HomeMy WebLinkAboutResolutions - 2018.10.10 - 23821REPORT (MISC. #18346) October 10, 2018
BY: Bob Hoffman, Chairperson, Human Resources Committee
IN RE: SHERIFF'S OFFICE — 2018 DNA CAPACITY ENHANCEMENT AND BACKLOG REDUCTION
(CEBR) PROGRAM - ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above-referenced resolution on October 3, 2018,
reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing
report.
Commissioner Bob Hdffman, Vsyrict #2
Chairperson, Human Resourdeg Committee
HUMAN RESOURCES COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Bowman absent.
MISCELLANEOUS RESOLUTION #18346 October 10, 2018
BY: Commissioner Bill Dwyer, Chairperson, Public Services Committee
IN RE: SHERIFF'S OFFICE — FY 2018 DNA CAPACITY ENHANCEMENT AND BACKLOG
REDUCTION (CEBR) PROGRAM — ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Sheriffs Office applied for and has been awarded the 2018 DNA Capacity
Enhancement and Backlog Reduction (CEBR) Program Grant funding in the amount of $150,000 from the
U.S. Department of Justice; and
WHEREAS the grant period is January 1, 2019 through December 31, 2020; and
WHEREAS the Oakland County Sheriffs Office (OCSO) provides forensic laboratory services to Oakland
County and its neighboring communities; and
WHEREAS the grant funds will be used to create one (1) Special Revenue (SR) Full-Time Eligible (FTE)
Forensic Biologist position in the Sheriffs Office Investigative & Forensic Services Division, Forensic
Services Unit (4030910); and
WHEREAS the grant funds will also cover travel expenses for the 2019 and 2020 International Symposium
on Human Identification for continuing education; and
WHEREAS the grant award has completed the Grant Review process in accordance with the Board of
Commissioners Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
2018 DNA Capacity Enhancement and Backlog Reduction (CEBR) Program Grant from the U.S.
Department of Justice in the amount of $150,000 for the period of January 1, 2019 through December 31,
2020.
BE IT FURTHER RESOLVED to create one (1) Special Revenue (SR) Full-Time Eligible (FTE) Forensic
Biologist position in the Sheriffs Office Investigative & Forensic Services Division, Forensic Services Unit
(4030910).
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute
the grant agreement and to approve any grant extensions or changes, within fifteen percent (15%) of the
original award, which are consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment, and continuation of the Special Revenue position in the grant is contingent upon future levels
of grant funding.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution,
Commissioner Bill fgrer, istrict #14 — • r
Chairperson, Public Services Committee
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote.
GRANT REVIEW SIGN OFF — Sheriffs Office
GRANT NAME: FY 2018 DNA Capacity Enhancement and Backlog Reduction (CEBR) Program
FUNDING AGENCY: National Institute of Justice
DEPARTMENT CONTACT PERSON: Kent Gardner (248) 858 -5019
STATUS: Acceptance
DATE: September 13, 2018
Pursuant to Misc. Resolution #17194, please be advised the captioned grant materials have completed internal
grant review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of Commissioners'
Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off
email containing grant review comments) may be requested to be placed on the appropriate Board of
Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved — Laurie Van Pelt (9/10/2018)
Department of Human Resources:
HR Approved (Needs HR Committee) Creates new position — Lori Taylor (9/11/2018)
Risk Management and Safety:
Approved by Risk Management. — Robert Erlenbeck (9/11/2018)
Corporation Counsel:
APPROVAL by Corporation Counsel. — Mary Ann Jerge (9/12/2018)
Office of the Assistant Attorney General
September 4, 2018
Chairman Michael Gingell
County of Oakland
1200 North Telegraph Road
Pontiac, IVII 48341
Dear Chairman Gingelh
U.S. Department of Justice
Office of Justice Programs
Washington, 1). C. 20531
On behalf of Attorney General Jefferson Sessions III, it is my pleasure to inform you that the Office of Justice Programs has
approved your application for funding under the FYI 8 DNA Capacity Enhancement and Backlog Reduction (CEBR) Program
(Formula) in the amount of 8150,000 for County of Oakland. This funding is for the project titled, "FY 2018 DNA Capacity
Enhancement and Backlog Reduction Program."
Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and
financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim
audit findings, and the maintenance of a minimum level of cash-on-hand. Should you not adhere to these requirements, you
will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative
action as appropriate.
If you have questions regarding this award, please contact:
- Program Questions, Shelia Anderson, Grant Manager at (202) 307-5546; and
- Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at
(800) 458-0786, or you may contact the CSC at ask.ocfo@usdoj.gov .
Congratulations, and we look forward to working with you.
Sincerely,
Yzaitik Weep
Laura L, Rogers
Acting Principal Deputy Assistant Attorney General
Enclosures
OFFICE FOR CIVIL RIGHTS
Office of Justice Programs
U.S. Department of Justice
810 7th Street, NW
Washington, DC 20531
Tel: (202) 307-0690
TTY: (202) 307-2027
E-mail: askOCR@usdoj.gov
Website: www.ojp.usdoj.gov/ocr
OCR Letter to All Recipients
September 4, 2018
Chairman Michael Gingell
County of OaId and
1200 North Telegraph Road
Pontiac, MI 48341
Dear Chairman Gingell:
Congratulations on your recent award. In establishing financial assistance programs, Congress linked the receipt of federal funding to
compliance with federal civil rights laws. The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice
(DOJ) is responsible for ensuring that recipients of financial assistance from the OJP, the Office of Community Oriented Policing Services
(COPS), and the Office on Violence Against Women (OVW) comply with the applicable federal civil rights laws. We at the OCR are
available to help you and your organization meet the civil rights requirements that come with DOJ funding.
Ensuring Access to Federally Assisted Programs
Federal laws that apply to recipients of financial assistance from the DOJ prohibit discrimination on the basis of race, color, national origin,
religion, sex, or disability in funded programs or activities, not only in employment but also in the delivery of services or benefits. A federal
law also prohibits recipients from discriminating on the basis of age in the delivery of services or benefits.
In March of 2013, President Obania signed the Violence Against Women Reauthorization Act of 2013, The statute amends the Violence
Against Women Act of 1994 (VAWA) by including a nondiscrimination grant condition that prohibits discrimination based on actual or
perceived race, color, national origin, religion, sex, disability, sexual orientation, or gender identity. The new nondiscrimination grant
condition applies to certain programs funded after October 1,2013. The OCR and the OVW have developed answers to some frequently
asked questions about this provision to assist recipients of VAWA funds to understand their obligations. The Frequently Asked Questions
are available at https://ojp.goviaboutioer/vavvafaqs.htm.
Enforcing Civil Rights Laws
All recipients of federal financial assistance, regardless of the particular funding source, the amount of the grant award, Or the number of
employees in the workforce, are subject to prohibitions against unlawful discrimination. Accordingly, the OCR investigates recipients that
are the subject of discrimination complaints from both individuals and groups. In addition, based on regulatory criteria, the OCR selects a
number of recipients each year for compliance reviews, audits that require recipients to submit data showing that they are providing services
equitably to all segments of their service population and that their employment practices meet equal opportunity standards.
Providing Services to Limited English Proficiency (LEP) Individuals
In accordance with DOJ guidance pertaining to Title VI of the Civil Rights Act of 1964,42 U.S.C. § 2000d, recipients of federal financial
assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited English
proficiency (LEP). See U.S. Department of Justice, Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition
Against National Origin Discrimination Affecting Limited English Proficient Persons, 67 Fed. Reg. 41,455 (2002), For more information
on the civil rights responsibilities that recipients have in providing language services to LEP individuals, please see the website
https://wwwlep.gov.
Ensuring Equal Treatment of Faith-Based Organizations and Safeguarding Constitutional Protections Related to Religion
The DOJ regulation, Partnerships with Faith-Based and Other Neighborhood Organizations, 28 C.F.R. pt. 38, updated in April 2016,
prohibits all recipient organizations, whether they are law enforcement agencies, governmental agencies, educational institutions, houses of
worship, or faith-based organizations, from using financial assistance from the DOJ to fund explicitly religious activities. Explicitly
religious activities include worship, religious instruction, or proselytization. While funded organizations may engage in non-funded
explicitly religious activities (e.g., prayer), they must hold them separately from the activities funded by the DOJ, and recipients cannot
compel beneficiaries to participate in them. The regulation also makes clear that organizations participating in programs funded by the DOJ
are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion, religious belief, a refusal to hold a
religious belief, or a refusal to attend or participate in a religious practice. Funded faith-based organizations must also provide written
notice to beneficiaries, advising them that if they should object to the religious character of the funded faith based organization, the funded
faith-based organization will take reasonable steps to refer the beneficiary to an alternative service provider. For more information on the
regulation, please see the OCR's website at https://ojp.gov/about/ocr/partnerships.htm.
SAAs and faith-based organizations should also note that the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968, as
amended, 34 U.S.C, § 10228(e); the Victims of Crime Act of 1984, as amended, 34 U.S.C. § 20110(e); the Juvenile Justice and Delinquency
Prevention Act of 1974, as amended, 34 U.S.C. § I1182(b); and VAWA, as amended,
34 U.S.C. § 12291(b)(13), contain prohibitions against discrimination on the basis of religion in employment. Despite these
nondiscrimination provisions, the DOJ has concluded that it may construe the Religious Freedom Restoration Act (RFRA) on a case-by-
case basis to permit some faith-based organizations to receive DOJ funds while taking into account religion when hiring staff, even if the
statute that authorizes the funding program generally forbids recipients from considering religion in employment decisions. Please consult
with the OCR if you have any questions about the regulation or the application of RFRA to the statutes that prohibit discrimination in
employment.
Using Arrest and Conviction Records in Making Employment Decisions
The OCR issued an advisory document for recipients on the proper use of arrest and conviction records in making hiring decisions. See
Advisory for Recipients of Financial Assistance from the U.S. Department of Justice on the U.S. Equal Employment Opportunity
Commission's Enforcement Guidance: Consideration of Arrest and Conviction Records in Employment Decisions Under Title VII of the
CiVil Rights Act of 1964 (June 2013), available at https://ojp.gov/aboutlocr/pdfs/liseofConviction_Advisory.p4f . Recipients should be
mindful that the misuse of arrest or conviction records to screen either applicants for employment or employees for retention or promotion
may have a disparate impact based on race or national origin, resulting in unlawful employment discrimination. In light of the Advisory,
recipients should consult local counsel in reviewing their employment practices. If warranted, recipients should also incorporate an analysis
of the use of arrest and conviction records in their Equal Employment Opportunity Plans (EEOPs) (see below).
Complying with the Safe Streets Act
An organization that is a recipient of financial assistance subject to the nondiscrimination provisions of the Safe Streets Act, must meet two
obligations: (1) complying with the federal regulation pertaining to the development of an EEOP (see 28 C.F.R. pt. 42, subpt. E) and (2)
submitting to the OCR findings of discrimination (see 28 C.F.R. §§ 42,204(c), .205(c)(5)),
Meeting the EEOP Requirement
An EEOP is a comprehensive document that analyzes a recipients relevant labor market data, as well as the recipient's employment
practices, to identify possible barriers to the participation of women and minorities in all levels of a recipient's worlcforce. As a recipient of
DOJ funding, you may be required to submit an EEOP Certification Report or an EEOP Utilization Report to the OCR. For more
information on whether your organization is subject to the EEOP requirements, see https://ojp.goviabout/ocrkeop.htm . Additionally, you
may request technical assistance from an EEOP specialist at the OCR by telephone at (202) 616-1771 or by e-mail at
EEOPformsgusdoj.gov.
Meeting the Requirement to Submit Findings of Discrimination
If in the three years prior to the date of the grant award, your organization has received an adverse finding of discrimination based on race,
color, national origin, religion, or sex, after a due-process hearing, from a state or federal court or from a state or federal administrative
agency, your organization must send a copy of the finding to the OCR.
Ensuring the Compliance of Suhrecipients
SAAs must have standard assurances to notify subrecipients of their civil rights obligations, written procedures to address discrimination
complaints filed against subrecipients, methods to monitor subrecipients compliance with civil rights requirements, and a program to train
subrecipients on applicable civil rights laws. In addition, SAAs must submit to the OCR every three years written Methods of
Administration (MOA) that summarize the policies and procedures that they have implemented to ensure the civil rights compliance of
subrecipients. For more information on the MOA requirement, see https://ojp.gov/funding/Explore/StateMethodsAdmin-FY2017update.htm.
If the OCR can assist you in any way in fulfilling your organization's civil rights responsibilities as a recipient of federal financial
assistance, please contact us.
Sincerely,
4E4A--
Michael L. Alston
Director
cc: Grant Manager
Financial Analyst
- - U.S. Department of Justice
Office of Justice Programs
National Institute of Justice Grant
PAGE 1 OF 16
I. RECIPIENT NAME AND ADDRESS (Including Zip Cede)
County of Oakland
1200 blorlh Telegraph Road
Pontiac, MI 48341
•
4. AWARD NUMBER: 2018-DN-BX-0088
5, PROJECT PERIOD: FROM 01101/2019 TO : 12/31/2020
.1
BUDGET PERIOD: FROM 01/01/2019 TO'. 12/31/2020
6, AWARD DATE 09/04/2018 7. ACTION
Initial 2a, GRANTEE IRS/VENDOR NO_
386004900
8. SUPPLEMENT NUMBER
00
26. GRANTEE DUNS NO,
136200362 9. PREVIOUS AWARD AMOUNT SO
3, PROJECT TITLE
FY 2018 DNA Capacity Enhancement and Backlog Reduction Program
10. AMOUNT OF THIS AWARD $ 150,000
II . TOTAL AWARD $ 150,000
12_ SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S),
13, STATUTORY AUTHORITY FOR GRANT
This project is supported under FYI8(NIJ - S&LLEA DNA/Other Forensics) Pub_ L._ No, 115-141, 132 Stat. 348, 421; Pub. L. No, 114-324, section 3(a); 28
USC 530C
14. CATALOG OF DOMESTIC FEDERAL ASSISTANCE (MA Number)
16.741 -DNA Backlog Reduction Program
15. METHOD OF PAYMENT
GPRS
AGENCY APPROVAL IIIIIIIIIII GRANTEE ACCEPTANCE 1111111111
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL
Laura L_ Rogers
Acting Principal Deputy Assistant Attorney General
18_ TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
Michael Gingel I
Chairman
17. SIGNATURE OF APPROVING OFFICIAL 19. SIGNATURE OF ALTTIIORIZED RECIPIENT OFFIHAL I 9A. DATE
AGENCY USE ONLY
20. ACCOUNTING CLASSIFICATION CODES
FISCAL FUND BUD, DIV,
YEAR CODE ACT. OK, REG, SUB_ POMS AMOUNT
X B ON 60 00 00 150000
21. TDNSGT0053
OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE.
OW FORM 4000/2 (REV. 4-88)
U.S. Department of Justice
Office of Justice Programs AWARD CONTINUATION
National Institute of Justice SHEET
Grant
PAGE 2 OF 16
PROJECT NUMBER 2018-DN-BX-0088 AWARD DATE 09/04/218
SPECIAL CONDITIONS
I. Requirements of the award; remedies for non-compliance or for materially false statements
The conditions of this award are material requirements of the award. Compliance with any certifications or assurances
submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material
requirement of this award.
Failure to comply with any one or more of these award requirements -- whether a condition set m0 in full below, a
condition incorporated by reference below, or a certification or assurance related to conduct during the award period --
may result in the Office of Justice Programs ("OJP") taking appropriate action with respect to the recipient and the
award, Among other things, the OJP may withhold award funds, disallow costs, or suspend or temilnate the award.
'Fhe Department of Justice (DOT), including OW, also may take other legal action as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment
or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621,
and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false
claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision
shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be
held, instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this
award.
2. Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted
and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the Tart 200 Uniform Requirements") apply to this FY
2018 award from OW,
The Part 200 Uniform Requirements were first adopted by DOJ on December 26,2014. If this FY 2018 award
supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or before
December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award number
(regardless of the award date, and regardless of whether derived from the initial award or a supplemental award) that
are obligated on or after the acceptance date of this FY 2018 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to OW awards and subawards
("subgrants"), see the OJP website at haps://ojp.gov/funding/Part200UniformRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any subrecip lent ("subgrantee") at
any tier) must retain typically for a period of 3 years from the date of submission of the final expenditure report (SF
425), unless a different retention period applies -- and to which the recipient (and any subrecipient(subgrantee") at
any tier) must provide access, include performance measurement information, in addition to the financial records,
supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.333.
In the event that an award-related question arises from documents or other materials prepared or distributed by OW
that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniforin Requirements, the
recipient is to contact OW promptly for clarification.
OJP FORM 4000/2 (REV 4-88)
U.S. Department of Justice
Office of Justice Programs
National Institute of Justice
AWARD CONTINUATION
SHEET
Grant
PAGE 3 OF 16
SPECIAL CONDITIONS
3. Compliance with DOJ Grants Financial Guide
References to the Dal Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website
(currently, the "DOJ Grants Financial Guide" available at htlps://otp.gov/financialguide/DORinder,..htm), including any
updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ
Grants Financial Guide.
4. Reclassification of various statutory provisions to a new Title 34 of the United States Code
On September 1,2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially
reclassified to a new Title 34, entitled "Crime Control and Law Enforcement." The reclassification encompassed a
number of statutory provisions pertinent to OJP awards (that is, OW grants and cooperative agreements), including
many provisions previously codified in Title 42 of the U.S. Code.
Effective as of September 1,2017, any reference in this award document to a statutory provision that has been
reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to
Title 34. This rule of construction specifically includes references set out in award conditions, references set out in
material incorporated by reference through award conditions, and references set out in other award requirements.
5. Required training for Point of Contact and all Financial Points of Contact
Both the Point of Contact (POC) and all Financial Points of Contact (FPOCs) for this award must have successfully
completed an "OJP financial management and grant administration training by 120 days after the date of the
recipient's acceptance of the award. Successful completion of such a training on or after January 1, 2016, will satisfy
this condition.
In the event that either the POC or an FPOC for this award changes during the period of performance, the new POC or
FPOC must have successfully completed an "OJP financial management and grant administration training by 120
calendar days after-- (1) the date of OJP's approval of the 'Change Grantee Contact' DAN (in the case of a new
POC), or (2) the date the POC enters information on the new FPOC in GMS (in the case of a new FPOC). Successful
completion of such a training on or after January 1, 2016, will satisfy this condition.
A list of OJP trainings that OW will consider "OJP financial management and grant administration training' for
purposes of this condition is available at https://www.ojp.gov/training/fmts.htm . All trainings that satisfy this condition
include a session on grant fraud prevention and detection.
The recipient should anticipate that DIP will immediately withhold ("freeze") award funds if the recipient fails to
comply with this condition, The recipient's failure to comply also may lead ON to impose additional appropriate
conditions on this award.
6. Requirements related to "de minimis" indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis"
indirect cost rate described in 2 C.F.R. 200.414(1), and that elects to use the "de minimis" indirect icost rate, must advise
OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200
Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs MTDC) as defined
by the Part 200 Uniform Requirements.
031' FORM 4000/2 (REV 4-88)
U.S. Department of Justice
Office of Justice Programs
National Institute of Justice
AWARD CONTINUATION
SHEET
Grant
PAGE 4 OF 16
PROJECT NUMBER 2018-DN-BX-0088 AWARD DATE 09/0412018
SPECIAL CONDITIONS
7. Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal
funds during the period of performance for this award, the recipient promptly must determine whether funds from any
of those other federal awards have been, are being, or are to be used (in whole or in part) for one dr more of the
identical cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ
awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ
awarding agency, must seek a budget-modification or change-of-project-scope grant adjustment notice (0 AN) to
eliminate any inappropriate duplication of funding,
8, Requirements related to System for Award Management and Universal Identifier Requirements
The recipient must comply with applicable requirements regarding the System for Award Management (SAM),
currently accessible at https://www ,sam,gov/. This includes applicable requirements regarding registration with SAM,
as well as maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on subawards ("subgrants") to first-tier subrecipients
(first-tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the
recipient) the unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site
at https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Universal
Identifier Requirements), and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to
any business or non-profit organization that he or she may own or operate in his or her name).
9. Requirement to report actual or imminent breach of personally identifiable information (P11)
The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an
actual or imminent "breach" (OMB M-I 7-12) if it (or a subrecipient)-- 1) creates, collects, uses, processes, stores,
maintains, disseminates, discloses, or disposes of "personally identifiable information (PII)" (2 CF• 200.79) within the
scope of an OW grant-funded program or activity, or 2) uses or operates a "Federal information system" (OMB
Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of
PE to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an
imminent breach.
10. All subawards ("subgrants") must have specific federal authorization
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for
authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants
administrative requirements -- OJP considers a "subaward" (and therefore does not consider a produrement
"contract").
The details of the requirement for authorization of any subaward are posted on the OW web site at
littps://ojp.gov/flinding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have
specific federal authorization), and are incorporated by reference here,
OW FORM 4000/2 (REV 4-88)
U.S, Department of Justice
Office of Justice Programs
National Institute of Justice
AWARD CONTINUATION
SHEET
Grant
PAGE 5 OF 16
PROJECT NUMBER 2018-DN-BX-0088 AWARD DATE 09/04/2018
SPECIAL CONDITIONS
11. Specific post-award approval required to use a noncompetitive approach in any procurement contract that would
exceed $150,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable reqUirements to obtain
specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the
Simplified Acquisition Threshold (currently, $150,000). This condition applies to agreements that-- for purposes of
federal grants administrative requirements -- OW considers a procurement "contract" (and therefore does not consider
a subawarcl).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under
an OW award are posted on the OW web site at https://oM.gov/funding/Explore/NoncompetitiveProcurementhtm
(Award condition: Specific post-award approval required to use a noncompetitive approach in al procurement contract
(if contract would exceed $150,000)), and are incorporated by reference here.
12. Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and
OW authority to terminate award)
The recipient, and any subrecipient subgrantee") at any tier, must comply with all applicable requirements (including
requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the
part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees"
of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the
OW web site at https://ojp.govifunding/Explore/ProhibitedConduct-Trafficking,htin (Award condition: Prohibited
conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OW
authority to terminate award)), and are incorporated by reference here.
13. Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and
other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations,
policies, and official 001 guidance (including specific cost limits, prior approval and reporting requirements, where
applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by D0J),
including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ
Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide").
14. Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and effectiveness of work under this award.
The data must be provided to OJP in the manner (including within the timeframes) specified by 0,IP in the program
solicitation or other applicable written guidance. Data collection supports compliance with the CiOVernment
Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other appliqable laws.
15, OJP 'training Guiding Principles
Any training or training materials that the recipient — or any subrecipient ("subgrantee") at any tier — develops or
delivers with OJ? award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees,
available at haps://ojp.gov/funding/Implement/TrainingPrinciplesForGrantees-Subgrantees.htm.
Oil" FORM 400012 (REV 4-58)
U.S, Department of Justice
Office of Justice Programs
National Institute of Justice
AWARD CONTINUATION
SHEET
Grant
AWARD DATE 09104/2018
PAGE 6 OF 16
SPECIAL CONDITIONS
16. Effect of failure to address audit issues
The recipient understands and agrees that the DO] awarding agency (OJP or OVW, as appropriate) may withhold
award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient
does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform
Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits,
investigations, or reviews of DO] awards.
17. Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the DO] awarding agency
(OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high-
risk" for purposes of the DOJ high-risk grantee list,
18. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination -28 C.F.R. Part 42
The recipient, and any subrecipient ('subgrantee") at any tier, most comply with all applicable requirements of 28
C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an
equal employment opportunity program.
19. Compliance with DO] regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs."
20. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination -28 C.F.R. Part 38
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R, Part 38, specifically including any applicable requirements regarding written notice to program beneficiaries and
prospective program beneficiaries.
Among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of
religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice.
Part 38 also sets out rules and requirements that pertain to recipient and subrecipient ("subgrantee") organizations that
engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and
subrecipients that are faith-based or religious organizations.
The text of the regulation, now entitled "Partnerships with Faith-Based and Other Neighborhood Organizations," is
available via the Electronic Code of Federal Regulations (currently accessible athttps://www.ecfr.gov/cgi-
bin.IECFR?page=browse), by browsing to Title 28-Judicial Administration, Chapter 1, Part 38, under e-CFR "current"
data.
ON FORM 4000(2 (REV. 4-88)
U.S. Department of Justice
Office of Justice Programs
National Institute of Justice
AWARD CONTINUATION
SHEET
Grant
PAGE T OF 16
PROJECT NUMBER 2018-DN-BX-0088 AWARD DATE 09/04/2018
SPECIAL CONDITIONS
21. Restrictions on "lobbying"
In general, as a matter of' federal law, federal funds awarded by OW may not be used by the recipient, or any
subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal,
modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There
may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be
barred by law.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any
subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of
Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or
cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending,
or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that
applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might
fall within the scope of these prohibitions, the recipient is to contact OW for guidance, and may not proceed without the
express prior written approval of OJP.
22. Compliance with general appropriations-law restrictions on the use of federal funds (FY 2018)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of
federal funds set out in federal appropriations statutes. Pertinent restrictions, including from varioui "general
provisions" in the Consolidated Appropriations Act, 2018, are set out at
https://ojp.gov/funding/Explore/FY18AppropriationsRestrictions.htm, and are incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a subreeipient) would or might
fall within the scope of an appropriations-law restriction, the recipient is to contact OJP for guidance, and may not
proceed without the express prior written approval of OW.
23. Reporting Potential Fraud, Waste, and Abuse, and Similar Misconduct
The recipient and any subrecipients ("subgrantees") must promptly refer to the DOJ Office of the Inspector General
(OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other person
has, in connection with funds under this award (1) submitted a claim that violates the False Claims Act; or (2)
committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar
misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the
GIG by-- (1) mail directed to: Office of the Inspector General, U.S. Department of Justice, Investigations Division,
1425 New York Avenue, N.W. Suite 7100, Washington, DC 20530; and/or (2) the DOJ GIG hotline: (contact
information in English and Spanish) at (800) 869-4499 (phone) or (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline
OJP FORM 4000/2 (REV. 4-88)
U.S. Department of Justice
Office of Justice Programs
National Institute of Justice
AWARD CONTINUATION
SHEET
Grant
PAGE 8 OF 16
PROJECT NUMBER 2018-DN-BX-0088 AWARD DATE 09/04/2018
SPECIAL CONDITIONS
24. Restrictions and certifications regarding non-disclosure agreements and related matters
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procuremeni contract or
subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality
agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in
accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal department or agency governing the
nondisclosure of classified information.
1. In accepting this award, the recipient--
a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees
or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud,
or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt
written notification to the federal agency making this award, and will resume (or permit resumption of) such
obligations only if expressly authorized to do so by that agency.
2, if the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or
both--
a. it represents that—
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a subaward (subgrant"), procurement contract, or subcontract under a procurement contract) either
requires or has required internal confidentiality agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste,
fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
b, it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds
under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit
or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will
immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to
the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly
authorized to do so by that agency.
OW FORM 4000/2 (REV 448)
U.S. Department of Justice
Office ofJustice Programs
National Institute of Justice
AWARD CONTINUATION
SHEET
Grant
PAGE 9 OF 16
SPECIAL CONDITIONS
25. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41
U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an
employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a
gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public
health or safety, or a violation of law, rule, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of
employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to
contact the D0.1 awarding agency (0JP or OVW, as appropriate) for guidance.
26. Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
51225 (October 1,2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
27. Requirement to disclose whether recipient is designated "high risk' by a federal grant-making agency outside of DOJ
If the recipient is designated "high risk" by a federal grant-making agency outside of DOJ, currently or at any time
during the course of the period of performance under this award, the recipient must disclose that fact and certain related
information to OJP by email at OJP.ComplianceReporting@ojp.usdolgov. For purposes of this disclosure, high risk
includes any status under which a federal awarding agency provides additional oversight due to the recipient's past
performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include
the following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient
was designated high risk, 3. The high-risk point of contact at that federal awarding agency (name, phone number, and
email address), and 4. The reasons for the high-risk status, as set out by the federal awarding agency.
ON FORM 4000/2 (REV. 4-88)
U.S. Department of Justice
Office of Justice Programs
National Institute of Justice
AWARD CONTINUATION
SHEET
Grant
, PAGE 10 OF 10
PROJECT NUMBER 2018-DN-BX-0088 AWARD DATE 0910412018
SPECIAL CONDMONS
28. Privacy; quality assurance; CODIS/ND1S
The recipient shall ensure that each DNA analysis conducted and DNA profile generated under this award is
maintained pursuant to all applicable Federal privacy requirements, including those described in 34 U.S.C. section
12592(6)(3).
The recipient shall ensure that all forensic DNA analyses conducted with funding under this award are performed either
(1) by accredited government-owned laboratories, or (2) through accredited fee-for-service vendors. Accreditation
must be by a nonprofit professional association of persons actively involved in forensic science that is nationally
recognized within the forensic science community.
The recipient shall ensure that any laboratory that conducts forensic DNA analyses under this award undergoes external
audits, not less than once every two years, that demonstrate compliance with the Quality Assurance Standards for
Forensic DNA Testing Laboratories established by the Director of the Federal Bureau of Investigation.
The recipient shall ensure that all eligible forensic DNA profiles obtained with funding under this award will be entered
into the Combined DNA Index System (CODIS), and, where applicable, uploaded to the National DNA Index System
(NDIS). No profiles generated with funding from this award may be entered into any non-governmental database
without prior express written approval from NIL
If any government-owned forensic laboratory that will receive funding under this award to conduct forensic DNA
analyses is not a member of ND1S, the laboratory must have a written agreement in place with an NDIS-participating
laboratory for the resulting eligible forensic DNA profiles to be entered into COD1S, and, where applicable, uploaded
into NDIS.
If the recipient operates a state-designated DNA database laboratory, the recipient shall ensure that analyses of DNA
database samples and reviews of associated DNA profiles conducted with funding under this award are performed by a
laboratory that (1) is accredited by a nonprofit professional association of persons actively involved in forensic science
that is nationally recognized within the forensic science community; and (2) undergoes external audits, not less than
once every two years, that demonstrate compliance with the requirements of the Quality Assurance Standards for DNA
Databasing Laboratories established by the Director of the Federal Bureau of Investigation. The recipient shall ensure
that any DNA database samples analyzed with funding under this award are analyzed for all 20 CODIS core STR loci,
using commercially available PCR kits accepted by NDIS. The recipient shall also ensure that all profiles obtained
from DNA database samples with funding from this award are entered into CODIS within 90 days of completion of
analysis, and uploaded into NDIS.
The recipient agrees to notify NIJ promptly upon any change in the accreditation status of any of the forensic science
laboratories that receive funding under this award, or their participation in NDIS,
29. No research; nonsupplanting of' State or local government funds
The recipient shall ensure that none of the funds provided under this award are used for research or statistical projects
or activities as defined by 28 CFR Part 22 or for research as defined by 28 CFR Part 46. Any qUestions concerning
this provision should be directed to the ND grant manager for the award.
The recipient shall ensure that Federal funds made available through this award will not supplant State or local
government funds, but instead will be used to increase the amount of funds that would, in the absence of Federal funds,
be available from State or local government sources for activities funded through this award.
The recipient agrees to notify NIJ promptly if the recipient receives new State or local government funding for any of
the purposes included in the approved application for this award.
OSP FORM 400012 (REV. 4-88)
U.S, Department of Justice
Office of Justice Programs
National Institute of Justice
AWARD CONTINUATION
SHEET
Grant
PAGE 11 OF 16
PROJECT NUMBER 2018-DN-RX-0088 AWARD DATE 09104/2018
SPECIAL CONDITIONS
30. The recipient agrees to notify NU promptly upon any significant reduction in the recipient's estimate of the number of
backlogged forensic DNA cases that will be analyzed within twenty-four months using the funds provided under this
fiscal year 2018 award, above and beyond those that will be analyzed using funds from other sources.
If applicable, the recipient agrees to notify NIJ promptly upon any significant reduction in the recipient's estimate of
the number of DNA database samples that will be analyzed, or associated DNA profiles reviewed; within twenty-four
months using the funds provided under this fiscal year 2018 award, above and beyond those that can be analyzed or
reviewed using funds from other sources.
31. The recipient understands and agrees that gross income (revenues) from fees charged for DNA testing services
constitutes program income (in whole or in part), and that program income must be determined, used, and documented
in accordance with the provisions of 2 C.F.R. 200,307, including as applied to the Nil DNA Capacity Enhancement and
Backlog Reduction Program by the Department of Justice (DOJ) Grants Financial Guide, as it may be revised from
time to time. The recipient further understands and agrees that both program income earned during the award period
and expenditures of such program income must be reported on the quarterly and final Federal Financial Reports (SF
425) and are subject to audit.
The recipient understands and agrees that program income earned during the award period only may be expended only
for permissible uses of funds specifically identified in the solicitation for the NU FY 2018 DNA Capacity Enhancement
and Backlog Reduction Program. The recipient further understands and agrees that program income earned during the
award period may not be used to supplant State or local government funds, but instead may be used only to increase the
amount of funds that would, in the absence of Federal funds or program income, be available from State or local
government sources for the permissible uses of funds listed in the FY 2018 program solicitation.
The recipient understands and agrees that program income that is earned during the final ninety (90) days of the award
period may, if appropriate, be obligated (as well as expended) for permissible uses during the ninety-day (90-day)
period following the end of the award period. The recipient further understands and agrees that any program income
earned during the award period that is not obligated and expended within ninety (90) days of the end of the award
period must be returned to OW.
32. The recipient understands and agrees that, throughout the award period, it must promptly notify Nil if it either starts or
stops charging fees for DNA testing services, or if it revises its method of allocating fees received for DNA testing
services to program income. Notice must be provided in writing to the NIJ grant manager for the award within ten (10)
business days of implementation of the change.
33. Absent prior express written approval from Nil, rates for any lodging charged to the award may not exceed the posted
GSA rate for the location. (If the recipient opts to obtain lodging at a higher rate, the cost differential, including
associated taxes, may not be charged to the award.)
34. The recipient agrees that it will submit quarterly financial status reports to OJP on-line (at https:(/grarits.ojp.usdoj.gov )
using the SF 425 Federal Financial Report form (available for viewing at https://www.gsa.gov/forms-library(federal-
financial-report), not later than 30 days aller the end of each calendar quarter. The final report shall be submitted not
later than 90 days following the end of the award period.
35. The recipient shall submit semiannual progress reports. Progress reports shall be submitted within 30 days after the end
of the reporting periods, which are June 30 and December 31, for the life of the award. These reports will be submitted
to the Office of Justice Programs, on-line through the Internet at https://grants ,ojp.usdoj.gov/.
OR FORM 400012 (REV. 4-88)
US. Department of Justice
Office of Justice Programs
National Institute of Justice
AWARD CONTINUATION
SHEET
Grant
1.1 PAGE 12 OF 16
I
PROJECT NUMBER 2018-13N-BX-0088 AWARD DATE 09/04/2018
SPECIAL CONDITIONS
36, Semiannual progress report narratives
The recipient agrees that its semiannual progress report narratives will include the following: (1) a summary of project
goals for the fiscal year 2018 grant; (2) the grant activities performed during the reporting period; (3) the effects of such
grant activities toward achieving each project goal for the fiscal year 2018 grant; (4) a description of any observed
increases in evidence submissions; and (5) a description of any issues that may negatively impact project goals for the
fiscal year 2018 grant.
If it (or any subrecipient) expends any amounts under the award on procurement contracts to private accredited DNA
laboratories for analysis of forensic DNA casework samples or DNA database samples during the reporting period, the
recipient understands and agrees that it will include in its semiannual progress report narrative (as a separately-
designated section entitled, "Private Laboratory Expenditures During this Semiannual Report Period") a list specifying
each such private laboratory and the total amounts the recipient (or any subres.:ipient) expended for such procurement
contracts per laboratory during the reporting period. If applicable, the recipient must state in its report narrative with
respect to any reporting period during which no such expenditures occurred that it did not expend (nor did any
subrecipient expend) any amounts under the award on such procurement contracts. The recipient agrees to take any
necessary steps to ensure that reports of such procurement contract expenditures (with respect to.the recipient and any
subrecipient) are fully supportable by documentation and consistent with expenditures as reported on quarterly
financial status reports the recipient submits to OJP.
Final progress report
The recipient agrees to submit a final report, at the end of this award, documenting all relevant project activities during
the entire period of performance under this award. This report will include the following: a summary and assessment
of the program carried out with the fiscal year 2018 grant, which shall include a comparison of pre-grant and post-
grant DNA-forensic capacity and take into account cumulative performance measure data.
The recipient agrees that it will include in its final report a report ort any amounts it (or any subrecipient) expended
under the award on procurement contracts to private accredited DNA laboratories for analysis of forensic DNA
casework samples or DNA database samples that it did not include in any previously-submitted semiannual progress
report, in order to ensure that it submits such information to OJP that covers the entire period of performance under this
award.
The final report is due no later than 90 days following the close of this award period or the expiration of any extension
periods. This report will be submitted to the Office of Justice Programs, on-line through the Internet at
https://grants.ojp.usdoj.gov/.
OJP FORM 4000/2 (REV. 4-88)
U.S. Department of Justice
Office of Justice Programs
National Institute of Justice
AWARD CONTINUATION
SHEET
Grant
PAGE 13 OF 16
PROJECT NUMBER_ 2018-DN-BX-0088 AWARD DATE 09/04/2018
SPECIAL CONDITIONS
37. Semiannual performance measure data reporting - Forensic DNA casework and capacity enhancement
The recipient agrees to submit applicable perfonnance measure data regarding forensic DNA casework and capacity
enhancement at the same time that it submits its semiannual progress reports. These semiannual performance data will
be submitted to the Office of Justice Programs, on-line through the Internet at https://ojpsso ,ojp.gov/. With respect to
such data, the reports should contain: (1) information regarding baseline performance metrics (forleapacity
enhancement projects -- the average number of days between the submission of a request for forensic biology/DNA
analysis to the laboratory and the delivery of the test results to the requesting agency at the beginning of the award
period, and the average number of forensic DNA samples analyzed per analyst/month at the beginning of the award
period; for forensic casework DNA backlog reduction projects -- the number of backlogged forensic biology/DNA
cases at the beginning of the award period); (2) progress performance metrics (for capacity enhancement projects --
the average number of days between the submission of a request for forensic biology/DNA analysis to the laboratory
and the delivery of the test results to the requesting agency at the end of the reporting period, and the average number
of forensic DNA samples analyzed per analyst/month at the end of the reporting period; for forensic casework DNA
backlog reduction projects -- the number of backlogged forensic biology/DNA cases at the end of the reporting period,
the number of forensic biology/DNA cases analyzed during the reporting period using funds provided under this award,
and the number of DNA profiles from forensic analyses entered into CODIS during the reporting period as a result of
the funds provided under this award); and (3) impact performance metrics (for forensic casework DNA backlog
reduction projects -- the number of COD1S hits during the reporting period attributable to the forensic analyses funded
under this award).
For the purposes of perfonnance measure data reporting, a backlogged forensic biology/DNA case is defined as a
forensic biology/DNA case that has not been completed within 30 days of receipt in the laboratory.
The recipient shall ensure that all required performance measure data are collected throughout the award period.
38. Semiannual Performance Measure Data Reporting - DNA database sample analysis and capacity enhancement
Tf the recipient uses award funds for DNA database sample analysis or capacity enhancement, the recipient agrees to
submit applicable performance measure data at the same time that it submits its semiannual progress reports. These
semiannual performance data will be submitted to the Office of Justice Programs, on-line through the Internet at
htips://ojpsso.ojp.govi. With respect to such data, the reports should contain: (I) information regarding baseline
performance metrics (for DNA database laboratory capacity enhancement projects -- the average number of DNA
database samples analyzed per analyst/month at the beginning of the award period; the average number of days between
the submission of a DNA database sample to the laboratory and the upload of the DNA profile to CODIS at the
beginning of the award period; for DNA database backlog reduction projects -- the number of backlogged DNA
database samples at the beginning of the award period); (2) progress performance metrics (for capacity enhancement
projects -- the average number of DNA database samples analyzed per analyst/month at the end of the reporting
period, the average number of days between the submission of a DNA database sample to the laboratory and the upload
of the profile to CODIS at the end of the reporting period; for DNA database backlog reduction projects -- the number
of backlogged DNA database samples at the end of the reporting period, the number of DNA database samples
analyzed during the reporting period using funds from this award, and the number of DNA profiles from DNA database
samples entered into CODIS during the reporting period as a result of the funds provided under this award); and (3)
impact performance metrics (for DNA database backlog reduction projects -- the number of CODIS hits during the
reporting period resulting from DNA database profiles developed using funds provided under this award).
For the purposes of performance measure data reporting, a backlogged DNA database sample is defined as a DNA
database sample that has not been completed within 30 days of receipt in the laboratory.
The recipient shall ensure that all required performance measure data are collected throughout the,.award period.
OW FORM 4000/2 (REV. 4-88)
U.S. Department of Justice
Office of Justice Programs
National Institute of Justice
AWARD CONTINUATION
SHEET
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PAGE 14 OF 16
PROJECT NUMBER 2018-DN-BX-0088 AWARD DATE 09/0412018
SPECIAL CONDITIONS
39. Final performance measure data reporting
The recipient agrees to submit applicable performance measure data at the same time that it submits its final report.
These final performance data will be submitted to the Office of Justice Programs, on-line through the Internet at
https://ojpsso,ojp.gov/. With respect to data concerning forensic DNA activities, the final report should contain: (1) for
forensic DNA capacity enhancement projects -- the average number of days between the submisSiOn of a request for
forensic biology/DNA analysis to the laboratory and the delivery of the test results to the requesting agency at the end
of the project period, and the average number of forensic DNA samples analyzed per analyst/month at the end of the
project period; and (2) for forensic casework DNA backlog reduction projects -- the number of baeklogged forensic
biology/DNA cases at the end of the project period, the cumulative number of forensic biology/DNA cases analyzed
using funds provided under this award, the cumulative number of DNA profiles from forensic analyses entered into
CODIS as a result of the funds provided under this award, and the cumulative number of COD1S hits attributable to
forensic DNA analyses funded under this award).
For the purposes of performance measure data reporting, a backlogged forensic biology/DNA case is defined as a
forensic biology/DNA case that has not been completed within 30 days of receipt in the laboratory.
If the recipient uses award funds for DNA database sample analysis or capacity enhancement, the recipient also agrees
to submit applicable performance measure data with its final report. With respect to such data, the final report should
contain: (1) for DNA database laboratory capacity enhancement projects the average number of DNA database
samples analyzed per analyst/month at the end of the project period; the average number of days between the
submission of a DNA database sample to the laboratory and the upload of the profile to CODIS at the end of the project
period, and (2) for DNA database backlog reduction projects -- the number of backlogged DNA database samples at
the end of the project period, the cumulative number of DNA database samples analyzed using funds provided under
this award, the cumulative number of profiles from DNA database samples entered into CODIS as the result of funds
provided under this award, and the cumulative number of CODIS hits resulting from DNA database profiles developed
using funds provided under this award.
For the purposes of performance measure data reporting, a backlogged DNA database sample is &fined as a DNA
database sample that has not been completed within 30 days of receipt in the laboratory.
The recipient shall ensure that all required performance measure data are collected throughout the riward period.
40. The recipient agrees to cooperate with any assessments, national evaluation efforts, or informatioa or data collection
requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any
activities within this project.
41, To assist in information sharing, the award recipient shall provide the NI] grant manager with a copy of publications
(including those prepared for conferences and other presentations) resulting from this award, prior to or simultaneous
with their public release, NIJ defines publications as any written, visual or sound material substantively based on the
project, formally prepared by the award recipient for dissemination to the public. Submission of publications prior to
or simultaneous with their public release aids NU in responding to any inquiries that may arise. Any publications -
excluding press releases and newsletters whether published at the recipient's or government's expense, shall contain
the following statement: "This project was supported by Award No, , awarded by the National
Institute of Justice, Office of Justice Programs, U.S. Department of Justice. The opinions, findings, and conclusions or
recommendations expressed in this publication/program/exhibition are those of the author(s) and do not necessarily
reflect those of the Department of Justice," This statement shall appear on the first page of written publications. For
audio and video publications, it shall be included immediately after the title of the publication in the audio or video file.
OD' FORM 4000/2 (REV. 4-88)
U.S. Department of Justice
Office of Justice Programs
National Institute of Justice
AWARD CONTINUATION
SHEET
Grant
PAGE 15 OF 16
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SPECIAL CONDITIONS
42. The recipient shall transmit to the NIJ grant manager copies of all official award-related press releases at least ten (10)
working days prior to public release. Advance notice permits time for coordination of release of information by N1J
where appropriate and to respond to press or public inquiries.
43. Pursuant to 28 C.F.R. Part 18, OJP may suspend or terminate funding under this award before the 'completion of the
project funded by this award, for the recipients failure to comply with these special conditions or with the projects
goals, plans and methodology set forth in the approved application. In the case of suspension, the recipient will be
unable to draw down funds until OJP determines that the recipient is in compliance.
44. Copyright; Data rights
The recipient acknowledges that OW reserves a royalty-free, non-exclusive, and irrevocable license to reproduce,
publish, or otherwise use, and authorize others to use (in whole or in part, including in connection with derivative
works), for Federal purposes: (1) any work subject to copyright developed under an award or subawarck and (2) any
rights of copyright to which a recipient or subrecipient purchases ownership with Federal support,
The recipient acknowledges that OW has the right to (1) obtain, reproduce, publish, or otherwise use the data first
produced under an award or subaward; and (2) authorize others to receive, reproduce, publish, or otherwise use such
data for Federal purposes. Data includes data as defined in Federal Acquisition Regulation (FAR) provision 52.227-
14 (Rights in Data - General).
It is the responsibility of the recipient (and of each subrecipient, if applicable) to ensure that this condition is included
in any subaward under this award.
The recipient has the responsibility to obtain from subrecipients, contractors, and subcontractors (if any) all rights and
data necessary to fulfill the recipient's obligations to the Government under this award. If a proposed subrecipient,
contractor, or subcontractor refuses to accept terms affording the Government such rights, the reciPient shall promptly
bring such refusal to the attention of the OJP program manager for the award and not proceed with the agreement in
question without further authorization from the OW program office.
45. The Project Director and key program personnel designated in the application shall be replaced only for compelling
reasons. Successors to key personnel must be approved, and such approval is contingent upon submission of
appropriate information, including, but not limited to, a resume. OJP will not unreasonably withhold approval.
Changes in other program personnel require only notification to OW and submission of resumes, unless otherwise
designated in the award document,
OJP FORM 4000/2 (REV 4-S5)
U.S. Department of Justice
Office of Justice Programs
National Institute of Justice
AWARD CONTINUATION
SHEET
Grant
PAGE 16 OF 16
PROJECT NUMBER 2018-DN-BX-0088 AWARD DATE 09104/2018
SPECIAL CONDITIONS
46, The recipient agrees to comply with all Federal, State, and local environmental laws and regulations applicable to the
development and implementation of the activities to be funded under this award.
i I
Categorical Exclusion: Based upon the information provided by the recipient in its application for these funds, NIJ has
determined and the recipient understands that the proposed activities meet the definition of a categorical exclusion, as
defined in the Department of Justice Procedures for Implementing the National Environmental Policy Act found at 28
CFR Part 61 (including Appendix D), A categorical exclusion is an action that because of the proposed activities very
limited and predictable potential environmental impacts, both on an individual and a cumulative basis, does not have a
significant impact on the quality of the human environment. Consequently, no further environmental impact analysis is
necessary under the requirements of the National Environmental Policy Act, 42 U.S.C, 4321, for these categorically
excluded activities.
Modifications: Throughout the term of this award, the recipient agrees that for any activities that are the subject of this
categorical exclusion, it will inform NI.T of-- (1) any change(s) that it is considering making to the previously assessed
activities that may be relevant to the environmental impacts of the activities; or (2) any proposed new activities or
changed circumstances that may require assessment as to environmental impact, such as new activities that involve the
use of chemicals or involve construction or major renovation. The recipient will not implement a proposed change or
new activity until NIJ, with the assistance of the recipient, has completed any applicable environmental impact review
requirements necessitated by the proposed change or new activity (or changed circumstances) and NIJ has concurred in
the proposed change or new activity. This approval will not be unreasonably withheld as long as any requested
modification(s) is consistent with eligible program purposes and found acceptable under an NIJ-conducted
environmental impact review process.
47. FFATA reporting: Subawards and executive compensation
The recipient must comply with applicable requirements to report first-tier subawards ('subgrants") of $25,000 or
more and, in certain circumstances, to report the names and total compensation of the five most highly compensated
executives of the recipient and first-tier subrecipients (first-tier "subgrantees") of award funds. The details of recipient
obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 OFATA), are posted
on the OW web site at https://ojp ,gov/fimding/Explore/FFATA,htm (Award condition: Reporting Subawards and
Executive Compensation), and are incorporated by reference here.
This condition, including its reporting requirement, does not apply to-- (1) an award of less than $25,000, or (2) an
award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit
organization that he or she may own or operate in his or her name).
48. Withholding of funds: Disclosure of lobbying
The recipient may not obligate, expend, or draw down any funds under this award until it has provided to the grant
manager for this OJP award a complete Disclosure of Lobbying Activities (SF-LI,I,) form, and CUP has issued a Grant
Adjustment Notice to remove this special condition.
49. The recipient may not obligate, expend, or draw down any funds until a revised proposal (and any necessary
modifications to the budget and budget narrative) has been received and approved by the NationM' Institute dfJustice,
and a Grant Adjustment Notice has been issued removing this condition.
OW FORM 400012 (REV. 4-88)
U.S. Department of Justice
Office of Justice Programs
National Institute of Justice
Washington, D.C. 20531
Memorandum To: Official Grant File
From: Steven Schuetz, Physical Scientist
Subject: Categorical Exclusion for County of Oakland
The recipient agrees to comply with all Federal, State, and local environmental laws and regulations applicable to
the development and implementation of the activities to be funded under this award.
Categorical Exclusion: Based upon the information provided by the recipient in its application for these funds, NIJ
has determined and the recipient understands that the proposed activities meet the definition,of a categorical
exclusion, as defined in the Department of Justice Procedures for Implementing the National Environmental Policy
Act found at 28 CFR Part 61 (including Appendix D). A categorical exclusion is an action that because of the
proposed activities' very limited and predictable potential environmental impacts, both on an individual and a
cumulative basis, does not have a significant impact on the quality of the human environment. Consequently, no
further environmental impact analysis is necessary under the requirements of the National Environmental Policy
Act, 42 U.S.C. 4321, for these categorically excluded activities.
Modifications: Throughout the term of this award, the recipient agrees that for any activities that are the subject of
this categorical exclusion, it will inform NIJ of-- (I) any change(s) that it is considering making to the previously
assessed activities that may be relevant to the environmental impacts of the activities; or (2) any proposed new
activities or changed circumstances that may require assessment as to environmental impact, such as new activities
that involve the use of chemicals or involve construction or major renovation. The recipient will not implement a
proposed change or new activity until NIJ, with the assistance of the recipient, has completed any applicable
environmental impact review requirements necessitated by the proposed change or new actin/Ay (or changed
circumstances) and NIJ has concurred in the proposed change or new activity. This approval will not be
unreasonably withheld as long as any requested modification(s) is consistent with eligible program purposes and
found acceptable under an NIJ-conducted environmental impact review process.
U.S. Department of Justice SO
Office of Justice Programs
-.T. National Institute of Justice
,
• GRANT MANAGER'S MEMORANDUM, PT. I:
PROJECT SUMMARY
Grant
PROJECT NUMBER
2018-DN-BX-0088
PAGE 1 OF I
This project is supported under FY18(NI.1 - S&LLEA DNA/Other Forensics) Pub. L. Ne, 115-141, 132 Stat. 348, 421; Pub, L, No. 114-324, section 3(a); 28 USC
530C
1. STAFF CONTACT (Name & telephone number)
Shelia Anderson
(202) 307-5546
2. PROJECT DIRECTOR (Name, address & telephone number)
Kent Gardner
Administrator - Forensic Lab Services
1200N. Telegraph Road
Building 38E
Pontiac, MI 48341-1032
(248)858.5019
,1
3a. TITLE OF THE PROGRAM
NU FYI 8 DNA Capacity Enhancement and Backlog Reduction (CEBR) Prograin (Formula)
319, POMS CODE (SEE INSTRUCTIONS
ON REVERSE)
4. TITLE OF PROJECT
FY 2018 DNA Capacity Enhancement and Backlog Reduction Program
5. NAME & ADDRESS OF GRANTEE
County of Oakland
1200 North Telegraph Road
Pontiac, MI 48341
6, NAME & ADRESS OF SUBGRAN TEE
7, PROGRAM PERIOD
FROM: 01/01/2019 TO: 12/31/2020
S. BUDGET PERIOD
FROM: 01/01/2019 TO: 12/31/2020
9. AMOUNT OF AWARD
S 150,000
10. DATE OF AWARD
09/04/2018
1
11. SECOND YEAR'S BUDGET 12. SECOND YEAR'S BUDGET AMOLjNT
13. THIRD YEAR'S BUDGET PERIOD 14. THIRD YEAR'S BUDGET AMOUNT
15. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse)
The Oakland County Sheriff's Office (OCSO) requests FY 2018 DNA Capacity Enhancement and Backlog Reduction (CEBR) Program funding to support the
Forensic Science Laboratory's mission: to provide our clients, the criminal justice system, and the individuals of the communities that we serve with the highest
quality of forensic services in an efficient and timely manner.
Specifically, grant funds are requested to increase the laboratory's DNA testing capacity by hiring and training art additional Forensic Biology Analyst and to
provide continuing education opportunities to DNA Biology Unit personnel. With the support of FY 2018 CEBR funding, OCSO will be better equipped to meet
the testing needs of its regional law enforcement customers.
NCANCE
0.11) FORM 4000/2 (REV. 4-88)
Budge Detat Year Purpose Area #4 Does this budget contain conference costs which is defined broadly to include meetings, retreats, seminars, symposia, and training activities? - YIN (DOJ Financial Guide, Section 3.10) A:Pe:Sonnet. Name List each name, if known. List each position, if known. Show annual salwy rate & amount of time devoted to the project for each name/position. No Position Computation Salary Time Worked Rote M at hews, days, months, years) Percentage of Time Total Cos Non-Federal Federal Contribution Request New DNA Analyst: (MAR-SEP 2019) Forensic Biologist 24 $65,437.00 yearly 100% $38,150 $0 $38.150 New DNA Analyst: (OCT-DEC 2019) Forensic Biologist 14 $67,400.00 yearly 100% $16,850 $ 0 $3.5,850 Narrative Totalfs) $55,000 $55,000 Funding is requested to create an additional analyst position in the Oakland County Sheriffs Office (OCSO) Forensic Science Laboratory to enhance the testing capacity of DNA/Biology unit. Its anticipated that this position will be filled in March of 2019 at an annual starting salary of $65,437 and will be 100% dedicated to the proposed project. Wages are budgeted at this rate for a period of 7 months (.583 year), through the end of the County's fiscal year. A 3% salary increase is factored in for the fiscal year that begins on October 1, 2019, consisten with county-wide practice. Salary for this position will increase to $67,400 at that time. Wages are budgeted at the new rate for a period of 3 months (.25 year). Total Personnel costs of $55,000 are budgeted for the first year of the award period. 1
Purpose Area #4 . • .. • B. Fringe Benefits Name List each grant-supported position receiving fringe benefits. Computation Show the basis for computation. Base ' Rate Total Cast Nan-Federal Contribution Federal Request New DNA Analyst Medical/Dental/Vision (MAR-SEP 2019) $9,542.00 100.00% $9,542 $o $9,542 New DNA Analyst Percentage Based Benefits (MAR-SEP 2019) $38,150.00 38.292' $14,608 $0 $14,6013 New DNA Analyst; Medical/Dental/Vision (OT-DEc 2019) $4,212.00 100.00% $4,212 $o $4,212 New DNA Analyst Percentage Based Benefits (OCT-DEC 2019) $16 850 38.29% $6,452 $6,452 Total(s) $34,814 $34,814 Narrative MAR-SEPT 2019: Annual medical, dental, and vision insurance costs are prorated at flat rate of $9,542 for a period of 7 months. Remaining benefits are calculated at a percentage of salary as follows: FICA (7.65%), Retirement (27.49%), and Disability (155%), Unemployment (.16%), Group Life/Accident (.22%), and Workers Compensation (1.22%) insurance for a total of $14,608. ... OCT-DEC 2019: Annual medical, dental, and vision insurance is prorated at $4,212 for a period of 3 months. Remaining benefits are calculated at the same percentage of salary listed above for a total of $6,452. Total Fringe Benefits of $34,814 are budgeted for the first year of the award period. 2
Purpose Area #4 C Travel Purpose of Travel Indicate the purpose of each trip or type of trip (training, advisory group meeting) Location indicate the travel destination. Type of Expense Lodging, Meals, Etc, Basis Per day, mite, trip, Etc. Computation Compute the cost of each type of expense X the number of people traveling. Cost Quantity # of Staff # of Trips Total Cost Non Federal Contribution Federal Request International Symposium on Human Identification (15HI) Palm Springs, CA Transportation Round-trip $600.00 1 1 1 $600 $600 International Symposium Or Human Identification (15HI) Palm Springs, CA Lodging Night $125.00 5 1 1 $625 • $625 international Symposium or Human Identification (15HI) Palm Springs, CA Meals Day $54.00 5 1 1 $320 $320 Internationai Symposium on Human Identification (15HI) Palm Springs, CA Other N/A $209.00 1 1 1 209 Total(s) $1,754 $1,754 Narrative Funds are requested to send one staff member from the OCSO DNA/Biology Unit to the 2019 International Symposium on Human Identifcation in Palm Springs, CA for continuing education. Airfare, lodging, meal per diem, and other travel expenses (airport parking, baggage fees, taxi/shuttle, etc.) are estimated for planning purposes. Actual costs will not exceed federal GSA rates, once the FY 2019 rates are published/known. 3
Purpose Area #4 a.Equipntent Item Computation List and describe each 'item of equipment that will be purchased Compute the cost (e.g., the number of each item to be purchased X the cost per item) Ai of Items Unit Cost Total Cot Non-Federal Federal Contribution Request Total(s) ,$0 Narrative 4
Purpose Area #4 E Supplies Supply Items Computation Provide a list of the types of items to be purchased with grant funds. Describe the item and the compute the costs, Computation: The number of each item to be purchased X the cost per item. #01 items Unit Cost Total Cost Non-Federal•Federal Contribution Request Total(s) Narrative 5
Purpose Provide the purpose of the construction Description of Work Computation Describe the construction project(s) Compute the costs (e.g., the number of each item to be purchased X the cost per item) # of Items Cost Total Cost Non-Federal Federal Contribution Request Purpose Area #4 F:.CortStruttion!... Totol(s) Narrative
Total Cost Cost # of Staff Duration or Distance Non-Federal lFèderai Contribution Request Purpose Area #4 G Subinvards (Subgranti) Description Purpose Consultant? Provide a description of the activities to be carried out by subrecipients. Describe the purpose of the subaward (subgrant) Is the subaward for a consultant? If yes, use the section below to explain associated travel expenses included in the cost. Total Cost Non-Federal Federal Contribution Request Total(s) Consultant Travel (if necessary) Purpose of Travel Location Type of Expense Computation Indicate the purpose of each trip or type of trip (training, advisory Indicate the travel destination. Hotel, airfare, per diem Compute the cost of each type of expense X the number of people traveling. group meeting) Total Narrative Procurement Cataracts 7
Non-Federal Federal Contribution Request Total Cost Total Cost # of Staff Duration Cost ar. Distance Non-Federal Federal Contribution Request Purpose Area #4 Description Purpose Consultant? Provide a description of the products or services to be procured by contract and an estimate of the costs. Applicants are encouraged to promote free and open competition in awarding contracts. A separate justification most be provided for sole source procurements in excess of the Simplified Acquisition Threshold (currently $150,000). Describe the purpose of the contract Is the subaward for a consultant? If yes, use the section below to explain associated travel expenses included in the cast. Total(s) Consultant Travel (if necessary) Purpose of Travel Location Type of Expense Computation Indicate the purpose of each trip or type of trip (training, advisory Indicate the travel destination. Hotel, airfare, per diem Compute the cast of each type of expense X the number of people traveling. group meeting) Total Narrative L:Other fe4s 8
Purpose Area #4 Description List and describe items that will be paid with grants funds (e.g. rent, reproduction, telephone, janitorial, or security services, and investigative or confidential funds). Computation Show the basis for computation Quantity Basis Cost Length of Time Total Cost Non-rederof Contribution Federal Request 2019 I.SHI Registration Fee 1 each $675.00 1 $675 $0 2019 151-11 Workshop AlLowance 1 each $200.00 1 $200 $0 i. $200 Total(s) • $875 $875 Narrative A registration fee and workshop allowance are budgeted for one staff member from the OCSO DNA/Biology Unit to attend the 2019 International Symposium on Human Identification. Meeting costs are estimated for planning purposes. 9
Indirect Cost Rate• Total Cost Purpose Area 44 .1. Indirect Costs. Description Describe what the approved rate is and how it is applied. Computation Compute the indirect costs for those portions of the program which allow such costs. Non-Federal Federal Contribution Request Total(s) Narrative 10
Detail Year 2• Does this budget contain conference costs which is defined broadly to include meetings, retreats, seminars, symposia, and training activities? - YIN (DOJ Financial Guide, Section 3.10) A. Personnel Name Position Computation List each name, if known. List each position, if known. Show annual salary rote & amount of time devoted to the project for each name/position. Salary Time Worked Rate of hours, days, months, Yeats) Percentage of Time Total Cost • Non-Federal Federal Contribution Request New DNA Analyst {JAN-JUN 7020) Forensic Biologist 14 $67,400.00 yearly 100% $33,700 3,700 Totall4 $33,700 $33,700 Purpose Area #4 Narrative Wages are budgeted at an annual rate of $67,400 for a period of 6 months (.5 year). Tata Personnel costs of $33,700 are budgeted for the second year of the award period. 1
Purpose Area #4 .0.'Fiiii4eflenefitS.: .: • •• - • • • . • • - . • . . .. • .. . .. — • Name List each grant-supported position receiving fringe benefits. Computation Show the basis far computation. • Base : • • . Rate • .•Total Cast Non Federal . • • •• • Contribution • .Federal . • • . • . Request • New DNA Analyst: Medical/Dental/Vision (JAN-JUN 2020) $8,424.00 100.00% $8,424 $o $8,424 New DNA Analyst: Percentage Based Benefits (JAN-JUN 20201 $33,700.00 38.29% $12,904 $0 • •:$12,904 • Total(s) $21,328 - .: • :$21,328 Narrative . JAN-JUN 2020: Annual medical, dental, and vision insurance costs are prorated at flat rate of $8,424 for a period of 6 months. Remaining benefits are calculated as a percentage of salary consistent with year one: FICA (7.65%), Retirement (27.49%), and Disability (1.55%), Unemployment (.16%), Group Life/Accident (.22%), and Workers Compensation (1.22%) insurance for a total of $12,904. Total Fringe Benefits of $21,328 are budgeted for the second year of the award period. 2
Purpose Area #4 C. Travel' Purpose of Travel Indicate the purpose of each trip or type of trip (training, advisory group meeting) Location Indicate the travel destination. — Type of Expense Lodging, Meals, Etc. Basis Per day, mile, trip, Etc. Computation compute the cost of each type of expense X the number of people traveling. Cost Quantity # of Staff # of Trips Total Cost Non-Federa l Contribution Federal Request International Symposium on Human Identification (ISHI) TBD Transportation Round-trip $500.00 1 1 1 $500 $500 International Symposium on Human Identification (ISHI) TBD Lodging Night $125.00 5 1 1 $625 $625 International Symposium on Human Identification (iSHI) TBD Meals Day $64.00 5 1 1 $520 .$320 International Symposium on Human Identification OHO TBD Other N/A $205.00 1 1 1 $209 $209 Totol(s) $1,654 $1,654 Narrative Funds are requested to send one staff member from the OCSO DNA/Biology Unit to the 2020 International Symposium on Human Identifcation for continuing education. The dates and location for this meeting had not been announced at the time of appliation. Airfare, lodging, meal per diem, and other travel expenses (airport parking, baggage fees, taxi/shuttle, etc.) are estimated for planning purposes. Actual costs will not exceed federal GSA rates, once the FY 2020 rates are published/known. 3
Purpose Area #4 D. Equipment Item Computation List and describe each item of equipment that will be purchased Compute the cost (e.g., the number of each item to be purchased X the cost per item) # of items Unit Cost Total Cost Non-Federal Contribution Federal Request Total(s) Narrative 4
Purpose Area #4 E. SuppiFes Supply items Computation Provide a list of the types of items to be purchased with grant funds. Describe the item and the compute the costs. Computation: The number of each item to be purchased X the cost per item. # of Items Unit Cost Total Cost $0 Non-Federai Federal Contribution Request Narrative Tota (s) $ 5
Purpose Area #4 F. construction Purpose Provide the purpose of the construction Description of Work Describe the construction project(s) Computation Compute the costs (e.g., the number of each item to be purchased X the cost per item) if of Items Cost Total Cost Non-Federal Federal Contribution Request Total(s) Narrative 6
Total Cost :# Of Staff Duration Cost or Distance Non-Federal Federal Contribution Request Purpose Area 414 G. Sitheiwvirds:(Subgrants) Description Purpose Consultant? Provide a description of the activities to be carried out by subrecipients. Describe the purpose of the subawarcl (sub grant) Is the subavvard for a consultant? If yes, use the section below to explain associated travel expenses included in the cost. Total Cost Non-Federal Federal Contribution Request Total(s) Consultant Travel (if necessary) Purpose of Travel Indicate the purpose of each trip or type of trip (training, advisory group meeting) Location Indicate the travel destination. Type of Expense Hotel, airfare, per diem Computation Compute the cost of each type of expense X the number of people traveling. Total Narrative Procurement Con tracts • 7
Non-Federal Federal Contribution Request Total Cost Total Cost #01 Staff Duration Cost or Distance Non-Federal Federal Contribution Request Purpose Area #4 Description Purpose Consultant? Provide a description of the products or services to be procured by contract and an estimate of the costs. Applicants are encouraged to promote free and open competition if? awarding contracts. A separate justification must be provided for sole source procurements in excess of the Simplified Acquisition Threshold (currently $150,000). Describe the purpose of the contract Is the suboword for consultant? If yes, use the section below to explain associated travel expenses included in the cast. Total(s) Consultant Travel (if necessary, Purpose of Travel Indicate the purpose of each trip or type of trip (training, adviscoy group meeting) Type of Expense Computation Hotel, airfare, per diem Compute the cost of each type of expense X the number of people traveling. Location Indicate the travel destination. Total $0 Narrative OtherCosts 8
Purpose Area #4 Description List and describe items that will be paid with grants funds (e.g. rent, reproduction, telephone, janitorial, or security services, and investigative or confidential funds). Computation Show the basis for computation Quantity Oasis Cost Length of Time Total Cost Non-Federal Contribution Federal Request 2020151-11 Registration Fee 1 each $675.00 1 $675 $0 $675 202015HI Workshop Allowance 1 each $200.00 1 $200 $0 $200 Total(s) $875 $875 Narrative A registration fee and workshop allowance are budgeted for one staff member from the OCSO DNA/Biology Unit to attend the 2020 international Symposium on Human ldentifcation. Meeting costs are estimated for planning purposes. 9
Non-Federal Contribution Federal Request Tatar Cast Purpose Area #4 Ii ltrett:COstS:.: Description Describe what the approved rate is and how it is applied. Computation Compute the indirect costs for those portions of the program which allow such costs. Total(s) Narrative 10
F:ringe Benefits..::. :$34,814 521,323 siss.,142 $55,000 a) o $33,700 ederal Fleauest $0 CU Le, St' $0 $0 tr, To $0 'Cr 4.3 $0 $88.700 A. Personnel Ttft•01:.Prejeet.:0*: ::$57.;557: Budget Summary Note: Any errors detected on this page should be fixed on the corresponding Budget Detail tab. Year 1 Year 2 Year 3 Year 4 Year 5 (if needed) (if needed) (if needed) (if needed) Budget Stith= C. Travel $1,754 $0 $1,654 50 $o SO $0 0.Equipment Sc :S0::•:• So : E. Supplies $o $0 $0 SO $0 SO Construction ' $0 • •sp • • $0 So G. Su ba (Suberonts) $0 $0 $0 $0 $0 $0 H. i7rEittiteitiriticdoiroct$:: I. Other S875 58/5 $0 J. Indirect Costs $0 so so so $0 $1.750 • so SO SO Sn Dop,thsouteet cóntain•conf&ercècosts which .is::,detiner4ibrO0444::tp:friOndie:meettrits.Eretreo**Mirors, sytd005:4 it nirt nctivities-YfN: 1
FISCAL NOTE (MISC.#18346) October 10, 2018
BY: Commission& Thomas Middleton, Chairperson, Finance Committee
IN RE: SHERIFF'S OFFICE — FY 2018 DNA CAPACITY ENHANCEMENT AND BACKLOG
REDUCTION (CEBR) PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Resolution authorizes acceptance of a grant award in the amount of $150,000 from the U.S.
Department of Justice (DOJ), Office of Justice Programs (OJP), National Institute of Justice (NU)
DNA Capacity Enhancement and Backlog Reduction (CEBR) Program.
2. The award of $150,000 consists of $144,842 to fund one (1) Special Revenue (SR) Full-Time
Eligible (FTE) Forensic Biologist (position # 4030901-xxxxx) in the Oakland County Sheriff's
Office (OCSO) Forensic Laboratory unit. The remaining $5,158 will be used to cover travel
expenses for continuing education.
3. The grant funding period is January 1, 2019 through December 31, 2020.
4. There is no grant match.
5. Acceptance of this grant does not obligate the County to any future commitment and continuation
of the Special Revenue position in the grant is contingent upon future levels of grant funding.
6. The FY 2019 and FY 2020 budgets are amended as follows:
GENERAL FUND (#10100)
GR #0000000965 Budget Ref. 2019
Activity: GLB Analysis: GLB
Revenue
4030901-116240-610313 Federal Operating Grants
Total Revenue
FY 2019 FY 2020
$64,929 $85,071
$64,929 $85,071
Expenditures
4030901-116240-702010 Salaries Regular
4030901-116240-722900 Fringe Benefit Adjustments
4030901-116240-732018 Travel and Conference
Total Expenditures
$ 38,150
24,150
2,629
$64,929
50,550
31,992
2,529
$85,071
ommissioner Thomas Middleton, Drstrict #4
Chairperson, Finance Committee
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #18346 October 10, 2018
Moved by Berman supported by Jackson the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, KowaII, Long,
McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman,
Crawford. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45,559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 10,
2018, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 10th day of October, 2018.
Lisa Brown, Oakland County