HomeMy WebLinkAboutResolutions - 2018.08.09 - 23721MISCELLANEOUS RESOLUTION #18291 August 9, 2018
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS — BUILDING
MANAGEMENT SYSTEM REPLACEMENT PROJECT/SECOND PHASE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Facilities Management is responsible for the ongoing operation of all County Executive
buildings and to provide a comfortable working environment for employees and visitors; and
WHEREAS segments of the current Building Management System (BMS) are over 30 years old and its
technology has been superseded by newer, more advanced hardware and software solutions; and
WHEREAS the current BMS is crucial to the effective and efficient operation of critical building systems,
including heating and cooling systems, air handlers and dampers, temperature monitoring, etc.; and
WHEREAS Facilities Maintenance and Operations (FM&O) and Purchasing solicited bids for a BMS
solution implementer and after a thorough review process by a team of evaluators that included
Information Technology (IT), FM&O, and Purchasing, the lowest responsible bidder was Limbach
Company, LLC, of Pontiac; and
WHEREAS the Board of Commissioners gave approval for a Pilot Phase (M.R.#16250) and a Phase 1
(MR. #17250) to replace the BMS at the following buildings Public Works, Sheriff's Administration,
Animal Shelter, Jail East Annex, Courthouse (Partial), North Office, Little Oaks, North Oakland Health
Center, Annex I, Children's Village J, and Rochester Hills District Court; and
WHEREAS the Pilot Phase and Phase 1 have concluded within budget and on-schedule; and
WHEREAS FM&O would like to continue to contract with Limbach for a second phase which will address
the Information Technology and Medical Examiner buildings (see attached map); and
WHEREAS the cost (see cost summary attached) of the second phase will be $399,950 including
materials and installation, and a 25% contingency in the amount of $99,988 for a total of $499,938; and
WHEREAS funding for the BMS Replacement Project / Second Phase (#100000002828) is available for
transfer from the FY2018 to FY2027 Capital Improvement Program/Building Fund (#40100) to the Project
Work Orders Fund (#40400).
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the
BMS Replacement Project/Second Phase in the amount of $499,938.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding from
the Capital Improvement Program/Building Improvement Fund (#40100) to the Project Work Orders Fund
(#40400) to establish the BMS Replacement Project / Second Phase (#100000002828) as detailed
below.
Building Improvement Fund (#40100)
1040101-148020-788001-40400Transfer Out
Project Work Orders Fund (#40400)
Project ID 100000002828, Activity PROJ
1040101-148020-695500-40100Transfer In
($499,938)
$499,938
$ -0-
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
Iommissioner Thomas Middleton, District #4
Chairperson, Finance Committee
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Second Phase Implementation Cost Summary
Cost
Center Building Sq. Ft. Mechanical /
Equipment* Labor ** Total
037 Information Technology 81,540 $ 92,000 $ 154,210 $ 246,210
036 Medical Examiner Facility 38,680 $ 51,500 $ 102,240 $ 153,740
Subtotals 120,220 $ 143,500 256,450 $ 399,950
Project Contingencies Contingency
Information Technology Assistance 2% $ 7,999
BMS System Contingency 10% $ 39,995
Sensor/Alarms Contingency 5% $ 19,998
Test & Balance Contingency 5% $ 19,998
Commissioning Contingency 3% $ 11,999
25%
Budget Grand Total $ 499,938
* JACE, Panel, License, Kors, etc.
** Subcontractors, engineers, programmers, integrators and FM&O staff.
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Resolution #18291 August 9, 2018.
Moved by Long supported by McGillivray the resolutions (with fiscal notes attached) be adopted with
accompanying reports being accepted.
AYES: Fleming, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, Kowall , Long,
McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman,
Bowman, Crawford. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
Y(e. I HEREDY APP140 tHIS RESOL TI 7O
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 9,
2018, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 9th day of August, 2018.
Lisa Brown, Oakland County