HomeMy WebLinkAboutResolutions - 2018.08.22 - 23746MISCELLANEOUS RESOLUTION __*1829g August 22, 2018
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY — CLEMIS FIRE RECORDS
MANAGEMENT PROGRAM PHASE II
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners approved the acquisition of a Fire Records
Management System (FRMS) intended to capture and create fire records from its inception at a 9-1-1 call
and continuing the record to include the computer-aided dispatch information resulting with a standard
records management system per Miscellaneous Resolution #99309 dated June 15, 2000; and
WHEREAS the Oakland County Board of Commissioners approved the internal development of a Fire
Records Management Program using the existing framework of the CLEMIS dashboard for the
replacement of the original third-party vendor fire program utilized by 36 participating fire departments per
Miscellaneous Resolution #15302 dated December 9, 2015; and
WHEREAS the internal developed program mitigates outside vendor fees and permits CLEMIS staff to
change software code, as needed, based on future reporting requirements and as additional functionality
is identified; and
WHEREAS CLEMIS has completed the development of the basic fire reporting program that ensures
their now 48 participating agencies meet federal, state and local fire reporting requirements, and
WHEREAS CLEMIS has also completed the development of the Personnel, Rosters, and Training
modules that fire departments depend on to maintain staff scheduling, training records and resource
deployment; and
WHEREAS additional funding is needed to complete the development of the emergency medical services
(EMS) incident reporting; and the remaining modules utilizing modern mobile technology to perform
inspections of facilities, hydrants, and emergency equipment; to assist the fire departments in making
their communities a safer place.
WHEREAS the CLEMIS Fire Records Management Program Phase ll will be capitalized within the Fire
Records Management Fund (#53100).
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorize the additional
appropriation of $250,000 from the General Fund Assigned Fund Balance for Technology
Replacement/Hardware (GL Account #383448) to the Fire Records Management Fund (#53100) for the
further development of the CLEMIS Fire Records Management Program Phase II.
BE IT FURTHER RESOLVED an amendment to the FY 2018 Budget is recommended as follows:
GENERAL FUND (#10100) FY 2018
Revenue
9010101-196030-665882 Planned Use of Balance $250,000
Total Revenue $250,000
Expenditure
9010101-196030-788001-53100 Transfer Out to FRMS Fund
Total Expenditures
$250,000
$250,000
FIRE RECORDS MANAGEMENT (#53100)
Revenue
1080325-115100-695500-10100 Transfer In from General Fund
1080325-115100-665882 Planned Use of Balance
Total Revenues
$250,000
($114,385).
$135,615
Expenses
1080325-115100-796500 Budgeted Equity Adjustments
Total Expenses
$135,615
$135,615
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
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mmissioner Thomas Middleton, District #4
Chairperson, Finance Committee
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Zack and Long absent.
1 HEREBY APPROVE THE FOREGOING RESOLUTION
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Resolution #18299 August 9, 2018
Moved by Long supported by Zack the resolutions (with fiscal notes attached) on the amended Consent
Agenda be adopted (with accompanying reports being accepted),
AYES: Bowman, Crawford, Dwyer, Fleming, Gershenson, Hoffman, Kochenderfer, KowaII, Long,
McGillivray, Middleton, Quarles, Spisz, Taub, Weipert, Woodward, Zack, Berman. (18)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 22,
2018, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 22nd day of August, 2018.
ifyed> 4f46/7,e,„
Lisa Brown, Oakland County