HomeMy WebLinkAboutResolutions - 2018.08.22 - 23748MISCELLANEOUS RESOLUTION .#18300 August 22, 2018
BY: Commissioner Christine Long, Chairperson, General Government Committee
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION — qPCR METHODS FOR
OAKLAND COUNTY BEACHES GRANT CONTRACT WITH THE DEPARTMENT OF ENVIRONMENTAL
QUALITY (DEQ) — DEQ PROJECT NUMBER 2018-7216
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Environmental Quality (DEQ) has awarded the Oakland County Health
Division Laboratory funding to evaluate the detection of E. coli in Oakland County beaches via draft Method C
compared to traditional culture based methods; and
WHEREAS the qPCR Methods for Oakland County Beaches Grant award includes funding of $79,214 with a
required local match of $7,000 for a total of $86,214 for the period of May 1, 2018 through December 31, 2019; and
WHEREAS no new personnel are required to administer this program; and
WHEREAS the qPCR Methods for Oakland County Beaches Grant award has completed the Grant Review Process
in accordance with the Board of Commissioners Grant Acceptance Procedures and is recommended for approval.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby accepts the qPCR
Methods for Oakland County Beaches Grant award of $79,214 with a required local match of $7,000 for a total of
$86,214 for the period of May 1, 2018 through December 31, 2019.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment
and continuation of this program is contingent upon future levels of grant funding.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the Grant Agreement and
approve changes and extensions not to exceed fifteen percent (15%).
Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution.
CommissioneTChristine Long, Distric
Chairperson, General Government Ckmniiittee
GENERAL GOVERNMENT COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Long and KowaII absent.
I HEREBY APPROVE THE FOREGOING RESOLUTION
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GRANT REVIEW SIGN OFF — Health & Human
Services/Health Division
GRANT NAME: 2018 qPCR Methods for Oakland County Beaches
FUNDING AGENCY: Michigan Department of Environmental Quality (MDEQ)
DEPARTMENT CONTACT PERSON: Rachel Shymkiw, 2-2151
STATUS: Grant Acceptance
DATE: August 1, 2018
Pursuant to Misc. Resolution 417194, please be advised the captioned grant materials have
completed internal grant review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of
Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance
Committee Fiscal Note, and this Sign Off email containing grant review comments) may be
requested to be placed on the appropriate Board of Commissioners' committee(s) for grant
acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved by M & B. — Lynn Sonkiss for Laurie Van Pelt (7/26118)
Department of Human Resources:
HR Approved (No Committee) — Lori Taylor (7/26/18)
Risk Management and Safety:
Approved by Risk Management. — Robert Erlenbeck (7/30/18)
Corporation Counsel:
APPROVAL by Corporation Counsel. There are no legal issues that need to be addressed.
—Mary Ann Jerge (7/26/18)
Water Quality Protection Grant Contract
BETWEEN THE
MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY
AND OAKLAND COUNTY HEALTH DIVISION
This Grant Contract ("Contract") is made between the Michigan Department of Environmental Quality (State") and
the Oakland County Health Division ("Grantee").
The purpose of this Contract is to provide funding in exchange for work to be performed for the project named
below. The State is authorized to provide grant assistance pursuant to Clean Michigan Initiative Implementation
Act, PA 288 of 1998. Legislative appropriation of funds for grant assistance is set forth in Public Act 107 of 2017.
This Contract is subject to the terms and conditions specified herein.
Project Name: qPCR Methods for Oakland County Beaches Project #: 2018-7216
Amount of grant: $79,214.00
Amount of CMI-CWF $21,000.00
grant:
Amount of match: $7,000.00
% of grant state 100 / % of grant federal 0
PROJECT TOTAL: $86,214,00
= 25% CM! PROJECT TOTAL: $28,000.00
(grant plus match)
Start Date: May 1, 2018
GRANTEE CONTACT:
Ms, Kate Guzman
End Date:
STATE'S CONTACT:
Dr. Shannon Briggs
December 31, 2019
Name/Title
OAKLAND COUNTY HEALTH DIVISION
Organization
1200 North Telegraph Road Building 34E
Address
Pontiac, Michigan 48341
Address
248-424-7132
Telephone Number
248-424-7043
Fax Number
Guzmank@oakgov.coni
E-mail Address
38-6004876
Name/Title
DEQ-WRD-SWAS Surface Water Assessment
Section
Division/Bureau/Office
Address
Lansing, Michigan 48909-7958
Address
517-284-5526
Telephone Number
517-241-9003
Fax Number
briggss4@michigan.gov
E-mail Address
P.O. Box 30458
The individuals signing below certify by their signatures that they are authorized to sign this Grant Contract on
behalf of their agencies, and that the parties will fulfill the terms of this Contract, including any attached
appendices, as set forth herein.
FOR THE GRANTEE:
Signature
Name/Title
FOR THE STATE:
TERESA SEIDEL, DIRECTOR
WATER RESOURCES DIVISION
MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY
Date
Date
BP rev 6-2E-09
I. PROJECT SCOPE
This Contract and its appendices constitute the entire Contract between the State and the Grantee and
may be modified only by written agreement between the State and the Grantee.
(A) The scope of this project is limited to the activities specified in Appendix A, and such activities as are
authorized by the State under this Contract. Any change in project scope requires prior written approval
in accordance with Section III, Changes, in this Contract.
(B) By acceptance of this Contract, the Grantee commits to complete the project identified in Appendix A
within the time period allowed for in this Contract and in accordance with the terms and conditions of this
Contract.
II. CONTRACT PERIOD
Upon signature by the State, the Contract shall be effective from the Start Date until the End Date on
page 1. The State shall have no responsibility to provide funding to the Grantee for project work
performed except between the Start Date and the End Date specified on page 1. Expenditures made
by the Grantee prior to the Start Date or after the End Date of this Contract are not eligible for payment
under this Contract.
III. CHANGES
Any changes to this Contract shall be requested by the Grantee in writing, and approved in writing by
the State. The State reserves the right to deny requests for changes to the Contract or to the
appendices. No changes can be implemented without approval by the State.
IV. GRANTEE DELIVERABLES AND REPORTING REQUIREMENTS
The Grantee shall submit deliverables and follow reporting requirements specified in Appendix A of
this Contract.
(A) The Grantee must complete and submit quarterly financial and progress reports according to a form
and format prescribed by the State and must include supporting documentation of eligible project
expenses. These reports shall be due according to the following:
Reporting period Due Date
January 1 — March 31 April 30
April 1 — June 30 July 31
July 1 — September 30 Before October 15*
October 1 — December 31 January 31
*Due to the State's year-end closing procedures, there will be an accelerated due date for the report
covering July 1 — September 30. Advance notification regarding the due date for the quarter ending
September 30 will be sent to the Grantee. If the Grantee is unable to submit a report in early October
for the quarter ending September 30, an estimate of expenditures through September 30 must be
submitted to allow the State to complete its accounting for that fiscal year.
The forms provided by the State shall be submitted to the State's contact at the address on page one.
All required supporting documentation (invoices, etc.) for expenses must be included with the report.
(B) The Grantee shall provide a final project report in a format prescribed by the State. The Grantee
must provide a draft final report 45 days prior to the end date of the contract. The Grantee shall submit
the final progress report, including all supporting documentation for expenses, along with the final
project report and any other outstanding products within 30 days from the End Date of the Grant.
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(C) The Grantee must provide copies of all products and deliverables in accordance with Appendix A.
(D) All products shall acknowledge that the project was supported in whole or in part by the Nonpoint
Source Program, Department of Environmental Quality, per the guidelines provided by the program.
(E) If 10 percent (10%) or more of the grant amount is expended in a single quarter, payment
requests may be submitted once monthly during that quarter.
V. GRANTEE RESPONSIBILITIES
(A) The Grantee agrees to abide by all local, state, and federal laws, rules, ordinances and regulations
in the performance of this grant.
(B) All local, state, and federal permits, if required, are the responsibility of the Grantee. Award of this
grant is not a guarantee of permit approval by the State.
(C) The Grantee shall be solely responsible to pay all taxes, if any, that arise from the Grantee's receipt
of this grant,
(ID) The Grantee is responsible for the professional quality, technical accuracy, timely completion, and
coordination of all designs, drawings, specifications, reports, and other services furnished by the
Grantee or its subcontractor under this Contract. The Grantee or its subcontractor shall, without
additional compensation, correct or revise any errors, omissions, or other deficiencies in designs,
drawings, specifications, reports, or other services.
(E) The State's approval of drawings, designs, specifications, reports, and incidental work or materials
furnished hereunder shall not in any way relieve the Grantee of responsibility for the technical
adequacy of the work. The State's review, approval, acceptance, or payment for any of the services
shall not be construed as a waiver of any rights under this Contract or of any cause of action arising
out of the performance of this Contract.
(F) The Grantee acknowledges that it is a crime to knowingly and willingly file false information with
the State for the purpose of obtaining this Contract or any payment under the Contract, and that any
such filing may subject the Grantee, its agents, and/or employees to criminal and civil prosecution
and/or termination of the grant.
VI. USE OF MATERIAL
Unless otherwise specified in this Contract, the Grantee may release information or material
developed under this Contract, provided it is acknowledged that the State funded all or a portion of its
development.
The State retains an irrevocable license to reproduce, publish and use in whole or in part, and authorize
others to do so, any copyrightable material submitted under this grant whether or not the material is
copyrighted by the Grantee or another person. The Grantee will only submit materials that the State
can use in accordance with this paragraph.
Unless otherwise specified in this Contract, the Grantee may not patent products or processes
developed under this Contract.
VII. ASSIGNABILITY
The Grantee shall not assign this Contract or assign or delegate any of its duties or obligations under
this Contract to any other party without the prior written consent of the State. The State does not
3
assume responsibility regarding the contractual relationships between the Grantee and any
subcontractor.
VIII. SUBCONTRACTS
The State reserves the right to deny the use of any consultant, contractor, associate, or other
personnel to perform any portion of the project. The Grantee is solely responsible for all contractual
activities performed under this Contract. Further, the State will consider the Grantee to be the sole
point of contact with regard to contractual matters, including payment of any and all charges resulting
from the anticipated Grant. All subcontractors used by the Grantee in performing the project shall be
subject to the provisions of this Contract and shall be qualified to perform the duties required.
IX. NON-DISCRIMINATION
The Grantee shall comply with the Elliott Larsen Civil Rights Act, 1976 PA 453, as amended, MCL
37.2101 et seq, the Persons with Disabilities Civil Rights Act, 1976 PA 220, as amended, MCL
37.1101 et seq, and all other federal, state and local fair employment practices and equal opportunity
laws and covenants that it shall not discriminate against any employee or applicant for employment, to
be employed in the performance of this Contract, with respect to his or her hire, tenure, terms,
conditions, or privileges of employment, or any matter directly or indirectly related to employment,
because of his or her race, religion, color, national origin, age, sex, height, weight, marital status, or
physical or mental disability that is unrelated to the individual's ability to perform the duties of a
particular job or position. The Grantee agrees to include in every subcontract entered into for the
performance of this Contract this covenant not to discriminate in employment. A breach of this
covenant is a material breach of this Contract.
X. UNFAIR LABOR PRACTICES
The Grantee shall comply with the Employers Engaging in Unfair Labor Practices Act, 1980 PA 278,
as amended, MCL 423.321 et seq.
XI. LIABILITY
(A) The Grantee, not the State, is responsible for all liabilities as a result of claims, judgments, or costs
arising out of activities to be carried out by the Grantee under this Contract, if the liability is caused by
the Grantee, any subcontractor, or anyone employed by the Grantee.
(B) All liability as a result of claims, demands, costs, or judgments arising out of activities to be carried
out by the State in the performance of this Contract is the responsibility of the State and not the
responsibility of the Grantee if the liability is caused by any State employee or agent.
(C) In the event that liability arises as a result of activities conducted jointly by the Grantee and the
State in fulfillment of their responsibilities under this Contract, such liability is held by the Grantee and
the State in relation to each party's responsibilities under these joint activities.
(D) Nothing in this contract should be construed as a waiver of any governmental immunity by the
Grantee, the State, its agencies, or their employees, respectively as provided by statute or court
decisions.
XII. CONFLICT OF INTEREST
No government employee, or member of the legislative, judicial, or executive branches, or member of
the Grantee's Board of Directors, its employees, partner agencies or their families shall benefit
financially from any part of this Contract.
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XIII. ANTI-LOBBYING
If all or a portion of this contract is funded with federal funds, then in accordance with OMB Circular A-
21, A-87, or A-122, as appropriate, the Grantee shall comply with the Anti-Lobbying Act, which
prohibits the use of all project funds regardless of source, to engage in lobbying the state or federal
government or in litigation against the State. Further, the Grantee shall require that the language of
this assurance be included in the award documents of all subawards at all tiers.
If all or a portion of this contract is funded with state funds, then the Grantee shall not use any of the
grant funds awarded in this contract for the purpose of lobbying as defined in the State of Michigan's
lobbying statute, MCL 4.415(2). "Lobbying' means communicating directly with an official of the
executive branch of state government or an official in the legislative branch of state government for
the purpose of influencing legislative or administrative action." The Grantee shall not use any of the
grant funds awarded in this contract for the purpose of litigation against the State. Further, the
Grantee shall require that language of this assurance be included in the award documents of all
subawards at all tiers.
XIV. DEBARMENT AND SUSPENSION
By signing this Contract, the Grantee certifies to the best of its knowledge and belief that it, its agents,
and its subcontractors:
(1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any federal department or the state.
(2) Have not within a three-year period preceding this Contract been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction
or contract under a public transaction, as defined in 45CFR1185; violation of federal or state
antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property.
(3) Are not presently indicted or otherwise criminally or civilly charged by a government entity
(federal, state, or local) with commission of any of the offenses enumerated in subsection (2).
(4) Have not within a three-year period preceding this Contract had one or more public
transactions (federal, state, or local) terminated for cause or default.
(5) Will comply with all applicable requirements of all other state or federal laws, executive orders,
regulations, and policies governing this program.
XV. AUDIT AND ACCESS TO RECORDS
The State reserves the right to conduct a programmatic and financial audit of the project, and the State
may withhold payment until the audit is satisfactorily completed. The Grantee will be required to
maintain all pertinent records and evidence pertaining to the grant contract, including grant and any
required matching funds, in accordance with generally accepted accounting principles and other
procedures specified by the State. The State or any of its duly authorized representatives must have
access, upon reasonable notice, to such books, records, documents, and other evidence for the
purpose of inspection, audit, and copying. The Grantee will provide proper facilities for such access and
inspection. All records must be maintained for a minimum of five (5) years after the final payment has
been issued to the Grantee by the State.
XVI. INSURANCE
(A) The Grantee must maintain insurance or self-insurance that will protect it from claims that may arise
from the Grantee's actions under this Contract, or from the actions of others for whom the Grantee may
be held liable.
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(B) The Grantee must comply with applicable workers' compensation laws while engaging in activities
authorized under this Contract.
XVII. OTHER SOURCES OF FUNDING
The Grantee guarantees that any claims for reimbursement made to the State under this Contract
must not be financed by any source other than the State under the terms of this Contract. If funding is
received through any other source, the Grantee agrees to delete from Grantee's billings, or to
immediately refund to the State, the total amount representing such duplication of funding,
XVIII. COMPENSATION
(A) A breakdown of costs allowed under this Contract is identified in Appendix A. The State will pay the
Grantee a total amount not to exceed the amount on page one of this Contract, in accordance with
Appendix A, and only for expenses incurred and paid. All other costs necessary to complete the project
are the sole responsibility of the Grantee.
(B) Expenses incurred by the Grantee prior to the Start Date or after the End Date of this Contract are
not allowed under this Contract.
(C) The State will approve payment requests after approval of reports and related documentation as
required under this Contract.
(D) The State reserves the right to request additional information necessary to substantiate payment
requests.
(E) Payments under this Contract may be processed by Electronic Funds Transfer (EFT). The Grantee
may register to receive payments by EFT at the Contract & Payment Express Web Site
(http://www.express.state ,mi.us.
(F) An amount equal to 10 percent (10%) of the grant award, $7,921, will be withheld by the State until
the project is completed in accordance with Section XIX, Closeout and Appendix A.
(G) The Grantee is committed to the match percentage on page one of the Contract, in accordance with
Appendix A. The Grantee shall expend all local match committed to the project by the End Date on
page 1 of the Contract.
XIX. CLOSEOUT
(A) A determination of project completion, which may include a site inspection and an audit, shall be
made by the State after the Grantee has met any match obligations, satisfactorily completed the
activities, and provided products and deliverables described in Appendix A.
(B) Upon issuance of final payment from the State, the Grantee releases the State of all claims
against the State arising under this Contract. Unless otherwise provided in this Contract or by State
law, final payment under this Contract shall not constitute a waiver of the State's claims against the
Grantee.
(C) The Grantee shall immediately refund to the State any payments in excess of the costs allowed by
this Contract.
XX. CANCELLATION
This Contract may be canceled by the State, upon 30 days written notice, due to Executive Order,
budgetary reduction, other lack of funding, upon request by the Grantee, or upon mutual agreement
6
by the State and Grantee. The State reserves the right to provide just and equitable compensation to
the Grantee for all satisfactory work completed under this Contract.
)00. TERMINATION
(A) This Contract may be terminated by the State as follows.
(1) Upon 30 days written notice to the Grantee:
a. If the Grantee fails to comply with the terms and conditions of the Contract, or with the
requirements of the authorizing legislation cited on page 1, or the rules promulgated
thereunder, or other applicable law or rules.
b. If the Grantee knowingly and willingly presents false information to the State for the purpose of
obtaining this Contract or any payment under this Contract.
c. If the State finds that the Grantee, or any of the Grantee's agents or representatives, offered or
gave gratuities, favors, or gifts of monetary value to any official, employee or agent of the
State in an attempt to secure a sub-contract or favorable treatment in awarding, amending, or
making any determinations related to the performance of this Contract.
d. During the 30-day written notice period, the State shall also withhold payment for any findings
under subparagraphs a through c, above.
e. If the Grantee or any subcontractor, manufacturer or supplier of the Grantee appears in the
register of persons engaging in unfair labor practices that is compiled by the Department of
Energy, Labor, and Economic Growth or its successor.
(2) Immediately and without further liability to the State if the Grantee, or any agent of the
Grantee, or any agent of any subcontract is:
a. Convicted of a criminal offense incident to the application for or performance of a State, public,
or private contract or subcontract;
b. Convicted of a criminal offense, including but not limited to any of the following:
embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen
property, or attempting to influence a public employee to breach the ethical conduct standards
for State of Michigan employees;
c. Convicted under State or federal antitrust statutes; or
d. Convicted of any other criminal offense which, in the sole discretion of the State, reflects on
the Grantee's business integrity.
e. Added to the federal or state Suspension and Debarment list.
(B) If a grant is terminated, the State reserves the right to require the Grantee to repay all or a portion
of funds received under this Contract.
XXII. IRAN SANCTIONS ACT
By signing this Contract the Grantee is certifying that it is not an Iran based business, and that its
contractors are not Iran linked businesses, as defined in MCL 129.312.
XXIII. QUALITY ASSURANCE/QUALITY CONTROL
A project-specific Quality Assurance Project Plan (QAPP) must be submitted to the State in accordance
with guidance provided by the DEQ project administrator. Monitoring conducted prior to final DEQ
approval of the QAPP will not be reimbursed.
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)0(1V. PREVENTING SPREAD OF INVASIVE SPECIES
The Grantee, their contractors and volunteers will take steps to minimize the risk of spreading
terrestrial and aquatic invasive species during this project and will take measures to prevent
spread, where feasible. Selection of project-appropriate measures should be dependent on the
type of work being conducted and the specific situation. Examples of such measures may include:
• Avoiding infested areas when possible.
• Conducting field work in upstream areas before downstream areas to decrease the
likelihood of carrying species further up into the watershed or visiting highest quality/least
invaded sites before invaded sites during a trip.
• Performing basic decontamination steps such as:
o Visually inspecting and removing any plants or mud from footwear (boots, hip-
boots, and waders).
o Visually inspecting and removing and properly disposing of any plants and mud
from field equipment (nets, shovels, rakes, etc.) and vehicles (cars, boats, ATVs,
etc.).
o Draining all water from boats (motor, live well, bilge, transom well) and equipment,
prior to leaving the site and before entering a new waterbody.
o Thoroughly drying boats and equipment (5-7 days, if possible) between sites.
o Disinfecting boats and equipment between sites (e.g. diluted bleach solution,
heated pressure washer). Disinfection should be conducted away from surface
waters, where the disinfecting solution will not enter any storm sewers and/or
surface waters.
• Typical diluted bleach solution treatment is 1/2 cup (4 fluid ounces) bleach to
5 gallons of water, applied by spraying or sponge so surface is thoroughly
exposed to bleach solution for 10 minutes.
• Typical heated pressure wash is 1400 water temperature, sprayed for 5-10
seconds.
o Thoroughly washing vehicles and boats between sites (e.g. drive-through car
wash).
• Using only native plants and seed for restorations and best management practices.
If invasive aquatic or terrestrial plants are collected from a site, the grantee will take steps to
minimize the spread of these species. Dispose of invasive plant material by bagging and
transporting to a landfill, composting, or burning, as appropriate and in compliance with local and
state laws.
The Water Resources Division is asking all grantees to be on the lookout for invasive species that
have limited distribution or are not yet to be known to be established in Michigan. A "Watch List"
of Michigan's high priority aquatic invasive species along with how to report sightings can be found
at www.michigan.gov/aquaticinvasives.
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APPENDIX A
Work Plan
This plan summarizes the work and costs to evaluate E. coil concentration and identification of fecal
sources by quantitative polymerase chain reaction (qPCR) methods.
Problem Statement
Beach closures occur during the swimming season due to Escherichia coil (Ecoli) concentrations that
indicate unacceptably high health risks from primary recreational contact. The overall goals of this
project are to provide data to assist in evaluating the detection of Escherichia coil (E.coli) via draft Method
C compared to traditional culture based methods and to identify sources of fecal contamination to inform
and assist in reducing fecal contamination.
Beaches that report E. coil exceedances are eligible for this project (e.g., Scotch Lake Residents beach,
etc.).
Quality Assurance Project Plan (QAPP).
Monitoring workplan will follow the QAPP approved by the DEQ. The QAPP will be updated as
necessary and submitted for approval by the DEQ.
Tasks for the work plan:
1. Collect water samples with a minimum of 500 milliliters (ml) between May 1 and October 31.
2. Analyze samples for E. coil with culture-based method (Colilert) following approved QAPP.
3. Analyze samples with qPCR method (draft Method C) to derive equivalent values for the qPCR
method as compared to approved water quality criteria as measured with approved methods.
4. Analyze samples for genetic markers (human and animal) with qPCR methods to quantify and
determine sources of fecal contamination.
Products
Results of E. coli monitoring will be reported on Beachguard.
Potential sources of fecal contamination will be identified.
Results of DNA genetic markers per sources of fecal contamination will be reported.
Deliverables
A final report will include a beach monitoring summary of beaches.
Timeline
Quarterly reports will be submitted per DEQ reporting requirements.
Sample collection will occur between May 1 and October 31,
Analytical methods will be performed on samples following approved QAPP.
Draft of final report will be submitted one month prior to end of project.
Final report will be submitted per reporting requirements.
Sample volume requirement of 500 ml per sample
The sample volume required for this monitoring workplan is a minimum of 500 ml per site. At least 3
samples will be collected in one sampling event: 3 samples will be collected at the beach, e.g., South,
center, North. The minimum volume of 500 ml will be acquired by collecting 500 ml from 3 designated
monitoring points. This would result in 3 samples that contained 500 ml in each bottle. Minimum volume
collected in one sampling event is 1.5 liters.
Collection of samples
Samples can be collected during the primary contact recreation season from May1 to October
31. Samples will have a minimum volume of 500 ml. A minimum of 3 samples will be collected per beach
per sampling event. This sampling approach will be repeated per location at least 5 times on different
days within a 30 day period. Between 10 and 30 samples will be collected at selected beaches for this
monitoring workplan. If the routine sample collection does not collect samples following a 24-hour rain
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event, up to two additional samples may be collected specifically to obtain data from the area during rain
events.
The use of composite samples is an option to minimize costs. The 3 individual samples per location can
be combined into one composite and analyzed as a composite. The composite will be used for all
analytical methods to allow method comparison. However, it may be necessary to analyze individual
samples to gain specific information per monitoring site. In this case, the all analytical methods should be
conducted on individual samples to allow for method comparison. Upon receiving samples, the lab will
analyze samples with culture-based method (Colilert) and prepare filter samples on a filter membrane for
qPCR method analyses.
Preparation for Analysis
One beach water sample of at least 500 ml will be tested by multiple methods:
1. 100 ml will be used for immediate testing with a culture based-method (Colilert).
2. 100 ml will be filtered on a membrane, stored at -80°C until Lab is ready to analyze with draft
Method C.
3. 100 ml will be filtered on a membrane, stored at -80°C until Lab is ready to analyze with qPCR
methods for human markers.
4. 100 ml will be filtered on a membrane, stored at -80°C until Lab is ready to analyze with ql 3CR
methods for animal markers.
5. 100 ml will be filtered on a membrane, stored at -80°C until end of monitoring season, and then
shipped overnight with minimum 2 pounds of dry ice and a frozen ice pack to
USEPA. Instructions and label explanation will be included with frozen filters when shipped to
USEPA.
Timetable and Reporting results
• The Lab and Grantee will report Colilert results to local officials, and the DEQ via the BeachGuard
web site.
• The Lab will quantify E. coil using gloCR draft Method C. Standard curves and results from
samples will be reported to Grantee, Richard Haugland (USEPA), and Shannon Briggs (DEQ),
• The Grantee will determine potential sources of fecal contamination based on observations, E.
cog results, and sanitary surveys. Genetic markers will be identified to best represent the
selected potential sources of fecal contamination.
• The timetable for using human and animal genetic markers is dependent on the availability of
training and supplies from the USE PA.
• The Lab will prepare samples for qPCR methods using selected genetic markers and will follow
the QAPP approved by the DEQ. The qPCR assays will be processed in batches for analysis.
10
cl...r. tA f:itianwmAn MICHIGAN DEPARTMENT of ENVIRONMENTAL QUALITY DI WATER RESOURCES DIVISION PROJECT BUDGET FORM DEMIIINEW4Of neltiROOKII1DIRJAIAIli (Authorized by the Clean Water Act completion is required to obtain payment) Grantee Name: .... • j ' • • • . • :Project Name:. . ....... ... ... . • Tracking Code Number :' Oakland County Health Division . • . ciPCR methods for Oakland County beaches 2018-7216 1 : • • • • : : • : • • • • • : • • • • ... " • 'GRANT . • LOCAL.. ... . . • .::. • . • . . • .. • ......... , . : :AMOUNT: : : : : MATCH : TOTAL: . • : ! : .. . .. , .... : . .. . ; . :. Staffing • • • • ' • 746.55 $ 746.55 Fringes 298.62 $ - $ 298.62 STAFFING AND FRINGE BENEFITS Subtotal 1 045 17 $ $ 1,045.17 OURS or • RATE or CONTRACTUAL SERVICES: : ... UNITS : • •TOTAL • • • : • • • registration for conferences 1 $ 600.00 $ 600.00 $ 600.00 $ $ - $ .. CONTRACTUAL SERVICES Subtotal • 600.00 $ 600.00 SUPPLE% MATERIALS AMP:EQUIPMENT.. SUPPLIES & MATERIALS (itemize} :QUANTITY • COST. • • . qPCR supplies 1 $ 55,273.35 $ 48,273.35 $ 7,000.00 $ 55,273.35 $ - $ - $ - $ SUPPLIES AND MATERIALS Subtotal $ - $ - $ - $ - 48,273.35 $ 7,000.00 $ 66,273.36 EQUIPMENT (any item over Moo) • • : • • . .. : . . . . PCR Hood 7,000.00 $• 7,000.00 $ 7,000.00 Automated Pippetor $3,600.00 $3,500.00 $ 3,500.00 Multi-channel Pippetor $3,500.00 . $3,500.00 $ 3,500.00 Homogenizer $12,000.00 $12,000.00 EQUIPMENT Subtotal 26,000.00 $ - $ 26,000.00 SUPPLIES, MATERIALS AND EQUIPMENT Subtotal $ 74,273.35 $ 7,000.00 1 $ 81,273.35 TRAVEL: :• :. • : • MILEAGE - $ - $ - LODGING • 1,600:00 1,600.00 MEALS scom $ 600.00 OTHER TRAVEL litemizej Airfare 1,000.00 $ 1,000.00 - $ - $ TRAVEL Subtotal $ 3,200.00 $ 3,200.00 PROJECT Subtotal 79,118.52 $ 7,000.00 1 $ 86,118.52 INDIRECT RATE .. : • . 12.790% INDIRECT COSTS on salary only per grantee 95.48 $ - $ 95.48 TOTAL GRANT AND MATCH BUDGET $ 79,214„00 $ 7,000_00 $ 86,214.00 Grant portion requiring NO local match 58,214.00 - $ 58,214.00 CM! portion requiring local match $21,000.00 $ 7,000.00 $28,000.00 CMI Project Percentage Split 75.00% 25.00% SUMMARY OF INDIRECT CHARGES: Admin costs include accounting (payroll, purchasing, accounts payable)
Dee * Current hourly rate is the rate for each position when the contract starts. Projected highest hourly rate is the anticipated maximum rate for each position during the contract period Barb Webeman Jenne DeWifte Richard Peresky :STAFFING :DETAILS 0.00 15.00 10.00 Hourly 'Rate:Ranue.: Projected • 'cuoenr. ..• Higpett'**" • $29.86 $24.63 $37.71 Lab Manager Sanitarian Senior Sanitarian Fringe Rate (Max. 40%) 40.00% 40.00% 40.00% Grantee Name Project Name Tracking Code ounty Health Division A11111 hods for Oakland County beaches 2018-7216 Estimated Nadia Position Title .HOUrt
FISCAL NOTE , (MISC. #183on) August 22, 2018
BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION —qPCR METHODS FOR
OAKLAND COUNTY BEACHES GRANT CONTRACT WITH THE DEPARTMENT OF ENVIRONMENTAL
QUALITY (DEQ) —DEQ PROJECT NUMBER 2018-7216
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution
and finds:
1. Resolution authorizes the acceptance of grant funds from the Michigan Department of Environmental
Quality (MDEQ) in support of evaluating the detection of Escherichla coil (E. coil) bacteria in Oakland
County beaches.
2. Total program funding of $86,214 consists of $79,214 of grant funding and a required local grant
match of $7,000 for the period of May 1, 2018 through December 31, 2019.
3. The $7,000 local grant match, which is budgeted in the Health Division General Fund, includes
laboratory supplies.
4. The FY 2018 — FY 2020 Budgets are amended as follows:
HLTH QPCR METHODS FOR OC BEACHES (#28609) FY 2018 FY 2019 FY 2020
GR0000000840 Bud Ref: 2018 Activity: GLB Analysis: GLB
Revenues:
1060212-134185-615571
Expenditures:
1060212-134185-702010
1060212-134185-722740
1060212-134185-730926
1060212-134185-732018
1060212-134185-750154
1060212-134185-750280
1060212-134185-760157
Salaries
Fringe Benefits
Indirect Costs
Travel and Conference
Expendable Equipment
Laboratory Supplies
Equipment
Total Expenditures
0
0
0
0
0
12,068
0
$_12, 068
$ 747
299
95
3,800
7,000
28,964
19,000
$ 59,905
0
0
0
0
0
7,241
0
$ 7,241
State Operating Grants $ 12,068 $ 59,905 $ 7,241
Total Revenues $ 12,068 $ 59,905 $ 7,241
Q.,
ommissioner Thomas Middleton, District #4
Chairperson, Finance Committee
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Zack and Long absent.
Resolution #18300 August 22, 2018
Moved by Long supported by Zack the resolutions (with fiscal notes attached) on the amended Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Bowman, Crawford, Dwyer, Fleming, Gershenson, Hoffman, Kochenderfer, KowaII, Long,
McGillivray, Middleton, Quarles, Spisz, Taub, Weipert, Woodward, Zack, Berman. (18)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 22, 2018,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 22nd day of August, 2018.
Lisa Brown, Oakland County