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HomeMy WebLinkAboutResolutions - 2018.10.25 - 23840MISCELLANEOUS RESOLUTION #18360 October 25, 2018 BY: Commissioner Bill Dwyer, Chairperson, Public Services Committee IN RE: 52/1 DISTRICT COURT (NOVI) - FY 2019 MICHIGAN DRUG COURT GRANT PROGRAM - ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen; WHEREAS the 52nd District Court, Division I (Novi) applied for and was awarded a grant from the State Court Administrative Office (SCAO), Michigan Drug Court Grant Program (MDCGP) effective October 1, 2018 through September 30, 2019; and WHEREAS the court has created an Adult Drug Court (ADC), which is a hybrid version of their successful Sobriety Court program to address the needs of the defendants with high risk/high need substance abuse issues, specifically related to the use of illegal drugs, excluding marijuana; and WHEREAS the program goals of the ADC include: reduced system costs (jail days); reduce recidivism; and offender rehabilitation; and WHEREAS the total grant funding is $100,000 with no required match; and WHEREAS the grant award provides funding for the continuation of one (1) Special Revenue (SR) Full-Time Eligible (FTE) Probation Officer I position (#3020205-11415) to monitor the Drug Court caseload; and WHEREAS the grant award also provides funding for graduation supplies, participant incentives, testing, and Michigan Association of Drug Court Professionals' (MADCP) conference expenses for on-going education; and WHEREAS this grant is conditioned upon continued interpretation of the contract consistent with the September 13, 2018 letter from the SCAO, providing that assurance #3 of this year's grant application and agreement shall not be construed as a mandate for future funding of the program from the funding unit, said letter attached hereto and incorporated by reference herein; and WHEREAS the grant award completed the grant review process in accordance with the Board of Commissioners Grant Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the FY 2019 Michigan Drug Court Grant Program award from the State Court Administrative Office in the amount of $100,000, for the period of October 1, 2018 through September 30, 2019. BE IT FURTHER RESOLVED to continue one (1) SR FTE Probation Officer I position in the Probation Unit (#3020205-11415) to provide support for program activities. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the grant agreement and to approve any grant extensions or changes, within fifteen percent (15%) of the original award, which are consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment, and continuation of the Special Revenue position in the grant is contingent upon future levels of grant funding. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foyergalg resolution. Commissioner Bill Dwyer, District #14 Chairperson, Public Services Committee PUBLIC SERVICES COMMITTEE Motion carried unanimously on a roll call vote with Spisz and Berman absent. GRANT REVIEW SIGN OFF — 52/1 District Court (Novi) GRANT NAME: FY 2019 Michigan Drug Court Grant Program FUNDING AGENCY: State Court Administrative Office (SCAO) DEPARTMENT CONTACT PERSON: Eric Noll (248) 305-6453 STATUS: Grant Acceptance DATE: October 3, 2018 Pursuant to Misc. Resolution #17194, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be place on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (9/27/2018) Department of Human Resources: HR Approved (No HR Committee) Continues Position — Lori Taylor (10/1/2018) Risk Management and Safety: Approved by Risk Management. — Robert Erlenbeck (10/2/2018) Corporation Counsel: There are no unresolved legal issues at this time. —Heather L. Lewis (10/2/2018) Michigan Supreme Court State Court Administrative Office Michigan Hall of Justice P.O. Box 30048 Lansing, Michigan 48909 Phone (517) 373-0128 Dawn A. Monk Chief Operating Officer September 13, 2018 Honorable Joseph G. Fabrizio, Chief Judge 52-1 District Court 5850 Lorac, Suite 1 Clarkston, MI 48346 Re: FY 2019 Michigan Drug Court Grant Program Award Notification 52-1 District Court — Hybrid DWI/Drug Court III: 10103 Dear Chief Judge Fabrizio: I am pleased to inform you that your court has been awarded a grant in the amount of $100,000 from the Michigan Drug Court Grant Program administered by the State Court Administrative Office (SCAO). This award is for the grant period October 1, 2018, through September 30, 2019. Your court's fiscal year 2018 contract will be e-mailed to your project director, Eric Noll. The budget, based on your court's actual award, should be updated in WebGrants by October 26, 2018. Instructions for revising your budget are attached to the message your project director will receive from WebGrants. Please mail two original signed contracts to SCAO by December 7, 2018. If you have any questions about the grant or need assistance regarding best practices, please contact Andrew Smith at 517-373-0954 or at smitha@courts.mi.gov . For assistance in publicizing the success of your court, please contact John Nevin at 517-373-0129 or nevinj (e)r,courts .mi. go v. September 13, 2018 Page Two Finally, I am proud to note that the success of treatment courts statewide is a direct result of the hard work and commitment of judges like you who are dedicated to solving problems and saving lives. Thanks to you, our communities are safer and stronger. Sincerely, Dawn A. Monk cc: Honorable Travis Reeds Andrew Smith, Problem-Solving Courts Manager Jennifer Phillips, Region VI Administrator Alexandra Black, Court Administrator Eric Noll, Drug Court Project Director MICHIGAN SUPREME COURT STATE COURT ADMINISTRATIVE OFFICE MICHIGAN DRUG COURT GRANT PROGRAM FY 2019 CONTRACT Grantee Name: 52-1 District Court — Hybrid DWI/Drug Court Unique Identifier: 10103 Federal ID Number: 38-6004876 Contract Number: 14098 Grant Amount: $100,000 1. GENERAL PROVISIONS 1.01 This contract is made between the State Court Administrative Office, Lansing, Michigan (S GAO) and the 52-1 District Court — Hybrid DWI/Drug Court, 1.02 This contract incorporates the Grantee's approved grant application request and most recently approved budget. 1.03 This contract is for the Michigan Drug Court Grant Program. 1.04 In consideration of the mutual promises and covenants in this contract, and the benefits to be derived from this contract, the parties agree as follows: 2. TERM OF CONTRACT 2.01 This contract commences on 10/1/2018 and terminates on 9/30/2019 at 11:59 p.m. 3. RELATIONSHIP 3.01 The Grantee is an independent contractor, and it is understood that the Grantee is not an employee of the SCAO. No employee, agent, or subrecipient subcontractor of the Grantee is an employee of the SCAO. 3.02 No liability or benefits, including, but not limited to, retirement benefits or liabilities, pension rights or liabilities, insurance rights or liabilities, fringe benefits, training, holiday pay, sick pay, vacation pay, or such other rights, provisions, or liabilities arising out of an agreement of hire or employer-employee relationship, either express or implied, shall arise or accrue to either party as a result of this contract. The Grantee is not eligible for, and will not participate in, any such benefits. 3.03 The Grantee is responsible for payment of all taxes, including federal, state, and local taxes arising out of the Grantee's activities in accordance with this contract, including, but not limited to, income taxes, social security taxes, unemployment insurance taxes, and any other taxes or fees. 3.04 The Grantee understands and agrees that all parties furnishing services pursuant to this contract are, for purposes of workers' compensation liability or other actions of employee- related liability, not employees of the SCAO. The Grantee bears the sole responsibility and liability for furnishing workers' compensation benefits to any of its employees for injuries arising from or connected with services performed pursuant to this contract. 3.05 The Grantee does not, and shall not, have the authority to enter into contracts on the SCAO's behalf. 4. SCOPE OF SERVICES 4.01 Upon signing of this contract, the SCAO agrees to provide funding from the Grant in an amount not to exceed the amount of this contract. In no event does this contract create a charge against any other funds of the SCAO or the Michigan Supreme Court. 4.02 The Grantee, and the Grantee's employees or subrecipient subcontractors, shall devote such time, attention, skill, knowledge, and professional ability as is necessary to most effectively and efficiently carry out and perform the services as described in this contract and in any amendments to this contract. 4.03 Commitment of state resources for the acquisition of goods and services, and execution of purchase orders, contracts, and similar agreements, shall remain the sole responsibility of the SCAO. 5. PERFORMANCE AND BUDGET 5.01 The SCAO agrees to provide the Grantee a sum not to exceed $100,000 for the court program operated pursuant to this contract. 5.02 Grantee equipment purchases are prohibited. 5,03 The Grantee agrees that it will not expend funds obtained under this contract for any purpose other than those authorized in the administrative requirements specified in the application and most recently approved budget for the Grant, and will expend grant funds only during the period covered by this contract unless prior written approval is received from the SCAO. 5.04 The Grantee must sign up through the online vendor registration process to receive payments as Electronic Funds Transfers (EFT)/Direct Deposits. Registration information is available through the Department of Technology, Management, and Budget's website at: http://www.michigan.gov/budget/0,1607,7-157-13404 37161-179392--,00.html. 5.05 All reimbursements for the proper performance of the contract shall be made by the SCAO quarterly, upon submission by the Grantee of claims for approval by the SCAO. The claims shall include a specific amount of the hours worked, hourly salary, the detailed services provided by the Grantee or Grantee's staff, and/or the specific amount expended on supplies or operating costs necessary for program operation. 5.06 Requests for adjustments in expenditures within line items and between line item categories must be made using a Contract Amendment, within WebGrants, and approved by the SCAO. Budget deviation allowances are not permitted. 5.07 The Grantee shall make reasonable efforts to collect 1st and 3rd party fees, where applicable, and report these as outlined in the SCAO's fiscal procedures. Any under-recoveries of otherwise available fees resulting from failure to bill for eligible services will be excluded from reimbursable expenditures. 5.08 Reimbursements for travel (meals, lodging, mileage, etc.) cannot exceed the lesser of the Grantee's published travel rates or allowable State of Michigan travel rates. Exceptions to this for unusual situations require prior approval by the SCAO prior to incurring the expense. 6. CONDUCT OF THE PROJECT 6.01 The Grantee shall abide by all terms and conditions required in the application assurances, budget requirements, and the Grantee's approved program outline and most recently approved budget. 6.02 The Grantee agrees that funds awarded under this grant will not be used to support any inherently religious activities, such as worship, religious instruction, or proselytizing. If the Grantee refers participants to, or provides, a non-federally funded program of service that incorporates such religious activities: (1) any such activities must be voluntary for program participants, and (2) program participants may not be excluded from participation in a program or otherwise penalized or disadvantaged for any failure to accept a referral or services. If participation in a non-federally funded program or services that incorporates inherently religious activities is deemed a critical treatment or support service for program participants, the Grantee agrees to identify and refer participants who object to the inherently religious activities of such program or service to a comparable secular alternative program or service. 7. ASSIGNMENT 7.01 The Grantee may not assign the performance under this contract to subcontract personnel except with the prior written approval of the SCAO. 7.02 All provisions and requirements of this contract shall apply to any subcontracts or agreements the Grantee may enter into in furtherance of its obligations under the contract. 7.03 The Grantee shall provide copies of all subrecipient subcontracts for services funded in whole or in part by this grant to the SCAO. 8. CONFIDENTIAL INFORMATION 8.01 In order that the Grantee's employees or subrecipient subcontractors may effectively provide fulfillment of this contract to the SCAO, the SCAO may disclose confidential or proprietary information pertaining to the SCAO's past, present, and future activities to the Grantee. All such information is proprietary to the SCAO and the Grantee shall not disclose such information to any third party without prior approval from the SCAO, unless disclosure is required by law or court order. If disclosure is required by law or court order, the SCAO will be notified of the request before disclosure. The Grantee agrees to return all confidential or proprietary information to the SCAO immediately upon the termination of this contract. 8.02 Both the SCAO and Grantee shall assure that medical services to, and information contained in the medical records of, persons served under the provisions of this contract or other such recorded information required to be held confidential by federal or state law, rule, or regulation, in connection with the provision of services or other activity under this agreement, shall remain confidential. Such information shall be held confidential, and shall not be divulged without the written consent of either the patient or a patients legal guardian or person with other legal authority, except as may be otherwise required by applicable law or regulation. Such information may be disclosed in summary, statistical, or other form, if the disclosure does not directly or indirectly identify particular individuals. 9. HUMAN SUBJECTS 9.01 The Grantee must submit all research involving human subjects conducted in programs sponsored by the SCAO, or in programs that receive funding from or through the state of Michigan, to the Michigan Department of Health and Human Services' (MDHHS) Institutional Review Board (IRB) for approval prior to the initiation of the research. 10. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT, 42 CFR PART 2, AND MICHIGAN MENTAL HEALTH CODE 10.01 To the extent applicable, the Grantee assures and certifies that it is in compliance with the Health Insurance Portability and Accountability Act (HIPAA), 42 CFR Part 2, and the Michigan Mental Health Code, to the extent that this act and these regulations are pertinent to the services that the Grantee provides under this contract. These requirements include: A. The Grantee must not share any protected health or other protected data and information provided by the SCAO or any other source that falls within HIPAA, 42 CFR Part 2, and/or the Michigan Mental Health Code requirements, except to a subrecipient subcontractor as appropriate under this contract. B. The Grantee must require, in the terms and conditions of any subcontract, that the subrecipient subcontractor not share any protected health or other protected data and information from the SCAO or any other source that falls under HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements. C. The Grantee must use protected data and information only for the purposes of this contract. D. The Grantee must have written policies and procedures addressing the use of protected data and information that falls under HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements. The policies and procedures must meet all applicable federal and state requirements including HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code regulations. These policies and procedures must include restricting access to the protected data and information by the Grantee's employees. E. The Grantee must have a policy and procedure to report to the SCAO unauthorized use or disclosure of protected data and information that falls under H1PAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements of which the Grantee becomes aware. F. Failure to comply with any of these contractual requirements may result in the termination of this contract in accordance with section 18. G. In accordance with HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements, the Grantee is liable for any claim, loss, or damage relating to its unauthorized use or disclosure of protected data and information received by the Grantee from the SCAO or any other source. 11. RIGHTS TO WORK PRODUCT 11.01 All reports, programs, manuals, tapes, listings, documentation, and any other work product prepared by the Grantee under this contract, and amendments thereto, shall belong to the SCAO and are subject to copyright or patent only by the SCAO. The SCAO shall have the right to obtain from the Grantee original materials produced under this contract and shall have the right to distribute those materials. 11.02 The SCAO grants the Grantee a royalty-free, nonexclusive license to use anything developed in the course of executing this contract if the work product enters the public domain. 11.03 The SCAO shall have copyright, property, and publication rights in all written or visual material or other work products developed in connection with this contract. The Grantee shall not publish or distribute any printed or visual material relating to the services provided under this contract without the prior explicit permission of the SCAO. 12. WRITTEN DISCLOSURE 12.01 The Grantee and the Grantee's employees or subrecipient subcontractors shall promptly disclose in writing to the SCAO all writings, inventions, improvements, or discoveries, whether copyrightable, patentable, or not, which are written, conceived, made, or discovered by the Grantee or the Grantee's employees or subrecipient subcontractors jointly with the SCAO or singly by Grantee or Grantee's employees or subrecipient subcontractors while engaged in activity under this contract. As to each such disclosure, the Grantee shall specifically point out the features or concepts that are new or different. 12.02 The SCAO shall have the right to request the assistance of the Grantee and Grantee's employees or subrecipient subcontractors in determining and acquiring copyright, patent, or other such protection at the SCAO's invitation and request. 12.03 The Grantee represents and warrants that there are at present no such writings, inventions, improvements, or discoveries (other than in a copyright, copyright application, patent, or patent application) that were written, conceived, invented, made, or discovered by the Grantee or the Grantee's employees before entering into this contract, and which the Grantee or the Grantee's employees desire to remove from the provisions of this contract, except those specifically set forth by attachment hereto. 13. INSURANCE 13.01 The Grantee shall carry insurance coverage or self-insurance in such amounts as necessary to cover all claims arising out of the Grantee's operations under the terms of this contract. 14. LIABILITY 14.01 All liabilities, obligations, damages, penalties, claims, costs, fees, charges, and expenses (including, but not limited to, fees and expenses of attorneys, expert witnesses, and other consultants) resulting from claims, demands, costs, or judgments arising out of activities or services carried out by the Grantee in the performance of this contract, shall be the responsibility of the Grantee, and not the responsibility of the SCAO. Nothing in this subsection is, nor shall be construed as, a waiver of governmental immunity. 14.02 The SCAO is not responsible and will not be subject to any liability for any claim related to the loss, damage, or impairment of Grantee's property and materials or the property and materials of the Grantee's employees or subrecipient subcontractors, used by the Grantee pursuant to the Grantee's performance under this contract. 14.03 The Grantee warrants that it is not subject to any nondisclosure, noncompetition, or similar clause with current or prior clients or employers that will interfere with the performance of this contract. The SCAO will not be subject to any liability for any such claim. 14.04 In the event any action or proceeding is brought against the Grantee by reason of any claim due or claimed to be due to Grantee's performance covered under this contract, the Grantee will, at the Grantee's sole cost and expense, resist or defend the action or proceeding as the Grantee deems appropriate. The Grantee retains sole authority and discretion to resolve and settle any such claims. 15. ACQUISITION, ACCOUNTING, RECORDKEEPING, AND INSPECTION 15.01 The Grantee agrees that all expenditures from this contract, including the acquisition of personnel services, contractual services, and supplies, shall be in accordance with: (1) the standard procedures of the Grantee's funding unit, and (2) the administrative and budget requirements of the grant. 15.02 The Grantee agrees to maintain accounting records following generally accepted accounting principles for the expenditure of funds for the purposes identified in the approved grant request, most recently approved budget, and any applicable approved contract addendum and/or budget amendment. 15.03 The Grantee agrees that the Michigan Supreme Court, the SCAO, the local government audit division of the Michigan Department of Treasury, the State Auditor General, or any of their duly authorized representatives, including program evaluators and auditors, shall have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent transaction, books, accounts, data, time cards, or other records related to this contract. The Grantee shall retain all books and records, including all pertinent cost reports, accounting and financial records, or other documents related to this contract, for five years after final payment at the Grantee's cost. Federal and/or state auditors, and any persons duly authorized by the SCAO, shall have full access to and the right to examine and audit any of the materials during the term of this contract and for five years after final payment. If an audit is initiated before the expiration of the five-year period, and extends past that period, all documents shall be maintained until the audit is complete. The SCAO shall provide audit findings and recommendations to the Grantee. The SCAO may adjust future or final payment if the findings of the audit indicate over- or under-payment to the Grantee for the period audited, subject to the availability of funds for such purposes. If an audit discloses an overpayment to the Grantee, the Grantee shall immediately refund all amounts that may be due to the SCAO. Failure of the Grantee to comply with the requirements of this section shall constitute a material breach of this contract upon which the SCAO may cancel, terminate, or suspend this contract. 15.04 The Grantee's accounting system must maintain a separate fund or account that segregates grant contract receipts and expenditures from other receipts and expenditures of the Grantee. 16. PROGRAM REVIEW AND MONITORING 16.01 The Grantee shall give the SCAO and any of its authorized agents access to the court at any reasonable time to evaluate, audit, inspect, observe, and monitor the operation of the program. The inspection methods that may be used include, but are not limited to onsite visits, interviews of staff and participants, and review of case records, receipts, monthly/quarterly statistical reports, and fiscal records. 17. REPORTS 17.01 The Grantee agrees to submit timely, complete, and accurate reports as identified in Attachment A. 17.02 The data for each participant who is screened or accepted into the program must be entered into the Drug Court Case Management Information System (DCCMIS). 17.03 The Grantee is responsible for the timely, complete, and accurate submission of each required report and data as outlined above. 17.04 If any report is 30 days past due, a delinquency notice will be sent via email notifying the Grantee that it has 15 days to comply with the reporting requirement. Forty-five days past the due date, a forfeiture notice will be sent to the Grantee via the U.S. Postal Service notifying it that its funding award has been rescinded due to contract noncompliance. 18. REDUCTION/SUSPENSION/TERMINATION 18.01 In addition to forfeiture under section 17, the SCAO and/or the Grantee may reduce the Project Budget and/or suspend this agreement and/or terminate this agreement without further liability or penalty to the SCAO as follows: 18.02 If any of the terms of this agreement are not adhered to. Suspension requires immediate action by the Grantee to comply with this agreement's terms; otherwise, termination by the SCAO may occur: 18.03 Each party has the right to terminate this contract without cause by giving written notice to the other party of such termination at least 15 days before the effective date of such termination. Such written notice will provide valid, legal reasons for termination along with the effective date. 18.04 Failure of the Grantee to make satisfactory progress toward the goals, objectives, or strategies set forth in this agreement. Failure under this subsection includes (but is not limited to) a determination by the SCAO after second quarter claims are submitted, in its sole discretion, that project funds are not reasonably likely to be fully expended by the end of the Fiscal Year 18.05 This contract may be terminated immediately without further financial liability to the SCAO if funding for this contract becomes unavailable to the SCAO. 18.06 Proposing or implementing substantial plan changes to the extent that, if originally submitted, the application would not have been selected for funding. 18.07 Filing false certification in this agreement or other report or document. 18.08 This agreement may be terminated immediately if the Grantee, an official of the Grantee, or an owner of a 25 percent or greater share of the Grantee is convicted of a criminal offense incident to the application for or performance of a State, public, or private grant or subcontract; or convicted of a criminal offense including but not limited to the following: embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, attempting to influence a public employee to breach the ethical conduct standards for State of Michigan employees; convicted under State or Federal antitrust statutes; convicted of any other criminal offense which reflects on the Grantee's business integrity. 18.09 If a grant is terminated by the SCAO for failure to meet the grant management requirements, the Grantee shall not be eligible to seek grant funding from the SCAO MDC grant program for a period of two years. In order to obtain grant funding after the two-year period, the Grantee will be required to submit written assurances that the identified deficiencies have been corrected. Additionally, the Grantee may be required to submit monthly financial reports to allow for increased financial monitoring. 19. COMPLIANCE WIT}{ LAWS 19.01 The Grantee shall comply with all applicable laws, ordinances, and codes of the federal, state, and local governments. 20. MICHIGAN LAW 20.01 This contract shall be subject to, and shall be enforced and construed under, the laws of Michigan. 21. CONFLICT OF INTEREST 21.01 The Grantee presently has no personal or financial interest, and shall not acquire any such interest, direct or indirect, that would conflict in any manner or degree with the performance of this contract. 21.02 The Grantee and the SCAO are subject to the provisions of 1968 PA 317, as amended, MCL 15.321 et seq., MSA 4.1700(51) et seq., and 1973 PA 196, as amended, MCL 15.341 et seq., MSA 4.1700 (71) et seq. 22. DEBT TO STATE OF MICHIGAN 22.01 The Grantee covenants that it is not, and will not become, in arrears to the state of Michigan or any of its subdivisions upon contract, debt, or any other obligation to the state of Michigan or its subdivisions, including real property, personal property, and income taxes. 23. DISPUTES 23.01 The Grantee shall notify the SCAO in writing of the Grantee's intent to pursue a claim against the SCAO for breach of any term of this contract within seven days of discovery of the alleged breach. 23.02 The Grantee and the SCAO agree that with regard to any and all disputes, controversies, or claims arising out of or in connection with or relating to this contract; or any claim that the SCAO violated any local, state, or federal ordinance, statute, regulation, law, or common-law doctrine (including discrimination or civil rights claims); or committed any tort; the parties shall attempt to resolve the dispute through mediation. Selection of a mediator will be by mutual agreement of the parties. 24. ENTIRE AGREEMENT 24.01 Except for Grantee's approved grant application, application assurances, and most recently approved budget, this contract contains the entire agreement between the parties and supersedes any prior written or oral promises and representations. No other understanding, oral or otherwise, regarding the subject matter of this contract exists to bind either of the parties. 25. PROGRAM CERTIFICATION 25.01 Under Michigan law, approval and certification by the State Court Administrative Office is required to begin or to continue the operation of a drug court, sobriety court, hybrid drug/sobriety court, family dependency treatment court, veterans treatment court, and mental health court. Any of these programs that are not certified shall not perform any of the functions of that program type, including, but not limited to, receiving grant funding under the law. If a program is determined by the State Court Administrative Office to be not certified, this contract is ineffective. 26. AMENDMENT 26.01 This contract may be amended only upon written agreement of the parties. 27. DELIVERY OF NOTICE 27.01 Written notices and communications required under this contract shall be delivered by electronic mail, regular mail, overnight delivery, or facsimile device to the following: A. The Grantee's contact person is Eric Noll, 521 District Court, 48150 Grand River Ave., Novi, MI 48374. B. The SCAO's contact person is Andrew Smith, State Court Administrative Office, Michigan Hall of Justice, P.O. Box 30048, Lansing, MI 48909. 28. SIGNATURE OF PARTIES 28.01 This contract becomes effective when signed by the parties. IN WITNESS WHEREOF, the SCAO and the Grantee have executed this contract: 52-1 District Court Hybrid DWI/Drug Court By: Authorizing Official (Signature) Authorizing Official (Print Name and Title) Date: Authorizing Official: Must be a person who is authorized to enter into a binding contract for the entity receiving funds. The authorizing official may not be a judge or other state employee. The authorizing official is normally from the Executive or Legislative Branch of the entity (e.g., City Manager, Mayor, Council President, Board Chairperson, Chief Financial Officer, etc.). STATE COURT ADMINISTRATIVE OFFICE By: Date: Chief Operating Officer ATTACHMENT A MICHIGAN DRUG COURT GRANT PROGRAM FY 2019 REPORTING REQUIREMENTS October 1, 2018, through September 30, 2019 DCCMIS DATA EXCEPTION REPORT DUE DATE NOTE February 15, 2019 Courts will be reviewing error reports reflecting data entered into DCCMIS for the time period of October 1, 2018, through December 31, 2018. May 15, 2019 Courts will be reviewing error reports reflecting data entered into DCCMIS for the time period of January 1, 2019, through March 31, 2019. August 15, 2019 Courts will be reviewing error reports reflecting data entered into DCCMIS for the time period of April 1, 2019, through June 30, 2019. November 15, 2019 Courts will be reviewing error reports reflecting data entered into DCCMIS for the time period of July 1, 2019, through September 30, 2019. DCCMIS USER AUDIT DUE DATE NOTE January 31, 2019 Courts will be confirming user access to DCCMIS. CLAIMS REPORTS DUE DATE NOTE January 10, 2019 Courts will be reporting on expenditures from October 1, 2018, through December 31, 2018. April 10, 2019 Courts will be reporting on expenditures from January 1, 2019, through March 31, 2019. July 10, 2019 Courts will be reporting expenditures from April 1, 2019, through June 30, 2019. October 10, 2019 Courts will be reporting expenditures from July 1, 2019, through September 30, 2019. PROGRESS DUE DATE NOTE October 30, 2019 Year-End Report • Courts will be reporting on progress made during the grant period - October 1, 2018, through September 30, 2019. MICHIGAN DRUG COURT GRANT PROGRAM FY 2019 ASSURANCES 1. Applicants must provide assurance that there has been, and will continue to be, appropriate consultation with all affected agencies in planning and implementation of the drug court program. Applicants are required to have a current Memorandum of Understanding with each local prosecuting attorney, a representative of the criminal defense bar, and a representative or representatives of community treatment providers, as well as any other parties considered necessary to successful planning and implementation. 2. Applicants must provide assurance that all treatment programs and providers used in the drug court program are licensed and/or accredited by appropriate state government or professional agencies. 3. Applicants must provide assurance of the intention of the jurisdiction to continue the program after funding from the Michigan Drug Court Grant Program (MDCGP) has been exhausted. 4. Applicants must provide assurance that all recipients of funding under this grant program are required to comply with nondiscrimination requirements contained in various federal and state laws. Each applicant court should have a copy of their Equal Employment Opportunity plan on file and available for review by the State Court Administrative Office (SCAO) upon request. 5. Applicants must assure that they and any subgrantees will not use funds from the MDCGP for lobbying and that they will disclose any lobbying activities related to theMDCGP. 6. Recipients of funding under this grant agree that all expenditures, including personnel services, contractual services, and supplies, shall be in accordance with the standard procedures of their court. The grantee's accounting system must maintain a separate fund or account to support expenditures. Recipients of funding agree to maintain accounting records following generally accepted accounting principles for the expenditure of funds for purposes identified in the budget and any budget amendments. 7. State funds may not be used to replace (supplant) funds that have been appropriated for the same purpose. 8. Recipients of funding will assure that the Michigan Supreme Court, the SCAO, the local government audit division of the Michigan Department of Treasury, the State Auditor General, or any of their duly authorized representatives shall have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent financial transactions, accounting records, or other fiscal records related to this grant. Such records shall be maintained for a period of five years after completion of the grant project or until all SCAO audits are complete for the fiscal period, whichever is later. Recipients shall provide quarterly reports on the funds expended by the drug treatment court in the form required by the SCAO. 9. Applicants agree to collect and provide program and participant data in the form and manner required by the SCAO, and to participate in follow-up and evaluation activities. 10, Applicants receiving awards from SCAO agree to utilize the SCAO Drug Court Case Management Information System (DCCMIS) to manage drug court cases and report all data to SCAO pursuant to MCL 600.1078. 11. Applicants who receive funding from the MDCGP must plan, design, and operate their programs according to one of the following models: Drug Treatment Courts: The Ten Key Components, The Ten Guiding Principles of DWI Courts, Juvenile Drug Court: Strategies in Practice, or Family Dependency Drug Courts: Addressing Child Abuse and Neglect Cases Using the Drug Court Model. Additionally, applicants agree to follow all applicable state laws, court rules, and administrative orders pertaining to the operation of drug courts and adjudication of related cases. 12. Applicants agree to participate in SCAO required training including the Bureau of Justice Assistance's Drug Court Planning Initiatives (DCPI). Courts that apply to DCPI training, but are not selected, must agree to participate in DCPI training if provided by the SCAO during the funding year. 13. All recipients of funding under this grant program will ensure that violent offenders, as defined in MCL 600.1060(g), will be excluded from the drug court programs. 14. Applicants agree that if a federal 501(03 exists or is developed for drug court purposes, or if the drug court develops a partnership with an existing 501(03, that no employee of the court will be directly involved in the operations of the501(c)3. 15, The SCAO may suspend funding in whole or in part or terminate funding for the following reasons: a. Failure to comply with the requirements of the grant program, which includes the submission of financial reports, quarterly data reports, the annual DCCMIS User Audit, and biannual progress reports within the required time periods. b. Failure to make satisfactory progress toward the goals or strategies set forth in this application. c. Failure to adhere to the requirements in the grant contract. d. Proposing or implementing substantial program changes to the extent that the application would not have been selected forfunding. e. Filing a false certification in this application or other report ordocument. Other good cause shown. 16. The individuals with express authority to act in the name of the applicant in the positions of project director, financial director, and authorizing official should be the grant signatories. The signatures commit the applicant to the terms and conditions of the grant contract and attest to the accuracy of all information the applicant has supplied. The project director is responsible for directing the implementation of the drug court grant project. The financial officer is the individual who is fiscally responsible for this project, and is responsible for accountability for the state grant funds. The authorizing official is the individual authorized by the court to enter into this agreement. The SCAO prohibits the same individual from signing in more than one capacity. Michigan Supreme Court State Court Administrative Office Trial Court Services Division Michigan Hall of Justice P.O. Box 30048 Lapsing, Michigan 48909 Phone (517) 373-4835 Jennifer Warner Director June 4,2018 Commissioner Michael Gingen_ Chairperson of the Board of Commissioners 1200 N. Telegraph Road, Building 12E Pontiac, MI 48341-0475 Dear Mr. Gingell: I am providing information about Assurance #3 in State Court Administrative Office (SCAO) grant application materials. The assurance states that applicants must provide assurance of the intention of the jurisdiction to continue program operations if funding through the SCAO is no longer available. This intention may include pursuing local funding, or other state or federal grant funds. This assurance is also required to apply for and accept federal program funding for problem-solving courts programs. This should not be construed as a mandate for future funding of a program through your funding unit. If you have any questions, please contact me by telephone at 517-373-6285, or by e-mail at parksj@courts.mi.gov . Sincerely, V • , ssica Parks Deputy Director of Trial Court Services. JP:ck Michigan Drug Court Grant Program Allowable Expenses Lists Fiscal Year 2019 Funding Provided by State Court Administrative Office FY 2019 SCAO MDCGP Program Allowable Expenses Page 1 ALLOWABLE/DISALLOWED LIST MDCGP Allowable * Substance use disorder treatment services 0 Participant incentives (not to exceed $25 per incentive) * Mental health treatment services 0 Transportation expenses for participants (such as bus • Cognitive behavioral services and programs passes or mileage reimbursement) 6 Drug testing services . Registration fees only for the MATCP conference (up to 0 Drug testing confirmations only if the confirmed test is three participants) negative • Defense Attorney.fees for the purposes of participating • Drug testing supplies in team meetings and review hearings only (no 6 Graduation awards (not to exceed $25 per award) individual legal services; not to exceed $100/hour. • Refreshments for pre-approved graduation ceremonies Maximum of $600 per month.) (not to exceed $150 per graduation ceremony) Transitional (also known as Three-Quarter) housing for • Personnel and Fringe Benefits participants (not to exceed 60 days per participant) 0 Consultant/Contractual employee not to exceed $81.25 • per hour or $650 per day Fees for obtaining birth certificate in order to get state ID or social security card, and to complete benefits • Police overtime for purposes of home or employment checks only (must be overtime, cannot pay regular shift forms and other legal documents (not to exceed $36 per participant) time) • Fees for obtaining Michigan ID (not to exceed $12 per • Up to $500 of basic office supplies (such as paper, pens, folders, calendars, or binders). This does NOT include cell phones and related expenses or equipment such as computers and printers participant) • GED Tests (test cost only) Disallowed 6 Office equipment (such as computers, copiers, printers, * ignition Interlock cell phones and related costs, etc.) a In-state and out-of-state training, including national • Software (such as new software, upgrade costs, conferences maintenance fees, etc.) • MembershipS • Indirect and administrative fees • Fines and Penalties (such as court fees, driver's license • Gasoline expenses fees, etc.) • Construction or renovation a Lobbying • Meals and refreshments (except for approved • Honorariums graduation ceremonies) • Attorney fees for indigent defense or prosecution • Lodging, mileage, and parking costs for MADCP conference • Other costs not directly related to operation of a drug court • Evaluation or evaluator expenses , Note: If an item is NOT listed as an allowable expense, SCAO considers it disallowed. FY 2019 SCAO MDCGP Program Allowable Expenses Page 2 CONDITIONS ON EXPENSES Costs must be reasonable and necessary. All grant costs and billings will be reviewed by SCAO to ensure that they reflect costs generally recognized as ordinary and necessary for the operation of the problem-solving court and reflect market prices for comparable goods or services. Additionally, the grant expenditures must be for goods and services that are or will be utilized for the grant period or fiscal year (October I, 2018 to September 30, 2019). Billing for goods and services (i.e., bus tokens, library materials, drug testing supplies purchased on September 24) that could not reasonably be used up prior to September 30 will be denied for reimbursement. This list of disallowable expenses is not exhaustive. Contact SCAO if you are not sure about an expense. If required by the parent agency, costs must be sustained by competitive bids. Individual consultant fees are limited to $650 (excluding travel, lodging and meal costs) per day, which includes legal, medical, psychological and accountant consultants. If the rate will exceed $650 for an eight-hour day, written approval is required from the State Court Administrative Office. Compensation for individual consultant services is to be responsible and consistent with that paid for similar services in the market place. NON -SUPPLANTING SCAO requires that funds not be used to supplant state, local or tribal funds. The grantee must assure that funds will not be used to replace or supplant state, local or tribal funds, but will be used to increase the amount of such funds that would, in the absence of grant funds, be made available for criminal justice activities. This means that if your coutt plans to: (a) Hire new positions (including filling existing vacancies that are no longer funded in your agency's budget): It must hire these additional positions on or after the official grant award start date, above its current budgeted (funded) level of positions; (b) Rehire personnel who have already been laid off (at time of the application) as a result of state, local, or tribal budget cuts: It must rehire the personnel on or after the official grant award start date and maintain documentation showing the dates(s) that the positions were laid off and rehired; (c) Maintain personnel who are (at the time of application) an-really scheduled to be laid off on a future date as a result of state, local, or tribal budget cuts: It must continue to fund the personnel with its own funds from the grant award start date until the date of the scheduled lay-off (e.g., if the lay-off is scheduled for October 1, then funds may not be used to fund the personnel until October 1, the date of the scheduled lay-off), and maintain documentation showing the date(s) and reason(s) for the lay-off [Please note that as long as your agency can document the date that the lay-off would occur if the grant funds were not available, it may transfer the personnel to the grant funding on or immediately after the date of the lay-off without formally completing the administrative steps associated with a lay-off for personnel.] Documentation that may be used to prove that the scheduled lay-offs are occurring for local economic reasons that are unrelated to the availability of grant funds may include (but are not limited to) council or departmental meetings, memoranda, notices, or orders discussing the lay-off; notices provided to the individual personnel regarding the date(s) of the layoff; and/or budget documents ordering departmental and/or jurisdiction-wide budget cuts. These records must be maintained with your court's grant in the event of an audit, monitoring, or other evaluation of your grant compliance. FY 2019 SCAO MDCGP Program Allowable Expenses Page 3 ICH (i URTS Application 12788 - Fiscal Year 2019 Michigan Drug Court Grant Program (MDCGP) 14098 - Fiscal Year 2019 Michigan Drug Court Grant Program (MDCGP) Michigan Drug Court Grant Program (MDCGP) Status: Correcting Submitted Date: 05/25/2018 1:19 PM Primary Contact Mr. Eric Noll Name:* Salutation First Name Middle Name Last Name Title: Email: Address: Address Line 2 Address Line 3 Chief Probation Officer nolle©oakgov.com 48150 Grand River Ave City* Novi Michigan 48374 City State/Province Postal Code/Zip 248-305-6453 Phone:* Phone Ext. Organization Information Name: Organization Type: Tax ID: Organization Website: Address: 52nd District Court First Division - Oakland County (D52-1) State Court Administrative Office 48150 Grand River Ave. Novi Michigan 48374 City State/Province Post[ Coda/Zip 248-305-6144 Phone:* Ext Fax: 248-305-5970 Certification Submission Has the certification application for this program been completed Yes and submitted? Applicant Contact Information Select your court Regional Administrator People served Program Fiduciary: Date that the program accepted or anticipates first participant Please pick your program type Is your program operational? Courthouse name (example: Frank Murphy Hall of Justice) Courthouse street address Room/Floor City State Zip code Chief Judge: First Name Chief Judge: Last Name Chief Judge: E-mail Address Program Judge: First Name Program Judge: Last Name Title Program Judge: E-mail Address Program Judge: Phone Number* D62-1 (Novi) Oakland Jennifer Phillips Men, Women Oakland 10/01/2013 Adult District Drug Court Yes 48160 Grand River Ave. Novi MI 48374 Joseph Fabrizio Fabrizioj@oakgov.corn Travis Reeds Judge Reedst@oakgov.corn 248-305-6504 Et 48150 Grand River Ave. Program Judge's Mailing Address: Street Program Judge's Mailing Address: RoomlFloor Program Judge's Mailing Address: City Program Judge's Mailing Address: State Program Judge's Mailing Address: Zip Code Judge 2: First Name Judge 2: Last Name Judge 2: Title Judge 2: E-mail Address Judge 2: Phone Number Judge 2 Mailing Address: Street Judge 2 Mailing Address: Room/Floor Judge 2 Mailing Address: City Judge 2 Mailing Address: State Judge 2 Mailing Address: Zip Code Judge 3: First Name Judge 3: Last Name Judge 3: Title Judge 3: E-mail Address Judge 3: Phone Number Judge 3 Mailing Address: Street Judge 3 Mailing Address: Room/Floor Judge 3 Mailing Address: City Judge 3 Mailing Address: State Judge 3 Mailing Address: Zip Code Judge 4: First Name Judge 4: Last Name Judge 4: Title Judge 4: E-mail Address Judge 4: Phone Number Judge 4 Mailing Address: Street Judge 4 Malting Address: Room/Floor Novi MI 48374 Judge Ext Judge Ext. Judge Ext Judge 4 Mailing Address: City Judge 4 Mailing Address: State Judge 4 Mailing Address: Zip Code Court Administrator: First Name Court Administrator: Last Name Court Administrator: E-mail Address Project Director (Main Program Contact): First Name Project Director: Last Name Project Director: Title Project Director: E-mail Address Project Director: Phone Number* Alexandra Black Blacka@oakgov.com Eric Noll Probation Supervisor Nolle@oakgov.com 248-305-6453 Ed. 48150 Grand River Ave. Project Director Mailing Address: Street Project Director Mailing Address: Room/Floor Project Director Mailing Address: City Project Director Mailing Address: State Project Director Mailing Address: Zip Code Financial Officer: First Name Financial Officer: Last Name Financial Officer: Title Financial Officer: E-mail Address Financial Officer: Phone Number* Financial Officer Mailing Address: Street Financial Officer Mailing Address: Room/Hoop Financial Officer Mailing Address: City Financial Officer Mailing Address: State Financial Office Mailing Address: Zip Code Authorizing Official: First Name Authorizing Official: Last Name Authorizing Official: Title Authorizing Official: E-mail Address Authorizing Official: Phone Number* Novi MI 48374 Laurie VanPelt Director of Managment and Budget Vanpeltl@oakgov.com 248-858-2163 Ext. 2100 Pontiac Lake Road 5th Floor, Executive Office Building Waterford MI 48328 Mike Gingell Chairman, Oakland County Board of Commissioners gingellm@oakgov.com 248-858-0100 Ext Authorizing Official Mailing Address: Street 1200 North Telegraph Authorizing Official Mailing Address: Room/Floor Authorizing Official Mailing Address: City Authorizing Official Mailing Address: State Authorizing Official Mailing Address: Zip Code I have reviewed the above information for accuracy Pontiac MI 48341 Yes DCCMIS Contact Information DCCMIS Administrator (The person responsible for reporting data Eric to SCA0): First Name DCCMIS Administrator: Last Name DCCMIS Administrator: E-mail Address DCCMIS Administrator: Phone Number* N011 Nolle@oakgov.com 248-305-6453 Ext. Application Information Is there an approved Local Administrative Order (not required for programs that are not yet operational)? Local Administrative Order (LAO): Yes LAO Number: 2015-26 Is there a current Memorandum of Understanding (not required for programs that are not yet operational)? Memorandum of Understanding (MOU) Yes Effective Date: Expiration Date: Federal Tax ID: What is the program capacity? What is the current number of active participants? How many years has the program been operational? Do you offer Ignition Interlock restricted licenses to repeat drunk drivers? Does your county have an Equal Employment Opportunity Plan (EEOP)? If yes, when was the plan formulated? Number of Court Employees Does the program accept transfers? 03/24/2005 38-6004876 30 19 5 Yes Yes 03/01/2010 Yes Medication Assisted Treatment How many active participants are currently using MATs for an opioid use disorder? How many active participants are currently using MATs for an alcohol use disorder? What type of MAT is currently being used by participants? N/A Explain how the program links participants to MAT services. N/A What physician/clinic is the program currently using to administer MAT to active participants? Include credentials as well as list the specific MAT they administer. N/A Describe how your program uses the combination of medication and behavioral therapy to effectively treat substance use disorders. N/A Does your program currently have a medical professional as an active member of the team? If no, describe the program's intention of obtaining a medical professional (trained in MAT) to become an active member of the team. N/A How does your program ensure that MAT guidelines are being followed by the physician/clinic? N/A How is your program currently funding MAT? Please provide detail. N/A Explain how additional funding would enhance your current MAT program. N/A IGNIMINIMONIF:AL MAT Planning Describe the courts caseload data that substantiates the need of MAT for substance-use disorders in your drug court program. Include any changes or trends in the data that further demonstrate the need. N/A How many participants do you intend to provide MAT services to during this grant-year? N/A What types of MAT would be available for participants? What providers in your jurisdiction are able and licensed to administer these medications? N/A Describe how your program would use the combination of medication and behavioral therapy to effectively treat a substance use disorder. N/A If funds were awarded, how would your program use these funds. N/A 3 0 No - ampareerieg.fht Funding Request Contractor Services to Cornputatio be Provided Other Grant Local Cash Request or Funding Contributio Source ns Local In- Kind Contributio Total ns $0.00 Funding Justification Funding Justification Justify costs associated with the proposed project. N/A Program Income Will your court program earn program income as defined above? Yes Program Income Sources: If yes, what are the program income sources and how much is charged for each program income source (e.g., drug tests $5; participation fees $250, etc.)? The 52-1 District Court has been collecting a $250 Sobriety Court Assessment fee for those participants that enter a specialty court program including Drug Court. The money collected is put into a general account fund. In addition, as of January 29, 2015, the Probation Oversight Expense for specialty court participants was raised from $40.00 to $60.00 per month. The additional probation oversight income is also placed into a general fund. Collection If yes, what percentage of assessed program income (not court fines, costs, or fees) does your program collect annually? Does the program waive assessed program income for any reason? Please describe. Currently, the money collected by the Sobriety Court Assessment Fee and the increase in Probation Oversight Expense is placed in a general fund and not utilized directly by the Drug Court program. Due to this and the defendants utilizing payment plans, it is difficult to determine the percentage of program income collected on a yearly basis. Financial Request Justification Are you requesting more grant funds than you were awarded last year? Yes If yes, explain why based on the operations of your program. For example, drug test cost increases, program expansion, etc, With continued evaluation of program operations and outcomes, we continue to improve the program and the services provided to participants. In addition to the essential services of home visits and transitional housing, we are requesting an increased amount for FY 2019 to provide assistance with drug and alcohol monitoring during the first 60 days of the program. The transition from active addiction to a treatment court program is extremely difficult for new participants, as many of them are unemployed and lack a support system at home. Participation in this program is completely voluntary, which is typically an indication of their desire to obtain sobriety. There are many factors that may deter individuals from entering or being successful in a treatment court program; however, as indicated by a recent participant survey the financial burden and stress are significant areas of concerns. All new participants in the program are required to submit daily drug and alcohol testing for 60 days, which Is often a source of their stress and financial concerns. The daily testing during the initial phase of the program is based on feedback from participants that reported it kept them "focused" on not using and that every day they tested negative was a success. We are seeking funding to provide assistance with drug and alcohol monitoring during the first 60 days in the program. This will provide the participant ample time to concentrate on their sobriety, find employment, and build their support system without the increased stress. The Drug Court program is requesting to continue utilizing an Oakland County Sheriff Deputy to assist in home visits. Home visits are an essential element of the Drug Court procedures and are critical to the participant's and program's success. Within the 52-1 District Court, there are smaller police departments with only 2-3 police officers on the road at any given time. Requesting that they pull an officer from patrol to conduct home visits creates a hardship for the department and has an impact on the municipality's safety. In addition, this allows us to accept defendants into our program from the perimeter of our jurisdiction (within Oakland County) and still conduct home visits. This is especially helpful given the limited amount of drug courts in Oakland County. Therefore, we are requesting an average of four hours per week overtime for a D-II/Patroi Deputy. Up to this point in the FY 2018 grant year, we have yet to utilize any of the grant funds for transitional housing. This is contributed to the lack of facilities that are county vendors in the local area and the bed availability within the current listed facility. The participant's home environment and stressors at their home continue to be extremely influential on the participant's sobriety and success. According to the National Institute of Drug Abuse, an individual returning to the environments or activities associated with prior drug use may trigger strong cravings and cause a relapse. With utilizing a facility such as Solutions to Recovery Transitional Housing, we can provide the individual with a safe environment while linking them with other services to provide a smooth transition back into the community. We are seeking these funds again for the FY2019 to be able to provide this as an option for new participants and obtain vendors within the local area to provide this service to the participants. Certification Form Authorizing Official By checking the box, I certify that the below referenced person is the Authorizing Official for the court program. Authorizing Official Name: Date: Project Director By checking the box, I certify that the below referenced person is the Project Director for the court program: Project Director Name: Date: Financial Officer By checking the box, I certify that the below referenced person is the Financial Officer for the court program: Financial Officer Name: Date: By checking this box, I certify that the Chief Judge of this court supports our court applying for this grant opportunity. Yes Mike Gingell 05/17/2018 Yes Eric Noll 05/18/2018 Yes Laurie Van Pelt 05/18/2017 Yes 1 Personnel Name Position Computatio Other Grant Local Cash Request Or Funding Contributio Sources Local In- Kind Contributio Total Christina Probation 2080 x Mastrangelo Officer I $22.03 $45,837.78 $0.00 $0.00 $0.00 $45,837.78 $45,837.78 $0.00 $0.00 $0.00 $45,837.78 Personnel Justification Personnel Justification Justify personnel (i.e., wages) associated with the proposed project. The Drug Court participants require very intense supervision and monitoring. In the initial phase of the program, the participant will be seen twice weekly in the office, twice monthly for review hearings with the treatment team, and monthly at their home during an unannounced search. They will gradually progress to bi-weekly reporting and reduced review hearings toward the end of their program participation, which is a minimum of 18 months. The caseload should not exceed 30 participants due to the nature of high risk/high needs supervision. In order to provide direct and specialized service to individuals with a drug addiction, the Drug Court probation officer would continue to be solely responsible for the cases in Drug Court. This officer is minimally required to complete the free on-line training through NDCI for Essentials of Drug Court and participate in other trainings pertinent to this program. Further, due to the need for constant evaluation of this program, the Drug Court probation officer is ensuring adequate information is input to DCCMIS and will evaluating program progress and outcome on a routine basis. To remain compliant with entering data into the DCCMIS and to assist with this caseload, a part- time clerical person is required. The department currently has three full-time and one part-time clerical staff to service the probation department, which is comprised of ten full time and four part-time probation officers, as well as two part-time community service officers. It shall be noted that one of the part-time probation officers is reassigned to a different department. This clerical staff is also required to assist other departments on a daily basis. The full-time clerical person would be responsible for ensuring the files are up to date and prepared for the Drug Court Officer, providing any clerical support necessary, as well as assisting with the input of DCCMIS data. A District Court Clerk II will be assigned to work on the grant for a minimum of 1,040 hours per year. Therefore, the in-kind cost is $20.84 per hour at 1,040 hours per year totals $21,673.60. In addition to the clerical position, the Probation Supervisor will be working as the Program Coordinator at 288 hours per year. At an hourly rate of $32.33 this amounts to $9,311 per year which will be contributed as in-kind by the Court for the purposes of the grant. Fringe Benefits Row Percentage Request Other Grant Or Funding Sources Local Cash Local in-Kind Contribution Contribution Total Employer FICA 10.86% $3,506.59 $0.00 $0.00 $0.00 $3,506.59 Retirement 35.26% $11,381.52 $0.00 $0.00 $0.00 $11,381.52 Hospdal Insurance Dental Insurance Vision Insurance 46.21% $14,898.00 $0.00 $0.00 $0.00 $14,898.00 2.6% $857.04 $0.00 $0.00 $0.00 $857.04 0.39% $125.04 $0.00 $0.00 $0.00 $125.04 Unemployment 0.23% Workers 1.68% Compensation Life Insurance 0.31% Other 2.46% Other 0% Totals $73.34 $540.89 $100.84 $792.99 $0.00 $32,276.25 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $73.34 $540.89 $100.84 $792.99 $0.00 $32,276.26 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Solutions Transition to al Housing Recovery Oakland Home Visits County Sheriff Drug and Alcohol testing Drop Zone Fringe Benefits Justification Fringe Benefits Justification Justify fringe benefit costs associated with the proposed project. The full time probation officer position will need fringe benefits as she will be working over 32 hours per week. Total fringe benefits $32,276.25, ,11EINSISENSIMIZIEMENIMMI Contractual Service to be Provided Contract° Computat r(s) ion Request Other Local Local In- Grant or Cash Kind Funding Contribut Contribut Sources ion ions Total Subrecipi Contract° ent rNendor (3 individuals x 40 days) $3,600.00 $0.00 $0.00 $0.00 $3,600.00 No x $30 per day (36 weeks x Approx 4 hrs per $9,505.97 $0.00 $0.00 $0.00 $9,505.97 No wk) x $67.58 14 participant s x 60 $5,040.00 $0.00 $0.00 $0.00 $5,040.00 No days x $6 per test Yes Yes Yes $18,145.9 7 $18,145.9 $0.00 $0.00 $0.00 7 Contractual Justification Contractual Justification Type of Supply Computation Other Grant Local Cash Local In-Kind Contribution Contribution Request or Funding Sources Total Justify contractual costs associated with the proposed project. The Drug Court program is requesting funding to assist with drug and alcohol monitoring. The transition from active addiction to a treatment court program is extremely difficult for new participants, as many of them are unemployed and lack a support system at home. Participation in this program is completely voluntary, which is typically an indication of their desire to obtain sobriety. There are many factors that may deter individuals from entering or being successful in a treatment court program; however, as indicated by a recent participant survey the financial burden and stress are significant areas of concerns. All new participants in the program are required to submit daily drug and alcohol testing for 60 days, which is often a source of their stress and financial concerns. The daily testing during the initial phase of the program is based on feedback from participants that reported it kept them "focused" on not using and that every day they tested negative was a success. We are seeking funding to provide assistance with drug and alcohol monitoring during the first 60 days in the program. This will provide the participant ample time to concentrate on their sobriety, find employment, and build their support system without the increased stress. The testing facilities in the area currently provide a discounted rate for treatment court participants of $6 per test. We are estimating 14 participants per year x 60 drug tests x $6 per test $5,040. After the first 60 days of testing is completed, the participant will be responsible for the remainder of their testing in the program. The individuals who are truly indigent may present documentation to their Probation Officer to support their financial need and funds will be arranged to assist with drug testing. This is made possible by utilizing funds for drug testing cups in the program and donations from the 501(c)(3). The Drug Court program is requesting to continue utilizing an Oakland County Sheriff Deputy to assist in home visits. Home visits are an essential element of the Drug Court procedures and are critical to the participants and program's success. Within the 52-1 District Court, there are smaller police departments with only 2-3 police officers on the road at any given time. Requesting that they pull an officer from patrol to conduct home visits creates a hardship for the department and has an impact on the municipalities' safety. In addition, this has allowed the program to expand our eligibility for participants that live on the perimeter of our jurisdiction. Typically, these defendants were being placed into intensive probation and not receiving the benefits of the Drug Court program. Utilizing an Oakland County Sheriff Deputy would allow us to accept these defendants into our program as we would be able to conduct home visits. This is especially helpful given the limited amount of drug courts in Oakland County. Therefore, we are requesting an average of four hours per week overtime for a D-11/Patrol Deputy. Up to this point in the FY 2018 grant year, the Drug Court program have yet to utilize any of the grant funds for transitional housing. This is contributed to the lack of facilities that are county vendors in the local area and the bed availability within the current listed facility. The participant's home environment and stressors at their home continue to be extremely influential on the participant's sobriety and success. According to the National Institute of Drug Abuse, an individual returning to the environments or activities associated with prior drug use may trigger strong cravings and cause a relapse. With utilizing a facility such as Solutions to Recovery Transitional Housing, we can provide the individual with a safe environment while linking them with other services to provide a smooth transition back into the community. We are seeking these funds again for the FY2019 to be able to provide this as an option for new participants and obtain vendors within the local area to provide this service to the participants. Pending admission into the program, many defendants will enter and complete either a 30-day residential program (Alternative to Incarceration (All)), an inpatient program, or in some cases based on employment, direct admission into the program. Any participant that is placed with All is funded through Oakland County, Community Corrections funding source. The anticipated in-kind cost is $21,825. This is calculated given 30 days for 15 participants at $48.50 per day. Supplies Graduation Food/Gifts Testing supplies $25 x4 food trays= $100; 10 graduates x $15= $150 400 tests x $3.00 $250.00 $0.00 $0.00 $0.00 $250.00 $1,050.00 $0.00 $0.00 $0.00 $1,050.00 Participant Incentives Participant Supplies 14 participants x incentive of $10 per month = $140x 12 months= $1,680 $1,680.00 $150.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,680,00 $0.00 $150.00 $3,130.00 $0.00 $0.00 $0.00 $3,130.00 =EMI Supplies Justification Supplies Justification Justify supply costs associated with the proposed project. The Drug Court will conduct two graduations per year. Each food tray is $25 and two trays at each graduation are needed resulting in an expense of $100. In addition, 10 graduates are anticipated for the year with a graduation gift cost of $15 totaling $150,00. The total approximate cost for these graduations will be $250.00 for food and gifts for participants. In order to assist participants with any potential inability to pay for testing, random office drug tests, and home visit testing we are requesting funding for testing supplies. An estimated 18 active participants with an average of 2 tests per month for 12 months= 24 tests per participant, 24 tests x 18 participants= 432 tests for 12 months (rounded down to 400 tests/iCups, due to iCups being sold in 25 per case.) 400 total tests x $3.00 per iCup test= $1,050. As an incentive, gift cards will be provided to the participants that may include food, testing, movies, etc. These cards will vary from $10-$20 in value. An estimated 14 participants with an average incentive of $10 per month= $140 incentives per month x 12 months= $1,680. Participant supplies, these supplies will be handed out to the defendants to assist with accountability and organization. The supplies will be used to purchase calendars, planners, folders, and writing utensils for the current 19 participants. Donations through the 501(c)(3) will assist paying for any additional costs. Travel Type of Travel Computation Other Grant Local Cash Local In-Kind Request or Funding Contribution Contribution Sources Total MATCP $305 x 2 = Conference $610 $610.00 $0.00 $0.00 $0.00 $610.00 $610.00 $0.00 $0.00 $0.00 $610.00 Travel Justification Travel Justification Justify travel costs associated with the proposed project. The estimated cost for the 2019 MATCP conference Is $305. The program director and probation officer will need to attend. The 52-1 District Court budget will be pay for costs associated with attending the conference. An estimate includes hotel of $150 per night, two nights for two people totals $600. In addition, roundtrip mileage for two (121 miles @ .53 per mile) is $128.26. Finally, food cost for two dinners per person at $15 per diem is $60. Therefore, the estimated amount that the court will provide as in-kind is $788.26. Total Budget Budget Category Total Other Grant or Request Funding Sources $100,000.00 $0,00 $0.00 $0.00 $100 ,000.00 Local Cash In-Kind Contributions Contributions Total Cost $100,000 $ 0 $100,000 $100,000 $ 0 $100,000 $42,385 32,110 20,580 250 610 2,415 1,650 $100,000 $ 3,453 $45,838 166 32,276 ( 2,434) 18,146 0 250 0 610 ( 585) 1,830 ( 600) 1,050 $ 0 $100,000 Commissioner Thomas Middleton, Distric Chairperson, Finance Committee FISCAL NOTE (MISC.#18360) , October 25, 2018 BY: Commissioner Thomas Middleton, Chairperson, Finance Committee IN RE: 52/1 DISTRICT COURT (NOVI) — FY 2019 MICHIGAN DRUG COURT GRANT PROGRAM - ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The resolution authorizes the acceptance of a grant award from the State Court Administrative Office (SCAO), FY 2019 Michigan Drug Court Program in the amount of $100,000. 2. The funding period is October 1, 2018 through September 30, 2019. 3. The total program budget of $100,000 consists of $78,114 in personnel costs and $21,886 in operating expenditures for contractual services (transitional housing and home visits), supplies and travel. 4. There is no required grant match. 5. The grant will continue funding one (1) Special Revenue (SR), Full-Time Eligible (FTE), Probation Officer I position (#3020205-11415). 6. A FY 2019 budget amendment is recommended as follows: FY 2019 FY 2019 Adopted Amendment Amended Drug Court Dist 52 1 Probation Fund (#27151) Grant #GR0000000661 Activity GLB, Analysis Type GLB, Bud Ref 2019 Revenues 3020205-121050-615571 State Operating Grants Total Revenues Expenditures 3020205-121050-702010 Salaries 3020205-121050-722740 Fringe Benefits 3020205-121050-730373 Contracted Services 3020205-121050-731818 Special Event Program 3020205-121050-732018 Travel and Conference 3020205-121050-750245 Incentives 3020205-121050-750280 Laboratory Supplies Total Expenditures FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Quarles absent. Resolution #18360 October 25, 2018 Moved by Kochenderfer supported by Woodward the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Crawford, Dwyer, Fleming, Gershenson, Hoffman, Jackson, Kochenderfer, KowaII, Long, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman. (20) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). ( 3/26A HERMAPPROVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 25, 2018, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 25th day of October, 2018. eA: Lisa Brown, Oakland County