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Resolutions - 2018.10.25 - 23845
MISCELLANEOUS RESOLUTION #18364 October 25, 2018 BY: Commissioner Bill Dwyer, Chairperson, Public Services Committee IN RE: CIRCUIT COURT — FY 2019 MICHIGAN DRUG COURT GRANT PROGRAM (ADULT TREATMENT COURT) — ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Circuit Court applied for and was awarded a grant with the State Court Administrative Office (SCAO), Michigan Drug Court Grant Program for the grant period of October 1, 2018 through September 30, 2019; and WHEREAS the total program funding for the Adult Treatment Court (ATC) is $457,000, consisting of $307,000 in grant funding from SCAO and $150,000 in PA 511 Community Corrections funding; and WHEREAS the court intends to continue the ATC to deal with problems of increasing recidivism, increasing use of alcohol and illegal drugs, rising system costs, and the increase in jail days ordered; and WHEREAS SCAO is allowing Circuit Court to consolidate its mental health component into this ATC grant via a mental health "track" of the ATC, in order to avoid certification requirements which are not feasible for our drug court to meet at this time; and WHEREAS the grant funds that were previously obtained through the mental health grant have been requested and awarded through the Adult Treatment Court grant to service the mental health participants of the ATC; and WHEREAS the ATC grant will continue to partially fund the following two (2) positions: one (1) General Fund/General Purpose (GF/GP) Full Time Eligible (FTE) Youth and Family Casework Supervisor position (#3010402-09712) and one (1) GF/GP FTE Technical Assistant position (#3010402-10677); and WHEREAS the ATC grant will continue to fully fund one (1) Special Revenue (SR) FTE Technical Assistant position (#3010402-12029); and WHEREAS the ATC grant provides funding for drug testing supplies and kits, registration fees for conferences, bus passes, meetings, contractual services for individual and family treatment, incentives, transitional housing, and defense attorney fees; and WHEREAS the grant also provides funding for contractual services from Oakland Community Health Network (OCHN) in the form of a Court Liaison position, as well as, a Peer Recovery Coach, which serves and assists the ATC Team via assessments, court testimonies, consultations, progress updates, crisis intervention, community referrals, and coordinates care throughout OCHN's network of Core Provider Agencies (CPA), bridging the gaps between the Court and Mental Health systems; and WHEREAS the grant award has completed the Grant Review Process in accordance with the Board of Commissioners Grant Acceptance Procedures; and WHEREAS this grant is conditioned upon continued interpretation of the contract consistent with the June 4, 2018 letter from the Michigan SCAO, providing that assurance #3 of this year's grant application and agreement shall not be constructed as a mandate for future funding of the program from the funding unit, said letter attached hereto and incorporated by the reference herein. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the FY 2019 Michigan Drug Court Grant Program (Adult Treatment Court) Grant Agreement in the amount of $307,000 from the State Court Administrative Office, for the period of October 1, 2018 through September 30, 2019. BE IT FURTHER RESOLVED to continue one (1) GF/GP FTE Youth and Family Casework Supervisor position (#3010402-09712) and one (1) GF/GP FTE Technical Assistant position (#3010402-10677) in the Circuit Court/Family Court/Court Services Division. BE IT FURTHER RESOLVED to continue one (1) SR FTE Technical Assistant position (#3010402-12029) in the Circuit Court/Family Court/Court Services Division. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners is authorized to execute the contract agreement and that the chairperson may approve amendments and extensions up to fifteen (15%) percent variance from the award, consistent with the original agreement approved. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any further commitment and continuation of the positions in the grant is contingent upon continued future levels of grant funding. PUBLIC SERVICES COMMITTEE Motion carried unanimously on a roll call vote with Spisz and Berman absent. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. Cokrasibrkr ilI Dwyer, Distrit #14 Chairperson, Public Services Committee GRANT REVIEW SIGN OFF — Circuit Court GRANT NAME: FY 2019 Michigan Drug Court Grant Program (Adult Treatment Court) FUNDING AGENCY: State Court Administrative Office (SCAO) DEPARTMENT CONTACT PERSON: Jackie Howes-Evanson / John Cooperrider 22154 / 80256 STATUS: Grant Acceptance DATE: October 3, 2018 Pursuant to Misc. Resolution #17194, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be place on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (9/27/2018) Department of Human Resources: HR Approved (No Committee) Continues Positions — Lori Taylor (10/3/2018) Risk Management and Safety: Approved by Risk Management— Robert Erlenbeck (10/2/2018) Corporation Counsel: There are no unresolved legal issues at this time. — Heather L. Lewis (10/2/2018) Michigan Supreme Court State Court Administrative Office Michigan Hall of Justice P.O. Box 30048 Lansing, Michigan 48909 Phone (517) 373-0128 Dawn A. Monk Chief Operating Officer September 13, 2018 Honorable Shalina D. Kumar, ChiefJudge/Drug Court Judge 6th Circuit Court Courthouse Tower 12.00 N. Telegraph Rd. Pontiac, MI 48341-0404 Re: FY 2019 Michigan Drug Court Grant Program Award Notification 6th Circuit Court Hybrid DWI/Drug Court U1: 10106 Dear Chief Judge Kumar: I am pleased to inform you that your court has been awarded a grant in the amount of $307,000 from the Michigan Drug Court Grant Program administered by the State Court Administrative Office (SCAO). This award is for the grant period October 1, 2018, through September 30, 2019. Your court's fiscal year 2018 contract will be e-mailed to your project director, Jacqueline Howes-Evanson. The budget, based on your court's actual award, should be updated in WebGrants by October 26, 2018. Instructions for revising your budget are attached to the message your project director will receive from WebGrants. Please mail two original signed contracts to SCAO by December 7, 2018, If you have any questions about the grant or need assistance regarding best practices, please contact Andrew Smith at 517-373-0954 or at smithaacourts.mi.aov. For assistance in publicizing the success of your court, please contact John Nevin at 517-373-0129 or nevinyekourts.mi4ov. September 13, 2018 Page Two Finally, I am proud to note that the success of treatment courts statewide is a direct result of the hard work and commitment of judges like you who are dedicated to solving problems and saving lives. Thanks to you, our communities are safer and stronger. Sincerely, &a,,, Dawn A. Monk cc: Honorable Hala Jarbou Honorable Phyllis McMillen Andrew Smith, Problem-Solving Courts Manager Jennifer Phillips, Region VI Administrator Kevin Oeffuer, Court Administrator Jacqueline Howes-Evanson, Drug Court Project Director MICHIGAN SUPREME COURT STATE COURT ADMINISTRATIVE OFFICE MICHIGAN DRUG COURT GRANT PROGRAM FY 2019 CONTRACT Grantee Name: 6th Circuit Court — Hybrid DWI/Drug Court Unique Identifier: 10106 Federal ID Number: 38-6004876 Contract Number: 14001 Grant Amount: $307,000 1. GENERAL PROVISIONS 1.01 This contract is made between the State Court Administrative Office, Lansing, Michigan (SCAO) and the 6th Circuit Court — Hybrid DWI/Drug Court. 1.02 This contract incorporates the Grantee's approved grant application request and most recently approved budget. 1.03 This contract is for the Michigan Drug Court Grant Program. 1.04 In consideration of the mutual promises and covenants in this contract, and the benefits to be derived from this contract, the parties agree as follows: 2. TERM OF CONTRACT 2.01 This contract commences on 10/1/2018 and telminates on 9/30/2019 at 11:59 p.m. 3. RELATIONSHIP 3.01 The Grantee is an independent contractor, and it is understood that the Grantee is not an employee of the SCAO. No employee, agent, or subrecipient subcontractor of the Grantee is an employee of the SCAO. 3.02 No liability or benefits, including, but not limited to, retirement benefits or liabilities, pension rights or liabilities, insurance rights or liabilities, fringe benefits, training, holiday pay, sick pay, vacation pay, or such other rights, provisions, or liabilities arising out of an agreement of hire or employer-employee relationship, either express Of implied, shall arise or accrue to either party as a result of this contract. The Grantee is not eligible for, and will not participate in, any such benefits. 3.03 The Grantee is responsible for payment of all taxes, including federal, state, and local taxes arising out of the Grantee's activities in accordance with this contract, including, but not limited to, income taxes, social security taxes, unemployment insurance taxes, and any other taxes or fees. 3.04 The Grantee understands and agrees that all parties furnishing services pursuant to this contract are, for purposes of workers' compensation liability or other actions of employee- related liability, not employees of the SCAO. The Grantee bears the sole responsibility and liability for furnishing workers' compensation benefits to any of its employees for injuries arising from or connected with services performed pursuant to this contract. 3.05 The Grantee does not, and shall not, have the authority to enter into contracts on the SCAO's behalf. 4. SCOPE OF SERVICES 4.01 Upon signing of this contract, the SCAO agrees to provide funding from the Grant in an amount not to exceed the amount of this contract. In no event does this contract create a charge against any other funds of the SCAO or the Michigan Supreme Court. 4.02 The Grantee, and the Grantee's employees or subrecipient subcontractors, shall devote such time, attention, skill, knowledge, and professional ability as is necessary to most effectively and efficiently carry out and perform the services as described in this contract and in any amendments to this contract. 4.03 Commitment of state resources for the acquisition of goods and services, and execution of purchase orders, contracts, and similar agreements, shall remain the sole responsibility of the SCAO. 5. PERFORMANCE AND BUDGET 5.01 The SCAO agrees to provide the Grantee a sum not to exceed 907,000 for the court program operated pursuant to this contract. 5.02 Grantee equipment purchases are prohibited. 5.03 The Grantee agrees that it will not expend funds obtained under this contract for any purpose other than those authorized in the administrative requirements specified in the application and most recently approved budget for the Grant, and will expend grant funds only during the period covered by this contract unless prior written approval is received from the SCAO. 5.04 The Grantee must sign up through the online vendor registration process to receive payments as Electronic Funds Transfers (EFT)/Direct Deposits. Registration information is available through the Department of Technology, Management, and Budget's website at: http://www.michigan.gov/budget/0,1607,7-157-13404_37161-179392--,00.html. 5.05 All reimbursements for the proper performance of the contract shall be made by the SCAO quarterly, upon submission by the Grantee of claims for approval by the SCAO. The claims shall include a specific amount of the hours worked, hourly salary, the detailed services provided by the Grantee or Grantee's staff, and/or the specific amount expended on supplies or operating costs necessary for program operation. 5.06 Requests for adjustments in expenditures within line items and between line item categories must be made using a Contract Amendment, within WebGrants, and approved by the SCAO. Budget deviation allowances are not permitted. 5.07 The Grantee shall make reasonable efforts to collect 1st and 3rd party fees, where applicable, and report these as outlined in the SCAO's fiscal procedures. Any under-recoveries of otherwise available fees resulting from failure to bill for eligible services will be excluded from reimbursable expenditures. 5.08 Reimbursements for travel (meals, lodging, mileage, etc.) cannot exceed the lesser of the Grantee's published travel rates or allowable State of Michigan travel rates. Exceptions to this for unusual situations require prior approval by the SCAO prior to incurring the expense. 6. CONDUCT OF THE PROJECT 6.01 The Grantee shall abide by all terms and conditions required in the application assurances, budget requirements, and the Grantee's approved program outline and most recently approved budget. 6.02 The Grantee agrees that funds awarded under this grant will not be used to support any inherently religious activities, such as worship, religious instruction, or proselytizing. If the Grantee refers participants to, or provides, a non-federally funded program of service that incorporates such religious activities: (I) any such activities must be voluntary for program participants, and (2) program participants may not be excluded from participation in a program or otherwise penalized or disadvantaged for any failure to accept a referral or services. If participation in a non-federally funded program or services that incorporates inherently religious activities is deemed a critical treatment or support service for program participants, the Grantee agrees to identify and refer participants who object to the inherently religious activities of such program or service to a comparable secular alternative program or service. 7. ASSIGNMENT 7.01 The Grantee may not assign the performance under this contract to subcontract personnel except with the prior written approval of the SCAO. 7.02 All provisions and requirements of this contract shall apply to any subcontracts or agreements the Grantee may enter into in furtherance of its obligations under the contract. 7.03 The Grantee shall provide copies of all subrecipient subcontracts for services funded in whole or in part by this grant to the SCAO. 8. CONFIDENTIAL INFORMATION 8.01 In order that the Grantee's employees or subrecipient subcontractors may effectively provide fulfillment of this contract to the SCAO, the SCAO may disclose confidential or proprietary information pertaining to the SCAO's past, present, and future activities to the Grantee. All such information is proprietary to the SCAO and the Grantee shall not disclose such information to any third party without prior approval from the SCAO, unless disclosure is required by law or court order. If disclosure is required by law or court order, the SCAO will be notified of the request before disclosure. The Grantee agrees to return all confidential or proprietary information to the SCAO immediately upon the termination of this contract. 8.02 Both the SCAO and Grantee shall assure that medical services to, and information contained in the medical records of, persons served under the provisions of this contract or other such recorded information required to be held confidential by federal or state law, rule, or regulation, in connection with the provision of services or other activity under this agreement, shall remain confidential. Such information shall be held confidential, and shall not be divulged without the written consent of either the patient or a patients legal guardian or person with other legal authority, except as may be otherwise required by applicable law or regulation. Such information may be disclosed in summary, statistical, or other form, if the disclosure does not directly or indirectly identify particular individuals. 9. HUMAN SUBJECTS 9.01 The Grantee must submit all research involving human subjects conducted in programs sponsored by the SCAO, or in programs that receive funding from or through the state of Michigan, to the Michigan Department of Health and Human Services' (MDHHS) Institutional Review Board (RB) for approval prior to the initiation of the research. 10. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT, 42 CFR PART 2, AND MICHIGAN MENTAL HEALTH CODE 10.01 To the extent applicable, the Grantee assures and certifies that it is in compliance with the Health Insurance Portability and Accountability Act (HIPAA), 42 CFR Part 2, and the Michigan Mental Health Code, to the extent that this act and these regulations are pertinent to the services that the Grantee provides under this contract. These requirements include: A. The Grantee must not share any protected health or other protected data and information provided by the SCAO or any other source that falls within HIPAA, 42 CFR Part 2, and/or the Michigan Mental Health Code requirements, except to a subrecipient subcontractor as appropriate under this contract. B. The Grantee must require, in the terms and conditions of any subcontract, that the subrecipient subcontractor not share any protected health or other protected data and information from the SCAO or any other source that falls under HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements. C. The Grantee must use protected data and information only for the purposes of this contract. D. The Grantee must have written policies and procedures addressing the use of protected data and information that falls under HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements. The policies and procedures must meet all applicable federal and state requirements including HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code regulations. These policies and procedures must include restricting access to the protected data and information by the Grantee's employees. E. The Grantee must have a policy and procedure to report to the SCAO unauthorized use or disclosure of protected data and information that falls under H1PAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements of which the Grantee becomes aware. F. Failure to comply with any of these contractual requirements may result in the termination of this contract in accordance with section 18. G. In accordance with HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements, the Grantee is liable for any claim, loss, or damage relating to its unauthorized use or disclosure of protected data and information received by the Grantee from the SCAO or any other source. 11. RIGHTS TO WORK PRODUCT 11.01 All reports, programs, manuals, tapes, listings, documentation, and any other work product prepared by the Grantee under this contract, and amendments thereto, shall belong to the SCAO and are subject to copyright or patent only by the SCAO. The SCAO shall have the right to obtain from the Grantee original materials produced under this contract and shall have the right to distribute those materials. 11.02 The SCAO grants the Grantee a royalty-free, nonexclusive license to use anything developed in the course of executing this contract if the work product enters the public domain. 11.03 The SCAO shall have copyright, property, and publication rights in all written or visual material or other work products developed in connection with this contract. The Grantee shall not publish or distribute any printed or visual material relating to the services provided under this contract without the prior explicit permission of the SCAO. 12. WRITTEN DISCLOSURE 12.01 The Grantee and the Grantee's employees or subrecipient subcontractors shall promptly disclose in writing to the SCAO all writings, inventions, improvements, or discoveries, whether copyrightable, patentable, or not, which are written, conceived, made, or discovered by the Grantee or the Grantee's employees or subrecipient subcontractors jointly with the SCAO or singly by Grantee or Grantee's employees or subrecipient subcontractors while engaged in activity under this contract. As to each such disclosure, the Grantee shall specifically point out the features or concepts that are new or different. 12.02 The SCAO shall have the right to request the assistance of the Grantee and Grantee's employees or subrecipient subcontractors in determining and acquiring copyright, patent, or other such protection at the SCAO's invitation and request. 12.03 The Grantee represents and warrants that there are at present no such writings, inventions, improvements, or discoveries (other than in a copyright, copyright application, patent, or patent application) that were written, conceived, invented, made, or discovered by the Grantee or the Grantee's employees before entering into this contract, and which the Grantee or the Grantee's employees desire to remove from the provisions of this contract, except those specifically set forth by attachment hereto. 13. INSURANCE 13.01 The Grantee shall carry insurance coverage or self-insurance in such amounts as necessary to cover all claims arising out of the Grantee's operations under the terms of this contract. 14. LIABILITY 14.01 All liabilities, obligations, damages, penalties, claims, costs, fees, charges, and expenses (including, but not limited to, fees and expenses of attorneys, expert witnesses, and other consultants) resulting from claims, demands, costs, or judgments arising out of activities or services carried out by the Grantee in the performance of this contract, shall be the responsibility of the Grantee, and not the responsibility of the SCAO. Nothing in this subsection is, nor shall be construed as, a waiver of governmental immunity. 14.02 The SCAO is not responsible and will not be subject to any liability for any claim related to the loss, damage, or impairment of Grantee's property and materials or the property and materials of the Grantee's employees or subrecipient subcontractors, used by the Grantee pursuant to the Grantee's performance under this contract. 14.03 The Grantee warrants that it is not subject to any nondisclosure, noncompetition, or similar clause with current or prior clients or employers that will interfere with the performance of this contract. The SCAO will not be subject to any liability for any such claim. 14.04 In the event any action or proceeding is brought against the Grantee by reason of any claim due or claimed to be due to Grantee's performance covered under this contract, the Grantee will, at the Grantee's sole cost and expense, resist or defend the action or proceeding as the Grantee deems appropriate. The Grantee retains sole authority and discretion to resolve and settle any such claims. 15. ACQUISITION, ACCOUNTING, RECORDKEEPING, AND INSPECTION 15.01 The Grantee agrees that all expenditures from this contract, including the acquisition of personnel services, contractual services, and supplies, shall be in accordance with: (1) the standard procedures of the Grantee's funding unit, and (2) the administrative and budget requirements of the grant. 15.02 The Grantee agrees to maintain accounting records following generally accepted accounting principles for the expenditure of funds for the purposes identified in the approved grant request, most recently approved budget, and any applicable approved contract addendum and/or budget amendment. 15.03 The Grantee agrees that the Michigan Supreme Court, the SCAO, the local government audit division of the Michigan Department of Treasury, the State Auditor General, or any of their duly authorized representatives, including program evaluators and auditors, shall have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent transaction, books, accounts, data, time cards, or other records related to this contract. The Grantee shall retain all books and records, including all pertinent cost reports, accounting and financial records, or other documents related to this contract, for five years after final payment at the Grantee's cost. Federal and/or state auditors, and any persons duly authorized by the SCAO, shall have full access to and the right to examine and audit any of the materials during the term of this contract and for five years after final payment. If an audit is initiated before the expiration of the five-year period, and extends past that period, all documents shall be maintained until the audit is complete. The SCAO shall provide audit findings and recommendations to the Grantee. The SCAO may adjust future or final payment if the findings of the audit indicate over- or under-payment to the Grantee for the period audited, subject to the availability of funds for such purposes. If an audit discloses an overpayment to the Grantee, the Grantee shall immediately refund all amounts that may be due to the SCAO. Failure of the Grantee to comply with the requirements of this section shall constitute a material breach of this contract upon which the SCAO may cancel, terminate, or suspend this contract. 15.04 The Grantee's accounting system must maintain a separate fund or account that segregates grant contract receipts and expenditures from other receipts and expenditures of the Grantee. 16. PROGRAM REVIEW AND MONITORING 16.01 The Grantee shall give the SCAO and any of its authorized agents access to the court at any reasonable time to evaluate, audit, inspect, observe, and monitor the operation of the program. The inspection methods that may be used include, but are not limited to onsite visits, interviews of staff and participants, and review of case records, receipts, monthly/quarterly statistical reports, and fiscal records. 17. REPORTS 17.01 The Grantee agrees to submit timely, complete, and accurate reports as identified in Attachment A. 17.02 The data for each participant who is screened or accepted into the program must be entered into the Drug Court Case Management Information System (DCCMIS). 17.03 The Grantee is responsible for the timely, complete, and accurate submission of each required report and data as outlined above. 17.04 If any report is 30 days past due, a delinquency notice will be sent via email notifying the Grantee that it has 15 days to comply with the reporting requirement. Forty-five days past the due date, a forfeiture notice will be sent to the Grantee via the U.S. Postal Service notifying it that its funding award has been rescinded due to contract noncompliance. 18. REDUCTION/SUSPENSION/TERMINATION 18.01 In addition to forfeiture under section 17, the SCAO and/or the Grantee may reduce the Project Budget and/or suspend this agreement and/or terminate this agreement without further liability or penalty to the SCAO as follows: 18.02 If any of the terms of this agreement are not adhered to. Suspension requires immediate action by the Grantee to comply with this agreement's terms; otherwise, termination by the SCAO may occur: 18.03 Each party has the right to terminate this contract without cause by giving written notice to the other party of such termination at least 15 days before the effective date of such termination. Such written notice will provide valid, legal reasons for termination along with the effective date. 18.04 Failure of the Grantee to make satisfactory progress toward the goals, objectives, or strategies set forth in this agreement. Failure under this subsection includes (but is not limited to) a determination by the SCAO after second quarter claims are submitted, in its sole discretion, that project funds are not reasonably likely to be fully expended by the end of the Fiscal Year 18.05 This contract may be terminated immediately without further financial liability to the SCAO if funding for this contract becomes unavailable to the SCAO. 18.06 Proposing or implementing substantial plan changes to the extent that, if originally submitted, the application would not have been selected for funding. 18.07 Filing false certification in this agreement or other report or document. 18.08 This agreement may be terminated immediately if the Grantee, an official of the Grantee, or an owner of a 25 percent or greater share of the Grantee is convicted of a criminal offense incident to the application for or performance of a State, public, or private grant or subcontract; or convicted of a criminal offense including but not limited to the following: embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, attempting to influence a public employee to breach the ethical conduct standards for State of Michigan employees; convicted under State or Federal antitrust statutes; convicted of any other criminal offense which reflects on the Grantee's business integrity. 18.09 If a grant is terminated by the SCAO for failure to meet the grant management requirements, the Grantee shall not be eligible to seek grant funding from the SCAO MDC grant program for a period of two years. In order to obtain grant funding after the two-year period, the Grantee will be required to submit written assurances that the identified deficiencies have been corrected. Additionally, the Grantee may be required to submit monthly fmancial reports to allow for increased financial monitoring. 19. COMPLIANCE WITH LAWS 19.01 The Grantee shall comply with all applicable laws, ordinances, and codes of the federal, state, and local governments. 20. MICHIGAN LAW 20.01 This contract shall be subject to, and shall be enforced and construed under, the laws of Michigan. 21. CONFLICT OF INTEREST 21.01 The Grantee presently has no personal or financial interest, and shall not acquire any such interest, direct or indirect, that would conflict in any manner or degree with the performance of this contract. 21.02 The Grantee and the SCAO are subject to the provisions of 1968 PA 317, as amended, MCL 15.321 et seq., MSA 4.1700(51) et seq., and 1973 PA 196, as amended, MCL 15.341 et seq., MSA 4.1700 (71) et seq. 22. DEBT TO STATE OF MICHIGAN 22.01 The Grantee covenants that it is not, and will not become, in arrears to the state of Michigan or any of its subdivisions upon contract, debt, or any other obligation to the state of Michigan or its subdivisions, including real property, personal property, and income taxes. 23. DISPUTES 23.01 The Grantee shall notify the SCAO in writing of the Grantee's intent to pursue a claim against the SCAO for breach of any term of this contract within seven days of discovery of the alleged breach. 23.02 The Grantee and the SCAO agree that with regard to any and all disputes, controversies, or claims arising out of or in connection with or relating to this contract; or any claim that the SCAO violated any local, state, or federal ordinance, statute, regulation, law, or common-law doctrine (including discrimination or civil rights claims); or committed any tort; the parties shall attempt to resolve the dispute through mediation. Selection of a mediator will be by mutual agreement of the parties. 24. ENTIRE AGREEMENT 24.01 Except for Grantee's approved grant application, application assurances, and most recently approved budget, this contract contains the entire agreement between the parties and supersedes any prior written or oral promises and representations. No other understanding, oral or otherwise, regarding the subject matter of this contract exists to bind either of the parties. 25. PROGRAM CERTIFICATION 25.01 Under Michigan law, approval and certification by the State Court Administrative Office is required to begin or to continue the operation of a drug court, sobriety court, hybrid drug/sobriety court, family dependency treatment court, veterans treatment court, and mental health court. Any of these programs that are not certified shall not perform any of the functions of that program type, including, but not limited to, receiving grant funding under the law. If a program is determined by the State Court Administrative Office to be not certified, this contract is ineffective. 26. AMENDMENT 26.01 This contract may be amended only upon written agreement of the parties. 27. DELIVERY OF NOTICE 27.01 Written notices and communications required under this contract shall be delivered by electronic mail, regular mail, overnight delivery, or facsimile device to the following: A. The Grantee's contact person is Jacqueline Howes-Evanson, 6th Circuit Court, 1200 North Telegraph Road, Ground Floor, Pontiac, MI 48341. B. The SCAO's contact person is Andrew Smith, State Court Administrative Office, Michigan Hall of Justice, P.O. Box 30048, Lansing, MI 48909. 28. SIGNATURE OF PARTIES 28.01 This contract becomes effective when signed by the parties. IN WITNESS WHEREOF, the SCAO and the Grantee have executed this contract: 6th Circuit Court — Hybrid DWI/Drug Court By: Authorizing Official (Signature) Authorizing Official (Print Name and Title) Date: Authorizing Official: Must be a person who is authorized to enter into a binding contract for the entity receiving funds. The authorizing official may not be a judge or other state employee. The authorizing official is normally from the Executive or Legislative Branch of the entity (e.g., City Manager, Mayor, Council President, Board Chairperson, Chief Financial Officer, etc.). STATE COURT ADMINISTRATIVE OFFICE By: Date: Chief Operating Officer ATTACHMENT A MICHIGAN DRUG COURT GRANT PROGRAM FY 2019 REPORTING REQUIREMENTS October 1, 2018, through September 30, 2019 DCCIVITS DATA EXCEPTION REPORT DUE DATE NOTE February 15, 2019 Courts will be reviewing error reports reflecting data entered into DCCMIS for the time period of October 1, 2018, through December 31, 2018. May 15, 2019 Courts will be reviewing error reports reflecting data entered into DCCMIS for the time period of January 1,2019, through March 31, 2019. August 15, 2019 Courts will be reviewing error reports reflecting data entered into DCCMIS for the time period of April 1, 2019, through June 30, 2019. November 15, 2019 Courts will be reviewing error reports reflecting data entered into DCCMIS for the time period of July 1, 2019, through September 30, 2019. DCCMES USER AUDIT DUE DATE NOTE January 31,2019 Courts will be confirming user access to DCCIVITS. CLAIMS REPORTS DUE DATE NOTE January 10, 2019 Courts will be reporting on expenditures from October 1, 2018, through December 31, 2018. April 10, 2019 Courts will be reporting on expenditures from January 1, 2019, through March 31, 2019. July 10, 2019 Courts will be reporting expenditures from April 1, 2019, through June 30, 2019. October 10, 2019 Courts will be reporting expenditures from July 1, 2019, through September 30, 2019. PROGRESS DUE DATE NOTE October 30, 2019 Year-End Report Courts will be reporting on progress made during the grant period - October 1, 2018, through September 30, 2019. MICHIGAN DRUG COURT GRANT PROGRAM FY 2019 ASSURANCES 1. Applicants must provide assurance that there has been, and will continue to be, appropriate consultation with all affected agencies in planning and implementation of the drug court program. Applicants are required to have a current Memorandum of Understanding with each local prosecuting attorney, a representative of the criminal defense bar, and a representative or representatives of community treatment providers, as well as any other parties considered necessary to successful planning and implementation. 2. Applicants must provide assurance that all treatment programs and providers used in the drug court program are licensed and/or accredited by appropriate state government or professional agencies. 3. Applicants must provide assurance of the intention of the jurisdiction to continue the program after funding from the Michigan Drug Court Grant Program (MDCGP) has been exhausted. 4. Applicants must provide assurance that all recipients of funding under this grant program are required to comply with nondiscrimination requirements contained in various federal and state laws. Each applicant court should have a copy of their Equal Empioyment Opportunity plan on We and available for review by the State Court Administrative Office (SCAO) upon request. 5. Applicants must assure that they and any subgrantees will not use funds from the MDCGP for lobbying and that they will disclose any lobbying activities related to the MDCGP. 6. Recipients of funding under this grant agree that all expenditures, including personnel services, contractual services, and supplies, shall be in accordance with the standard procedures of their court. The grantee's accounting system must maintain a separate fund or account to support expenditures. Recipients of funding agree to maintain accounting records following generally accepted accounting principles for the expenditure of funds for purposes identified in the budget and any budget amendments. 7. State funds may not be used to replace (supplant) funds that have been appropriated for the same purpose. 8. Recipients of funding will assure that the Michigan Supreme Court, the SCAO, the local government audit division of the Michigan Department of Treasury, the State Auditor General, or any of their duly authorized representatives shall have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent financial transactions, accounting records, or other fiscal records related to this grant. Such records shall be maintained for a period of five years after completion of the grant project or until all SCAO audits are complete for the fiscal period, whichever is later. Recipients shall provide quarterly reports on the funds expended by the drug treatment court in the form required by the SCAO. 9. Applicants agree to collect and provide program and participant data in the form and manner required by the SCAO, and to participate in follow-up and evaluation activities. 10. Applicants receiving awards from SCAO agree to utilize the SCAO Drug Court Case Management Information System (DCCMIS) to manage drug court cases and report all data to SCAO pursuant to MCL 600.1078. 11. Applicants who receive funding from the MDCGP must plan, design, and operate their programs according to one of the following models: Drug Treatment Courts: The Ten Key Components, The Ten Guiding Principles of DWI Courts, Juvenile Drug Court: Strategies in Practice, or Family Dependency Drug Courts: Addressing Child Abuse and Neglect Cases Using the Drug Court Model. Additionally, applicants agree to follow all applicable state laws, court rules, and administrative orders pertaining to the operation of drug courts and adjudication of related cases. 12. Applicants agree to participate in SCAO required training including the Bureau ofiustice Assistance's Drug Court Planning Initiatives (DC1 31). Courts that apply to DCPI training, but are not selected, must agree to participate in DCPI training if provided by the SCAO during the funding year. 13. All recipients of funding under this grant program will ensure that violent offenders, as defined in MCL 600.1060(g), will be excluded from the drug court programs. 14. Applicants agree that if a federal 501(c)3 exists or is developed for drug court purposes, or if the drug court develops a partnership with an existing 501(c)3, that no employee of the court will be directly involved in the operations of the501(c)3. 15. The SCAO may suspend funding in whole or in part or terminate funding for the following reasons: a. Failure to comply with the requirements of the grant program, which includes the submission of financial reports, quarterly data reports, the annual DCCMIS User Audit, and biannual progress reports within the required time periods. b. Failure to make satisfactory progress toward the goals or strategies set forth in this application. c. Failure to adhere to the requirements in the grant contract, d. Proposing or implementing substantial program changes to the extent that the application would not have been selected forfunding. e. Filing a false certification in this application or other report or document, f. Other good cause shown. 16. The individuals with express authority to act in the name of the applicant in the positions of project director, financial director, and authorizing official should be the grant signatories. The signatures commit the applicant to the terms and conditions of the grant contract and attest to the accuracy of all information the applicant has supplied. The project director is responsible for directing the implementation of the drug court grant project. The financial officer is the individual who is fiscally responsible for this project, and is responsible for accountability for the state grant funds. The authorizing official is the individual authorized by the court to enter into this agreement. The SCAO prohibits the same individual from signing in more than one capacity. Michigan Supreme Court State Court Administrative Office Trial Court Services Division Michigan Hail of Justice P.O. Box 30048 Lansing, Michigan 48909 Phone (517) 373-4835 Jennifer Warner Director June 4, 2018 Commissioner Michael Gingell Chairperson of the Board of Commissioners 1200 N. Telegraph Road, Building 12E Pontiac, MI 48341-0475 Dear Mr. Gingell: I am providing information about Assurance #3 in State Court Administrative Office (SCAO) grant application materials. The assurance states that applicants must provide assurance of the intention of the jurisdiction to continue program operations if funding through the SCAO is no longer available, This intention may include pursuing local funding, or other state or federal grant funds. This assurance is also required to apply for and accept federal program funding for problem-solving courts programs. This should not be construed as a mandate for future funding of a program through your funding unit. If you have any questions, please contact me by telephone at 517-373-6285, or by e-mail at parksj courts.mi.gov . Sincerely, 7.7 Jessica Parks Deputy Director of Trial Court Services. JP:ck Michigan Drug Court Grant Program Allowable Expenses Lists Fiscal Year 2019 Funding Provided by State Court Administrative Office FY 201g SCAO MDCGP Program Allowable Expenses Page 1 ALLOWABLE/DISALLOWED LIST MDCGP • 6 0 0 0 a * • 0 a 0 6 0 Allowable Substance use disorder treatment services * Mental health treatment services 0 Cognitive behavioral services and programs Drug testing services a Drug testing confirmations only if the confirmed test is negative 0 Drug testing supplies Graduation awards (not to exceed $25 per award) Refreshments for pre-approved graduation ceremonies (not to exceed $150 per graduation ceremony) a Personnel and Fringe Benefits Consultant/Contractual employee not to exceed $81.25 0 per hour or $650 per day Police overtime for purposes of home or employment checks only (must be overtime, cannot pay regular shift time) 0 Up to $500 of basic office supplies (such as paper, pens, folders, calendars, or binders). This does NOT include cell phones and related expenses or equipment such as computers and printers GED Tests (test cost only) Participant incentives (not to exceed $25 per incentive) Transportation expenses for participants (such as bus passes or mileage reimbursement) Registration fees only for the MATCP conference (up to three participants) Defense Attorney fees for the purposes of participating in team meetings and review hearings only (no individual legal services; not to exceed $100/hour. Maximum of $600 per month.) Transitional (also known as Three-Quarter) housing for participants (not to exceed 60 days per participant) Fees for obtaining birth certificate in order to get state ID or social security card, and to complete benefits forms and other legal documents (not to exceed $36 per participant) Fees for obtaining Michigan ID (not to exceed $12 per participant) Disallowed a G a a Office equipment (such as computers, copiers, printers, cell phones and related costs, etc.) Software (such as new software, upgrade costs, maintenance fees, etc.) Indirect and administrative fees Gasoline expenses Construction or renovation Meals and refreshments (except for approved graduation ceremonies) Lodging, mileage, and parking costs for MADCP conference a a * a a a a G a Ignition Interlock In-state and out-of-state training, including national conferences Memberships Fines and Penalties (such as court fees, driver's license fees, etc.) Lobbying Honorariums Attorney fees for indigent defense or prosecution Other costs not directly related to operation of a drug court Evaluation or evaluator expenses Note.: an item is NOT listed as an allowable expense, SCAO considers it disallowed. FY 2019 SCAO WIDCGP Program Allowable Expenses Page 2 CONDITIONS ON EXPENSES Costs must be reasonable and necessary. All grant costs and billings will be reviewed by SCAO to ensure that they reflect costs generally recognized as ordinary and necessary for the operation of the problem-solving court •and reflect market prices for comparable goods or services. Additionally, the grant expenditures must be for goods and services that are or will be utilized for the grant period or fiscal year (October 1, 2018 to September 30, 2019). Billing for goods and services (i.e., bus tokens, library materials, drug testing supplies purchased on September 24) that could not reasonably be used up prior to September 30 will be denied for reimbursement. This list of disallowable expenses is not exhaustive. Contact SCAO if you are not sure about an expense. If required by the parent agency, costs must be sustained by competitive bids. Individual consultant fees are limited to $650 (excluding travel, lodging and meal costs) per day, which includes legal, medical, psychological and accountant consultants. If the rate will exceed $650 for an eight-hour day, written approval is required from the State Court Administrative Office. Compensation for individual consultant services is to be responsible and consistent with that paid for similar services in the market place. NON-SUPPLANTING SAO requires that funds not be used to supplant state, local or tribal funds. The grantee must assure that funds will not be used to replace or supplant state, local or tribal funds, but will be used to increase the amount of such funds that would, in the absence of grant funds, be made available for criminal justice activities. This means that if your court plans to: (a) Hire new positions (including filling existing vacancies that are no longer funded in your agency's budget): It must hire these additional positions on or after the official grant award start date, above its current budgeted (funded) level of positions; (b) Rehire personnel who have already been laid off (at time of the application) as a result of state, local, or tribal budget cuts: It must rehire the personnel on or after the official grant award start date and maintain documentation showing the dates(s) that the positions were laid off and rehired; (e) Maintain personnel who are (at the time of application) currently scheduled to be laid off on a future date as a result of state, local, or tdbal budget cuts: It must continue to fund the personnel with its own funds from the grant award start date until the date of the scheduled lay-off (e.g., if the lay-off is scheduled for October 1, then funds may not be used to fund the personnel until October I, the date of the scheduled lay-off), and maintain documentation showing the date(s) and reason(s) for the lay-off. [Please note that as long as your agency can document the date that the lay-off would occur if the grant funds were not available, it may transfer the personnel to the grant funding on or immediately after the date of the lay-off without formally completing the administrative steps associated with a lay-off for personnel.] Documentation that may be used to prove that the scheduled lay-offs are occurring for local economic reasons that are unrelated to the availability of grant funds may include (but are not limited to) council or departmental meetings, memoranda, notices, or orders discussing the lay-off; notices provided to the individual personnel regarding the date(s) of the layoff; and/or budget documents ordering departmental and/or jurisdiction-wide budget cuts. These records must be maintained with your court's grant in the event of an audit, monitoring, or other evaluation of your grant compliance. Pe 2019 5CAO MDCGP Program Allowable Expenses Page 3 WebGrants - Michigan Courts Page 1 of 10 • . . . . . iCHIOANE'COURTS • " . • • . one co,.x.rt nflo,5ure Application 12788 - Fiscal Year 2019 Michigan Drug Court Grant Program (MDCGP) - Final Application 14001 - Fiscal Year 2019 Michigan Drug Court Grant Program (MDCGP) Michigan Drug Court Grant Program (MDCGP) Status: Submitted Original Submitted Date: Last Submitted Date: 0512412018 12:11 PM 09/19/2018 1:35 PM Applicant Information Primary Contact: Name:" Title: Email:" Address:' Address Line 2 Address Line 3 City* Phone:' Organization Information Name:" Organization Type: Tax ID: Organization Website: Address:- Mr. John Luther Cooperrider Salutation Fast Name Middle Name L.t Name Court Business Administrator cooperriderj@oakgov.com 1200 North Telegraph Road Pontiac Michigan 48341 City State/Province Postal Code/Zip 248-858-0256 Phone Ext. 6th Circuit Court - Oakland County (C06) State Court Administrative Office 6th Circuit Court, Courthouse Tower 1200 N. Telegraph Rd. Pontiac Michigan 48341 city State/Province Postal Code/Zip Phone:' 248-462-2154 Ext. Fax: 248-858-2006 Certification Submission Has the certification application for this program been completed and Yes submitted? http://micourts.dullestech.net/getApplicationPrintPreview.do?documentPk=1525441348717 9/26/2018 WebGrants - Michigan Courts Page 2 of 10 Applicant Contact Information Select your court* Regional Administrator People served* Program Fiduciary:* Date that the program accepted or anticipates first participant* Please pick your program type' Is your program operational?* Courthouse name (example: Frank Murphy Hall of Justice) Courthouse street address' Room/Floor City' State* Zip code* ChiefJudge: First Name' Chief Judge: Last Name* Chief Judge: E-mail Address` Program Judge: First Name* Program Judge: Last Name' Title* Program Judge: E-mail Address' Program Judge: Phone Number' Program Judge's Mailing Address: Street* Program Judge's Mailing Address: Room/Floor Program Judge's Mailing Address: City* Program Judge's Mailing Address: State' Program Judge's Mailing Address: Zip Code' Judge 2: First Name Judge 2: Last Name Judge 2: Title Judge 2: E-mail Address Judge 2: Phone Number C08 Oakland Jennifer Phillips Men, Women Oakland 08/29/2001 Adult Circuit Drug Court Yes Oakland County Sixth Circuit Court 1200 North Telegraph Road Pontiac MI 48341 Shalina Kumar kumars@oakgov.corn Hala Jarbou Judge jarbouh@oakgov.com 246-452-2000 1200 North Telegraph Road 3rd Floor Pontiac MI 48341 Shalina Kumar Judge kurnars@oakgov.com 248-858-5280 EXt. Ext. Judge 2 Mailing Address: Street 1200 North Telegraph Road 1st Floor Judge 2 Mailing Address: City Pontiac Judge 2 Mailing Address: State MI Judge 2 Mailing Address: Zip Code 46341 Judge 3: First Name Phyllis Judge 3: Last Name McMillen Judge 2 Mailing Address: Room/Floor http://tnicourts.dullestech.net/getApplicationPrintPreview.do?documentPk=1525441348717 9/26/2018 WebGrants - Michigan Courts Page 3 of 10 Judge 3: Title Judge Judge 3: E-mail Address momillenp@oakgov.com Judge 3: Phone Number 248-858-0337 Ext. Judge 3 Mailing Address: Street Judge 3 Mailing Address: Room/Floor Judge 3 Mailing Address: City Judge 3 Mailing Address: State Judge 3 Mailing Address: Zip Code Judge 4: First Name Judge 4: Last Name Judge 4: Title Judge 4: E-mail Address Judge 4: Phone Number Judge 4 Mailing Address: Street Judge 4 Mailing Address: Room/Floor 1200 North Telegraph Road 3C Pontiac MI 48341 N/A Judge Ext, Judge 4 Mailing Address: City Judge 4 Mailing Address: State Judge 4 Mailing Address: Zip Code Court Administrator: First Name' Kevin Court Administrator: Last Name* Oeffner oeffnerk@oakgov.com Jacqueline Howes-Evanson Court Administrator: E-mail Address' Project Director (Main Program Contact): First Name* Project Director: Last Name' Project Director: Title' Project Director: E-mail Address* Project Director; Phone Number* Project Director Mailing Address: Street* Project Director Mailing Address: Room/Floor Project Director Mailing Address: City' Project Director Mailing Address: State* Project Director Mailing Address: Zip Code* Financial Officer: First Name* Financial Officer: Last Name' Financial Officer: Title* Financial Officer: E-mail Address* Financial Officer: Phone Number* Financial Officer Mailing Address: Street* Drug Treatment Court Supervisor howesevansonj©oakgov.com 248-452-2154 1200 North Telegraph Road Ground Floor Pontiac MI 48341 Lynn Son kiss Fiscal Services Officer sonkissl@oakgov.com 248-858-0940 2100 Pontiac Lake Road Ext. http://micourts.dullestech.net/getAppl icationPrintPreview.do?documentPlc=1525441348717 9/26/2018 WebGrants - Michigan Courts Page 4 of 10 Financial Officer Mailing Address: RoomIFloor Financial Officer Mailing Address: City* Financial Officer Mailing Address: Slate' Financial Office Mailing Address: Zip Code* Authorizing Official: First Name* Authorizing Official: Last Name* Authorizing Official: Tiffe* Authorizing Official: E-mail Address* Authorizing Official: Phone Number* Authorizing Official Mailing Address: Street' Authorizing Official Mailing Address: Room/Floor Authorizing Official Mailing Address: City* Authorizing Official Mailing Address: State* Authorizing Official Mailing Address: Zip Code' I have reviewed the above information for accuracy Waterford MI 48328 Michael Gingell Chair, Oakland County Board of Commissioners gingellm©oakgov.com 248-858-0100 1200 North Telegraph Road Pontiac MI 48341 Yes Ext. DCCM1S Contact Information DCCMIS Administrator (The person responsible for reporting data to SCAM: First Name* MGM'S Administrator: Last Name* Sereno Address* DCCMIS Administrator: E-mail serenoc©oakgov.com 248-452-9590 Application Information Is there an approved Local Administrative Order (not required for programs that are not yet operational)? Local Administrative Order (LAO): * Yes LAO Number: 2009-01 is there a current Memorandum of Understanding (not required for programs that are not yet operational)? Memorandum of Understanding (MOU)* Yes Effective Date: Expiration Date: Federal Tax ID:* What is the program capacity?" What Is the current number of active participants?' 07/13/2017 07/13/2018 38-6004876 135 78 DCCMIS Administrator: Phone Number* Ext. Candace http://rnicourts.clullestech.net/getApplicationPrintPreview.do?documentPk=1525441348717 9/26/2018 WebGrants - Michigan Courts Page 5 of 10 How many years has the program 17 been operational?* Do you offer Ignition Interlock restricted licenses to repeat drunk No drivers?* Does your county have an Equal Employment Opportunity Plan Yes (EEOP)? * If yes, when was the plan formulated? Number of Court Employees Does the program accept transfers? 06/06/1980 N/A Yes Medication Assisted Treatment How many active participants are currently using MATs for an °plaid use disorder? How many active participants are currently using MATs for an alcohol use disorder? What type of MAT is currently being used by participants? Explain how the program links participants to MAT services. What physician/clinic is the program currently using to administer MAT to active participants? include credentials as well as list the specific MAT they administer. Describe how your program uses the combination of medication and behavioral therapy to effectively treat substance use disorders. Does your program currently have a medical professional as an active member of the team? How does your program ensure that MAT guidelines are being followed by the physician/clinic? How is your program currently funding MAT? Please provide detail. Explain how additional funding would enhance your current MAT program. MAT Planning Describe the court's caseload data that substantiates the need of MAT for substance-use disorders in your drug court program. Include any changes or trends in the data that further demonstrate the need. How many participants do you intend to provide MAT services to during this grant-year? What types of MAT would be available for participants? What providers in your jurisdiction are able and licensed to administer these medications? hap ://micourts.dullestech.net/getAppl icationPrintPreview.do?documentPk=1525441348717 9/26/2018 WebGrants - Michigan Courts Page 6 of 10 Describe how your program would use the combination of medication and behavioral therapy to effectively treat a substance use disorder. If funds were awarded, how would your program use these funds. Funding Request Contractor Computation Services to be Provided Request Other Grant or Funding Source Local Cash Contributions Local In-Kind Contributions Total 50.20 Funding Justification Funding Justification Justify costs associated with the proposed project. Program Income Will your court program earn program Income as defined above? Yes Program Income Sources: If yes, what are the program income sources and how much is charged for each program income source (e.g., drug tests $5; padicipation fees $250, etc.)? Each Adult Treatment Court participant is charged $150.00 participation fee on they are inducted into the program. Collection if yes, what percentage of assessed program income (not court fines, costs, or fees) does your program coiled annually? Does the program waive assessed program income for any reason? Please describe. Not sure what the percentage is. The Sixth Circuit Court reimbursement division collects the program fee. They do so by developing a realistic payment plan for each participant. the ATC program does not collect any fees directly. We also have never waived the fee in the past. Financial Request Justification Are you requesting more grant funds than you were awarded last Yes year? If yes, explain why based on the operations of your program. For example, drug test cost increases, program expansion, etc. Recently the Sixth Circuit Court has decided not to apply for the Mental Health Court certification for FY 2019, but we will continue to have a mental health track ( those who have a co-oocurring disorder) within the ATC program. http://micourts.dullestech.net/getApplicationPrintPreview.do?doeumentPk=1525441348717 9/26/2018 WebGrants - Michigan Courts Page 7 of 10 Therefore, to continue to service this population (now within the Adult Treatment Court) we are requesting the funding for the CMH/Comrnon Ground liaison position, funding for drug screens, transitional housing, transporation and incentives (that was previously requested in the MHC grant). Certification Form Authorizing Official By checking the box, I certify that the below referenced person is the Authorizing Official for the court program.' Authorizing Official Name:" Date:* Project Director By checking the box, I certify that the below referenced person is the Project Director for the court program:* Project Director Name:* Date Financial Officer By checking the box, I certify that the below referenced person Is the Financial Officer for the court program:' Financial Officer Name:* Date:* By checking this box, I certify that the Chief Judge of this court supports our court applying for this grant opportunity.* Yes Michael J. Gingeli, Chair of Oakland County BOC 05/07/2018 Yes Jacqueline Howes-Evanson, Drug Treatment Court Sup 05/07/2018 Yes Lynn Son kiss, Fiscal Services Officer 05/07/2018 Yes Personnel Name Position Computation , Request Other Grant Or Funding Sources Local Cash Contribution Local in-Kind Contribution Total Technical Assistant $41,700 x 100% $21.5.5/hour approx s41.70e00 $ew $0.00 $0.00 $41,700.00 Technical Assistant 550.600 x approx. 50% $25.40tour opprox $24,000.00 $0.00 Youth and Family $0.00 $0.00 524,000.00 CiiP•scwork Supervisor $00,010 x approx. 50% 540.10/5our $40,000.00 $0.00 $0.00 50.00 $40,000.00 5105,700.00 $0.00 $0.00 50.00 $105,700.00 Personnel Justification Personnel Justification* Justify personnel (i.e., wages) associated with the proposed project Drug Court Supervisor (Youth and Family Casework Supervisor): The supervisor performs the job duties of staff oversight and training, provides backup supervision for intern and liaison, coordinates biweekly conferences, monthly business meetings, court sessions, initial screening of eligibility, provides oversight to the Mental Health Liaison, gives direction to the service providers and maintains/prepares all procedure manual documents. The current employee filling this position, , is paid at the 5-year salary grade, based on her experience and qualifications. (Total Salary Request: $40,000) http://micourts.dullestech.net/getApp1icationPrintPreview.do?documentPk=1525441348717 9/26/2018 WebGrants - Michigan Courts Page 8 of 10 Technical Assistant The technical assistant performs duties which include oversight/administration of the DCCMIS system; gathering, organizing, and recording data for program evaluation activities; monthly, quarterly, and annual reporting to grant funding sources, court administration, stakeholders, etc. Duties also include assisting in preparing written reports and assisting with answering program-related phone calls and requests for information. Duties may further include preparation for graduation and other program-related activities and events; and accompany professional staff on assignments to the ATC program, The current employee filling this position, , is paid at the 5-year salary grade, based on her experience and qualifications. (Total Salary Request $24,000) 2nd Technical Assistant: This position will serve as assistant and backup to the Technical Assistant and Supervisor. This position will be the primary data entry person for DCCMIS system for the ATC. This position funded 100% by the grant. (Total Salary Request: $41,700) Fringe Benefits Row Percentage Request Other Grant Or Funding Sources Local Cash Contribution Local In-Kind Contribution Total Employer FICA 7.65% 59,940.00 $0.00 50.00 $0.00 $9,940.00 Retirement 23.0% $26,084,00 $0.00 $0.00 $0.00 $26,254.00 Hospital Insurance Cr% $30,472_00 $0.00 50.00 50,00 $30,472.00 Dental Insurance 0% $1,714.00 $0.00 90.00 $0.00 91,714.00 Vislon Insurance 0% $250.00 $0.00 90.00 50.00 $250.00 Unempioyment 0.21% $120.00 $0.00 $0.00 $0.00 $120.00 Workers Compensation 1.34% 51,460.20 $0.00 $0.00 $0.00 $1,460.00 Life insurance 0.23% $180_00 $0.00 $0.00 50.00 8180.00 Other 1.57% $1,790.00 $0.00 $0.00 $0.00 $1,780.00 Other 0% $0.00 $0.00 $0.00 $0.00 $0.00 Totals -$72,000.00 $200 $0,00 $0.00 $72,000.00 Fringe Benefits Justification Fringe Benefits Justification* dastify fringe benefit costs associated with the proposed project Drug Court Supervisor: Fringe benefits are paid according to the Oakland County Merit System. The amount is projected based upon a formula and the employee's actual expenditures. (Total Fringe Benefit Request $21,000) Technical Assistant: Fringe benefits are paid according to the Oakland County Merit System. The amount is projected based upon a formula and the employee's actual expenditures. (Total Fringe Benefit Request: 17,000) Technical Assistant Fringe Benefits are paid according to the Oakland County Merit System. The amount is projected based upon a formula and the employee's actual expenditures. (Total Fringe Benefit Request: $34,000) FICA, Retirement, Disability, Unemployment, Group Life/Accident, and Worker's Compensation are estimated as a percentage (35.77% total) Medical ($14,898), Dental ($857), and Vision ($125) are direct contract charges. Contractual Service to be Provided Contractor(s) Computation Request Other Grant or Funding Sources Local Cash Contribution Local In-Kind Contributions Total Subrecipient ContractorNendor Peer Mentoring Program Oakland Community I iealth Network Establish Inter- Local Agreement (080 hours x $31/flour) $21,100.00 $0.00 $0.00 $0.00 $21,100.00 No Yes Defense Attorney Fees Jack Holmes $100/hour n72 hours 57,200.00 $0.00 $0.00 $0.00 $7,202.00 No Yes Treatment Easter Souls, Soiutlons to Recovery,Community Programs Ins,Oakland Family Services ' Community Corroo Residential, y Therap Detox, '' Transitional Housing, MAT $0,485.00 $100.000.00 50.00 $0.00 $109,485.00 No Yes Drug Testing JAMS, Results, and House Arrest Drug and alcohol testing 515.000.00 $50,000.00 50.00 $0.00 $05,000.00 Na Yes http://micourts.clullestech.net/getApplicationPrintPreview.do?doeumentPk=1525441348717 9/26/2018 WebGrants - Michigan Courts Page 9 of 10 Comprehensive mental health screenings and assessments for ATC participants Oakland Community Health Network (OCHN) $58 000 liaison posi'lion, 1,700 hours x $34.00/hour $5,e,omoo $0,00 $0.00 $0.00 $58,000.00 No Yes $110,785.00 8150,000.00 $0.00 $0.00 $260,765.00 Contractual Justification Contractual Justification' Justify contractual costs associated with the proposed project. Drug Testing - This is to pay for drug testing and alcohol testing - For alcohol breathalyzer testing we use House Arrest at $10/day x 2 participants x 90 days plus enrollment fees ($30 enrollment fee). For drug testing we use JAMS and Results. JAMS charges $9 for a 6-panel (instant test) which includes marijuana, Methamphetamines, Cocaine, Heroin, Benzodiazepines and Adulterants. They will complete a pbt for free if the defendant shows for a drug screen. However, if they are called to show up for a pbt alone then they charge $4.00 for the pbt, Lab confirmations are $20, mouth swabs are $30 and K2 and ETG testing are both $14.00 each. Results charges $10 for a 5-panel which includes Cocaine, Opiates, Marijuana (THC), Benzodiazepines, and Amphetamines. They also test for adulterants (at no additional cost). They charge us $2 for a PBT and $20 for a ETC. If the sample is positive and is sent to their outside lab then they charge $20 for each substance they run a confirmation on. Treatment - This is to pay for residential services, detox, therapy, transitional housing, and MAT. For residential and detox we use Community Programs, Inc. (CPI) Residential $180/day and detox $205/day, for Relapse itune-up weekends at $345/weekend, for individual and group therapy we use Oakland Family Services - Individual $65/session; Group $25/session; and Substance abuse testing $15. For transitional housing we use Solutions to Recovery at $23/day or weekend sanction $141/weekend. For Medication Assisted Treatment we use Easter Seals or Bio- Med Intake Fee of $80-$175 and Office visit of $80- Medication depends on insurance. Peer Mentoring - Peer mentors will be incorporated into the ATC team to provide additional participant support. This service falls under allowable expenses under consultant/contractor and will be paid approximately $31/hour. Defense Attorney Fees - These fees are paid to attorneys for attending sessions and team meetings - $100/hour x72 hours - 25 sessions x approx. 3 hours/session The ATC treats offenders with co-occuring disorders (mental health and substance abuse). This money would be used to purchase contractual services from Oakland Community Health Network (OCHN) in the form of a liaison position which would be expected to serve and assist the ATC team via assessments, court testimonies, consultations, progress updates, crisis intervention, community referrals, and coordinate care throughout OCHN's network of Core Provider Agencies. (Cost of this postion/service $58,000 1,700 hours x $34.00/hour) - (Intergovernmental Agreemenet for this service between the court and OCI-IN has been developed and is attached) Supplies Type of Supply Computation Request Other Grant or Funding Sources Local Cash Contribution Local In-Kind Contribution Total Graduation Supplies For purchasing supplies in connection to graduations $1,000 co $0.00 $0,00 $0.00 $1,000,00 Drug Testing Materials To provide for drug testing kits $420000 $0.00 $0.00 $0.00 $4,200.00 Incentivas For purchasing venous incentives for program partidpants $7,500.00 $0.00 $0.00 $0.00 $7,500.00 $12,700.00 $0.00 $0.00 $0.00 $12,700.00 Supplies Justification Supplies Justification* Justify supply costs associated with the proposed project. To pay for various operating expenses of the Adult Treatment Court such as; supplies, incentives, drug testing materials, and graduation supplies. Incentives are figured at $25/phase completed x 4 phases/participant x 75 participants. Drug testing materials are purchased from Redwood Toxicology. Our drug testing kits are purchased from Redwood Toxicology Laboratories. They are $4/kit (12-Panel) and so we propose 900 kits at $4/kit; they are $2/kit (6-Panel) and so we propose 200 kits at $2/kit; they are $6/kit (ETC FFUD) and so we propose 30 kits at $6/kit. http ihnicourts.dullestech .net/getApplicationPrintPrev iew.do?documentPk=1525441348717 9/26/2018 WebGrants - Michigan Courts Page 10 of 10 Travel Type of Travel Computation Request Other Grant or Funding Sources Local Cash Contribution Local In.KInd Contribution Total MATCP Conference Registra$on fees for three $015.00 $0.00 $0.00 $0.00 ' $915.00 1 Bus Passes $50 passes x 80 participants (few rosy get more than one} $4,900.00 50.00 $0.00 $0.00 $4,000.00 55,815.00 50.00 $0.00 $0.00 $5,615.00 Travel Justification Travel Justification* Justify travel costs associated with the proposed project. To provide bus basses for participants to get to court ($60/bus pass x 75 participants - several will get a 2nd pass ). Also to provide for registration fees and two nights lodging for three program staffers ($305 registration fees x 3 staffers = $915. Total Budget Budget Category Request Other Grant or Funding Sources Local Cash Contributions In-Kind Contributions Total Cost Told $307,000.00 $150,000.00 50710 5457,000.00 ht-tp://rnicourts.dullestech.net/getApplicationPrintPreview.do?documentPk=1525441348717 9/26/2018 $102,000 72,000 7,200 14,560 36,780 3,930 1,530 600 6,500 2,500 $247,600 $ 3,700 0 0 ( 5,075) 57,320 970 ( 615) 400 1,000 1,700 $ 59,400 $105,700 72,000 7,200 9,485 94,100 4,900 915 1,000 7,500 4.200 $307,000 FISCAL NOTE (MISC. #18364) BY: Commissioner Thomas Middleton, Chairperson, Finance Committee, IN RE: CIRCUIT COURT - FY 2019 MICHIGAN DRUG COURT GRANT PROGRAM (ADULT TREATMENT COURT) - ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The resolution authorizes the acceptance of grant funding from the State Court Administrative Office (SCAO), FY 2019 Michigan Drug Court Grant Program, for the Adult Treatment Court (ATC), in the amount of $307,000 for the period of October 1, 2018 through September 30, 2019. 2. The total program budget of $457,000 includes SCAO funding of $307,000 and PA 511 Community Corrections funding of $150,000. 3. One (1) Special Revenue (SR), Full-Time Eligible (FTE), Technical Assistant position (#3010402- 12029) is entirely funded by ATC with salary costs of $41,700 and fringe benefit costs of $34,000 for total personnel costs of $75,700 allocated in FY 2019. 4. Two (2) FTE positions are partially funded by the ATC totaling $102,000; funded as follows: - One (1) General Fund/General Purpose (GF/GP), FTE, Youth and Family Caseworker Supervisor (#3010402-09712). This position is funded as follows: ATC SCAO funding of $61,000 and $58,039 in the Child Care Fund. - One (1) GF/GP, FTE, Technical Assistant position (#3010402-10677). This position is funded as follows: ATC SCAO funding of $41,000 and $33,711 in the Child Care Fund. 5. A FY 2019 budget amendment is recommended as follows: FY 2019 FY 2019 Adopted Amendment Amended Drug Court Circuit Adult SCAO Fund (#27130) Grant #GR0000000233 Activity GLB, Analysis Type GLB, Bud Ref 2019 Revenue 3010301-121200-615571 State Operating Grants Total Revenues $247,600 $247,600 $ 59,400 $307,000 $ 59,400 $307,000 October 25, 2018 Expenditures 3010402-121200-702010 Salaries 3010402-121200-722740 Fringe Benefits 3010301-121200-730450 Defense Atty Fees 3010301-121200-731416 Private Institutions-Res 3010301-121200-731458 Professional Services 3010301-121200-731997 Transport of Clients 3010301-121200-732018 Travel and Conference 3010301-121200-732165 Workshops & Meetings 3010301-121200-750245 Incentives 3010301-121200-750280 Laboratory Supplies Total Expenditures Commissioner Thornas Middleton, District #4 Chairperson, Finance Committee FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Quarles absent. (o/3 91/2 Resolution #18364 October 25, 2018 Moved by Kochenderfer supported by Woodward the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Crawford, Dwyer, Fleming, Gershenson, Hoffman, Jackson, Kochenderfer, KowaII, Long, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman. (20) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). HEREBY APOPIOVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 25, 2018, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 251h day of October, 2018. Lisa Brown, Oakland County MISCELLANEOUS RESOLUTION #18364 October 25, 2018 BY: Commissioner Bill Dwyer, Chairperson, Public Services Committee IN RE: CIRCUIT COURT — FY 2019 MICHIGAN DRUG COURT GRANT PROGRAM (ADULT TREATMENT COURT) — ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Circuit Court applied for and was awarded a grant with the State Court Administrative Office (SCAO), Michigan Drug Court Grant Program for the grant period of October 1, 2018 through September 30, 2019; and WHEREAS the total program funding for the Adult Treatment Court (ATC) is $457,000, consisting of $307,000 in grant funding from SCAO and $150,000 in PA 511 Community Corrections funding; and WHEREAS the court intends to continue the ATC to deal with problems of increasing recidivism, increasing use of alcohol and illegal drugs, rising system costs, and the increase in jail days ordered; and WHEREAS SCAO is allowing Circuit Court to consolidate its mental health component into this ATC grant via a mental health "track" of the ATC, in order to avoid certification requirements which are not feasible for our drug court to meet at this time; and WHEREAS the grant funds that were previously obtained through the mental health grant have been requested and awarded through the Adult Treatment Court grant to service the mental health participants of the ATC; and WHEREAS the ATC grant will continue to partially fund the following two (2) positions: one (1) General Fund/General Purpose (GF/GP) Full Time Eligible (FTE) Youth and Family Casework Supervisor position (#3010402-09712) and one (1) GF/GP FTE Technical Assistant position (#3010402-10677); and WHEREAS the ATC grant will continue to fully fund one (1) Special Revenue (SR) FTE Technical Assistant position (#3010402-12029); and WHEREAS the ATC grant provides funding for drug testing supplies and kits, registration fees for conferences, bus passes, meetings, contractual services for individual and family treatment, incentives, transitional housing, and defense attorney fees; and WHEREAS the grant also provides funding for contractual services from Oakland Community Health Network (OCHN) in the form of a Court Liaison position, as well as, a Peer Recovery Coach, which serves and assists the ATC Team via assessments, court testimonies, consultations, progress updates, crisis intervention, community referrals, and coordinates care throughout OCHN's network of Core Provider Agencies (CPA), bridging the gaps between the Court and Mental Health systems; and WHEREAS the grant award has completed the Grant Review Process in accordance with the Board of Commissioners Grant Acceptance Procedures; and WHEREAS this grant is conditioned upon continued interpretation of the contract consistent with the June 4, 2018 letter from the Michigan SCAO, providing that assurance #3 of this year's grant application and agreement shall not be constructed as a mandate for future funding of the program from the funding unit, said letter attached hereto and incorporated by the reference herein. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the FY 2019 Michigan Drug Court Grant Program (Adult Treatment Court) Grant Agreement in the amount of $307,000 from the State Court Administrative Office, for the period of October 1, 2018 through September 30, 2019. BE IT FURTHER RESOLVED to continue one (1) GF/GP FTE Youth and Family Casework Supervisor position (#3010402-09712) and one (1) GF/GP FTE Technical Assistant position (#3010402-10677) in the Circuit Court/Family Court/Court Services Division. BE IT FURTHER RESOLVED to continue one (1) SR FTE Technical Assistant position (#3010402-12029) in the Circuit Court/Family Court/Court Services Division. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners is authorized to execute the contract agreement and that the chairperson may approve amendments and extensions up to fifteen (15%) percent variance from the award, consistent with the original agreement approved. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any further commitment and continuation of the positions in the grant is contingent upon continued future levels of grant funding. PUBLIC SERVICES COMMITTEE Motion carried unanimously on a roll call vote with Spisz and Berman absent. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. Cokrasibrkr ilI Dwyer, Distrit #14 Chairperson, Public Services Committee GRANT REVIEW SIGN OFF — Circuit Court GRANT NAME: FY 2019 Michigan Drug Court Grant Program (Adult Treatment Court) FUNDING AGENCY: State Court Administrative Office (SCAO) DEPARTMENT CONTACT PERSON: Jackie Howes-Evanson / John Cooperrider 22154 / 80256 STATUS: Grant Acceptance DATE: October 3, 2018 Pursuant to Misc. Resolution #17194, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be place on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (9/27/2018) Department of Human Resources: HR Approved (No Committee) Continues Positions — Lori Taylor (10/3/2018) Risk Management and Safety: Approved by Risk Management— Robert Erlenbeck (10/2/2018) Corporation Counsel: There are no unresolved legal issues at this time. — Heather L. Lewis (10/2/2018) Michigan Supreme Court State Court Administrative Office Michigan Hall of Justice P.O. Box 30048 Lansing, Michigan 48909 Phone (517) 373-0128 Dawn A. Monk Chief Operating Officer September 13, 2018 Honorable Shalina D. Kumar, ChiefJudge/Drug Court Judge 6th Circuit Court Courthouse Tower 12.00 N. Telegraph Rd. Pontiac, MI 48341-0404 Re: FY 2019 Michigan Drug Court Grant Program Award Notification 6th Circuit Court Hybrid DWI/Drug Court U1: 10106 Dear Chief Judge Kumar: I am pleased to inform you that your court has been awarded a grant in the amount of $307,000 from the Michigan Drug Court Grant Program administered by the State Court Administrative Office (SCAO). This award is for the grant period October 1, 2018, through September 30, 2019. Your court's fiscal year 2018 contract will be e-mailed to your project director, Jacqueline Howes-Evanson. The budget, based on your court's actual award, should be updated in WebGrants by October 26, 2018. Instructions for revising your budget are attached to the message your project director will receive from WebGrants. Please mail two original signed contracts to SCAO by December 7, 2018, If you have any questions about the grant or need assistance regarding best practices, please contact Andrew Smith at 517-373-0954 or at smithaacourts.mi.aov. For assistance in publicizing the success of your court, please contact John Nevin at 517-373-0129 or nevinyekourts.mi4ov. September 13, 2018 Page Two Finally, I am proud to note that the success of treatment courts statewide is a direct result of the hard work and commitment of judges like you who are dedicated to solving problems and saving lives. Thanks to you, our communities are safer and stronger. Sincerely, &a,,, Dawn A. Monk cc: Honorable Hala Jarbou Honorable Phyllis McMillen Andrew Smith, Problem-Solving Courts Manager Jennifer Phillips, Region VI Administrator Kevin Oeffuer, Court Administrator Jacqueline Howes-Evanson, Drug Court Project Director MICHIGAN SUPREME COURT STATE COURT ADMINISTRATIVE OFFICE MICHIGAN DRUG COURT GRANT PROGRAM FY 2019 CONTRACT Grantee Name: 6th Circuit Court — Hybrid DWI/Drug Court Unique Identifier: 10106 Federal ID Number: 38-6004876 Contract Number: 14001 Grant Amount: $307,000 1. GENERAL PROVISIONS 1.01 This contract is made between the State Court Administrative Office, Lansing, Michigan (SCAO) and the 6th Circuit Court — Hybrid DWI/Drug Court. 1.02 This contract incorporates the Grantee's approved grant application request and most recently approved budget. 1.03 This contract is for the Michigan Drug Court Grant Program. 1.04 In consideration of the mutual promises and covenants in this contract, and the benefits to be derived from this contract, the parties agree as follows: 2. TERM OF CONTRACT 2.01 This contract commences on 10/1/2018 and telminates on 9/30/2019 at 11:59 p.m. 3. RELATIONSHIP 3.01 The Grantee is an independent contractor, and it is understood that the Grantee is not an employee of the SCAO. No employee, agent, or subrecipient subcontractor of the Grantee is an employee of the SCAO. 3.02 No liability or benefits, including, but not limited to, retirement benefits or liabilities, pension rights or liabilities, insurance rights or liabilities, fringe benefits, training, holiday pay, sick pay, vacation pay, or such other rights, provisions, or liabilities arising out of an agreement of hire or employer-employee relationship, either express Of implied, shall arise or accrue to either party as a result of this contract. The Grantee is not eligible for, and will not participate in, any such benefits. 3.03 The Grantee is responsible for payment of all taxes, including federal, state, and local taxes arising out of the Grantee's activities in accordance with this contract, including, but not limited to, income taxes, social security taxes, unemployment insurance taxes, and any other taxes or fees. 3.04 The Grantee understands and agrees that all parties furnishing services pursuant to this contract are, for purposes of workers' compensation liability or other actions of employee- related liability, not employees of the SCAO. The Grantee bears the sole responsibility and liability for furnishing workers' compensation benefits to any of its employees for injuries arising from or connected with services performed pursuant to this contract. 3.05 The Grantee does not, and shall not, have the authority to enter into contracts on the SCAO's behalf. 4. SCOPE OF SERVICES 4.01 Upon signing of this contract, the SCAO agrees to provide funding from the Grant in an amount not to exceed the amount of this contract. In no event does this contract create a charge against any other funds of the SCAO or the Michigan Supreme Court. 4.02 The Grantee, and the Grantee's employees or subrecipient subcontractors, shall devote such time, attention, skill, knowledge, and professional ability as is necessary to most effectively and efficiently carry out and perform the services as described in this contract and in any amendments to this contract. 4.03 Commitment of state resources for the acquisition of goods and services, and execution of purchase orders, contracts, and similar agreements, shall remain the sole responsibility of the SCAO. 5. PERFORMANCE AND BUDGET 5.01 The SCAO agrees to provide the Grantee a sum not to exceed 907,000 for the court program operated pursuant to this contract. 5.02 Grantee equipment purchases are prohibited. 5.03 The Grantee agrees that it will not expend funds obtained under this contract for any purpose other than those authorized in the administrative requirements specified in the application and most recently approved budget for the Grant, and will expend grant funds only during the period covered by this contract unless prior written approval is received from the SCAO. 5.04 The Grantee must sign up through the online vendor registration process to receive payments as Electronic Funds Transfers (EFT)/Direct Deposits. Registration information is available through the Department of Technology, Management, and Budget's website at: http://www.michigan.gov/budget/0,1607,7-157-13404_37161-179392--,00.html. 5.05 All reimbursements for the proper performance of the contract shall be made by the SCAO quarterly, upon submission by the Grantee of claims for approval by the SCAO. The claims shall include a specific amount of the hours worked, hourly salary, the detailed services provided by the Grantee or Grantee's staff, and/or the specific amount expended on supplies or operating costs necessary for program operation. 5.06 Requests for adjustments in expenditures within line items and between line item categories must be made using a Contract Amendment, within WebGrants, and approved by the SCAO. Budget deviation allowances are not permitted. 5.07 The Grantee shall make reasonable efforts to collect 1st and 3rd party fees, where applicable, and report these as outlined in the SCAO's fiscal procedures. Any under-recoveries of otherwise available fees resulting from failure to bill for eligible services will be excluded from reimbursable expenditures. 5.08 Reimbursements for travel (meals, lodging, mileage, etc.) cannot exceed the lesser of the Grantee's published travel rates or allowable State of Michigan travel rates. Exceptions to this for unusual situations require prior approval by the SCAO prior to incurring the expense. 6. CONDUCT OF THE PROJECT 6.01 The Grantee shall abide by all terms and conditions required in the application assurances, budget requirements, and the Grantee's approved program outline and most recently approved budget. 6.02 The Grantee agrees that funds awarded under this grant will not be used to support any inherently religious activities, such as worship, religious instruction, or proselytizing. If the Grantee refers participants to, or provides, a non-federally funded program of service that incorporates such religious activities: (I) any such activities must be voluntary for program participants, and (2) program participants may not be excluded from participation in a program or otherwise penalized or disadvantaged for any failure to accept a referral or services. If participation in a non-federally funded program or services that incorporates inherently religious activities is deemed a critical treatment or support service for program participants, the Grantee agrees to identify and refer participants who object to the inherently religious activities of such program or service to a comparable secular alternative program or service. 7. ASSIGNMENT 7.01 The Grantee may not assign the performance under this contract to subcontract personnel except with the prior written approval of the SCAO. 7.02 All provisions and requirements of this contract shall apply to any subcontracts or agreements the Grantee may enter into in furtherance of its obligations under the contract. 7.03 The Grantee shall provide copies of all subrecipient subcontracts for services funded in whole or in part by this grant to the SCAO. 8. CONFIDENTIAL INFORMATION 8.01 In order that the Grantee's employees or subrecipient subcontractors may effectively provide fulfillment of this contract to the SCAO, the SCAO may disclose confidential or proprietary information pertaining to the SCAO's past, present, and future activities to the Grantee. All such information is proprietary to the SCAO and the Grantee shall not disclose such information to any third party without prior approval from the SCAO, unless disclosure is required by law or court order. If disclosure is required by law or court order, the SCAO will be notified of the request before disclosure. The Grantee agrees to return all confidential or proprietary information to the SCAO immediately upon the termination of this contract. 8.02 Both the SCAO and Grantee shall assure that medical services to, and information contained in the medical records of, persons served under the provisions of this contract or other such recorded information required to be held confidential by federal or state law, rule, or regulation, in connection with the provision of services or other activity under this agreement, shall remain confidential. Such information shall be held confidential, and shall not be divulged without the written consent of either the patient or a patients legal guardian or person with other legal authority, except as may be otherwise required by applicable law or regulation. Such information may be disclosed in summary, statistical, or other form, if the disclosure does not directly or indirectly identify particular individuals. 9. HUMAN SUBJECTS 9.01 The Grantee must submit all research involving human subjects conducted in programs sponsored by the SCAO, or in programs that receive funding from or through the state of Michigan, to the Michigan Department of Health and Human Services' (MDHHS) Institutional Review Board (RB) for approval prior to the initiation of the research. 10. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT, 42 CFR PART 2, AND MICHIGAN MENTAL HEALTH CODE 10.01 To the extent applicable, the Grantee assures and certifies that it is in compliance with the Health Insurance Portability and Accountability Act (HIPAA), 42 CFR Part 2, and the Michigan Mental Health Code, to the extent that this act and these regulations are pertinent to the services that the Grantee provides under this contract. These requirements include: A. The Grantee must not share any protected health or other protected data and information provided by the SCAO or any other source that falls within HIPAA, 42 CFR Part 2, and/or the Michigan Mental Health Code requirements, except to a subrecipient subcontractor as appropriate under this contract. B. The Grantee must require, in the terms and conditions of any subcontract, that the subrecipient subcontractor not share any protected health or other protected data and information from the SCAO or any other source that falls under HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements. C. The Grantee must use protected data and information only for the purposes of this contract. D. The Grantee must have written policies and procedures addressing the use of protected data and information that falls under HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements. The policies and procedures must meet all applicable federal and state requirements including HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code regulations. These policies and procedures must include restricting access to the protected data and information by the Grantee's employees. E. The Grantee must have a policy and procedure to report to the SCAO unauthorized use or disclosure of protected data and information that falls under H1PAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements of which the Grantee becomes aware. F. Failure to comply with any of these contractual requirements may result in the termination of this contract in accordance with section 18. G. In accordance with HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements, the Grantee is liable for any claim, loss, or damage relating to its unauthorized use or disclosure of protected data and information received by the Grantee from the SCAO or any other source. 11. RIGHTS TO WORK PRODUCT 11.01 All reports, programs, manuals, tapes, listings, documentation, and any other work product prepared by the Grantee under this contract, and amendments thereto, shall belong to the SCAO and are subject to copyright or patent only by the SCAO. The SCAO shall have the right to obtain from the Grantee original materials produced under this contract and shall have the right to distribute those materials. 11.02 The SCAO grants the Grantee a royalty-free, nonexclusive license to use anything developed in the course of executing this contract if the work product enters the public domain. 11.03 The SCAO shall have copyright, property, and publication rights in all written or visual material or other work products developed in connection with this contract. The Grantee shall not publish or distribute any printed or visual material relating to the services provided under this contract without the prior explicit permission of the SCAO. 12. WRITTEN DISCLOSURE 12.01 The Grantee and the Grantee's employees or subrecipient subcontractors shall promptly disclose in writing to the SCAO all writings, inventions, improvements, or discoveries, whether copyrightable, patentable, or not, which are written, conceived, made, or discovered by the Grantee or the Grantee's employees or subrecipient subcontractors jointly with the SCAO or singly by Grantee or Grantee's employees or subrecipient subcontractors while engaged in activity under this contract. As to each such disclosure, the Grantee shall specifically point out the features or concepts that are new or different. 12.02 The SCAO shall have the right to request the assistance of the Grantee and Grantee's employees or subrecipient subcontractors in determining and acquiring copyright, patent, or other such protection at the SCAO's invitation and request. 12.03 The Grantee represents and warrants that there are at present no such writings, inventions, improvements, or discoveries (other than in a copyright, copyright application, patent, or patent application) that were written, conceived, invented, made, or discovered by the Grantee or the Grantee's employees before entering into this contract, and which the Grantee or the Grantee's employees desire to remove from the provisions of this contract, except those specifically set forth by attachment hereto. 13. INSURANCE 13.01 The Grantee shall carry insurance coverage or self-insurance in such amounts as necessary to cover all claims arising out of the Grantee's operations under the terms of this contract. 14. LIABILITY 14.01 All liabilities, obligations, damages, penalties, claims, costs, fees, charges, and expenses (including, but not limited to, fees and expenses of attorneys, expert witnesses, and other consultants) resulting from claims, demands, costs, or judgments arising out of activities or services carried out by the Grantee in the performance of this contract, shall be the responsibility of the Grantee, and not the responsibility of the SCAO. Nothing in this subsection is, nor shall be construed as, a waiver of governmental immunity. 14.02 The SCAO is not responsible and will not be subject to any liability for any claim related to the loss, damage, or impairment of Grantee's property and materials or the property and materials of the Grantee's employees or subrecipient subcontractors, used by the Grantee pursuant to the Grantee's performance under this contract. 14.03 The Grantee warrants that it is not subject to any nondisclosure, noncompetition, or similar clause with current or prior clients or employers that will interfere with the performance of this contract. The SCAO will not be subject to any liability for any such claim. 14.04 In the event any action or proceeding is brought against the Grantee by reason of any claim due or claimed to be due to Grantee's performance covered under this contract, the Grantee will, at the Grantee's sole cost and expense, resist or defend the action or proceeding as the Grantee deems appropriate. The Grantee retains sole authority and discretion to resolve and settle any such claims. 15. ACQUISITION, ACCOUNTING, RECORDKEEPING, AND INSPECTION 15.01 The Grantee agrees that all expenditures from this contract, including the acquisition of personnel services, contractual services, and supplies, shall be in accordance with: (1) the standard procedures of the Grantee's funding unit, and (2) the administrative and budget requirements of the grant. 15.02 The Grantee agrees to maintain accounting records following generally accepted accounting principles for the expenditure of funds for the purposes identified in the approved grant request, most recently approved budget, and any applicable approved contract addendum and/or budget amendment. 15.03 The Grantee agrees that the Michigan Supreme Court, the SCAO, the local government audit division of the Michigan Department of Treasury, the State Auditor General, or any of their duly authorized representatives, including program evaluators and auditors, shall have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent transaction, books, accounts, data, time cards, or other records related to this contract. The Grantee shall retain all books and records, including all pertinent cost reports, accounting and financial records, or other documents related to this contract, for five years after final payment at the Grantee's cost. Federal and/or state auditors, and any persons duly authorized by the SCAO, shall have full access to and the right to examine and audit any of the materials during the term of this contract and for five years after final payment. If an audit is initiated before the expiration of the five-year period, and extends past that period, all documents shall be maintained until the audit is complete. The SCAO shall provide audit findings and recommendations to the Grantee. The SCAO may adjust future or final payment if the findings of the audit indicate over- or under-payment to the Grantee for the period audited, subject to the availability of funds for such purposes. If an audit discloses an overpayment to the Grantee, the Grantee shall immediately refund all amounts that may be due to the SCAO. Failure of the Grantee to comply with the requirements of this section shall constitute a material breach of this contract upon which the SCAO may cancel, terminate, or suspend this contract. 15.04 The Grantee's accounting system must maintain a separate fund or account that segregates grant contract receipts and expenditures from other receipts and expenditures of the Grantee. 16. PROGRAM REVIEW AND MONITORING 16.01 The Grantee shall give the SCAO and any of its authorized agents access to the court at any reasonable time to evaluate, audit, inspect, observe, and monitor the operation of the program. The inspection methods that may be used include, but are not limited to onsite visits, interviews of staff and participants, and review of case records, receipts, monthly/quarterly statistical reports, and fiscal records. 17. REPORTS 17.01 The Grantee agrees to submit timely, complete, and accurate reports as identified in Attachment A. 17.02 The data for each participant who is screened or accepted into the program must be entered into the Drug Court Case Management Information System (DCCMIS). 17.03 The Grantee is responsible for the timely, complete, and accurate submission of each required report and data as outlined above. 17.04 If any report is 30 days past due, a delinquency notice will be sent via email notifying the Grantee that it has 15 days to comply with the reporting requirement. Forty-five days past the due date, a forfeiture notice will be sent to the Grantee via the U.S. Postal Service notifying it that its funding award has been rescinded due to contract noncompliance. 18. REDUCTION/SUSPENSION/TERMINATION 18.01 In addition to forfeiture under section 17, the SCAO and/or the Grantee may reduce the Project Budget and/or suspend this agreement and/or terminate this agreement without further liability or penalty to the SCAO as follows: 18.02 If any of the terms of this agreement are not adhered to. Suspension requires immediate action by the Grantee to comply with this agreement's terms; otherwise, termination by the SCAO may occur: 18.03 Each party has the right to terminate this contract without cause by giving written notice to the other party of such termination at least 15 days before the effective date of such termination. Such written notice will provide valid, legal reasons for termination along with the effective date. 18.04 Failure of the Grantee to make satisfactory progress toward the goals, objectives, or strategies set forth in this agreement. Failure under this subsection includes (but is not limited to) a determination by the SCAO after second quarter claims are submitted, in its sole discretion, that project funds are not reasonably likely to be fully expended by the end of the Fiscal Year 18.05 This contract may be terminated immediately without further financial liability to the SCAO if funding for this contract becomes unavailable to the SCAO. 18.06 Proposing or implementing substantial plan changes to the extent that, if originally submitted, the application would not have been selected for funding. 18.07 Filing false certification in this agreement or other report or document. 18.08 This agreement may be terminated immediately if the Grantee, an official of the Grantee, or an owner of a 25 percent or greater share of the Grantee is convicted of a criminal offense incident to the application for or performance of a State, public, or private grant or subcontract; or convicted of a criminal offense including but not limited to the following: embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, attempting to influence a public employee to breach the ethical conduct standards for State of Michigan employees; convicted under State or Federal antitrust statutes; convicted of any other criminal offense which reflects on the Grantee's business integrity. 18.09 If a grant is terminated by the SCAO for failure to meet the grant management requirements, the Grantee shall not be eligible to seek grant funding from the SCAO MDC grant program for a period of two years. In order to obtain grant funding after the two-year period, the Grantee will be required to submit written assurances that the identified deficiencies have been corrected. Additionally, the Grantee may be required to submit monthly fmancial reports to allow for increased financial monitoring. 19. COMPLIANCE WITH LAWS 19.01 The Grantee shall comply with all applicable laws, ordinances, and codes of the federal, state, and local governments. 20. MICHIGAN LAW 20.01 This contract shall be subject to, and shall be enforced and construed under, the laws of Michigan. 21. CONFLICT OF INTEREST 21.01 The Grantee presently has no personal or financial interest, and shall not acquire any such interest, direct or indirect, that would conflict in any manner or degree with the performance of this contract. 21.02 The Grantee and the SCAO are subject to the provisions of 1968 PA 317, as amended, MCL 15.321 et seq., MSA 4.1700(51) et seq., and 1973 PA 196, as amended, MCL 15.341 et seq., MSA 4.1700 (71) et seq. 22. DEBT TO STATE OF MICHIGAN 22.01 The Grantee covenants that it is not, and will not become, in arrears to the state of Michigan or any of its subdivisions upon contract, debt, or any other obligation to the state of Michigan or its subdivisions, including real property, personal property, and income taxes. 23. DISPUTES 23.01 The Grantee shall notify the SCAO in writing of the Grantee's intent to pursue a claim against the SCAO for breach of any term of this contract within seven days of discovery of the alleged breach. 23.02 The Grantee and the SCAO agree that with regard to any and all disputes, controversies, or claims arising out of or in connection with or relating to this contract; or any claim that the SCAO violated any local, state, or federal ordinance, statute, regulation, law, or common-law doctrine (including discrimination or civil rights claims); or committed any tort; the parties shall attempt to resolve the dispute through mediation. Selection of a mediator will be by mutual agreement of the parties. 24. ENTIRE AGREEMENT 24.01 Except for Grantee's approved grant application, application assurances, and most recently approved budget, this contract contains the entire agreement between the parties and supersedes any prior written or oral promises and representations. No other understanding, oral or otherwise, regarding the subject matter of this contract exists to bind either of the parties. 25. PROGRAM CERTIFICATION 25.01 Under Michigan law, approval and certification by the State Court Administrative Office is required to begin or to continue the operation of a drug court, sobriety court, hybrid drug/sobriety court, family dependency treatment court, veterans treatment court, and mental health court. Any of these programs that are not certified shall not perform any of the functions of that program type, including, but not limited to, receiving grant funding under the law. If a program is determined by the State Court Administrative Office to be not certified, this contract is ineffective. 26. AMENDMENT 26.01 This contract may be amended only upon written agreement of the parties. 27. DELIVERY OF NOTICE 27.01 Written notices and communications required under this contract shall be delivered by electronic mail, regular mail, overnight delivery, or facsimile device to the following: A. The Grantee's contact person is Jacqueline Howes-Evanson, 6th Circuit Court, 1200 North Telegraph Road, Ground Floor, Pontiac, MI 48341. B. The SCAO's contact person is Andrew Smith, State Court Administrative Office, Michigan Hall of Justice, P.O. Box 30048, Lansing, MI 48909. 28. SIGNATURE OF PARTIES 28.01 This contract becomes effective when signed by the parties. IN WITNESS WHEREOF, the SCAO and the Grantee have executed this contract: 6th Circuit Court — Hybrid DWI/Drug Court By: Authorizing Official (Signature) Authorizing Official (Print Name and Title) Date: Authorizing Official: Must be a person who is authorized to enter into a binding contract for the entity receiving funds. The authorizing official may not be a judge or other state employee. The authorizing official is normally from the Executive or Legislative Branch of the entity (e.g., City Manager, Mayor, Council President, Board Chairperson, Chief Financial Officer, etc.). STATE COURT ADMINISTRATIVE OFFICE By: Date: Chief Operating Officer ATTACHMENT A MICHIGAN DRUG COURT GRANT PROGRAM FY 2019 REPORTING REQUIREMENTS October 1, 2018, through September 30, 2019 DCCIVITS DATA EXCEPTION REPORT DUE DATE NOTE February 15, 2019 Courts will be reviewing error reports reflecting data entered into DCCMIS for the time period of October 1, 2018, through December 31, 2018. May 15, 2019 Courts will be reviewing error reports reflecting data entered into DCCMIS for the time period of January 1,2019, through March 31, 2019. August 15, 2019 Courts will be reviewing error reports reflecting data entered into DCCMIS for the time period of April 1, 2019, through June 30, 2019. November 15, 2019 Courts will be reviewing error reports reflecting data entered into DCCMIS for the time period of July 1, 2019, through September 30, 2019. DCCMES USER AUDIT DUE DATE NOTE January 31,2019 Courts will be confirming user access to DCCIVITS. CLAIMS REPORTS DUE DATE NOTE January 10, 2019 Courts will be reporting on expenditures from October 1, 2018, through December 31, 2018. April 10, 2019 Courts will be reporting on expenditures from January 1, 2019, through March 31, 2019. July 10, 2019 Courts will be reporting expenditures from April 1, 2019, through June 30, 2019. October 10, 2019 Courts will be reporting expenditures from July 1, 2019, through September 30, 2019. PROGRESS DUE DATE NOTE October 30, 2019 Year-End Report Courts will be reporting on progress made during the grant period - October 1, 2018, through September 30, 2019. MICHIGAN DRUG COURT GRANT PROGRAM FY 2019 ASSURANCES 1. Applicants must provide assurance that there has been, and will continue to be, appropriate consultation with all affected agencies in planning and implementation of the drug court program. Applicants are required to have a current Memorandum of Understanding with each local prosecuting attorney, a representative of the criminal defense bar, and a representative or representatives of community treatment providers, as well as any other parties considered necessary to successful planning and implementation. 2. Applicants must provide assurance that all treatment programs and providers used in the drug court program are licensed and/or accredited by appropriate state government or professional agencies. 3. Applicants must provide assurance of the intention of the jurisdiction to continue the program after funding from the Michigan Drug Court Grant Program (MDCGP) has been exhausted. 4. Applicants must provide assurance that all recipients of funding under this grant program are required to comply with nondiscrimination requirements contained in various federal and state laws. Each applicant court should have a copy of their Equal Empioyment Opportunity plan on We and available for review by the State Court Administrative Office (SCAO) upon request. 5. Applicants must assure that they and any subgrantees will not use funds from the MDCGP for lobbying and that they will disclose any lobbying activities related to the MDCGP. 6. Recipients of funding under this grant agree that all expenditures, including personnel services, contractual services, and supplies, shall be in accordance with the standard procedures of their court. The grantee's accounting system must maintain a separate fund or account to support expenditures. Recipients of funding agree to maintain accounting records following generally accepted accounting principles for the expenditure of funds for purposes identified in the budget and any budget amendments. 7. State funds may not be used to replace (supplant) funds that have been appropriated for the same purpose. 8. Recipients of funding will assure that the Michigan Supreme Court, the SCAO, the local government audit division of the Michigan Department of Treasury, the State Auditor General, or any of their duly authorized representatives shall have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent financial transactions, accounting records, or other fiscal records related to this grant. Such records shall be maintained for a period of five years after completion of the grant project or until all SCAO audits are complete for the fiscal period, whichever is later. Recipients shall provide quarterly reports on the funds expended by the drug treatment court in the form required by the SCAO. 9. Applicants agree to collect and provide program and participant data in the form and manner required by the SCAO, and to participate in follow-up and evaluation activities. 10. Applicants receiving awards from SCAO agree to utilize the SCAO Drug Court Case Management Information System (DCCMIS) to manage drug court cases and report all data to SCAO pursuant to MCL 600.1078. 11. Applicants who receive funding from the MDCGP must plan, design, and operate their programs according to one of the following models: Drug Treatment Courts: The Ten Key Components, The Ten Guiding Principles of DWI Courts, Juvenile Drug Court: Strategies in Practice, or Family Dependency Drug Courts: Addressing Child Abuse and Neglect Cases Using the Drug Court Model. Additionally, applicants agree to follow all applicable state laws, court rules, and administrative orders pertaining to the operation of drug courts and adjudication of related cases. 12. Applicants agree to participate in SCAO required training including the Bureau ofiustice Assistance's Drug Court Planning Initiatives (DC1 31). Courts that apply to DCPI training, but are not selected, must agree to participate in DCPI training if provided by the SCAO during the funding year. 13. All recipients of funding under this grant program will ensure that violent offenders, as defined in MCL 600.1060(g), will be excluded from the drug court programs. 14. Applicants agree that if a federal 501(c)3 exists or is developed for drug court purposes, or if the drug court develops a partnership with an existing 501(c)3, that no employee of the court will be directly involved in the operations of the501(c)3. 15. The SCAO may suspend funding in whole or in part or terminate funding for the following reasons: a. Failure to comply with the requirements of the grant program, which includes the submission of financial reports, quarterly data reports, the annual DCCMIS User Audit, and biannual progress reports within the required time periods. b. Failure to make satisfactory progress toward the goals or strategies set forth in this application. c. Failure to adhere to the requirements in the grant contract, d. Proposing or implementing substantial program changes to the extent that the application would not have been selected forfunding. e. Filing a false certification in this application or other report or document, f. Other good cause shown. 16. The individuals with express authority to act in the name of the applicant in the positions of project director, financial director, and authorizing official should be the grant signatories. The signatures commit the applicant to the terms and conditions of the grant contract and attest to the accuracy of all information the applicant has supplied. The project director is responsible for directing the implementation of the drug court grant project. The financial officer is the individual who is fiscally responsible for this project, and is responsible for accountability for the state grant funds. The authorizing official is the individual authorized by the court to enter into this agreement. The SCAO prohibits the same individual from signing in more than one capacity. Michigan Supreme Court State Court Administrative Office Trial Court Services Division Michigan Hail of Justice P.O. Box 30048 Lansing, Michigan 48909 Phone (517) 373-4835 Jennifer Warner Director June 4, 2018 Commissioner Michael Gingell Chairperson of the Board of Commissioners 1200 N. Telegraph Road, Building 12E Pontiac, MI 48341-0475 Dear Mr. Gingell: I am providing information about Assurance #3 in State Court Administrative Office (SCAO) grant application materials. The assurance states that applicants must provide assurance of the intention of the jurisdiction to continue program operations if funding through the SCAO is no longer available, This intention may include pursuing local funding, or other state or federal grant funds. This assurance is also required to apply for and accept federal program funding for problem-solving courts programs. This should not be construed as a mandate for future funding of a program through your funding unit. If you have any questions, please contact me by telephone at 517-373-6285, or by e-mail at parksj courts.mi.gov . Sincerely, 7.7 Jessica Parks Deputy Director of Trial Court Services. JP:ck Michigan Drug Court Grant Program Allowable Expenses Lists Fiscal Year 2019 Funding Provided by State Court Administrative Office FY 201g SCAO MDCGP Program Allowable Expenses Page 1 ALLOWABLE/DISALLOWED LIST MDCGP • 6 0 0 0 a * • 0 a 0 6 0 Allowable Substance use disorder treatment services * Mental health treatment services 0 Cognitive behavioral services and programs Drug testing services a Drug testing confirmations only if the confirmed test is negative 0 Drug testing supplies Graduation awards (not to exceed $25 per award) Refreshments for pre-approved graduation ceremonies (not to exceed $150 per graduation ceremony) a Personnel and Fringe Benefits Consultant/Contractual employee not to exceed $81.25 0 per hour or $650 per day Police overtime for purposes of home or employment checks only (must be overtime, cannot pay regular shift time) 0 Up to $500 of basic office supplies (such as paper, pens, folders, calendars, or binders). This does NOT include cell phones and related expenses or equipment such as computers and printers GED Tests (test cost only) Participant incentives (not to exceed $25 per incentive) Transportation expenses for participants (such as bus passes or mileage reimbursement) Registration fees only for the MATCP conference (up to three participants) Defense Attorney fees for the purposes of participating in team meetings and review hearings only (no individual legal services; not to exceed $100/hour. Maximum of $600 per month.) Transitional (also known as Three-Quarter) housing for participants (not to exceed 60 days per participant) Fees for obtaining birth certificate in order to get state ID or social security card, and to complete benefits forms and other legal documents (not to exceed $36 per participant) Fees for obtaining Michigan ID (not to exceed $12 per participant) Disallowed a G a a Office equipment (such as computers, copiers, printers, cell phones and related costs, etc.) Software (such as new software, upgrade costs, maintenance fees, etc.) Indirect and administrative fees Gasoline expenses Construction or renovation Meals and refreshments (except for approved graduation ceremonies) Lodging, mileage, and parking costs for MADCP conference a a * a a a a G a Ignition Interlock In-state and out-of-state training, including national conferences Memberships Fines and Penalties (such as court fees, driver's license fees, etc.) Lobbying Honorariums Attorney fees for indigent defense or prosecution Other costs not directly related to operation of a drug court Evaluation or evaluator expenses Note.: an item is NOT listed as an allowable expense, SCAO considers it disallowed. FY 2019 SCAO WIDCGP Program Allowable Expenses Page 2 CONDITIONS ON EXPENSES Costs must be reasonable and necessary. All grant costs and billings will be reviewed by SCAO to ensure that they reflect costs generally recognized as ordinary and necessary for the operation of the problem-solving court •and reflect market prices for comparable goods or services. Additionally, the grant expenditures must be for goods and services that are or will be utilized for the grant period or fiscal year (October 1, 2018 to September 30, 2019). Billing for goods and services (i.e., bus tokens, library materials, drug testing supplies purchased on September 24) that could not reasonably be used up prior to September 30 will be denied for reimbursement. This list of disallowable expenses is not exhaustive. Contact SCAO if you are not sure about an expense. If required by the parent agency, costs must be sustained by competitive bids. Individual consultant fees are limited to $650 (excluding travel, lodging and meal costs) per day, which includes legal, medical, psychological and accountant consultants. If the rate will exceed $650 for an eight-hour day, written approval is required from the State Court Administrative Office. Compensation for individual consultant services is to be responsible and consistent with that paid for similar services in the market place. NON-SUPPLANTING SAO requires that funds not be used to supplant state, local or tribal funds. The grantee must assure that funds will not be used to replace or supplant state, local or tribal funds, but will be used to increase the amount of such funds that would, in the absence of grant funds, be made available for criminal justice activities. This means that if your court plans to: (a) Hire new positions (including filling existing vacancies that are no longer funded in your agency's budget): It must hire these additional positions on or after the official grant award start date, above its current budgeted (funded) level of positions; (b) Rehire personnel who have already been laid off (at time of the application) as a result of state, local, or tribal budget cuts: It must rehire the personnel on or after the official grant award start date and maintain documentation showing the dates(s) that the positions were laid off and rehired; (e) Maintain personnel who are (at the time of application) currently scheduled to be laid off on a future date as a result of state, local, or tdbal budget cuts: It must continue to fund the personnel with its own funds from the grant award start date until the date of the scheduled lay-off (e.g., if the lay-off is scheduled for October 1, then funds may not be used to fund the personnel until October I, the date of the scheduled lay-off), and maintain documentation showing the date(s) and reason(s) for the lay-off. [Please note that as long as your agency can document the date that the lay-off would occur if the grant funds were not available, it may transfer the personnel to the grant funding on or immediately after the date of the lay-off without formally completing the administrative steps associated with a lay-off for personnel.] Documentation that may be used to prove that the scheduled lay-offs are occurring for local economic reasons that are unrelated to the availability of grant funds may include (but are not limited to) council or departmental meetings, memoranda, notices, or orders discussing the lay-off; notices provided to the individual personnel regarding the date(s) of the layoff; and/or budget documents ordering departmental and/or jurisdiction-wide budget cuts. These records must be maintained with your court's grant in the event of an audit, monitoring, or other evaluation of your grant compliance. Pe 2019 5CAO MDCGP Program Allowable Expenses Page 3 WebGrants - Michigan Courts Page 1 of 10 • . . . . . iCHIOANE'COURTS • " . • • . one co,.x.rt nflo,5ure Application 12788 - Fiscal Year 2019 Michigan Drug Court Grant Program (MDCGP) - Final Application 14001 - Fiscal Year 2019 Michigan Drug Court Grant Program (MDCGP) Michigan Drug Court Grant Program (MDCGP) Status: Submitted Original Submitted Date: Last Submitted Date: 0512412018 12:11 PM 09/19/2018 1:35 PM Applicant Information Primary Contact: Name:" Title: Email:" Address:' Address Line 2 Address Line 3 City* Phone:' Organization Information Name:" Organization Type: Tax ID: Organization Website: Address:- Mr. John Luther Cooperrider Salutation Fast Name Middle Name L.t Name Court Business Administrator cooperriderj@oakgov.com 1200 North Telegraph Road Pontiac Michigan 48341 City State/Province Postal Code/Zip 248-858-0256 Phone Ext. 6th Circuit Court - Oakland County (C06) State Court Administrative Office 6th Circuit Court, Courthouse Tower 1200 N. Telegraph Rd. Pontiac Michigan 48341 city State/Province Postal Code/Zip Phone:' 248-462-2154 Ext. Fax: 248-858-2006 Certification Submission Has the certification application for this program been completed and Yes submitted? http://micourts.dullestech.net/getApplicationPrintPreview.do?documentPk=1525441348717 9/26/2018 WebGrants - Michigan Courts Page 2 of 10 Applicant Contact Information Select your court* Regional Administrator People served* Program Fiduciary:* Date that the program accepted or anticipates first participant* Please pick your program type' Is your program operational?* Courthouse name (example: Frank Murphy Hall of Justice) Courthouse street address' Room/Floor City' State* Zip code* ChiefJudge: First Name' Chief Judge: Last Name* Chief Judge: E-mail Address` Program Judge: First Name* Program Judge: Last Name' Title* Program Judge: E-mail Address' Program Judge: Phone Number' Program Judge's Mailing Address: Street* Program Judge's Mailing Address: Room/Floor Program Judge's Mailing Address: City* Program Judge's Mailing Address: State' Program Judge's Mailing Address: Zip Code' Judge 2: First Name Judge 2: Last Name Judge 2: Title Judge 2: E-mail Address Judge 2: Phone Number C08 Oakland Jennifer Phillips Men, Women Oakland 08/29/2001 Adult Circuit Drug Court Yes Oakland County Sixth Circuit Court 1200 North Telegraph Road Pontiac MI 48341 Shalina Kumar kumars@oakgov.corn Hala Jarbou Judge jarbouh@oakgov.com 246-452-2000 1200 North Telegraph Road 3rd Floor Pontiac MI 48341 Shalina Kumar Judge kurnars@oakgov.com 248-858-5280 EXt. Ext. Judge 2 Mailing Address: Street 1200 North Telegraph Road 1st Floor Judge 2 Mailing Address: City Pontiac Judge 2 Mailing Address: State MI Judge 2 Mailing Address: Zip Code 46341 Judge 3: First Name Phyllis Judge 3: Last Name McMillen Judge 2 Mailing Address: Room/Floor http://tnicourts.dullestech.net/getApplicationPrintPreview.do?documentPk=1525441348717 9/26/2018 WebGrants - Michigan Courts Page 3 of 10 Judge 3: Title Judge Judge 3: E-mail Address momillenp@oakgov.com Judge 3: Phone Number 248-858-0337 Ext. Judge 3 Mailing Address: Street Judge 3 Mailing Address: Room/Floor Judge 3 Mailing Address: City Judge 3 Mailing Address: State Judge 3 Mailing Address: Zip Code Judge 4: First Name Judge 4: Last Name Judge 4: Title Judge 4: E-mail Address Judge 4: Phone Number Judge 4 Mailing Address: Street Judge 4 Mailing Address: Room/Floor 1200 North Telegraph Road 3C Pontiac MI 48341 N/A Judge Ext, Judge 4 Mailing Address: City Judge 4 Mailing Address: State Judge 4 Mailing Address: Zip Code Court Administrator: First Name' Kevin Court Administrator: Last Name* Oeffner oeffnerk@oakgov.com Jacqueline Howes-Evanson Court Administrator: E-mail Address' Project Director (Main Program Contact): First Name* Project Director: Last Name' Project Director: Title' Project Director: E-mail Address* Project Director; Phone Number* Project Director Mailing Address: Street* Project Director Mailing Address: Room/Floor Project Director Mailing Address: City' Project Director Mailing Address: State* Project Director Mailing Address: Zip Code* Financial Officer: First Name* Financial Officer: Last Name' Financial Officer: Title* Financial Officer: E-mail Address* Financial Officer: Phone Number* Financial Officer Mailing Address: Street* Drug Treatment Court Supervisor howesevansonj©oakgov.com 248-452-2154 1200 North Telegraph Road Ground Floor Pontiac MI 48341 Lynn Son kiss Fiscal Services Officer sonkissl@oakgov.com 248-858-0940 2100 Pontiac Lake Road Ext. http://micourts.dullestech.net/getAppl icationPrintPreview.do?documentPlc=1525441348717 9/26/2018 WebGrants - Michigan Courts Page 4 of 10 Financial Officer Mailing Address: RoomIFloor Financial Officer Mailing Address: City* Financial Officer Mailing Address: Slate' Financial Office Mailing Address: Zip Code* Authorizing Official: First Name* Authorizing Official: Last Name* Authorizing Official: Tiffe* Authorizing Official: E-mail Address* Authorizing Official: Phone Number* Authorizing Official Mailing Address: Street' Authorizing Official Mailing Address: Room/Floor Authorizing Official Mailing Address: City* Authorizing Official Mailing Address: State* Authorizing Official Mailing Address: Zip Code' I have reviewed the above information for accuracy Waterford MI 48328 Michael Gingell Chair, Oakland County Board of Commissioners gingellm©oakgov.com 248-858-0100 1200 North Telegraph Road Pontiac MI 48341 Yes Ext. DCCM1S Contact Information DCCMIS Administrator (The person responsible for reporting data to SCAM: First Name* MGM'S Administrator: Last Name* Sereno Address* DCCMIS Administrator: E-mail serenoc©oakgov.com 248-452-9590 Application Information Is there an approved Local Administrative Order (not required for programs that are not yet operational)? Local Administrative Order (LAO): * Yes LAO Number: 2009-01 is there a current Memorandum of Understanding (not required for programs that are not yet operational)? Memorandum of Understanding (MOU)* Yes Effective Date: Expiration Date: Federal Tax ID:* What is the program capacity?" What Is the current number of active participants?' 07/13/2017 07/13/2018 38-6004876 135 78 DCCMIS Administrator: Phone Number* Ext. Candace http://rnicourts.clullestech.net/getApplicationPrintPreview.do?documentPk=1525441348717 9/26/2018 WebGrants - Michigan Courts Page 5 of 10 How many years has the program 17 been operational?* Do you offer Ignition Interlock restricted licenses to repeat drunk No drivers?* Does your county have an Equal Employment Opportunity Plan Yes (EEOP)? * If yes, when was the plan formulated? Number of Court Employees Does the program accept transfers? 06/06/1980 N/A Yes Medication Assisted Treatment How many active participants are currently using MATs for an °plaid use disorder? How many active participants are currently using MATs for an alcohol use disorder? What type of MAT is currently being used by participants? Explain how the program links participants to MAT services. What physician/clinic is the program currently using to administer MAT to active participants? include credentials as well as list the specific MAT they administer. Describe how your program uses the combination of medication and behavioral therapy to effectively treat substance use disorders. Does your program currently have a medical professional as an active member of the team? How does your program ensure that MAT guidelines are being followed by the physician/clinic? How is your program currently funding MAT? Please provide detail. Explain how additional funding would enhance your current MAT program. MAT Planning Describe the court's caseload data that substantiates the need of MAT for substance-use disorders in your drug court program. Include any changes or trends in the data that further demonstrate the need. How many participants do you intend to provide MAT services to during this grant-year? What types of MAT would be available for participants? What providers in your jurisdiction are able and licensed to administer these medications? hap ://micourts.dullestech.net/getAppl icationPrintPreview.do?documentPk=1525441348717 9/26/2018 WebGrants - Michigan Courts Page 6 of 10 Describe how your program would use the combination of medication and behavioral therapy to effectively treat a substance use disorder. If funds were awarded, how would your program use these funds. Funding Request Contractor Computation Services to be Provided Request Other Grant or Funding Source Local Cash Contributions Local In-Kind Contributions Total 50.20 Funding Justification Funding Justification Justify costs associated with the proposed project. Program Income Will your court program earn program Income as defined above? Yes Program Income Sources: If yes, what are the program income sources and how much is charged for each program income source (e.g., drug tests $5; padicipation fees $250, etc.)? Each Adult Treatment Court participant is charged $150.00 participation fee on they are inducted into the program. Collection if yes, what percentage of assessed program income (not court fines, costs, or fees) does your program coiled annually? Does the program waive assessed program income for any reason? Please describe. Not sure what the percentage is. The Sixth Circuit Court reimbursement division collects the program fee. They do so by developing a realistic payment plan for each participant. the ATC program does not collect any fees directly. We also have never waived the fee in the past. Financial Request Justification Are you requesting more grant funds than you were awarded last Yes year? If yes, explain why based on the operations of your program. For example, drug test cost increases, program expansion, etc. Recently the Sixth Circuit Court has decided not to apply for the Mental Health Court certification for FY 2019, but we will continue to have a mental health track ( those who have a co-oocurring disorder) within the ATC program. http://micourts.dullestech.net/getApplicationPrintPreview.do?doeumentPk=1525441348717 9/26/2018 WebGrants - Michigan Courts Page 7 of 10 Therefore, to continue to service this population (now within the Adult Treatment Court) we are requesting the funding for the CMH/Comrnon Ground liaison position, funding for drug screens, transitional housing, transporation and incentives (that was previously requested in the MHC grant). Certification Form Authorizing Official By checking the box, I certify that the below referenced person is the Authorizing Official for the court program.' Authorizing Official Name:" Date:* Project Director By checking the box, I certify that the below referenced person is the Project Director for the court program:* Project Director Name:* Date Financial Officer By checking the box, I certify that the below referenced person Is the Financial Officer for the court program:' Financial Officer Name:* Date:* By checking this box, I certify that the Chief Judge of this court supports our court applying for this grant opportunity.* Yes Michael J. Gingeli, Chair of Oakland County BOC 05/07/2018 Yes Jacqueline Howes-Evanson, Drug Treatment Court Sup 05/07/2018 Yes Lynn Son kiss, Fiscal Services Officer 05/07/2018 Yes Personnel Name Position Computation , Request Other Grant Or Funding Sources Local Cash Contribution Local in-Kind Contribution Total Technical Assistant $41,700 x 100% $21.5.5/hour approx s41.70e00 $ew $0.00 $0.00 $41,700.00 Technical Assistant 550.600 x approx. 50% $25.40tour opprox $24,000.00 $0.00 Youth and Family $0.00 $0.00 524,000.00 CiiP•scwork Supervisor $00,010 x approx. 50% 540.10/5our $40,000.00 $0.00 $0.00 50.00 $40,000.00 5105,700.00 $0.00 $0.00 50.00 $105,700.00 Personnel Justification Personnel Justification* Justify personnel (i.e., wages) associated with the proposed project Drug Court Supervisor (Youth and Family Casework Supervisor): The supervisor performs the job duties of staff oversight and training, provides backup supervision for intern and liaison, coordinates biweekly conferences, monthly business meetings, court sessions, initial screening of eligibility, provides oversight to the Mental Health Liaison, gives direction to the service providers and maintains/prepares all procedure manual documents. The current employee filling this position, , is paid at the 5-year salary grade, based on her experience and qualifications. (Total Salary Request: $40,000) http://micourts.dullestech.net/getApp1icationPrintPreview.do?documentPk=1525441348717 9/26/2018 WebGrants - Michigan Courts Page 8 of 10 Technical Assistant The technical assistant performs duties which include oversight/administration of the DCCMIS system; gathering, organizing, and recording data for program evaluation activities; monthly, quarterly, and annual reporting to grant funding sources, court administration, stakeholders, etc. Duties also include assisting in preparing written reports and assisting with answering program-related phone calls and requests for information. Duties may further include preparation for graduation and other program-related activities and events; and accompany professional staff on assignments to the ATC program, The current employee filling this position, , is paid at the 5-year salary grade, based on her experience and qualifications. (Total Salary Request $24,000) 2nd Technical Assistant: This position will serve as assistant and backup to the Technical Assistant and Supervisor. This position will be the primary data entry person for DCCMIS system for the ATC. This position funded 100% by the grant. (Total Salary Request: $41,700) Fringe Benefits Row Percentage Request Other Grant Or Funding Sources Local Cash Contribution Local In-Kind Contribution Total Employer FICA 7.65% 59,940.00 $0.00 50.00 $0.00 $9,940.00 Retirement 23.0% $26,084,00 $0.00 $0.00 $0.00 $26,254.00 Hospital Insurance Cr% $30,472_00 $0.00 50.00 50,00 $30,472.00 Dental Insurance 0% $1,714.00 $0.00 90.00 $0.00 91,714.00 Vislon Insurance 0% $250.00 $0.00 90.00 50.00 $250.00 Unempioyment 0.21% $120.00 $0.00 $0.00 $0.00 $120.00 Workers Compensation 1.34% 51,460.20 $0.00 $0.00 $0.00 $1,460.00 Life insurance 0.23% $180_00 $0.00 $0.00 50.00 8180.00 Other 1.57% $1,790.00 $0.00 $0.00 $0.00 $1,780.00 Other 0% $0.00 $0.00 $0.00 $0.00 $0.00 Totals -$72,000.00 $200 $0,00 $0.00 $72,000.00 Fringe Benefits Justification Fringe Benefits Justification* dastify fringe benefit costs associated with the proposed project Drug Court Supervisor: Fringe benefits are paid according to the Oakland County Merit System. The amount is projected based upon a formula and the employee's actual expenditures. (Total Fringe Benefit Request $21,000) Technical Assistant: Fringe benefits are paid according to the Oakland County Merit System. The amount is projected based upon a formula and the employee's actual expenditures. (Total Fringe Benefit Request: 17,000) Technical Assistant Fringe Benefits are paid according to the Oakland County Merit System. The amount is projected based upon a formula and the employee's actual expenditures. (Total Fringe Benefit Request: $34,000) FICA, Retirement, Disability, Unemployment, Group Life/Accident, and Worker's Compensation are estimated as a percentage (35.77% total) Medical ($14,898), Dental ($857), and Vision ($125) are direct contract charges. Contractual Service to be Provided Contractor(s) Computation Request Other Grant or Funding Sources Local Cash Contribution Local In-Kind Contributions Total Subrecipient ContractorNendor Peer Mentoring Program Oakland Community I iealth Network Establish Inter- Local Agreement (080 hours x $31/flour) $21,100.00 $0.00 $0.00 $0.00 $21,100.00 No Yes Defense Attorney Fees Jack Holmes $100/hour n72 hours 57,200.00 $0.00 $0.00 $0.00 $7,202.00 No Yes Treatment Easter Souls, Soiutlons to Recovery,Community Programs Ins,Oakland Family Services ' Community Corroo Residential, y Therap Detox, '' Transitional Housing, MAT $0,485.00 $100.000.00 50.00 $0.00 $109,485.00 No Yes Drug Testing JAMS, Results, and House Arrest Drug and alcohol testing 515.000.00 $50,000.00 50.00 $0.00 $05,000.00 Na Yes http://micourts.clullestech.net/getApplicationPrintPreview.do?doeumentPk=1525441348717 9/26/2018 WebGrants - Michigan Courts Page 9 of 10 Comprehensive mental health screenings and assessments for ATC participants Oakland Community Health Network (OCHN) $58 000 liaison posi'lion, 1,700 hours x $34.00/hour $5,e,omoo $0,00 $0.00 $0.00 $58,000.00 No Yes $110,785.00 8150,000.00 $0.00 $0.00 $260,765.00 Contractual Justification Contractual Justification' Justify contractual costs associated with the proposed project. Drug Testing - This is to pay for drug testing and alcohol testing - For alcohol breathalyzer testing we use House Arrest at $10/day x 2 participants x 90 days plus enrollment fees ($30 enrollment fee). For drug testing we use JAMS and Results. JAMS charges $9 for a 6-panel (instant test) which includes marijuana, Methamphetamines, Cocaine, Heroin, Benzodiazepines and Adulterants. They will complete a pbt for free if the defendant shows for a drug screen. However, if they are called to show up for a pbt alone then they charge $4.00 for the pbt, Lab confirmations are $20, mouth swabs are $30 and K2 and ETG testing are both $14.00 each. Results charges $10 for a 5-panel which includes Cocaine, Opiates, Marijuana (THC), Benzodiazepines, and Amphetamines. They also test for adulterants (at no additional cost). They charge us $2 for a PBT and $20 for a ETC. If the sample is positive and is sent to their outside lab then they charge $20 for each substance they run a confirmation on. Treatment - This is to pay for residential services, detox, therapy, transitional housing, and MAT. For residential and detox we use Community Programs, Inc. (CPI) Residential $180/day and detox $205/day, for Relapse itune-up weekends at $345/weekend, for individual and group therapy we use Oakland Family Services - Individual $65/session; Group $25/session; and Substance abuse testing $15. For transitional housing we use Solutions to Recovery at $23/day or weekend sanction $141/weekend. For Medication Assisted Treatment we use Easter Seals or Bio- Med Intake Fee of $80-$175 and Office visit of $80- Medication depends on insurance. Peer Mentoring - Peer mentors will be incorporated into the ATC team to provide additional participant support. This service falls under allowable expenses under consultant/contractor and will be paid approximately $31/hour. Defense Attorney Fees - These fees are paid to attorneys for attending sessions and team meetings - $100/hour x72 hours - 25 sessions x approx. 3 hours/session The ATC treats offenders with co-occuring disorders (mental health and substance abuse). This money would be used to purchase contractual services from Oakland Community Health Network (OCHN) in the form of a liaison position which would be expected to serve and assist the ATC team via assessments, court testimonies, consultations, progress updates, crisis intervention, community referrals, and coordinate care throughout OCHN's network of Core Provider Agencies. (Cost of this postion/service $58,000 1,700 hours x $34.00/hour) - (Intergovernmental Agreemenet for this service between the court and OCI-IN has been developed and is attached) Supplies Type of Supply Computation Request Other Grant or Funding Sources Local Cash Contribution Local In-Kind Contribution Total Graduation Supplies For purchasing supplies in connection to graduations $1,000 co $0.00 $0,00 $0.00 $1,000,00 Drug Testing Materials To provide for drug testing kits $420000 $0.00 $0.00 $0.00 $4,200.00 Incentivas For purchasing venous incentives for program partidpants $7,500.00 $0.00 $0.00 $0.00 $7,500.00 $12,700.00 $0.00 $0.00 $0.00 $12,700.00 Supplies Justification Supplies Justification* Justify supply costs associated with the proposed project. To pay for various operating expenses of the Adult Treatment Court such as; supplies, incentives, drug testing materials, and graduation supplies. Incentives are figured at $25/phase completed x 4 phases/participant x 75 participants. Drug testing materials are purchased from Redwood Toxicology. Our drug testing kits are purchased from Redwood Toxicology Laboratories. They are $4/kit (12-Panel) and so we propose 900 kits at $4/kit; they are $2/kit (6-Panel) and so we propose 200 kits at $2/kit; they are $6/kit (ETC FFUD) and so we propose 30 kits at $6/kit. http ihnicourts.dullestech .net/getApplicationPrintPrev iew.do?documentPk=1525441348717 9/26/2018 WebGrants - Michigan Courts Page 10 of 10 Travel Type of Travel Computation Request Other Grant or Funding Sources Local Cash Contribution Local In.KInd Contribution Total MATCP Conference Registra$on fees for three $015.00 $0.00 $0.00 $0.00 ' $915.00 1 Bus Passes $50 passes x 80 participants (few rosy get more than one} $4,900.00 50.00 $0.00 $0.00 $4,000.00 55,815.00 50.00 $0.00 $0.00 $5,615.00 Travel Justification Travel Justification* Justify travel costs associated with the proposed project. To provide bus basses for participants to get to court ($60/bus pass x 75 participants - several will get a 2nd pass ). Also to provide for registration fees and two nights lodging for three program staffers ($305 registration fees x 3 staffers = $915. Total Budget Budget Category Request Other Grant or Funding Sources Local Cash Contributions In-Kind Contributions Total Cost Told $307,000.00 $150,000.00 50710 5457,000.00 ht-tp://rnicourts.dullestech.net/getApplicationPrintPreview.do?documentPk=1525441348717 9/26/2018 $102,000 72,000 7,200 14,560 36,780 3,930 1,530 600 6,500 2,500 $247,600 $ 3,700 0 0 ( 5,075) 57,320 970 ( 615) 400 1,000 1,700 $ 59,400 $105,700 72,000 7,200 9,485 94,100 4,900 915 1,000 7,500 4.200 $307,000 FISCAL NOTE (MISC. #18364) BY: Commissioner Thomas Middleton, Chairperson, Finance Committee, IN RE: CIRCUIT COURT - FY 2019 MICHIGAN DRUG COURT GRANT PROGRAM (ADULT TREATMENT COURT) - ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The resolution authorizes the acceptance of grant funding from the State Court Administrative Office (SCAO), FY 2019 Michigan Drug Court Grant Program, for the Adult Treatment Court (ATC), in the amount of $307,000 for the period of October 1, 2018 through September 30, 2019. 2. The total program budget of $457,000 includes SCAO funding of $307,000 and PA 511 Community Corrections funding of $150,000. 3. One (1) Special Revenue (SR), Full-Time Eligible (FTE), Technical Assistant position (#3010402- 12029) is entirely funded by ATC with salary costs of $41,700 and fringe benefit costs of $34,000 for total personnel costs of $75,700 allocated in FY 2019. 4. Two (2) FTE positions are partially funded by the ATC totaling $102,000; funded as follows: - One (1) General Fund/General Purpose (GF/GP), FTE, Youth and Family Caseworker Supervisor (#3010402-09712). This position is funded as follows: ATC SCAO funding of $61,000 and $58,039 in the Child Care Fund. - One (1) GF/GP, FTE, Technical Assistant position (#3010402-10677). This position is funded as follows: ATC SCAO funding of $41,000 and $33,711 in the Child Care Fund. 5. A FY 2019 budget amendment is recommended as follows: FY 2019 FY 2019 Adopted Amendment Amended Drug Court Circuit Adult SCAO Fund (#27130) Grant #GR0000000233 Activity GLB, Analysis Type GLB, Bud Ref 2019 Revenue 3010301-121200-615571 State Operating Grants Total Revenues $247,600 $247,600 $ 59,400 $307,000 $ 59,400 $307,000 October 25, 2018 Expenditures 3010402-121200-702010 Salaries 3010402-121200-722740 Fringe Benefits 3010301-121200-730450 Defense Atty Fees 3010301-121200-731416 Private Institutions-Res 3010301-121200-731458 Professional Services 3010301-121200-731997 Transport of Clients 3010301-121200-732018 Travel and Conference 3010301-121200-732165 Workshops & Meetings 3010301-121200-750245 Incentives 3010301-121200-750280 Laboratory Supplies Total Expenditures Commissioner Thornas Middleton, District #4 Chairperson, Finance Committee FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Quarles absent. (o/3 91/2 Resolution #18364 October 25, 2018 Moved by Kochenderfer supported by Woodward the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Crawford, Dwyer, Fleming, Gershenson, Hoffman, Jackson, Kochenderfer, KowaII, Long, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman. (20) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). HEREBY APOPIOVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 25, 2018, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 251h day of October, 2018. Lisa Brown, Oakland County