HomeMy WebLinkAboutResolutions - 2018.10.25 - 23842MISCELLANEOUS RESOLUTION #18362 October 25, 2018
BY: Bill Dwyer, Chairperson, Public Services Committee
IN RE: 52/3 DISTRICT COURT (ROCHESTER HILLS) — FY 2019 MICHIGAN DRUG COURT GRANT
PROGRAM - ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the 52 nd District Court, Division III (Rochester Hills) applied for and was awarded a grant with
the State Court Administrative Office (SCAO), Michigan Drug Court Grant Program (MDCGP) effective
October 1, 2018 through September 30, 2019; and
WHEREAS this grant funding allows the court to continue the Specialty Treatment Court (SIC) Program
in order to deal with increasing recidivism, increasing use of alcohol and illegal drugs, rising systems
costs, and jail overcrowding; and
WHEREAS the court has received $95,000 in grant funding from SCAO with no required cash match; and
WHEREAS grant funding will be used to continue an existing special revenue (SR) full-time eligible (FTE)
Probation Officer I position (#3020405-12030); and
WHEREAS the Probation Officer will assist with managing the STC caseload, conduct substance abuse
assessment for all potential defendants who meet the STC criteria, attend staffing and review hearings,
conduct home/site visits, attend the 2019 Michigan Association of Treatment Court Professionals
(MATCP) conference and participate in the graduation ceremony; and
WHEREAS the grant award also provides funding for drug testing, treatment services, incentives,
graduation and office supplies, and registration for the annual MATCP conference; and
WHEREAS this grant is conditioned upon continued interpretation of the contract consistent with the June
4, 2018 letter from SCAO, providing that assurance #3 of this year's grant application and agreement
shall not be construed as a mandate for the future funding of the program from the funding unit, said letter
attached hereto and incorporated by reference herein; and
WHEREAS the grant award has completed the Grant Review Process in accordance with the Board of
Commissioners Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
2019 Michigan Drug Court Grant Program award from the State Court Administrative Office in the amount
of $95,000, for the period of October 1, 2018 through September 30, 2019.
BE IT FURTHER RESOLVED to continue SR FTE Probation Officer I position (#3020405-12030).
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment, and continuation of the special revenue position in the grant is contingent upon continued
future levels of grant funding.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to
execute the grant agreement and to approve any grant extensions or changes, within fifteen percent
(15%) of the original award, which are consistent with the original agreement as approved.
Chairperson, on behalf of the Public Services Committee, I move the adqptio_a_okt \he foregoing resolution. .„ 1
Commissioner Bill Dwyer, District #14
Chairperson, Public Services Committee
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote with Spisz and Berman absent.
GRANT REVIEW SIGN OFF — 52/3 District Court (Rochester
Hills)
GRANT NAME: FY 2019 Michigan Drug Court Grant Program (MDCGP)
FUNDING AGENCY: State Court Administrative Office (SCAO)
DEPARTMENT CONTACT PERSON: DeAnne Bukari (248) 537-3640
STATUS: Grant Acceptance
DATE: October 3, 2018
Pursuant to Misc. Resolution #17194, please be advised the captioned grant materials have
completed internal grant review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of
Commissioners Liaison Committee Resolution, the grant agreement/contract, Finance Committee
Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be
place on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board
resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (9/27/2018)
Department of Human Resources:
HR Approved (No HR Committee) Continues Position — Lori Taylor (10/1/2018)
Risk Management and Safety:
Approved by Risk Management. — Robert Erlenbeck (10/2/2018)
Corporation Counsel:
There are no unresolved legal issues at this time. — Heather L. Lewis (10/2/2018)
Michigan Supreme Court
State Court Administrative Office
Michigan Hall of Justice
P.O. Box 30048
Lansing, Michigan 48909
Phone (517) 3734)128
Dawn A. Monk
Chief Operating Officer
September 13, 20 t 8
Honorable Joseph G. Fabrizio, Chief Judge
52-3 District Court
5850 Lorac, Suite 1
Clarkston, MI 48346
Re: FY 2019 Michigan Drug Court Grant Program Award Notification
52-3 District Court Hybrid DWI/Drug Court
10104
Dear Chief Judge Fabrizio:
am pleased to inform you that your court has been awarded a grant in the amount of
$95,000 from the Michigan Drug Court Grant Program administered by the State Court
Administrative Office (SCA0). This award is for the grant period October 1, 2018, through
September 30, 2019.
Your court's fiscal year 2018 contract will be e-mailed to your project director, DeAnne
Bukari. The budget, based on your court's actual award, should be updated in WebGrants by
October 26, 2018. Instructions for revising your budget are attached to the message your project
director will receive from WebGrants. Please mail two original signed contracts to SCAO by
December 7, 2018.
If you have any questions about the grant or need assistance regarding best practices,
please contact Andrew Smith at 517-373-0954 or at smithaa,courts,mi.gov . For assistance in
publicizing the success of your court, please contact John Nevin at 517-373-0129 or
nay in4courts.mi.gov.
September n, 2018
Page Two
Finally, I am proud to note that the success of treatment courts statewide is a direct result
of the hard work and commitment of judges like you who arc dedicated to solving problems and
saving lives. Thanks to you, our communities are safer and stronger.
Sincerely,
Dawn A. Monk
cc: Honorable Nancy Carniak
Honorable Julie Nicholson
Andrew Smith, Problem-Solving Courts Manager
Jennifer Phillips, Region VI Administrator
Thomas Fuentes, Court Administrator
DeAnne Bukari, Drug Court Project Director
MICHIGAN SUPREME COURT
STATE COURT ADMINISTRATIVE OFFICE
MICHIGAN DRUG COURT GRANT PROGRAM
FY 2019 CONTRACT
Grantee Name: 52-3 District Court — Hybrid DWI/Drug Court
Unique Identifier: 10104
Federal ID Number: 38-6004876W
Contract Number: 14190
Grant Amount: $95,000
I. GENERAL PROVISIONS
1.01 This contract is made between the State Court Administrative Office, Lansing,
Michigan (SCAO) and the 52-3 District Court Hybrid DWI/Drug Court,
1.02 This contract incorporates the Grantee's approved grant application request and
most recently approved budget.
1,03 This contract is for the Michigan Drug Court Grant Program.
1.04 In consideration of the mutual promises and covenants in this contract, and the
benefits to be derived from this contract, the parties agree as follows:
2. TERM OF CONTRACT
2.01 This contract commences on 10/1/2018 and terminates on 9/30/2019 at 11:59 p.m.
3. RELATIONSHIP
3,01 The Grantee is an independent contractor, and it is understood that the Grantee
is not an employee of the SCAO. No employee, agent, or subrecipient subcontractor of the
Grantee is an employee -of the SCAO.
3.02 No liability or benefits, including, but not limited to, retirement benefits or
liabilities, pension, rights or liabilities, insurance rights or liabilities, fringe benefits, training,
holiday pay, sick pay, vacation pay, or such other rights, provisions, or liabilities arising out of an
agreement of hire or employer-employee relationship, either express or implied, shall arise or
accrue to either party as a result of this contract. The Grantee is not eligible for, and will not
participate in, any such benefits.
3.03 The Grantee is responsible for payment of all taxes, including federal, state, and
local taxes arising out of the Grantee's activities in accordance with this contract, including, but
not limited to, income taxes, social security taxes, unemployment insurance taxes, and any other
taxes or fees.
3.04 The Grantee understands and agrees that all parties furnishing services pursuant to
this contract are, for purposes of workers' compensation liability or other actions of employee-
related liability, not employees of the SCA°, The Grantee bears the sole responsibility and
liability for furnishing workers' compensation benefits to any of its employees for injuries arising
from or connected with services performed pursuant to this contract.
3.05 The Grantee does not, and shall not, have the authority to enter into contracts on
the SCAO's behalf.
4. SCOPE OF SERVICES
4.01 Upon signing of this contract, the SCAO agrees to provide funding from the
Grant in an amount not to exceed the amount of this contract. In no event does this contract
create a charge against any other funds of the SCAO or the Michigan Supreme Court.
4.02 The Grantee, and the Grantee's employees or subrecipient subcontractors, shall
devote such time, attention, skill, knowledge, and professional ability as is necessary to most
effectively and efficiently carry out and perform the services as described in this contract and in
any amendments to this contract.
4.03 Commitment of state resources for the acquisition of goods and services, and
execution of purchase orders, contracts, and similar agreements, shall remain the sole
responsibility of the SCAO.
5. PERFORMANCE AND BUDGET
5.01 The SCAO agrees to provide the Grantee a sum not to exceed $95,000 for the
court program operated pursuant to this contract.
5.02 Grantee equipment purchases are prohibited.
5.03 The Grantee agrees that it will not expend funds obtained under this contract for
any purpose other than those authorized in the administrative requirements specified in the
application and most recently approved budget for the Grant, and will expend grant funds only
during the period covered by this contract unless prior written approval is received from the
SCAO.
5.04 The Grantee must sign up through the online vendor registration process to
receive payments as Electronic Funds Transfers (EFT)/Direct Deposits. Registration
information is available through the Department of Technology, Management, and Budget's
website at: http://www.miehigan.gov/budget/0,1607,7-157-13404 37161-179392--,00.html.
5,05 All reimbursements for the proper performance of the contract shall be made by
the SCAO quarterly, upon submission by the Grantee of claims for approval by the SCAO. The
claims shall include a specific amount of the hours worked, hourly salary, the detailed services
provided by the Grantee or Grantee's staff, and/or the specific amount expended on supplies or
operating costs necessary for program operation.
5.06 Requests for adjustments in expenditures within line items and between line
item categories must be made using a Contract Amendment, within WebGrants, and approved
by the SCAO. Budget deviation allowances are not permitted.
5.07 The Grantee shall make reasonable efforts to collect 1st and 3rd party fees, where
applicable, and report these as outlined in the SCAO's fiscal procedures. Any under-recoveries
of otherwise available fees resulting from failure to bill for eligible services will be excluded
from reimbursable expenditures.
5.08 Reimbursements for travel (meals, lodging, mileage, etc.) cannot exceed the
lesser of the Grantee's published travel rates or allowable State of Michigan travel rates.
Exceptions to this for unusual situations require prior approval by the SCAO prior to incurring
the expense.
6. CONDUCT OF THE PROJECT
6.01 The Grantee shall abide by all terms and conditions required in the application
assurances, budget requirements, and the Grantee's approved program outline and most recently
approved budget.
6.02 The Grantee agrees that funds awarded under this grant will not be used to support
any inherently religious activities, such as worship, religious instruction, or proselytizing. If the
Grantee refers participants to, or provides, a non-federally funded program of service that
incorporates such religious activities: (1) any such activities must be voluntary for program
participants, and (2) program participants may not be excluded from participation in a program or
otherwise penalized or disadvantaged for any failure to accept a referral or services. If
participation in a non-federally funded program or services that incorporates inherently religious
activities is deemed a critical treatment or support service for program participants, the Grantee
agrees to identify and refer participants who object to the inherently religious activities of such
program or service to a comparable secular alternative program or service.
7. ASSIGNMENT
7.01 The Grantee may not assign the performance under this contract to subcontract
personnel except with the prior written approval of the SCAO.
7.02 All provisions and requirements of this contract shall apply to any subcontracts
or agreements the Grantee may enter into in furtherance of its obligations under the contract.
7.03 The Grantee shall provide copies of all subrecipient subcontracts for services
funded in whole or in part by this grant to the SCAO.
8. CONFIDENTIAL INFORMATION
8.01 In order that the Grantee's employees or subrecipient subcontractors may
effectively provide fulfillment of this contract to the SCAO, the SCAO may disclose
confidential or proprietary information pertaining to the SCAO's past, present, and future
activities to the Grantee. All such information is proprietary to the SCAO and the Grantee shall
not disclose such information to any third party without prior approval from the SCAO, unless
disclosure is required by law or court order. If disclosure is required by law or court order, the
SCAO will be notified of the request before disclosure. The Grantee agrees to return all
confidential or proprietary information to the SCAO immediately upon the termination of this
contract.
8.02 Both the SCAO and Grantee shall assure that medical services to, and
information contained in the medical records of, persons served under the provisions of this
contract or other such recorded information required to be held confidential by federal or state
law, rule, or regulation, in connection with the provision of services or other activity under this
agreement, shall remain confidential. Such information shall be held confidential, and shall not
be divulged without the written consent of either the patient or a patients legal guardian or
person with other legal authority, except as may be otherwise required by applicable law or
regulation. Such information may be disclosed in summary, statistical, or other form, if the
disclosure does not directly or indirectly identify particular individuals.
9. HUMAN SUBJECTS
9.01 The Grantee must submit all research involving human subjects conducted in
programs sponsored by the SCAO, or in programs that receive funding from or through the state
of Michigan, to the Michigan Department of Health and Human Services' (MDHHS)
Institutional Review Board (IRB) for approval prior to the initiation of the research.
10. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT, 42
CFR PART 2, AND MICHIGAN MENTAL HEALTH CODE
10.01 To the extent applicable, the Grantee assures and certifies that it is in compliance
with the Health Insurance Portability and Accountability Act (HIPAA), 42 CFR Part 2, and the
Michigan Mental Health Code, to the extent that this act and these regulations are pertinent to
the services that the Grantee provides under this contract. These requirements include:
A. The Grantee must not share any protected health or other protected data and
information provided by the SCAO or any other source that falls within HIPAA,
42 CFR Part 2, and/or the Michigan Mental Health Code requirements, except to a
subrecipient subcontractor as appropriate under this contract.
B. The Grantee must require, in the terms and conditions of any subcontract, that the
subrecipient subcontractor not share any protected health or other protected data
and information from the SCAO or any other source that falls under HIPAA, 42
CFR Part 2, and/or Michigan Mental Health Code requirements.
C. The Grantee must use protected data and information only for the purposes
of this contract.
D. The Grantee must have written policies and procedures addressing the use of
protected data and information that falls under HIPAA, 42 CFR Part 2, and/or
Michigan Mental Health Code requirements, The policies and procedures must
meet all applicable federal and state requirements including HIPAA, 42 CFR Part
2, and/or Michigan Mental Health Code regulations. These policies and
procedures must include restricting access to the protected data and information by
the Grantee's employees.
E. The Grantee must have a policy and procedure to report to the SCAO
unauthorized use or disclosure of protected data and information that falls under
HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements of
which the Grantee becomes aware.
F. Failure to comply with any of these contractual requirements may result in the
termination of this contract in accordance with section 18.
G. In accordance with HIPAA, 42 CFR Part 2, and/or Michigan Mental Health
Code requirements, the Grantee is liable for any claim, loss, or damage relating
to its unauthorized use or disclosure of protected data and information received
by the Grantee from the SCAO or any other source.
11. RIGHTS TO WORK PRODUCT
11,01 All reports, programs, manuals, tapes, listings, documentation, and any other
work product prepared by the Grantee under this contract, and amendments thereto, shall belong
to the SCAO and are subject to copyright or patent only by the SCAO, The SCAO shall have the
right to obtain from the Grantee original materials produced under this contract and shall have the
right to distribute those materials.
11.02 The SCAO grants the Grantee a royalty-free, nonexclusive license to use
anything developed in the course of executing this contract if the work product enters the public
domain.
11.03 The SCAO shalt have copyright, property, and publication rights in all written or
visual material or other work products developed in connection with this contract, The Grantee
shall not publish or distribute any printed or visual material relating to the services provided
under this contract without the prior explicit permission of the SCAO.
12. WRITTEN DISCLOSURE
12.01 The Grantee and the Grantee's employees or subrecipient subcontractors shall
promptly disclose in writing to the SCAO all writings, inventions, improvements, or discoveries,
whether copyrightable, patentable, or not, which are written, conceived, made, or discovered by
the Grantee or the Grantee's employees or subrecipient subcontractors jointly with the SCAO or
singly by Grantee or Grantee's employees or subrecipient subcontractors while engaged in
activity under this contract. As to each such disclosure, the Grantee shall specifically point out
the features or concepts that are new or different.
12.02 The SCAO shall have the right to request the assistance of the Grantee and
Grantee's employees or subrecipient subcontractors in determining and acquiring copyright,
patent, or other such protection at the SCAO's invitation and request.
12.03 The Grantee represents and warrants that there are at present no such writings,
inventions, improvements, or discoveries (other than in a copyright, copyright application, patent,
or patent application) that were written, conceived, invented, made, or discovered by the Grantee
or the Grantee's employees before entering into this contract, and which the Grantee or the
Grantee's employees desire to remove from the provisions of this contract, except those
specifically set forth by attachment hereto.
13. INSURANCE
13.01 The Grantee shall carry insurance coverage or self-insurance in such amounts
as necessary to cover all claims arising out of the Grantee's operations under the terms of this
contract.
14. LIABILITY
14.01 All liabilities, obligations, damages, penalties, claims, costs, fees, charges, and
expenses (including, but not limited to, fees and expenses of attorneys, expert witnesses, and
other consultants) resulting from claims, demands, costs, or judgments arising out of activities or
services carried out by the Grantee in the performance of this contract, shall be the responsibility
of the Grantee, and not the responsibility of the SCAO. Nothing in this subsection is, nor shall he
construed as, a waiver of governmental immunity.
14.02 The SCAO is not responsible and will not be subject to any liability for any claim
related to the loss, damage, or impairment of Grantee's property and materials or the property
and materials of the Grantee's employees or subrecipient subcontractors, used by the Grantee
pursuant to the Grantee's performance under this contract.
14,03 The Grantee warrants that it is not subject to any nondisclosure, noneompetition,
or similar clause with current or prior clients or employers that will interfere with the
performance of this contract. The SCAO will not be subject to any liability for any such claim.
14.04 In the event any action or proceeding is brought against the Grantee by reason of
any claim due or claimed to be due to Grantee's performance covered under this contract, the
Grantee will, at the Grantee's sole cost and expense, resist or defend the action or proceeding as
the Grantee deems appropriate. The Grantee retains sole authority and discretion to resolve and
settle any such claims.
15. ACQUISITION, ACCOUNTING, RECORDKEEPING, AND INSPECTION
15.01 The Grantee agrees that all expenditures from this contract, including the
acquisition of personnel services, contractual services, and supplies, shall be in accordance with:
(1) the standard procedures of the Grantee's funding unit, and (2) the administrative and budget
requirements of the grant.
15.02 The Grantee agrees to maintain accounting records following generally accepted
accounting principles for the expenditure of funds for the purposes identified in the approved
grant request, most recently approved budget, and any applicable approved contract addendum
and/or budget amendment.
15.03 The Grantee agrees that the Michigan Supreme Court, the SCAO, the local
government audit division of the Michigan Department of Treasury, the State Auditor General,
or any of their duly authorized representatives, including program evaluators and auditors, shall
have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent
transaction, books, accounts, data, time cards, or other records related to this contract. The
Grantee shall retain all books and records, including all pertinent cost reports, accounting and
financial records, or other documents related to this contract, for five years after final payment at
the Grantee's cost. Federal and/or state auditors, and any persons duly authorized by the SCAO,
shall have full access to and the right to examine and audit any of the materials during the term
of this contract and for five years after final payment. If an audit is initiated before the
expiration of the five-year period, and extends past that period, all documents shall be
maintained until the audit is complete. The SCAO shall provide audit findings and
recommendations to the Grantee. The SCAO may adjust future or final payment if the findings
of the audit indicate over- or under-payment to the Grantee for the period audited, subject to the
availability of funds for such purposes. If an audit discloses an overpayment to the Grantee, the
Grantee shall immediately refund all amounts that may be due to the SCAO. Failure of the
Grantee to comply with the requirements of this section shall constitute a material breach of this
contract upon which the SCAO may cancel, terminate, or suspend this contract.
15.04 The Grantee's accounting system must maintain a separate fund or account that
segregates grant contract receipts and expenditures from other receipts and expenditures of the
Grantee.
16. PROGRAM REVIEW AND MONITORING
16.01 The Grantee shall give the SCAO and any of its authorized agents access to the
court at any reasonable time to evaluate, audit, inspect, observe, and monitor the operation of the
program. The inspection methods that may be used include, but are not limited to onsite visits,
interviews of staff and participants, and review of case records, receipts, monthly/quarterly
statistical reports, and fiscal records.
17. REPORTS
17.01 The Grantee agrees to submit timely, complete, and accurate reports as identified
in Attachment A.
17.02 The data for each participant who is screened or accepted into the program must
be entered into the Drug Court Case Management Information System (DCCMIS).
17.03 The Grantee is responsible for the timely, complete, and accurate submission of
each required report and data as outlined above.
17.04 If any report is 30 days past due, a delinquency notice will be sent via email
notifying the Grantee that it has 15 days to comply with the reporting requirement. Forty-five
days past the due date, a forfeiture notice will be sent to the Grantee via the U.S. Postal Service
notifying it that its funding award has been rescinded due to contract noncompliance.
18. REDUCTION/SUSPENSION/TERMINATION
18.01 In addition to forfeiture under section 17, the SCAO and/or the Grantee may
reduce the Project Budget and/or suspend this agreement and/or terminate this agreement
without further liability or penalty to the SCAO as follows!
18.02 if any of the terms of this agreement are not adhered to. Suspension requires
immediate action by the Grantee to comply with this agreement's terms; otherwise, termination
by the SCAO may occur:
18.03 Each party has the right to terminate this contract without cause by giving
written notice to the other party of such termination at least 15 days before the effective date of
such termination. Such written notice will provide valid, legal reasons for termination along
with the effective date,
18.04 Failure of the Grantee to make satisfactory progress toward the goals, objectives,
or strategies set forth in this agreement. Failure under this subsection includes (but is not
limited to) a determination by the SCAO after second quarter claims are submitted, in its sole
discretion, that project funds are not reasonably likely to be fully expended by the end of the
Fiscal Year
18.05 This contract may be terminated immediately without further financial liability to
the SCAO if funding for this contract becomes unavailable to the SCAO.
18.06 Proposing or implementing substantial plan changes to the extent that, if originally
submitted, the application would not have been selected for funding.
18.07 Filing false certification in this agreement or other report or document.
18,08 This agreement may he terminated immediately if the Grantee, an official of the
Grantee, or an owner of a 25 percent or greater share of the Grantee is convicted of a criminal
offense incident to the application for or performance of a State, public, or private grant or
subcontract; or convicted of a criminal offense including but not limited to the following:
embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen
property, attempting to influence a public employee to breach the ethical conduct standards for
State of Michigan employees; convicted under State or Federal antitrust statutes; convicted of any
other criminal offense which reflects on the Grantee's business integrity.
18.09 If a grant is terminated by the SCAO for failure to meet the grant management
requirements, the Grantee shall not be eligible to seek grant funding from the SCAO MDC grant
program for a period of two years. In order to obtain grant funding after the two-year period, the
Grantee will be required to submit written assurances that the identified deficiencies have been
corrected. Additionally, the Grantee may be required to submit monthly financial reports to allow
for increased financial monitoring,
19. COMPLIANCE WITH LAWS
19,01 The Grantee shall comply with all applicable laws, ordinances, and codes of the
federal, state, and local governments.
20. MICHIGAN LAW
20.01 This contract shall be subject to, and shall be enforced and construed under,
the laws of Michigan.
21. CONFLICT OF INTEREST
21.01 The Grantee presently has no personal or financial interest, and shall not acquire
any such interest, direct or indirect, that would conflict in any manner or degree with the
performance of this contract,
21.02 The Grantee and the SCAO are subject to the provisions of 1968 PA 317, as
amended, MCL 15.321 et seq., MSA 4.1700(51) et seq., and 1973 PA 196, as amended, MCL
15,341 et seq., MSA 4.1700 (71) et seq.
22. DEBT TO STATE OF MICHIGAN
22.01 The Grantee covenants that it is not, and will not become, in arrears to the state
of Michigan or any of its subdivisions upon contract, debt, or any other obligation to the state of
Michigan or its subdivisions, including real property, personal property, and income taxes.
23. DISPUTES
23.01 The Grantee shall notify the SCAO in writing of the Grantee's intent to pursue
a claim against the SCAO for breach of any term of this contract within seven days of discovery
of the alleged breach.
23.02 The Grantee and the SCAO agree that with regard to any and all disputes,
controversies, or claims arising out of or in connection with or relating to this contract; or any
claim that the SCAO violated any local, state, or federal ordinance, statute, regulation, law, or
common-law doctrine (including discrimination or civil rights claims); or committed any tort;
the parties shall attempt to resolve the dispute through mediation. Selection of a mediator will
be by mutual agreement of the parties.
24. ENTIRE AGREEMENT
24.01 Except for Grantee's approved grant application, application assurances, and most
recently approved budget, this contract contains the entire agreement between the parties and
supersedes any prior written or oral promises and representations. No other understanding, oral
or otherwise, regarding the subject matter of this contract exists to bind either of the parties.
25. PROGRAM CERTIFICATION
25.01 Under Michigan law, approval and certification by the State Court Administrative
Office is required to begin or to continue the operation of a drug court, sobriety court, hybrid
drug/sobriety court, family dependency treatment court, veterans treatment court, and mental
health court. Any of these programs that are not certified shall not perform any of the functions
of that program type, including, but not limited to, receiving grant funding under the law, If a
program is determined by the State Court Administrative Office to be not certified, this contract
is ineffective.
26. AMENDMENT
26.01 This contract may be amended only upon written agreement of the parties.
27. DELIVERY OF NOTICE
27.01 Written notices and communications required under this contract shall be
delivered by electronic mail, regular mail, overnight delivery, or facsimile device to the
following:
A. The Grantee's contact person is DeAime Bukari, 52-3 District Court, 700
Barclay Circle, Rochester Hills, MI 48307.
B. The SCAO's contact person is Andrew Smith, State Court Administrative
Office, Michigan Hall of Justice, P.O. Box 30048, Lansing, MI 48909.
28. SIGNATURE OF PARTIES
28.01 This contract becomes effective when signed by the parties.
IN WITNESS WHEREOF, the SCAO and the Grantee have executed this contract:
52-3 District Court — Hybrid DWI/Drug Court
By:
Authorizing Official (Signature)
Authorizing Official (Print Name and Title)
Date:
Authorizing Official: Must be a person who is authorized to enter into a binding contract for the
entity receiving funds. The authorizing official may not be a judge or other state employee. The
authorizing official is normally from the Executive or Legislative Branch of the entity (e.g., City
Manager, Mayor, Council President, Board Chairperson, Chief Financial Officer, etc.).
STATE COURT ADMINISTRATIVE OFFICE
By: Date:
Chief Operating Officer
ATTACHMENT A
MICHIGAN DRUG COURT GRANT PROGRAM
FY 2019 REPORTING REQUIREMENTS
October 1, 2018, through September 30, 2019
DCCMIS DATA EXCEPTION REPORT
DUE DATE NOTE
February 15, 2019 Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of October 1,2018, through December 31, 2018.
May 15, 2019 Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of January 1,2019, through March 31, 2019.
August 15, 2019 Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of April 1, 2019, through June 30, 2019.
November 15, 2019 Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of July 1, 2019, through September 30, 2019.
DCCMIS USER AUDIT
DUE DATE NOTE
cianuary 31,2019 Courts will be confirming user access to DCCMIS.
CLAIMS REPORTS
DUE DATE NOTE
January 10, 2019 Courts will be reporting on expenditures from October 1, 2018, through
December 31, 2018.
April 10, 2019 Courts will be reporting on expenditures from January I, 2019, through
March 31, 2019.
July 10, 2019 Courts will be reporting expenditures from April 1, 2019, through June 30, 2019.
October 10, 2019 Courts will be reporting expenditures from July 1,2019, through
September 30, 2019.
PROGRESS
DUE DATE NOTE
October 30, 2019
Year-End Report
Courts will be reporting on progress made during the grant
period - October 1, 2018, through September 30, 2019.
MICHIGAN DRUG COURT GRANT PROGRAM FY 2019 ASSURANCES
1. Applicants must provide assurance that there has been, and will continue to be, appropriate
consultation with all affected agencies in planning and implementation of the drug court
program. Applicants are required to have a current Memorandum of Understanding with each
local prosecuting attorney, a representative of the criminal defense bar, and a representative or
representatives of community treatment providers, as well as any other parties considered
necessary to successful planning and implementation.
2. Applicants must provide assurance that all treatment programs and providers used in the drug
court program are licensed and/or accredited by appropriate state government or professional
agencies.
3. Applicants must provide assurance of the intention of the jurisdiction to continue the program
after funding from the Michigan Drug Court Grant Program (MDCGP) has been exhausted.
4. Applicants must provide assurance that all recipients of funding under this grant program are
required to comply with nondiscrimination requirements contained in various federal and state
laws. Each applicant court should have a copy of their Equal Employment Opportunity plan on
file and available for review by the State Court Administrative Office (SCAO) upon request.
5. Applicants must assure that they and any subgrantees will not use funds from the MDCGP for
lobbying and that they will disclose any lobbying activities related to the MDCGP.
6. Recipients of funding under this grant agree that all expenditures, including personnel services,
contractual services, and supplies, shall be in accordance with the standard procedures of their
court. The grantee's accounting system must maintain a separate fund or account to support
expenditures. Recipients of funding agree to maintain accounting records following generally
accepted accounting principles for the expenditure of funds for purposes identified in the
budget and any budget amendments.
7. State funds may not be used to replace (supplant) funds that have been appropriated for the
same purpose.
8. Recipients of funding will assure that the Michigan Supreme Court, the SCAO, the local
government audit division of the Michigan Department of Treasury, the State Auditor General,
or any of their duly authorized representatives shall have access to and the right to examine,
audit, excerpt, copy, or transcribe any pertinent financial transactions, accounting records, or
other fiscal records related to this grant. Such records shall be maintained for a period of five
years after completion of the grant project or until all SCAO audits are complete for the fiscal
period, whichever is later. Recipients shall provide quarterly reports on the funds expended by
the drug treatment court in the form required by the SCAO.
9. Applicants agree to collect and provide program and participant data in the form and manner
required by the SCAO, and to participate in follow-up and evaluation activities.
10. Applicants receiving awards from SCAO agree to utilize the SCAO Drug Court Case
Management Information System (DCCMIS) to manage drug court cases and report all data to
SCAO pursuant to MCL 600.1078.
11. Applicants who receive funding from the MDCGP must plan, design, and operate their
programs according to one of the following models: Drug Treatment Courts: The Ten Key
Components, The Ten Guiding Principles of DWI Courts, Juvenile Drug Court: Strategies in
Practice, or Family Dependency Drug Courts: Addressing Child Abuse and Neglect Cases Using
the Drug Court Model. Additionally, applicants agree to follow all applicable state laws, court
rules, and administrative orders pertaining to the operation of drug courts and adjudication of
related cases.
12. Applicants agree to participate in SCAO required training including the Bureau of Justice
Assistance's Drug Court Planning Initiatives (DCP!). Courts that apply to DCPI training, but are
not selected, must agree to participate in DCPI training if provided by the SCAO during the
funding year.
13. All recipients of funding under this grant program will ensure that violent offenders, as defined
in MCL 600.1060(g), will be excluded from the drug court programs.
14. Applicants agree that if a federal 501(c)3 exists or is developed for drug court purposes, or if
the drug court develops a partnership with an existing 501(c)3, that no employee of the court
will be directly involved in the operations of the501(c)3.
15. The SCAO may suspend funding in whole or in part or terminate funding for the
following reasons:
a. Failure to comply with the requirements of the grant program, which includes the
submission of financial reports, quarterly data reports, the annual DCCMIS User
Audit, and biannual progress reports within the required time periods.
b. Failure to make satisfactory progress toward the goals or strategies set forth in
this application.
c. Failure to adhere to the requirements in the grant contract.
d. Proposing or implementing substantial program changes to the extent that the
application would not have been selected forfunding.
e. Filing a false certification in this application or other report ordocument.
f. Other good cause shown.
16. The individuals with express authority to act in the name of the applicant in the positions of
project director, financial director, and authorizing official should be the grant signatories. The
signatures commit the applicant to the terms and conditions of the grant contract and attest to
the accuracy of all information the applicant has supplied. The project director is responsible for
directing the implementation of the drug court grant project. The financial officer is the
individual who is fiscally responsible for this project, and is responsible for accountability for the
state grant funds. The authorizing official is the individual authorized by the court to enter into
this agreement. The SCAO prohibits the same individual from signing in more than one capacity.
Michigan Supreme Court
State Court Administrative Office
Trial Court Services Division
Michigan Hall of Justice
P.O. Box 30048
Lansing, Michigan 48909
Phone (517) 373-4835
Jennifer Warner
Directer
June 4, 2018
Commissioner Michael Gingeli
Chairperson of the Boardof Commissioners
1200 N. Telegraph Road, Building 12E
Pontiac, MI 48341-0475
Dear Mr. Gingen:
I am providing information about Assurance #3 in State Court Administrative Office
(SCAO) grant application materials. The assurance states that applicants must provide assurance
of the intention of the jurisdiction to continue program operations if funding through the SCAO
is no longer available. This intention may include pursuing local funding, or other state or
federal grant funds. This assurance is also required to apply for and accept federal program
funding for problem-solving courts programs. This should not be construed as a mandate for
future funding of a program through your funding unit.
If you have any questions, please contact me by telephone at 517-373-6285, or by e-mail
at imMacourts.rni.gov,
Sincerely,
essica Parks
Deputy Director of Trial Court Services.
JP:c1(
Michigan Drug Court Grant Program
Allowable Expenses Lists
Fiscal Year 2019
Funding Provided by
State Court Administrative Office
FY 2019 SCAO MDCGP Program Allowable Expenses Page 1
ALLOWABLE/DISALLOWED LIST
MDCGP
Allowable
O Substance use disorder treatment services
O Mental health treatment services
• Cognitive behavioral services and programs
• Drug testing services
• Drug testing confirmations only if the confirmed test is
negative
• Drug testing supplies
• Graduation awards (not to exceed $25 per award)
• Refreshments for pre-approved graduation ceremonies
(not to exceed $150 per graduation ceremony)
• Personnel and Fringe Benefits
• Consultant/Contractual employee not to exceed $81.25
per hour or $650 per day
• Police overtime for purposes of home or employment
checks only (must be overtime, cannot pay regular shift
time)
6 Up to $500 of basic office supplies (such as paper, pens,
folders, calendars, or binders). This does NOT include
cell phones and related expenses or equipment such as
computers and printers
• GED Tests (test cost only)
O Participant incentives (not to exceed $25 per incentive)
▪ Transportation expenses for participants (such as bus
passes or mileage reimbursement)
o Registration fees only for the MATCP conference (up to
three participants)
• Defense Attorney fees for the purposes of participating
in team meetings and review hearings only (no
individual legal services; not to exceed $100/hour.
Maximum of $600 per month.)
• Transitional (also known as Three-Quarter) housing for
participants (not to exceed 60 days per participant)
• Fees for obtaining birth certificate in order to get state
ID or social security card, and to complete benefits
forms and other legal documents (not to exceed $36 per
participant)
• Fees far obtaining Michigan ID (not to exceed $12 per
participant)
Disallowed
Office equipment (such as computers, copiers, printers,
cell phones and related costs, etc.)
Software (such as new software, upgrade costs,
maintenance fees, etc.)
• Indirect and administrative fees
• Gasoline expenses
• Construction or renovation
• Meals and refreshments (except for approved
graduation ceremonies)
• Lodging, mileage, and parking costs for MADCP
conference
O Ignition Interlock
• In-state and out-of-state training, including national
conferences
• Memberships
• Fines and Penalties (such as court fees, driver's license
fees, etc.)
• Lobbying
• Honorariums
• Attorney fees for indigent defense or prosecution
• Other costs not directly related to operation of a drug
court
• Evaluation or evaluator expenses
Note: If an item is NOT listed as an allowable expense, SCAO considers it disallowed.
FY 2019 SCAO MDCGP Program Allowable Expenses Page 2
CONDITIONS ON EXPENSES
Costs must be reas.onable and necessary. All grant costs and billings will be reviewed by SCAO to ensure that
they reflect costs generally recognized as ordinary and necessary for the operation of the problem-solving court
and reflect market prices for comparable goods or services. Additionally, the grant expenditures must be for
goods and services that are or will be utilized for the grant period or fiscal year (October 1,2018 to September
30, 2019). Billing for goods and services (i.e., bus tokens, library materials, drug testing supplies purchased on
September 24) that could not reasonably be used up prior to September 30 will be denied for reimbursement.
This list of disallowable expenses is not exhaustive. Contact SCAO if you are not sure about an expense. If
required by the parent agency, costs must be sustained by competitive bids.
Individual consultant fees are limited to $650 (excluding travel, lodging and meal costs) per day, which includes
legal, medical, psychological and accountant consultants. If the rate will exceed $650 for an eight-hour day,
written approval is required from the State Court Administrative Office. Compensation for individual
consultant services is to be responsible and consistent with that paid for similar services in the market place.
NON-SUPPLANTING
SCAO requires that funds not be used to supplant state, local or tribal funds. The grantee must assure that funds
will not be used to replace or supplant state, local or tribal funds, but will be used to increase the amount of such
funds that would, in the absence of grant funds, be made available for criminal justice activities,
This means that if your court plans to:
(a) Hire new positions (including filling existing vacancies that are no longer funded in your agency's
budget): It must hire these additional positions on or after the official grant award start date, above its
current budgeted (funded) level of positions:
(b) Rehire personnel who have already been laid off (at time of the application) as a result of state, local, or
tribal budget cuts: It must rehire the personnel on or after the official grant award start date and maintain
documentation showing the dates(s) that the positions were laid off and rehired;
(c) Maintain personnel who are (at the time of application) currently scheduled to be laid off on a future
date as a result of state, local, or tribal budget cuts: It must continue to fund the personnel with its own
funds from the grant award start date until the date of the scheduled lay-off (e.g., if the lay-off is
scheduled for October 1, then funds may not be used to fund the personnel until October I, the date of
the scheduled lay-off), and maintain documentation showing the date(s) and reason(s) for the lay-off,
[Please note that as long as your agency can document the date that the lay-off would occur if the grant
funds were not available, it may transfer the personnel to the grant funding on or immediately after the
date of the lay-off without formally completing the administrative steps associated with a lay-off for
personnel.]
Documentation that may be used to prove that the scheduled lay-offs are occurring for local economic reasons
that are unrelated to the availability of grant funds may include (but are not limited to) council or departmental
meetings, memoranda, notices, or orders discussing the lay-off; notices provided to the individual personnel
regarding the date(s) of the layoff; and/or budget documents ordering departmental and/or jurisdiction-wide
budget cuts. These records must be maintained with your court's grant in the event of an audit, monitoring, or
other evaluation of your grant compliance.
FY 201.9 SCAO MDCGP Program ARowable Expenses Page 3
Michigan .qtatm,,ovoce
48307
Postal Code/tip
WebGrants - Michigan Courts Page 1 of 11
One Court of Justice
Application
12788 - Fiscal Year 2019 Michigan Drug Court Grant Program (MDCGP) - Final Application
14190- Fiscal Year 2019 Michigan Drug Court Grant Program (MDCGP)
Michigan Drug Court Grant Program (MDCGP)
Original
Submitted 05/29/2018 8:36 AM
Status: Submitted
Date:
Last Submitted
Date: 09/24/2018 1:55 PM
Applicant Information
Primary Contact:
Name:*
Title:
Email:*
Address:*
Address Line 2
Address Line 3
City"
Phone:*
Ms.
Salutation
Director of Probation
bukarid@eakgov.com
700 Barclay Circle
Rochester Hills
City
248-537-3640
DeAnne N. Bukari
First Name Middle Name Last Name
Phone Ext.
Organization Information
Name:*
Organization Type:
Tax ID:
Organization Website:
Address:*
52nd District Court Third Division - Oakland County (D52-3)
State Court Administrative Office
700 Barclay Circle
Phone:*
Fax:
Rochester Hills
City
248-853-5553
248-537-3622
Michigan
State/Province
48307
Postal Code/Zip
Ext.
Certification Submission
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Has the certification application
for this program been completed Yes
and submitted?
Applicant Contact information
Select your court*
Regional Administrator'
People served'
Program Fiduciary:
Date that the program accepted
or anticipates first participant'
D52-3 (Rochester Hills) Oakland
Jennifer Phillips
Men, Women
Oakland
04/19/2006
Please pick your program type- Adult District Drug Court
Is your program operational?*
Courthouse name (example:
Frank Murphy Hall of Justice)
Courthouse street address'
Room/Floor
City*
State"
Zip code'
Chief Judge: First Name*
Chief Judge: Last Name*
Chief Judge: E-mail Address"
Program Judge: First Nanne*
Program Judge: Last Name'
Title*
Program Judge: E-mail
Address'
Program Judge: Phone Number'
Program Judge's Mailing
Address: Street"
Program Judge's Mailing
Address: Room/Floor
Yes
52-3 District Court
700 Barclay Circle
Rochester Hills
MI
48307
Joseph
Fabrizio
fabrizioj@oakgov.com
Nancy
Carniak
Judge
carniakn@oakgov.00m
248-853-5553
Ext,
700 Barclay Circle
Program Judge's Mailing
Address: City'
Program Judge's Mailing
Address: State'
Program Judge's Mailing
Address: Zip Code*
Judge 2: First Name
Judge 2: Last Name
Judge 2: Title
Judge 2: E-mail Address
Judge 2: Phone Number
Rochester Hills
MI
48307
Julie
Nicholson
Judge
nicholsonj@oakgoy.corn
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248-853-5553
Judge 2 Mailing Address: Street 700 Barclay Circle
Judge 2 Mailing Address:
Room/Floor
Judge 2 Mailing Address: City Rochester Hills
Judge 2 Mailing Address: State
Judge 2 Mailing Address: Zip
Code
Judge 3: First Name
Judge 3: Last Name
Judge 3: Title Judge
Judge 3: E-mail Address
Judge 3: Phone Number
Judge 3 Mailing Address: Street
Judge 3 Mailing Address:
Room/Floor
Judge 3 Mailing Address: City
Judge 3 Mailing Address: State
Judge 3 Mailing Address: Zip
Code
Judge 4: First Name
Judge 4: Last Name
Judge 4: Title Judge
Judge 4: E-mail Address
Judge 4: Phone Number
Judge 4 Mailing Address: Street
Judge 4 Mailing Address:
Room/Floor
Ml
48307
Ext.
Ext.
Ext.
Judge 4 Mailing Address: City
Judge 4 Mailing Address: State
Judge 4 Mailing Address: Zip
Code
Court Administrator: First
Name'
Court Administrator: Last Name*
Court Administrator: E-mail
Address*
Project Director (Main Program
Contact): First Name*
Project Director: Last Name'
Project Director: Title*
Project Director: E-mail
Address*
Project Director: Phone Number*
Thomas
Fuentes
fuentest@oakgov,com
DeAnne
Bukari
Program Coordinator/Director of Probaton
bukarid@oakgov.com
248-537-3640
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Project Director Mailing Address:
Street 700 Barclay Circle
Ext.
Project Director Mailing Address:
Room/Floor
Project Director Mailing Address:
City'
Project Director Mailing Address:
State'
Financial Officer: First Name'
Financial Officer: Last Name* VanPelt
Financial Officer: Title*
Financial Officer: E-mail
Address*
Financial Officer: Phone
Number'
Ext.
Rochester Hills
MI
48307 Zip Code*
Laurie
Director of Management and Budget
vanpeltl@oakgov.com
248-858-2163
Financial Officer Mailing
Address: Street"
Financial Officer Mailing
Address: Room/Floor
Financial Officer Mailing
Address: City*
Financial Officer Mailing
Address: State'
Financial Office Mailing Address:
Zip Code'
Authorizing Official: First Name'
Authorizing Official: Last Name'
Authorizing Official: Title*
Authorizing Official: E-mail
Address*
Authorizing Official: Phone
Number*
Authorizing Official Mailing
Address: Street'
Authorizing Official Mailing
Address: Room/Floor
Authorizing Official Mailing
Address: City*
Authorizing Official Mailing
Address: State"
Authorizing Official Mailing
Address: Zip Code"
I have reviewed the above
information for accuracy*
2100 Pontiac Lake Rd.
5th Floor-Executive Office Building
Waterford
MI
48328
Mike
Gingeli
Chairman, Oakland County Board of Commissioners
gingellrn@oakgov.com
248-858-0100
Ext.
1200 N. Telegraph Rd
Pontiac
MI
48341
Yes
DCCMIS Contact Information
DeAnne
Project Director Mailing Address:
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DCC MIS Administrator (The
person responsible for reporting
data to SCA0): First Name*
DCCMIS Administrator: Last
Name'
DCCMtS Administrator: E-mail
Address*
DCCIVI1S Administrator: Phone
Number'
Bukari
bukarid@oakgov.com
248-537-3640
Application Information
Is there an approved Local Administrative Order (not required for programs that are not yet operational)?
Local Administrative Order
(LAO):
LAO Number: 2008-14
is there a current Memorandum of Understanding (not required for programs that are not yet operational)?
Memorandum of Understanding
(MOU)"
Effective Date: 04118/2018
Expiration Date:
Federal Tax ID:' 38-6004876
What is the program capacity?* 50
What is the current number of
active participants?*
How many years has the
program been operational?"
Do you offer Ignition Interlock
restricted licenses to repeat Yes
drunk drivers?*
Does your county have an Equal
Employment Opportunity Plan Yes
(EEOP)?*
formulated?
If yes, when was the plan 33/01/2010
Number of Court Employees 55
Does the program accept
Yes transfers?'
Medication Assisted Treatment
How many active participants are
currently using MATs for an
opioid use disorder?
How many active participants are
currently using 1111ATs for an
alcohol use disorder?
What type of MAT Is currently being used by participants?
Explain how the program links participants to MAT services.
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Yes
Yes
41
12
WebGrants - Michigan Courts Page 6 of 11
What physician/clinic is the program currently using to administer MAT to active participants? Include credentials as well as list the
specific MAT they administer.
Describe how your program uses the combination of medication and behavioral therapy to effectively treat substance use disorders.
Does your program currently
have a medical professional as
an active member of the team?
How does your program ensure that MAT guidelines are being followed by the physician/clinic?
How is your program currently funding MAT? Please provide detail.
Explain how additional funding would enhance your current MAT program.
MAT Planning
Describe the court's caseload data that substantiates the need of MAT for substance-use disorders in your drug court program. include
any changes or trends in the data that further demonstrate the need.
Now many participants do you intend to provide MAT services to during this grant-year?
What types of MAT would be available for participants? What providers in your jurisdiction are able and licensed to administer these
medications?
Describe how your program would use the combination of medication and behavioral therapy to effectively treat a substance use disorder.
If funds were awarded, how would your program use these funds.
Funding Request
Contractor Computation Services to be
Provided Request Other Grant or
Funding Source
Local Cash
Contributions
Local In-Kind
Contributions Total
SG, DO
Funding Justification
Funding Justification
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Justify costs associated wild the proposed project.
Program income
Will your court program earn
program income as defined Yes
above?'
Program Income Sources:
If yes, who are the program income sources end how much is charged for each program income source (e.g., drug tests $5; participation fees $250, etc.)?
The 52-3 STC charges a $250 program fee to all STC participants. Additionally, a probation oversight fee of $60 per month is ordered,
Both are assessed at sentencing. No other income is generated from outside sources,
Collection
If yes, what percentage of assessed program income (not court fines, costs, or foes) does your program collect annually? Does the program waive assessed program
Income for any reason? Please describe.
We collect 100% of assessed program fees from successful graduates (payment of all fees is a requirement of graduation).
Participants that are discharged from the program may or may not have paid all assessed fees. Since 2006, the Court has collected
roughly 75% of all assessed fees from graduates and non-graduates collectively,
Financial Request Justification
Are you requesting more grant
funds than you were awarded Yes
last year?*
If yes, explain why based on the operations of your program. For example, drug test cost increases, program expansion, etc.
PROGRAM EXPANSION:
Since our STC program continues to increase by including all substance abuse addicted defendants, additional staff is needed to
provide assistance to the program and to the probation officers. Since the probation officers write substance abuse assessments and
court review hearing reports, supervise participants, attend team staffing sessions, attend court review hearings, and make home/site
visits, a PINE clerical position is being requested. The STC clerical position job duties include but are not limited to processing all
potential SIC substance abuse assessment files, copy reports for Judge for sentencing, enter SAE information into DCCMIS, prepare
participant waivers, confidentiality forms, perform DCCMIS data entry of all mail, notes, calls, testing, etc., prepare monthly bi-monthly
court dockets for the review hearings for both Judges and monitor all closed STC files, ensure files 3 years post discharge are
shredded.
COUNSELING INCREASES:
Our SIC program has focused on providing more counseling services to particpants who lack insurance coverage or funds to pay for
this therapeutic necessity. In April 2018, funds were transferred into counseling as our requested amount was almost exhausted. We
plan to reduce funds in other areas to focus on addressing participant need via the available options of counseling services.
Certification Form
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Authorizing Official
By checking the box, I certify
that the below referenced person
L s the Authorizing Official for the
court program.'
Authorizing Official Name:-
Date:*
Project Director
By checking the box, I certify
that the below referenced person
Is the Project Director for the
court program:*
Project Director Name:*
Date:"
Financial Officer
By checking the box, I certify
that the below referenced person
le the Financial Officer for the
court program:'
Financial Officer Name:*
Date:"
By checking this box, I certify
that the Chief Judge of this court
supports our court applying for
this grant opportunity."
Yes
Mike Gingen
05/18/2018
Yes
DeAnne Bukari
05/18/2018
Yes
Laurie VanPeit
05/18/2018
Yes
Personnel
Name Position Computation Request Other Grant Or
Funding Sources
Local Cash
Contribution
Local In-Kind
Contribution Total
Probalion Officer I $45,838.00 $0.00 $0.00 $8.00 $45,8313.00
New him PINE District Court
cleric $0 00 $0.00 $0.00 50,00 $0.00
$45,838.00 $0.00 $0.00 30.00 $45,838,00
Personnel Justification
Personnel Justification'
Justify personnel (i.e., wages) associated with the proposed project.
The STC caseload is traditionally handled by two POs (one grant funded and another; court funded). During this grant cycle, the
previous STC PO was offered a permanent full-time position with the court. In late April of 2018, a replacement STC PO was hired.
Due to the needed transition, we temporarily have three POs supervising active STC caseload, The new STC PO currently has 24
active cases, and will be receiving the majority of new participants. The prior SIC PO's caseload will phase out as participants
graduate by year-end. The court-funded PO that participates in SIC supervises a small caseload. This is needed to ensure there is
always a backup/adequate coverage, and is vital for case management, training, and succession planning.
All three POs enter data into DCCMIS, attend staffing sessions and court hearings twice per month and prepare the necessary staffing
reports on each participant. Two POs attend the MATCP conference, conduct home or work visits, and write about 10 substance
abuse assessments per month. We are requesting the continuation of funding for the fulltime SIC probation officer at the first year
level, which includes fringe benefits.
To assist the SIC program overall, a PTNE clerical position was initially requested. However, due to the grant award, it was decided
that the program would focus on services for participants instead of adding a support position. The anticipated job duties of this
position include, but are not limited to, processing all STC substance abuse assessment files, copy reports for Judges, enter SAE
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reports on potential candidates into DCCMIS, prepare participant waivers, confidentiality forms, perform DCCMIS data entry of all STC
mail, notes, calls, testing, etc., prepare bi-monthly court dockets for review hearings, take STC files to each courtroom, and monitor all
closed STC files, shredding those that are 3 years post-discharge.
Fringe Benefits
Row Percentage Request Other Grant Or Funding
Sources
Local Cash
Contribution
Local In-Kind
Contribution Total
Employer FICA 6.08% $3 507 00 $0,04 $0.04 $0.00 $3 537 00
122.11111121$ 4 102 00 $0.00 $0.00 $0.00 514;102,00
Hospital insurance III.Eg3 $5,703.00 50.00 $0.00 $0.00 55,7132.00
Dental insurance 0.76% $465.00 $0.00 $0.00 $0.00 $468.03
Vision Insurance 0.08% $50.00 $0.00 $0.00 $0.00 $50.00
Unemployment 0.16% $73.00 $0.00 $0.00 $0.09 573.00
Workers
Compensation 0.47% $10305 0400 $0.00 $0.00 $103.00
0.16% $09.00 $0.00 $0.00 $0.00 $69.00
Other 1,16% $723.00 $0.00 $0.00 $0,00 $723.00
Other 0% $0.00 $0.00 $0.00 $0.00 50,20
Totals $241128.00 $0.00 $0.00 $0.00 $24 82.9. 00
Fringe Benefits Justification
Fringe Benefits Justification7
Justify fringe benefit costs associated with the proposed project
Total fringe benefits for the fulltime probation officer will equal 35.8% of their salary and includes FICA, retirement, unemployment,
worker's compensation, hospitalization, dental, vision and disability. This request equals a current fulltime probation officer position
funded by Oakland County.
Contractual
Service
to be
Provided
Contractor
(s) Computation Request
Other
Grant or
Funding
Sources
Local Cash
Contribution
Local In-Kind
Contributions Total Subrecipient ContractorNender
Inpatient
substance
abuse
treatment
Turning Point
5 participant x 20
days x $50 per
tray
$5.004.00 $0.00 $0.00 $0,00 $5,000.00 Yes Yes
PBTAJA/ETG
testing
JAMS,
Results
15 participants x
10 tests x $8
PBTIOA. Plus
$15 ETC x40
teats
$2,569.00 $0.02 $0.00 50.00 $2,569.00 Yes Yes
Outpatient,
Relapse
Prevention,
Aftercare
Rochester
Area Counsel
Services
10 participants
x16 sessions x
$75 per session
$12,040.00 $0,00 $0.05 $0.00 $12,000.00 Yes Yes
Portable
Alcohol
Monitoring
Llntt
House Arrest
Services,
Home
Confinement
$100 enrollment
and service fees
5 10 participants
$1,503.00 $0.00 $3.00 $0.00 $1,500.00 Yes Yes
$21,069.00 $0.00 $0,00_ $0.00 $21,069.00
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Contractual Justification
Contractual Justification*
Justify contractual costs assoctated with the proposed project.
Inpatient treatment funds are being requested as participants are sent to inpatient care when maintaining sobriety becomes
increasingly difficult to achieve, Funds are available through the Oakland County Community Corrections funding source; however,
those limited funds are also utilized by all Oakland County Courts, so when funds are exhausted before year end, placing a struggling
participant into inpatient care is challenging. Costs at Turning Point are $50 per day, which are reasonable and beds are readily
available to our SIC participants. The 2019 request is greater than the 2018 grant award due to increased anticlpated need.
In phase 1, participants are required to submit to urinalysis tests twice weekly, PBT testing a minimum of once per day and frequently,
up to 3 times per day, with a random ETG requested, causing a financial hardship to several participants. Therefore, the request for
PBT/UA/ETG testing and portable alcohol monitoring units at approved vendors is again being requested. The portable units are often
chosen by participants for cost benefits and convenience since many are unable to drive to local testing facilities. The amount
requested is being increased to ensure compliance with SCAO best practices.
Outpatient substance abuse counseling is required and neccessary for all participants to remain clean and sober. Several new
participants are struggling financially, have little or no insurance coverage and are simply unable to pay the $75 per hour rate for
counseling sessions, even with a reduced rate offered to SIC clients. The 2019 request is greater than the 2018 request, because
all requested funds were depleted, which required the court to transfer funds from other line items to cover this vital service.
Supplies
Type of Supply Computation Request Other Grant or Funding
Sources
Local Cash
Contribution
Local In-Kind
Contribution Total
Graduation
refreshments one large ceremony $150.00 $0.00 $0.00 $0.00 $150.00
Incentives $5 gift x 50 participants x 7
months $1,750.00 $0.20 $0.00 $0.00 $1,750,00
Graduation gift $10 gill s 20 graduates $200010 $0 00 $0.00 $0.00 $220.00
Office supplies basia supplies for program $250.00 $0,00 $0.00 $2.00 $250.00
52,350.00 .5000 .5000 $0.00 $2,350.00
Supplies Justification
Supplies Justification*
Justify supply costs associated with the proposed project.
One large graduation ceremony is planned for 2019. Typically, 50 guests are expected to attend the ceremony that includes
graduates, family members, sponsors, community members, court staff and dignitaries. Refreshments of fruit, cheese, desserts and
water are served to the guests. An estimated $150 will be spent on refreshments. We plan to honor the graduates with a $10 gift card.
There is no funding from a funding source for these items.
A hallmark of our SIC program is the focus on compliant behavior changes. We emphasize a participant's progress by rewarding
incentives each month at a review hearing. The incentive request for 2019 is comparable to the 2018 grant award, and we remain
convinced of the positive reinforcement monthly incentive provides which can also include free testing coupons, applause, or
bookmarks.
Basic suppllies such as Journals, tokens, folders, and planners for participant organization is vital to meet the demands for the court
directives of the STC.
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Travel
Type of Travel Computation Request Other Grant or Funding
Sources
Local Cash
Contribution
Local In-Kind
Contribution Total
MATCP Annual
Conference
3 team members x
$305.00 $915.00 50.09 50.00 $0.00 $915.00
$915.00 $0.50 $0.00 50,00 $915.00
Travel Justification
Travel Justification*
Justify travel costs associated with the proposed project.
Our STC would like to send three team members to the 2019 MATCP conference. The court will incur the cost of mileage, travel, food
expenses and hotel fees. We are requesting the conference registration of $305 per person be paid by grant funds. It is approximated
that the court will be paying about $1600 in in-kind contributions for the remaining expenses.
To tal Budget
Budget Category Request Other Grant or Funding Sources Local Cash Contributions In-Kind Contributions Total Cost
Total $95,000.00 $0.00 $0.00 $0.00 595,000.00
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$95,000 $ 0 $95,000
$95,000 $ 0 $95,000
$47,501
34,039
9,930
2,615
915
$96,000
($ 1,663) $45,838
( 9,211) 24,828
11,139 21,069
( 265) 2,350
0 915
0 $ 95,000
MISC. #18362) FISCAL NOTE ( October 25, 2018
BY: Commissioner Thomas Mtddleton, unairperson, Finance Committee
IN RE: 52/3 DISTRICT COURT (ROCHESTER HILLS) - FY 2019 MICHIGAN DRUG COURT GRANT
PROGRAM — ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution authorizes the acceptance of a grant award from the State Court Administrative
Office (SCAO), FY 2019 Michigan Drug Court Program in the amount of $95,000.
2. The funding period is October 1, 2018 through September 30, 2019.
3. The total program budget of $95,000 consists of $70,666 in personnel costs and $24,334 in
operating expenditures for contractual services (drug testing, substance abuse counseling and
alcohol monitoring devices), supplies and travel.
4. There is no required grant match.
5. The grant will continue funding one (1) Special Revenue (SR), Full-Time Eligible (FTE), Probation
Officer I position (#3020405-12030).
6. A FY 2019 budget amendment is recommended as follows:
FY2019 FY2019
Adopted Amendment Amended
DRUG COURT 52 3 DIST. SCAO FUND (#27165)
Grant #GR0000000468 Activity GLB, Analysis Type GLB,
Budget Ref 2019
Revenues
3020405-121050-615571 State Operating Grants
Total Revenues
Expenditures
3020405-121050-702010 Salaries
3020405-121050-722740 Fringe Benefits
3020405-121050-730548 Drug Testing
3020405-121050-731818 Special Event Program
3020405-121050-732018 Travel and Conference
Total Expenditures
C mmissioner Thorrias Middleton, District
Chairperson, Finance Committee
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Quarles absent.
Resolution #18362 October 25, 2018
Moved by Kochenderfer supported by Woodward the resolutions (with fiscal notes attached) on the
amended Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Crawford, Dwyer, Fleming, Gershenson, Hoffman, Jackson, Kochenderfer, KowaII, Long,
McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman,
Bowman. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted),
.(Z) V699'91.7 ONLLOY
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STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 25,
2018, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 25'h day of October, 2018.
Lisa Brown, Oakland County