HomeMy WebLinkAboutResolutions - 2018.10.10 - 23819REPORT (MISC. #18340)
October 10, 2018
BY: Bob Hoffman, Chairperson, Human Resources Committee
IN RE: MR #18340 — CIRCUIT COURT — POSITION DELETION, CREATION AND
RECLASSIFICATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above-referenced resolution on October 3, 2018,
reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing
report.
Commissioner Bb Hof,ini/Oistrict #2
Chairperson, Human Resources Committee
HUMAN RESOURCES COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Bowman absent.
MISCELLANEOUS RESOLUTION. #18340 September 27, 2018
BY: Commissioner Bill Dwyer, Chairperson, Public Services Committee
IN RE: CIRCUIT COURT — POSITION DELETION, CREATION AND RECLASSIFICATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Circuit Court has reviewed its operations and determined areas where efficiencies could be
realized; and
WHEREAS it has been determined that a Full-Time Eligible (FTE) Paralegal position is needed in the Court
to manage the increase in Personal Protection Orders (PPO) hearings, workload, and the number of judges
who hear PPO cases; and
WHEREAS the Circuit Court has been underfilling a Part-Time Non-Eligible (PINE) 1,000 hours per year
Youth and Family Caseworker II position (#3010402-11227) with a PTNE Paralegal to manage this need;
and
WHEREAS due to the increase in PPO hearings, the duties of the PPO Liaison have evolved to include;
attending various types of hearings, preparing orders following the hearings, serving and mailing notices of
hearings; and
WHEREAS due to the increased duties of the PPO Liaison some clerical duties are now performed by the
Paralegal; and
WHEREAS in 2012, only the visiting Judge(s) heard PPO violations but soon thereafter that expanded to
the fully Family Court bench; and
WHEREAS as of August 1, 2018, the full Circuit Court bench has agreed to hear, on a rotating "duty judge"
schedule, all PPO violation arraignments; and
WHEREAS this will place more demands on the time of the PPO Liaison and the Paralegal positions; and
WHEREAS Circuit Court is requesting to delete one (1) General Fund General Purpose (GF/GP) PTNE
1,000 hours per year Youth and Family Caseworker II position (#3010402-11227) and create one (1) GF/GP
FTE Paralegal in the Family Court, Judicial Support Division (#3010403); and
WHEREAS the basic duties and job functions of the Court Clinic Service Coordinator position (3010402-
00416) have changed over time; and
WHEREAS the main duties are now technical and administrative in nature, as opposed to clinical; and
WHEREAS the position will perform duties such as compiling, maintaining, updating, and reporting clinical
statistics, conducting basic client and attorney interviews to gather data using a script prepared by the Chief
Clinician, coordinating adjournments of evaluations with referees and judge's chambers, and collecting and
distributing incoming documents and subpoenas; and
WHEREAS the Circuit Court would like to downwardly reclassify the Court Clinic Services Coordinator
position to a Technical Assistant to reflect the change in duties; and
WHEREAS the above position deletion and downward reclassification savings will be used to offset the
cost of the FTE creation.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves to
delete one (1) GF/GP PTNE 1,000 hours per year Youth and Family Caseworker II position (#3010402-
11227).
BE IT FURTHER RESOLVED to downwardly reclassify one (1) GF/GP FTE Court Clinic Services
Coordinator position (#3010402-00416) to Technical Assistant.
BE IT FURTHER RESOLVED to create one (1) GF/GP FTE Paralegal position in the Family Court, Judicial
Support Division (#3010403).
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
Commissioner Elrojsef, District #44Z,
ti/c.e• Chairperson, Public Services Committee
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote.
Resolution #18340 September 27, 2018
The Chairperson referred the resolution to the Human Resources Committee and the Finance Committee.
There were no objections.
Salaries ($34,100)
Fringe Benefits Adjustment ( 12,207)
State Institutions
Total Expenditu
($32,039)
( 11,470)
0
($29,948)
( 10,721)
( 4,461)
FISCAL NOTE (MISC. #18340) October 10, 2018
BY: Commissioner Tom Middleton, Chairperson, Finance Committee
IN RE: CIRCUIT COURT — POSITION DELETION, CREATION AND RECLASSIFICATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Resolution authorizes the deletion of one (1) General Fund/General Purpose (GF/GP), Part-Time
Non-Eligible (PTNE), 1,000 hours per year, Youth & Family Case Worker ll position (#3010402-
11227) to offset the creation of one (1) GF/GP, Full-Time Eligible (FTE), Paralegal position in the
Family Court Judicial Support Division (#3010403).
2. Resolution also authorizes the downward reclassification of one (1) GF/GP, FTE, Court Clinic
Services Coordinator position (#3010402-00416) to one (1) GF/GP, FTE, Technical Assistant
position (#3010402-00416).
3. The Circuit Court has reviewed its operations and it has been determined that a FTE Paralegal
position is needed in the Court to manage the increase in Personal Protection Order (FPO)
hearings, workload and increase in the judges who hear PPO cases.
4. In addition, the duties and function of the Court Clinic Service Coordinator position (3010402-
00416) have changed from those that are clinical in nature to those that are technical and
administrative.
5. The costs of creating the FTE, Paralegal position for FY 2019 totals $67,372, $70,853 for FY
2020 and $74,385 for FY 2021 which is partially offset by the deletion of the PTNE 1,000 hours
positon for FY 2019 $28,681, $28,967 for FY 2020 and $29,256 for FY 2021.
6. The savings from the downward reclassification of the FTE, Court Clinic Services Coordinator
position for FY 2019 totals $46,307, for FY 2020 totals $43,509 and for FY 2021 totals $40,669,
7. The remaining portion of costs in FY 2021 are covered by a reallocation of funds from the State
Institutions line item within the Circuit Court Family Division budget in the amount of $4,461.
8. The FY2019-2021 budgets are amended as follows:
General Fund (#10100)
Circuit Court Family Court Services/Judicial Support
Revenues:
90101 01-1 96030-665882
Total Revenues
FY 2019 FY 2020 FY2021
fil_123. $
Planned Use of Balance ($7,616) ($1,623) $ 0
Expenditures
3010402-135060-702010 Salaries ($27,424) ($27,698) ($27,975)
3010402-135060-722740 Fringe Benefits Adjustment ( 1,257) ( 1,269) ( 1,280)
3010403-121240-702010 Salaries 37,926 40,490 43,089
3010403-121240-722740 Fringe Benefits Adjustment 29,446 30,363 31,296
9010101-112700-788001-20293 Transfers Out- CCF ( 46,307) ( 43,509) ( 45,130)
Total Expenditures ($ 7,616) ($ 1,623) $ 0
FY 2019 FY 2020 FY2021
($43,509) ($45,130)
($43,509) ($45,130)
Child Care Fundl#20293)
Circuit Court Family Court Services
Revenues:
9090101-112700-695500-10100 Transfers In-General Fund ($46,307)
Total Revenues ($46,307)
Expenditures
3010402-135120-702010
3010402-135120-722740
3010402-112570-731843
(
FINANCE COMMITTEE VOTE: Commissioner Thomas Middleton, District #4
Motion carried unanimously on a roll call vote. Chairperson, Finance Committee
Resolution #18340 October 10, 2018
Moved by Berman supported by Jackson the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, KowaII, Long,
McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman,
Crawford. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
i HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 10,
2018, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 10th day of October, 2018.
Lisa Brown, Oakland County