HomeMy WebLinkAboutResolutions - 2018.08.09 - 23740(MISC. #18294)
REPORT August 9, 2018
BY: Bob Hoffman, Chairperson, Human Resources Committee
IN RE: SHERIFF'S OFFICE — CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES
IN LYON TOWNSHIP
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above-referenced resolution on August 1, 2018,
reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing
report.
Commissioner Bob Hoffman, Distrie.Y#2
Chairperson, Human Resources Committee
HUMAN RESOURCES COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Kochenderfer absent.
MISCELLANEOUS RESOLUTION #18294 August 9, 2018
BY: Commissioner Bill Dwyer, Chairperson, Public Services Committee
IN RE: SHERIFFS OFFICE — CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES
IN LYON TOWNSHIP
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Lyon Township has contracted with the Oakland County Sheriff's Office to provide law
enforcement services for the Township (M.R. #16342); and
WHEREAS paragraph 29 of this Contract provided that an amendment to this Contract must be approved
by a resolution of the Oakland County Board of Commissioners and Lyon Township; and
WHEREAS Lyon Township has approved a proposed amendment to the Contract adding two (2) Patrol
Investigator positions beginning on August 20, 2018 and continuing until the current contract expires or is
terminated; and
WHEREAS the Sheriff has agreed to the provisions of Amendment #1 for the Lyon Township under the
terms of this Contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves and
authorizes its Chairperson to sign Amendment #1 to the original Oakland County Sheriffs Office 2017-
2018 Law Enforcement Services Agreement with Lyon Township to add two (2) Patrol Investigator
positions beginning on August 20, 2018 and continuing until the Oakland County Sheriff's Office 2017-
2018 Law Enforcement Services Agreement with Lyon Township expires or is terminated.
BE IT FURTHER RESOLVED to create two (2) GF/GP full-time eligible Deputy II positions in the Sheriff's
Office, Patrol Services Division, Lyon Unit (4030623).
BE IT FURTHER RESOLVED that two (2) AWD Ford Explorer marked vehicles with mobile radio, prep
radio, MDC and video camera be added to the County fleet to satisfy the requirements of Amendment #1.
BE IT FURTHER RESOLVED that the future level of service, including the continuation of position(s), is
contingent upon the level of funding associated with this Contract.
BE IT FURTHER RESOLVED that this amendment will take effect August 20, 2018.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
Commissioner Bill Dwyer, District #14
Chairperson, Public Services Committee
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote with Spisz and Tietz absent.
ADR REVIEW SIGN OFF — Sheriff's Office
RESOLUTION TITLE: Contract Amendment #1 for Law Enforcement Services in Lyon Township
DEPARTMENT CONTACT PERSON: Gala Piir, 858-5512
DATE: 7/20/2018
DEPARTMENT REVIEW
Changes requested:
Resolution:
ADR request states to add to 2 Patrol Investigators effective August 20, 2018 while resolution
includes a resolve paragraph indicating effective date January 1, 2018.
- Resolution shows new positions to be created in 4030620 which is the unit for Commerce. Lyon
is 4030623
Add Lyon Unit to the first BIER paragraph
Amendment #1:
- Amendment 1 agreement also states an effective January 1, 2018 date (should be 8/20/18).
- Amendment 1 agreement states adding two Deputy II (no fill) and one Deputy II (no fill/no
vehicle) — ADR and resolution only state two positions (not three) in total and then still have
discrepancies of what is actually being requested between the various documents.
Department of Human Resources:
Approved (Committee Needed) — Heather Mason (7/19/2018)
Corporation Counsel:
Approved — Robert Rottach (7/20/2018)
Department of Management and Budget:
Approved — Lynn Sonkiss (7/20/2018)
OAKLAND COUNTY SHERIFF'S OFFICE
201712018 LAW ENFORCEMENT SERVICES AGREEMENT WITH
LYON TOWNSHIP
Amendment 1
Pursuant to Paragraph 29 of the 2017/2018 Law Enforcement Services Agreement
between the COUNTY and LYON TOWNSHIP (the 'Contract"), the parties hereby agree to
amend said Contract to add two (2) Patrol Investigators in accordance with the attached Exhibit
1 (Schedule A) beginning on the effective date of this Amendment 1. The attached Exhibit 1
replaces and supersedes the Schedule A attached to the Contract beginning on the effective
date of this Amendment 1.
This Amendment 1 shall take effect on August 20, 2018 and shall continue until the
Contract expires or is terminated. All other provisions in the Contract not otherwise affected by
the attached Exhibit 1 remain in full force and effect.
FOR AND IN CONSIDERATION of the mutual assurances, promises,
acknowledgments, set forth in this Amendment 1 and for other good and valuable consideration,
the receipt and adequacy of which is hereby acknowledged, the undersigned hereby execute
this Amendment 1 on behalf of the Parties, and by doing so legally obligate and bind the Parties
to the terms and conditions of this Amendment 1.
IN WITNESS WHEREOF, John Dolan, Supervisor of the Lyon Township, hereby
acknowledges that he has been authorized by a resolution of the Municipality's governing body
to execute this Amendment 1 on behalf of the Municipality and hereby accepts and binds the
Municipality to the terms and conditions of this Amendment 1.
EXECUTED:
DATE:
John Dolan
Supervisor
WITNESSED: , Clerk DATE:
Michele Cash
IN WITNESS WHEREOF, Michael J. Gingell, Chairperson, Oakland County Board of
Commissioners hereby acknowledges that he has been authorized by a resolution of the
Oakland County Board of Commissioners, to execute this Amendment 1 on behalf of Oakland
County, and hereby accepts and binds Oakland County to the terms and conditions of this
Amendment 1.
EXECUTED: DATE:
Michael J. Gingell, Chairperson
Oakland County Board of Commissioners
WITNESSED:
DATE:
County of Oakland
Exhibit 1
SCHEDULE A
Lyon Township 2017/2018 Law Enforcement Services Agreement
Amendment #1, effective August 20, 2018
SHERIFF'S DEPUTIES CONTRACTED FOR AND TO BE ASSIGNED TO MUNICIPALITY
Rank of
Sheriff's Deputies
Contracted
Number of Sheriffs
Deputies Contracted
Biweekly Charge for each Sheriff's
Deputy to Municipality in 2018 Annual
Costs
2018
Captain $7,450.74
Lieutenant 1 $6,379.13 $165,857
Patrol Sergeant $5,837.49
Detective Sergeant 1 $5,929.73 $154,173
Deputy II (w/fill) $5,875.15
Deputy II (no-fill) 15 $5,107.38 $1,991,880
Deputy II (no-
fill/no-vehicle)
$4,756.64
Patrol Investigator
(no-fill) 4 $5,199.62
$540,760
Deputy I (no-fill) 1 $4,805.00 $124,930
TOTAL 22 $2,977,600
NOTE: For each "Deputy II (w/fill)" identified above, the 0.C.S.O, will, at no additional cost to the
Municipality, provide a substitute Sheriffs Deputy (i.e., a "fill-in") to provide Law Enforcement Services
to the Municipality whenever a contracted "Deputy 11(w/fill)" is absent from the Municipality during any
80 hour biweekly period for any reason except those reasons enumerated in Paragraph 6.1 above.
NOTE: The 0.C.S.O. will not assign any trainees to perform the duties of any Sheriffs Deputy contracted
for and assigned to perform Law Enforcement Services under this Agreement.
Sheriff Special Deputy
Planned Use of Balance
Total Revenues
Salaries
Fringe Benefit Adjustment
Officer Training
Deputy Supplies
Uniforms
Insurance Fund
Equipment Rental
Motor Pool
Motor Pool Fuel
Info Tech CLEMIS
Grant Match
Contingency
Total Expenditures
FY2018
$ 33,798
23,287
$ 57,085
$ 15,982
10,346
49
235
120
234
741
28,224
902
252
(100,000)
100,000
$ 57,085
FY2019 - FY 2021
$ 270,380
13,621
$ 284,001
$ 138,514
89,662
584
2,034
1,038
2,024
4,448
32,691
10,818
2,188
0
0
$ 284,001
(MISC. #18294)
August 9, 2018
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: SHERIFFS OFFICE — CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN
LYON TOWNSHIP
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution authorizes Amendment #1 to the law enforcement services agreement with Lyon
Township, effective August 20, 2018 through the expiration of the agreement or its termination.
2. Miscellaneous Resolution #16315 authorized and established the law enforcement contract and
rates for calendar years 2017 — 2018; the rates stated in the agreement are consistent with the
rates established by this resolution.
3. Lyon Township is requests adding two (2) Patrol Investigator positions to their contract requiring
the creation of two (2) General Fund/General Purpose (GF/GP) Full-Time Eligible (FTE) Deputy II
positions in the Sheriff's Office Patrol Services Division (4030623).
4. The amendment also adds two (2) new marked AWD Ford Explorer patrol vehicles at a total cost
of $53,898 to the county fleet; two (2) mobile data computers (MDC) with camera at a total cost of
$22,240; two (2) mobile radios at a total cost of $9,000; and two (2) prep radios at a total cost of
$7,000 for a total capital cost transfer from GF/GP Non-Departmental Contingency line item of
$92,138.
5. A re-appropriation of $100,000 is required from the General Fund Non-departmental Grant Match
line item to Contingency line item to cover the initial capital costs as there have been more law
enforcement contract amendments than anticipated.
6. The FY 2018-2021 budgets are amended as follows:
GENERAL FUND (#10100)
4030601-110000-632093
9010101-196030-665882
Expenditures
4030601-116180-702010-40090
4030601-116180-722900-40090
4030601-116180-731304-40090
4030601-116180-750070-40090
4030601-116180-750581-40090
4030601-116180-774677-40090
4030601-116180-772618-40090
4030601-116180-776661-40090
4030601-116180-776659-40090
4030601-116180-773535-40090
9090101-196030-730800
9090101-196030-730359
Capital Costs
4030601-116180-788001-66100
4030601-116180-788001-53600
4030601-116180-788001-63600
9090101-196030-730359
Transfer-Out Motor Pool
Transfer-Out Radio
Transfer-Out Info Tech
Contingency
Total Capital Cost
$53,898
16,000
22,240
(92,138)
0
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
$ 902 $ 10,818
2,724 32,691
8,660
16,840 0
53 898 0
$ 83,024 $ 43,509
MOTOR POOL FUND (#66100)
Revenue
1030811-184010-630833
1030811-184010-631071
1030811-184010-631610
1030811-184010-631463
1030811-184010-695500-10100
Gas Oil Grease Chgs
Leased Equipment
Productive Labor
Parts and Accessories
Transfer In-Gen. Fund
Total Revenue
Expenses
1030811-184010-750210
1030811-184010-750413
1030811-184010-761156
1030811-184010-796500
Gasoline Charges
Parts and Accessories
Depreciation Vehicles
Budget Equity Adjustment
Total Expenses
$902
16,840
1,797
63,485
.$._aa,024
$10,818
0
21,560
11,131
$ 43,509
RADIO COMMUNICATIONS FUND (#53600)
Revenue
1080310-115150-695500-10100 Transfer-In Gen. Fund
1080310-115150-665882 Planned Use of Balance
Total Revenue
INFORMATION TECHNOLOGY FUND (#63600)
Revenue
1080601-152096-630658 Equipment Rental
1080601-152096-695500-10100 Transfer In-Gen. Fund
1080601-152096-665882 Planned Use of Balance
Total Revenue
$ 16,000
(16,000)
$ 0
$ 741
22,240
(22,240)
$ 741
$ 4,448
0
0
$ 4,448
Expenses
1080601-152096-761121
CLEMIS FUND (#53500)
Revenue
1080305-116080-630931
1080305-116080-665882
Depreciation Equipment
Total Expenses
In-Car Terminals
Planned Use of Balance
Total Revenue
$ 252 $ 2,188
(252) (2,188)
$ 0 0
$ 741
$ 741
$ 4,448
$ 4,448
Commissioner Thomas Middleton, District #4
Chairperson, Finance Committee
Resolution #18294 August 9, 2018
Moved by Long supported by McGillivray the resolutions (with fiscal notes attached) be adopted with
accompanying reports being accepted.
AYES: Fleming, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, KowaII, Long,
McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman,
Crawford. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
I HEREBY APPFtiVit THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45,559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 9, 2018,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 9th day of August, 2018. —,
Lisa Brown, Oakland County