% sales tax on the misc. material, $55,809 for contingency, and $50,355 for
architectural, mechanical, electrical engineering and design (see attached project estimates) which
amount to a total project cost of $546,576; and
WHEREAS funding for the ME0 Chiller Replacement Project (#100000002829) is available for transfer
from the FY2018 to FY2027 Capital Improvement Program/Building Improvement Fund (#40100) to the
Project Work Orders Fund (#40400).
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
ME0 Chiller Replacement Project in the amount $546,576.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding for the
ME0 Chiller Replacement Project (#100000002829) in the amount of $546,576 from the Capital
Improvement Program/Building Improvement Fund (#40100) to the Project Work Orders Fund (#40400)
as detailed below:
Building Improvement Fund (#40100)
1040101-148020-788001-40400Transfer Out
Project Work Orders Fund (#40400)
Project ID 100000002829, Activity PROJ
1040101-148020-695500-40100Transfer In
($546,576)
$546,576
$ -0-
Chairperson, on behalf of the Finance Committee, I mov(.h e t adoption (9PIhê foregoing re oi tion. 7 e
Commissioner Thomas Middleton, Distric
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Constr 1ction U cument Opinion of Cost
Date:
Bldg.:
Project Title :
HDJ Project Number:
Lead Project Engineer:
7/10/2018
036 - Medical Examiners
Absorber Replacement
4-0802
Lane A. Bentsen, P.E.
Job Description:
The project requires the removal of the gas fired absorption cooling unit with an air cooled chiller unit. The new chiller will be
located outside of the mechanical room between the building and the stream. It will be installed on a concrete pad with trench
footings and a louvered ten foot tall wall on three sides. The chiller will he located approximately eight foot from the building for
service and to allow the existing gas and water lines not to be disturbed.
• At this time we will be re-using the chilled water pumps, control valves and Modicon controls.
To ensure that the chiller does not activate cause an electrical peak consumption issue, we are adding two power meters to the
electrical feeds to be able to demand limit the chiller as needed.
Due to further degradation of the gas fired absorption cooling unit this project will rent a 200 ton temporary chiller while the
designed chiller is being installed and ready for operation.
Safety Considerations:
Digging the new footings for the chiller pad in proximity to the gas and water feekis for the building.
CODE DESCRIPTION PROCUREMENT LABOR I MATERIAL 1 TOTAL
02.00 Demolition (Expense) $4,320 $300 $4,620
03.00 Concrete $7,982 $2,413 $10,395
05.00 Metals $6,300 $24,500 $30,800
07.00 Thermal and Moisture Protection $1,170 $188 $1,358
31.00 Earthwork $4,200 $3,000 $7,200
23.00 Limbach Mechanical - Trane Equipment $301,395 $301,395
23.01 Emergency Chiller Installation: $18,000 $12,000 $30,000
Electrical, Pipe and Fittings
23.02 200 Ton York Rental for 4 months $47,100 $5,000 $52,100
SUB-TOTAL:
Type of Design:'
Retrofit:
$348,495 $46,972 $42,401 $437,868
AM&E Fee:
PM/CM:
GC Oversight:
CONTINGENCY:
Office
Yes
6% Sales
Escalation:
11.5%
%
%
%
Capital Interest:
Use Tax:
Procurment):
%
$501 355
15.0 $55,809
Tax on Material (not $2,544
$546,5751 Estimating Tunnel PROJECT TOTAL:
• Inner Maximum accuracy-good project definition, ample time for estimating, known technology.
-10% TARGET 15%
Will Expense Dollars be used? Expense:
NO Capital: $493,000 $547,000 $630,000
Oakland County CONFIDENTIAL - Do not share without permission
7110/2018 Page 1
004367 - FM0 ME Chiler JCI Limbach Option A $384,896.00 $301,395.00 Exclusions Proposal assumes 2000 gallons of new 33% propylene glycol. Foundatio, screen wall & roofing to be provided by OC tree removal, earthwork, concrete, roofing, structural steel arid architectural screenwall, are all by others Option B $365,775.00 $298,664.00 Exclusions Proposal assumes 2000 gallons of new 33% propylene glycol. Foundatio, screen wall & roofing to be provided by OC tree removal, earthwork, concrete, roofing, structural steel and architectural screenwall, are all by others Bid form Supplements -$334,932.00 York Chiller . Proposal assumes 2000 gallons of new 33% propylene glycol. Foundatio, screen wall & roofing to be provided by DC Start wk 14 1 DAY complete wk 6-4 WEEKS 12 WEEKS
ATTACHMENT B
SECTION 00 41 00 - BID FORM
1.01 TO:
A. Owner
1. Oakland County
1.02 FOR:
A. Project: Oakland County - Medical Examiner Building - Absorber Replacement
1.03
A, Bidder's Full Name
Name: LIMBACH CO. LLC
1,04 OFFER
A. Having examined the Place of The Work and all matters referred to in the bid Documents
prepared by Hooker DeJong, Inc. for the above mentioned project,
1. OPTION A - Total Cost: (complete project per bid documents) Utilizing:
a. Trane chiller and delivery to FOB jobsite (shipping and insurance to jobsite)
b. Boom crane to set chiller, and remove existing cooling tower.
c. Warranties, Startup and Training.
Three hundred one thousand three hundred ninety five
dollars ($ 30 1,395
),
in lawful money of the United States of America.
d. Exclusions:
Tree removal, earthwork, concrete, roofing, structural steel, and
architectural screenwall, are all by others.
2. OPTION B - Total Cost: (complete project per bid documents) Utilizing:
a. Carrier chiller and delivery to FOB jobsite (shipping and insurance to jobsite)
b. Boom crane to set chiller, and remove existing cooling tower.
c. Warranties, Startup and Training.
Two hundred ninety eight thousand six hundred sixty four
in lawful money of the United States of America. dlars
($ 298,664
),
d. Exclusions:
Tree removal, earthwork, concrete, roofing, structural steel, and
architectural screenwall, are all by others.
00 41 00-1
BID FORM
ATTACHMENT B
B. All applicable federal taxes are included and State of Michigan taxes are included in the Bid
Sum.
1.05 ACCEPTANCE
A. This offer shall be open to acceptance and is irrevocable for one hundred and twenty days from
the bid closing date.
B. If this bid is accepted by Owner within the time period stated above, the contractor shall:
1. Sign the County contract within fourteen days of receipt of contract.
2. Commence work within seven days after written Notice to Proceed of this bid.
1.06 CONTRACT TIME
A. If this Bid is accepted, we will:
2. Complete the Work within
1.07 ADDENDA
A. The following Addenda have been received. The modifications to the Bid Documents noted
below have been considered and all costs are included in the Base Bid Sum,
1. Addendum # 1 Dated JUNE 29, 2018
2. Addendum # Dated
1.08 BID FORM SUPPLEMENTS
A. The following information is included with Bid submission:
1. Voluntary Alternate Deduct:
dollars
($ ), for the following describe change to the scope of work or
equipment substitution:
B. We agree to submit the following Supplements to Bid Forms within one week after submission
of this bid for additional bid information:
1. Document 00 43 36: Include the names of all Subcontractors and the portions of the Work
they will perform.
END OF SECTION
1. Start the Work within calendar days from Notice to Proceed.
12 calendar weeks from Start of Work.
00 41 00 - 2
BID FORM
Johnson "'a
Controls Johnson Controls, Inc.
Building Efficiency
6111 Sterling Drive North
Sterling Heights, MI
48312
Oakland County Purchasing Division
Attn: Joan Daniels
Stephen Foster
Joe Murphy
Michael Chiasson
2100 Pontiac Lake Road
Waterford, MI 48328
Re: Oakland County Medical Examiner Chiller Rental
Oakland County Team,
B ased on discussion with the Oakland County Team including Hooker DeJong, JCI is proposing
the following rental equipment:
Johnson Controls is pleased to provide the following proposal.
Scope of Work:
JCI to provide (1) 207 ton portable, trailer mounted, air cooled screw chiller with the following
options:
Chiller Features
• Standard efficiency, standard IPLV
• R-134a Refrigerant (fully charged)
o SP circuit breaker with lockable handle
o Control transfomer
• Non-powered convenience outlet
o North American safety code (cUL)
• Service isolation valve (suction)
o Compressor heaters
o One differential pressure switch per chiller
o ASME presstire vessel & associated codes
• Pm-coated ft n condenser coil, slit ft ns
• Louvered (condenser only) enclosure panels
• Low sound fans
Johnson t
Controls
. , K
Johnson Controls. Inc.
Building Efficiency
6111 Sterling Drive North
Sterling 'Heights, MI
48312
Package Features
• 20 hp integral pump with bypass option
• Steel tubular skid with fork pockets
• (4" x 10"; 54" center on center)
• 4" Butterfl y valve (inlet / outlet)
• 120V-15A Convenience outlet
• 120V Extension cord shore power option
• 4" strainer
• Flow switch, 4" suction diffuser
Pricing Breakdown for chiller(s) rental
1. Chiller Rental: (1) 207 ton chillers proposed at $10,125.00 per month/(1) month is considered (4)
weeks
2. Trailer rental $900 per month
3. Freight $3000.00 for both ways
In discussions with FM0 we are proposing a (4) moth rental:
Suly 7th — Aug 10th
Aug 10th — September 7th
September 7th — October 5 111
October 5'h — November 2nd
Costs of a (4) month rental (chiller & trailer only):
> $10,125.00 x (4) months $40,500.00
>. $900.00 x (4) months $ 3,600.00
> (1) freight charge $ 3,000.00
Chiller rental $47,100.00
Clarifications & Exclusions:
a Chilled water hoses and electrical cords included in rental charge.
• Proposal is for providing equipment only as detailed in above specifications.
a Installation is not included in above pricing.
• The above scope of work does not currently include any repairs to operational
issues found during this inspection. JCI will communicate any deficiencies to
Oakland County Facilities immediately.
Johnson 9
Controls Johnson Controls, Inc.
Buildine Efficiency
6111 Sterling Drive North
Sterling Heights, MI
48312
• Proposal is for scope of work as indicated above. Any work needed outside of
above scope would be considered an extra.
• Proposal does not include: roofer or electrical. XI can coordinate those trades
with Oakland County Facilities.
6 Proposal does not include: painting, patching, coring, etc.
If you should have any further questions, please call Michael Konczak (810) 614-5657
(IMPORTANT: This proposal incorporates by reference the terms and conditions on the reverse side hereof.)
This proposal is hereby accepted and
Johnson Controls is authorized to proceed
with the work; subject, however, to credit
approval by Johnson Controls, Inc.,
Milwaukee, Wisconsin.
Purchaser - Company Name
This proposal is valid until:
August 1st 2018
JOHNSON CONTROLS, INC.
Signature
Signature
Name: Name: Michael Konczak
Title: Title: Account Executive
Date:
BLDG. ffs A BLDG STI IMAI, 5 :51,0 61, DRAIN COMMISSION SHERIFF'S-ADMINISTRATION SEPTIC DEPOSITORY ARjr-'7rAND sucti ECREATION L 24 CAST ING 22 L BLDG. & CENTRAL CENTRALS "I++.1.104•7 PLANT *A1 A414 41,0 ANNEX ADMINISTRATIVE MATERIALS MANAGEMENT 1155 OAKLAND AVE' ES 'NORTH OAKLAND HEALTH CENTER. pAr' OL SERVICNN iBUILDING 52f .e.ct 4 • IN /ffl ED STATE_ GARAGE 6 RESERVE CNSL C BLDG. 3 BLDG. INFO. SIGN JAIL IPL MEDICAL \I I CONTROL AUTHORITY WEST WI46 \ EVENS1ON roe 771"9"rtle°MPLE( 0 0 0 0 a r--EAST ? EAST ANNEX TO M-54 HIGHLAND ROAD 1 1t2 MILES • ADMINISTRATIVE ANNEX I S FARMER'S .c4 P1STI EXECUTIVE OFFICE BUILDING LOG. 2 OAKLAND POINTE 230 ELIZABETH L.K. RD. CAIGAIDGOUNTYSERVIMCEHIER 04-8 Campus Map r7,412MSSE5 AZ'L7Cr- 31 n. BLDG. OAKLAND POINTE-I 250 ELIZABETH LX. SEPIEVEFRZ, 2M7 TO ELIZ4BEIN LAKE RD. (1 MILE) ELIZAEleTH 81 NEST G BLDG. MED!CAL EXAMINERS 42
ch p
Resolution #18290 August 9, 2018
Moved by Long supported by McGillivray the resolutions (with fiscal notes attached) be adopted with
accompanying reports being accepted.
AYES: Fleming, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, Kowa11, Long,
McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman,
Bowman, Crawford. (20)
NAYS: None, (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
I HEM!' AiVitliiVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 9,
2018, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 9th day of August, 2018.
Lisa Brown, Oakland County