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HomeMy WebLinkAboutResolutions - 2018.08.09 - 23721MISCELLANEOUS RESOLUTION #18291 August 9, 2018 BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS — BUILDING MANAGEMENT SYSTEM REPLACEMENT PROJECT/SECOND PHASE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Facilities Management is responsible for the ongoing operation of all County Executive buildings and to provide a comfortable working environment for employees and visitors; and WHEREAS segments of the current Building Management System (BMS) are over 30 years old and its technology has been superseded by newer, more advanced hardware and software solutions; and WHEREAS the current BMS is crucial to the effective and efficient operation of critical building systems, including heating and cooling systems, air handlers and dampers, temperature monitoring, etc.; and WHEREAS Facilities Maintenance and Operations (FM&O) and Purchasing solicited bids for a BMS solution implementer and after a thorough review process by a team of evaluators that included Information Technology (IT), FM&O, and Purchasing, the lowest responsible bidder was Limbach Company, LLC, of Pontiac; and WHEREAS the Board of Commissioners gave approval for a Pilot Phase (M.R.#16250) and a Phase 1 (MR. #17250) to replace the BMS at the following buildings Public Works, Sheriff's Administration, Animal Shelter, Jail East Annex, Courthouse (Partial), North Office, Little Oaks, North Oakland Health Center, Annex I, Children's Village J, and Rochester Hills District Court; and WHEREAS the Pilot Phase and Phase 1 have concluded within budget and on-schedule; and WHEREAS FM&O would like to continue to contract with Limbach for a second phase which will address the Information Technology and Medical Examiner buildings (see attached map); and WHEREAS the cost (see cost summary attached) of the second phase will be $399,950 including materials and installation, and a 25% contingency in the amount of $99,988 for a total of $499,938; and WHEREAS funding for the BMS Replacement Project / Second Phase (#100000002828) is available for transfer from the FY2018 to FY2027 Capital Improvement Program/Building Fund (#40100) to the Project Work Orders Fund (#40400). NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the BMS Replacement Project/Second Phase in the amount of $499,938. BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding from the Capital Improvement Program/Building Improvement Fund (#40100) to the Project Work Orders Fund (#40400) to establish the BMS Replacement Project / Second Phase (#100000002828) as detailed below. Building Improvement Fund (#40100) 1040101-148020-788001-40400Transfer Out Project Work Orders Fund (#40400) Project ID 100000002828, Activity PROJ 1040101-148020-695500-40100Transfer In ($499,938) $499,938 $ -0- Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. Iommissioner Thomas Middleton, District #4 Chairperson, Finance Committee FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote. Second Phase Implementation Cost Summary Cost Center Building Sq. Ft. Mechanical / Equipment* Labor ** Total 037 Information Technology 81,540 $ 92,000 $ 154,210 $ 246,210 036 Medical Examiner Facility 38,680 $ 51,500 $ 102,240 $ 153,740 Subtotals 120,220 $ 143,500 256,450 $ 399,950 Project Contingencies Contingency Information Technology Assistance 2% $ 7,999 BMS System Contingency 10% $ 39,995 Sensor/Alarms Contingency 5% $ 19,998 Test & Balance Contingency 5% $ 19,998 Commissioning Contingency 3% $ 11,999 25% Budget Grand Total $ 499,938 * JACE, Panel, License, Kors, etc. ** Subcontractors, engineers, programmers, integrators and FM&O staff. ADMINISTRATIVE ANNEX II HEALTli CENTER R.470L `'"- WILDING <-7N4z, GARAGE pNITED STATES ARMY RESERVE TER SEAL OCIETY \ Nil MEDICAL II CONTROL AUTHCRJ1YI WEST Yelt \ EcTENSION JAIL TO M-52 HIGHLAND ROAD 1/2 MILES ROA ADMINISTRATIVE ANNEX I FARMER'S IT BUILDING EXECUTIVE OFFICE BUILDING 0.170AVOCSNITSERVE1ECE/ITER Campus Map Et=3 0 110 SCO 2IX1 4C0 Ona-Irnostgelezalie Natl. lktrttcr071. 41 FocElke Enpbeerinit 0141% EZ.TEMEE1211,2017 TO EuzABETH LAKE RD II MILE) InEFTH !AKE rtgAp 83 I 81 INES/ G BLDG. A BL 24 EAST DING 22 _AST SEPTIC DEPOSITORY 1=1 MATERIALS MANAGEMENT 1155 OAKLAND AVE!' NFO. STGN SHERIFF'S' ADMINISTRATION CHI-LA - RESOURCE & CRISISgNTER hi 6`12'1,1112L-F" MEDICAL EXAMINERS SLOG. & CENTRAL 6n46;11104H • TING PLANT CENTRAL SER AV Resolution #18291 August 9, 2018. Moved by Long supported by McGillivray the resolutions (with fiscal notes attached) be adopted with accompanying reports being accepted. AYES: Fleming, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, Kowall , Long, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman, Crawford. (20) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted (with accompanying reports being accepted). Y(e. I HEREDY APP140 tHIS RESOL TI 7O CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 9, 2018, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 9th day of August, 2018. Lisa Brown, Oakland County