HomeMy WebLinkAboutResolutions - 2018.10.25 - 23833MISCELLANEOUS RESOLUTION #18357......................... 25, 2018
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY — IDENTITY AND ACCESS MANAGEMENT
(IAM) SOFTWARE REPLACEMENT PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Department of Information Technology provides network connectivity for employees,
retirees, vendors and employees of Oakland County Cities, Villages and Townships; and
WHEREAS the Department of Information Technology provides access to various systems through the
computer network; and
WHEREAS the current Identity and Access Management software that manages user identities and their
authorized access to the network resources is now considered outdated; and
WHEREAS the Identity and Access Management Project will increase the security of the identities for
employees, citizens and partner organizations by providing a single mechanism for providing access to
Oakland County's systems and services; and
WHEREAS the Department of Information Technology and Purchasing conducted an extensive Request
for Proposal (RFP) process to identify the most cost effective and appropriate software replacement; and
WHEREAS the Identity and Access Management system will further the stated mission of the Oakland
County Information Technology Department to be a leader in providing government services through
innovative, reliable, and responsive information technology solutions; and
WHEREAS the total estimated cost for the software implementation and two-year Identity and Access
Management software as a service subscription is $1,825,000, which includes IT and professional
services labor; and
WHEREAS the Identity and Access Management Project has been planned as an 1 -1 Major Project and
funds have been designated in the budget; and
WHEREAS the project implementation costs of $1,825,000 is included in the General Fund Assigned
Fund Balance (GL# 383386 Data Privacy and Security); and
WHEREAS it is anticipated the Identity and Access Management Project will take three-years to
implement with an estimated return on investment expected in four years; and
WHEREAS the costs of the project will be tracked under the Major Departmental Support Projects Funds
as a separate fund and project number; and
WHEREAS the use of the Major Departmental Support Projects Funds is typically used to account for
projects with estimated aggregated expenditures over $5.0 million and funded by current available
resources rather than bonds issues; and
WHEREAS an exception is requested to use the Major Departmental Support Project Funds to track the
Identity and Access Management Project given the project size; and
WHEREAS on-going estimated costs for the Software as a Service of $325,970 will be incorporated into
future operating budgets.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the Information
Technology Identity and Access Management Project (#100000002852) in the amount of $1,825,000.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the appropriation and transfer
of $1,825,000 from the General Fund Assigned Fund Balance (GL# Account #383386 Data Privacy and
Security) for the Identity and Access Management Project.
BE IT FURTHER RESOLVED that the Identity and Access Management Project will be tracked under
Major Departmental Support Project Fund (#42110).
BE IT FURTHER RESOLVED that the FY 2019 Budget is amended as follows:
GENERAL FUND #10100
Revenue:
9010101-196030-665882 Planned Use of Balance
Total Revenue
FY 2019
$1,825,000
Expenditures:
9010101-152130-788001-42110 Transfer Out-Identity and Access Management $1,825,000
Total Expenditures
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Quarles absent.
IDENTITY AND ACCESS MANAGEMENT PROJECT (#42110)
Proj Business Unit MAJOR, Project #100000002852, Activity A
Revenue:
9016001-152130-695500-10100 Transfer In — General Fund
Total Revenue
$1,825,000
$1,825,000
Expenditures:
9016001-152130-731458
9016001-152130-773630
9016001-152130-730373
Professional Services
IT Development
Contracted Services
Total Expenditures
$ 273,530
$ 899,530
$ 651,940
$1,825,000
Chairperson, on behalf of the Finance Committee, I move the adoptionrof-toregoing r solution.
Id 11
" LW' wr 1 C mmissioner Thomas Middleton, District #4
Chairperson, Finance Committee
(
Resolution #18357 October 25, 2018
Moved by Kochenderfer supported by Woodward the resolutions (with fiscal notes attached) on the
amended Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Crawford, Dwyer, Fleming, Gershenson, Hoffman, Jackson, Kochenderfer, KowaII, Long,
McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman,
Bowman. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
1 REMY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45,559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 25,
2018, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 25th day of October, 2018.
Lisa Brown, Oakland County