HomeMy WebLinkAboutResolutions - 2018.10.25 - 23846MISCELLANEOUS RESOLUTION #18365 October 25, 2018
BY: Commissioner Bill Dwyer, Chairperson, Public Services Committee
IN RE: CIRCUIT COURT — FY 2019 MICHIGAN DRUG COURT GRANT PROGRAM (JUVENILE
DRUG COURT) — ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Circuit Court applied for and was awarded a grant with the State Court Administrative
Office (SCAO), Michigan Drug Court Grant Program with a grant period of October 1, 2018 through
September 30, 2019; and
WHEREAS the total program funding for the Juvenile Drug Court (JDC) is $425,754, consisting of
$49,000 in grant funding from SCAO and Child Care Fund contribution of $376,754 (of which 60% is
reimbursable); and
WHEREAS the court intends to continue the JDC to deal with problems of increasing recidivism,
increasing use of alcohol and illegal drugs, rising system costs, and an increase in out of home placement
days ordered; and
WHEREAS the JDC Program has one (1) General Fund/General Purpose (GF/GP) Full-Time Eligible
(FTE) Youth and Family Caseworker II position (#3010402-09711) and one (1) GF/GP FTE Youth and
Family Caseworker I position (#3010402-11891) partially funded by the JDC grant with the remaining
costs funded by the Child Care Fund; and
WHEREAS the grant award also provides funding for defense attorney fees; and
WHEREAS the grant award has completed the Grant Review Process in accordance with the Board of
Commissioners Grant Acceptance Procedures; and
WHEREAS this grant is conditioned upon continued interpretation of the contract consistent with the June
4, 2018 letter from the Michigan SCAO, providing that assurance #3 of this year's grant application and
agreement shall not be constructed as a mandate for future funding of the program from the funding unit,
said letter attached hereto and incorporated by the reference herein.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the FY
2019 Michigan Drug Court Grant Program (Juvenile Drug Court) Grant Agreement in the amount of
$49,000 from the State Court Administrative Office, for the period of October 1, 2018 through September
30, 2019.
BE IT FURTHER RESOLVED to continue one (1) GF/GP FTE Youth and Family Caseworker ll position
(#3010402-09711) and one (1) GF/GP FTE Youth and Family Caseworker I position (#3010402-11891) in
the Circuit Court/Family Court/Court Services Division.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners is authorized to execute
the contract agreement and that the chairperson may approve amendments and extensions up to fifteen
(16%) percent variance from the award, consistent with the original agreement approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future
commitment and continuation of the positions in the grant is contingent upon continued future levels of
grant funding.
Chairperson, on behalf of the Public Services Committee, I move the adopti,o'n,,Of the foregoing resolution.
Commissioner Bill Dwyer, District #14
Chairperson, Public Services Committee
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote with Spisz and Berman absent.
GRANT REVIEW SIGN OFF — Circuit Court
GRANT NAME: FY 2019 Michigan Drug Court Grant Program (Juvenile Drug Court)
FUNDING AGENCY: State Court Administrative Office (SCAO)
DEPARTMENT CONTACT PERSON: Jackie Howes-Evanson / John Cooperrider 22154 / 80256
STATUS: Grant Acceptance
DATE: October 4, 2018
Pursuant to Misc. Resolution #17194, please be advised the captioned grant materials have completed internal grant
review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of Commissioners Liaison
Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing
grant review comments) may be requested to be place on the appropriate Board of Commissioners' committee(s) for grant
acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (10/1/2018)
Department of Human Resources:
HR Approved (No HR Committee) Continues Position — Lori Taylor (9/26/2018)
Risk Management and Safety:
Approved by Risk Management. — Robert Erlenbeck (10/4/2018)
Corporation Counsel:
There are no unresolved legal issues at this time. — Heather L. Lewis (10/2/2018)
Michigan Supreme Court
State Court Administrative Office
Michigan Hall of Justice
P.O. Box 30048
Lansing, Michigan 48909
Phone (517) 373-0128
Dawn A. Monk
Chief Operating Officer
September 13, 2018
Honorable Shalina D. Kumar, Chief Judge
6th Circuit Court
Courthouse Tower
1200 N. Telegraph Rd.
Pontiac, MI 48341-0404
Re: FY 2019 Michigan Drug Court Grant Program Award Notification
6th Circuit Court — Juvenile Drug Court
UI: 10120
Dear Chief Judge Kumar:
I am pleased to inform you that your court has been awarded a grant in the amount of
$49,000 from the Michigan Drug Court Grant Program administered by the State Court
Administrative Office (SCAO). This award is for the grant period October 1, 2018, through
September 30, 2019.
Your court's fiscal year 2018 contract will be e-mailed to your project director,
Jacqueline Howes-Evanson. The budget, based on your court's actual award, should be updated
in WebGrants by October 26, 2018. Instructions for revising your budget are attached to the
message your project director will receive from WebGrants. Please mail two original signed
contracts to SCAO by December 7, 2018.
If you have any questions about the grant or need assistance regarding best practices,
please contact Andrew Smith at 517-373-0954 or at smitha@courts.mi.gov . For assistance in
publicizing the success of your court, please contact John Nevin at 517-373-0129 or
nevinj@courts.m .gov .
September 13, 2018
Page Two
Finally, I am proud to note that the success of treatment courts statewide is a direct result
of the hard work and commitment of judges like you who are dedicated to solving problems and
saving lives. Thanks to you, our communities are safer and stronger.
Sincerely,
Dawn A. Monk
cc: Honorable Mary Ellen Brennan
Andrew Smith, Problem-Solving Courts Manager
Jennifer Phillips, Region VI Administrator
Kevin Oeffner, Court Administrator
Jacqueline Howes-Evanson, Drug Court Project Director
MICHIGAN SUPREME COURT
STATE COURT ADNHNISTRATIVE OFFICE
MICHIGAN DRUG COURT GRANT PROGRAM
FY 2019 CONTRACT
Grantee Name: 6th Circuit Court — Juvenile Drug Court
Unique Identifier: 10120
Federal ID Number: 38-6004876
Contract Number: 13814
Grant Amount: $49,000
1. GENERAL PROVISIONS
1.01 This contract is made between the State Court Administrative Office, Lansing,
Michigan (SCAO) and the 6th Circuit Court — Juvenile Drug Court.
1.02 This contract incorporates the Grantee's approved grant application request and
most recently approved budget.
1.03 This contract is for the Michigan Drug Court Grant Program.
1.04 In consideration of the mutual promises and covenants in this contract, and the
benefits to be derived from this contract, the parties agree as follows:
2. TERM OF CONTRACT
2.01 This contract commences on 10/1/2018 and terminates 011 9/30/2019 at 11:59 p.m.
3. RELATIONSHIP
3.01 The Grantee is an independent contractor, and it is understood that the Grantee
is not an employee of the SCAO. No employee, agent, or subrecipient subcontractor of the
Grantee is an employee of the SCAO.
3.02 No liability or benefits, including, but not limited to, retirement benefits or
liabilities, pension rights or liabilities, insurance rights or liabilities, fringe benefits, training,
holiday pay, sick pay, vacation pay, or such other rights, provisions, or liabilities arising out of an
agreement of hire or employer-employee relationship, either express or implied, shall arise or
accrue to either party as a result of this contract. The Grantee is not eligible for, and will not
participate in, any such benefits.
3.03 The Grantee is responsible for payment of all taxes, including federal, state, and
local taxes arising out of the Grantee's activities in accordance with this contract, including, but
not limited to, income taxes, social security taxes, unemployment insurance taxes, and any other
taxes or fees.
3.04 The Grantee understands and agrees that all parties furnishing services pursuant to
this contract are, for purposes of workers' compensation liability or other actions of employee-
related liability, not employees of the SCAO. The Grantee bears the sole responsibility and
liability for furnishing workers' compensation benefits to any of its employees for injuries arising
from or connected with services performed pursuant to this contract.
3.05 The Grantee does not, and shall not, have the authority to enter into contracts on
the SCAO's behalf.
4. SCOPE OF SERVICES
4.01 Upon signing of this contract, the SCAO agrees to provide funding from the
Grant in an amount not to exceed the amount of this contract. In no event does this contract
create a charge against any other funds of the SCAO or the Michigan Supreme Court.
4.02 The Grantee, and the Grantee's employees or subrecipient subcontractors, shall
devote such time, attention, skill, knowledge, and professional ability as is necessary to most
effectively and efficiently carry out and perform the services as described in this contract and in
any amendments to this contract.
4.03 Commitment of state resources for the acquisition of goods and services, and
execution of purchase orders, contracts, and similar agreements, shall remain the sole
responsibility of the SCAO.
5. PERFORMANCE AND BUDGET
5.01 The SCAO agrees to provide the Grantee a sum not to exceed $49,000 for the
court program operated pursuant to this contract.
5.02 Grantee equipment purchases are prohibited.
5.03 The Grantee agrees that it will not expend funds obtained under this contract for
any purpose other than those authorized in the administrative requirements specified in the
application and most recently approved budget for the Grant, and will expend grant funds only
during the period covered by this contract unless prior written approval is received from the
SCAO.
5.04 The Grantee must sign up through the online vendor registration process to
receive payments as Electronic Funds Transfers (EFT)/Direct Deposits. Registration
information is available through the Department of Technology, Management, and Budget's
website at: http://www.michigan.gov/budget/0,1607,7-157-13404 37161-179392--,00.html.
5.05 All reimbursements for the proper performance of the contract shall be made by
the SCAO quarterly, upon submission by the Grantee of claims for approval by the SCAO. The
claims shall include a specific amount of the hours worked, hourly salary, the detailed services
provided by the Grantee or Grantee's staff, and/or the specific amount expended on supplies or
operating costs necessary for program operation.
5.06 Requests for adjustments in expenditures within line items and between line
item categories must be made using a Contract Amendment, within WebGrants, and approved
by the SCAO. Budget deviation allowances are not permitted.
5.07 The Grantee shall make reasonable efforts to collect 1st and 3rd party fees, where
applicable, and report these as outlined in the SCAO's fiscal procedures. Any under-recoveries
of otherwise available fees resulting from failure to bill for eligible services will be excluded
from reimbursable expenditures.
5.08 Reimbursements for travel (meals, lodging, mileage, etc.) cannot exceed the
lesser of the Grantee's published travel rates or allowable State of Michigan travel rates.
Exceptions to this for unusual situations require prior approval by the SCAO prior to incurring
the expense.
6. CONDUCT OF THE PROJECT
6.01 The Grantee shall abide by all terms and conditions required in the application
assurances, budget requirements, and the Grantee's approved program outline and most recently
approved budget.
6.02 The Grantee agrees that funds awarded under this grant will not be used to support
any inherently religious activities, such as worship, religious instruction, or proselytizing. If the
Grantee refers participants to, or provides, a non-federally funded program of service that
incorporates such religious activities: (1) any such activities must be voluntary for program
participants, and (2) program participants may not be excluded from participation in a program or
otherwise penalized or disadvantaged for any failure to accept a referral or services. If
participation in a non-federally funded program or services that incorporates inherently religious
activities is deemed a critical treatment or support service for program participants, the Grantee
agrees to identify and refer participants who object to the inherently religious activities of such
program or service to a comparable secular alternative program or service.
7. ASSIGNMENT
7.01 The Grantee may not assign the performance under this contract to subcontract
personnel except with the prior written approval of the SCAO.
7.02 All provisions and requirements of this contract shall apply to any subcontracts
or agreements the Grantee may enter into in furtherance of its obligations under the contract.
7.03 The Grantee shall provide copies of all subrecipient subcontracts for services
funded in whole or in part by this grant to the SCAO.
8. CONFIDENTIAL INFORMATION
8.01 In order that the Grantee's employees or subreeipient subcontractors may
effectively provide fulfillment of this contract to the SCAO, the SCAO may disclose
confidential or proprietary information pertaining to the SCAO's past, present, and future
activities to the Grantee. All such information is proprietary to the SCAO and the Grantee shall
not disclose such information to any third party without prior approval from the SCAO, unless
disclosure is required by law or court order. If disclosure is required by law or court order, the
SCAO will be notified of the request before disclosure. The Grantee agrees to return all
confidential or proprietary information to the SCAO immediately upon the termination of this
contract.
8.02 Both the SCAO and Grantee shall assure that medical services to, and
information contained in the medical records of, persons served under the provisions of this
contract or other such recorded information required to be held confidential by federal or state
law, rule, or regulation, in connection with the provision of services or other activity under this
agreement, shall remain confidential. Such information shall be held confidential, and shall not
be divulged without the written consent of either the patient or a patients legal guardian or
person with other legal authority, except as may be otherwise required by applicable law or
regulation. Such information may be disclosed in summary, statistical, or other form, if the
disclosure does not directly or indirectly identify particular individuals.
9. HUMAN SUBJECTS
9.01 The Grantee must submit all research involving human subjects conducted in
programs sponsored by the SCAO, or in programs that receive funding from or through the state
of Michigan, to the Michigan Department of Health and Human Services' (11/DHES)
Institutional Review Board (1RB) for approval prior to the initiation of the research.
10. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT, 42
CFR PART 2, AND MICHIGAN MENTAL HEALTH CODE
10.01 To the extent applicable, the Grantee assures and certifies that it is in compliance
with the Health Insurance Portability and Accountability Act (HIPAA), 42 CFR Part 2, and the
Michigan Mental Health Code, to the extent that this act and these regulations are pertinent to
the services that the Grantee provides under this contract. These requirements include:
A. The Grantee must not share any protected health or other protected data and
information provided by the SCAO or any other source that falls within HIPAA,
42 CFR Part 2, and/or the Michigan Mental Health Code requirements, except to a
subreeipient subcontractor as appropriate under this contract.
B. The Grantee must require, in the terms and conditions of any subcontract, that the
subrecipient subcontractor not share any protected health or other protected data
and information from the SCAO or any other source that falls under HIPAA, 42
CFR Part 2, and/or Michigan Mental Health Code requirements.
C. The Grantee must use protected data and information only for the purposes
of this contract.
D. The Grantee must have written policies and procedures addressing the use of
protected data and information that falls under HIPAA, 42 CFR Part 2, and/or
Michigan Mental Health Code requirements. The policies and procedures must
meet all applicable federal and state requirements including H1PAA, 42 CFR Part
2, and/or Michigan Mental Health Code regulations. These policies and
procedures must include restricting access to the protected data and information by
the Grantee's employees.
E. The Grantee must have a policy and procedure to report to the SCAO
unauthorized use or disclosure of protected data and information that falls under
HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements of
which the Grantee becomes aware.
F. Failure to comply with any of these contractual requirements may result in the
termination of this contract in accordance with section 18.
G. In accordance with HIPAA, 42 CFR Part 2, and/or Michigan Mental Health
Code requirements, the Grantee is liable for any claim, loss, or damage relating
to its unauthorized use or disclosure of protected data and information received
by the Grantee from the SCAO or any other source.
11. RIGHTS TO WORK PRODUCT
11.01 All reports, programs, manuals, tapes, listings, documentation, and any other
work product prepared by the Grantee under this contract, and amendments thereto, shall belong
to the SCAO and are subject to copyright or patent only by the SCAO. The SCAO shall have the
right to obtain from the Grantee original materials produced under this contract and shall have the
right to distribute those materials.
11.02 The SCAO grants the Grantee a royalty-free, nonexclusive license to use
anything developed in the course of executing this contract if the work product enters the public
domain.
11.03 The SCAO shall have copyright, property, and publication rights in all written or
visual material or other work products developed in connection with this contract. The Grantee
shall not publish or distribute any printed or visual material relating to the services provided
under this contract without the prior explicit permission of the SCAO.
12. WRITTEN DISCLOSURE
12.01 The Grantee and the Grantee's employees or subrecipient subcontractors shall
promptly disclose in writing to the SCAO all writings, inventions, improvements, or discoveries,
whether copyrightable, patentable, or not, which are written, conceived, made, or discovered by
the Grantee or the Grantee's employees or subrecipient subcontractors jointly with the SCAO or
singly by Grantee or Grantee's employees or subrecipient subcontractors while engaged in
activity under this contract. As to each such disclosure, the Grantee shall specifically point out
the features or concepts that are new or different.
12,02 The SCAO shall have the right to request the assistance of the Grantee and
Grantee's employees or subrecipient subcontractors in determining and acquiring copyright,
patent, or other such protection at the SCAO's invitation and request.
12.03 The Grantee represents and warrants that there are at present no such writings,
inventions, improvements, or discoveries (other than in a copyright, copyright application, patent,
or patent application) that were written, conceived, invented, made, or discovered by the Grantee
or the Grantee's employees before entering into this contract, and which the Grantee or the
Grantee's employees desire to remove from the provisions of this contract, except those
specifically set forth by attachment hereto.
13. INSURANCE
13.01 The Grantee shall carry insurance coverage or self-insurance in such amounts
as necessary to cover all claims arising out of the Grantee's operations under the terms of this
contract.
14. LIABILITY
14.01 All liabilities, obligations, damages, penalties, claims, costs, fees, charges, and
expenses (including, but not limited to, fees and expenses of attorneys, expert witnesses, and
other consultants) resulting from claims, demands, costs, or judgments arising out of activities or
services carried out by the Grantee in the performance of this contract, shall be the responsibility
of the Grantee, and not the responsibility of the SCAO. Nothing in this subsection is, nor shall be
construed as, a waiver of governmental immunity.
14.02 The SCAO is not responsible and will not be subject to any liability for any claim
related to the loss, damage, or impairment of Grantee's property and materials or the property
and materials of the Grantee's employees or subrecipient subcontractors, used by the Grantee
pursuant to the Grantee's performance under this contract.
14.03 The Grantee warrants that it is not subject to any nondisclosure, noncompetition,
or similar clause with current or prior clients or employers that will interfere with the
performance of this contract. The SCAO will not be subject to any liability for any such claim.
14.04 In the event any action or proceeding is brought against the Grantee by reason of
any claim due or claimed to be due to Grantee's performance covered under this contract, the
Grantee will, at the Grantee's sole cost and expense, resist or defend the action or proceeding as
the Grantee deems appropriate. The Grantee retains sole authority and discretion to resolve and
settle any such claims.
15. ACQUISITION, ACCOUNTING, RECORDKEEPING, ANTI INSPECTION
15.01 The Grantee agrees that all expenditures from this contract, including the
acquisition of personnel services, contractual services, and supplies, shall be in accordance with:
(1) the standard procedures of the Grantee's funding unit, and (2) the administrative and budget
requirements of the grant.
15,02 The Grantee agrees to maintain accounting records following generally accepted
accounting principles for the expenditure of funds for the purposes identified in the approved
grant request, most recently approved budget, and any applicable approved contract addendum
and/or budget amendment.
15,03 The Grantee agrees that the Michigan Supreme Court, the SCAO, the local
government audit division of the Michigan Depatunent of Treasury, the State Auditor General,
or any of their duly authorized representatives, including program evaluators and auditors, shall
have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent
transaction, books, accounts, data, time cards, or other records related to this contract. The
Grantee shall retain all books and records, including all pertinent cost reports, accounting and
financial records, or other documents related to this contract, for five years after final payment at
the Grantee's cost. Federal and/or state auditors, and any persons duly authorized by the SCAO,
shall have full access to and the right to examine and audit any of the materials during the term
of this contract and for five years after final payment. If an audit is initiated before the
expiration of the five-year period, and extends past that period, all documents shall be
maintained until the audit is complete. The SCAO shall provide audit fmdings and
recommendations to the Grantee. The SCAO may adjust future or final payment if the findings
of the audit indicate over- or under-payment to the Grantee for the period audited, subject to the
availability of funds for such purposes. If an audit discloses an overpayment to the Grantee, the
Grantee shall immediately refund all amounts that may be due to the SCAO. Failure of the
Grantee to comply with the requirements of this section shall constitute a material breach of this
contract upon which the SCAO may cancel, terminate, or suspend this contract.
15.04 The Grantee's accounting system must maintain a separate fund or account that
segregates grant contract receipts and expenditures from other receipts and expenditures of the
Grantee.
16. PROGRAM REVIEW AND MONITORING
16,01 The Grantee shall give the SCAO and any of its authorized agents access to the
court at any reasonable time to evaluate, audit, inspect, observe, and monitor the operation of the
program. The inspection methods that may be used include, but are not limited to onsite visits,
interviews of staff and participants, and review of case records, receipts, monthly/quarterly
statistical reports, and fiscal records.
17. REPORTS
17.01 The Grantee agrees to submit timely, complete, and accurate reports as identified
in Attachment A.
17.02 The data for each participant who is screened or accepted into the program must
be entered into the Drug Court Case Management Information System (DCCM1S).
17.03 The Grantee is responsible for the timely, complete, and accurate submission of
each required report and data as outlined above.
17,04 If any report is 30 days past due, a delinquency notice will be sent via email
notifying the Grantee that it has 15 days to comply with the reporting requirement. Forty-five
days past the due date, a forfeiture notice will be sent to the Grantee via the U.S. Postal Service
notifying it that its funding award has been rescinded due to contract noncompliance.
18. REDUCTION/SUSPENSION/TERM1NATION
18.01 In addition to forfeiture under section 17, the SCAO and/or the Grantee may
reduce the Project Budget and/or suspend this agreement and/or terminate this agreement
without further liability or penalty to the SCAO as follows:
18.02 If any of the terms of this agreement are not adhered to. Suspension requires
immediate action by the Grantee to comply with this agreement's terms; otherwise, termination
by the SCAO may occur:
18.03 Each party has the right to terminate this contract without cause by giving
written notice to the other party of such termination at least 15 days before the effective date of
such termination. Such written notice will provide valid, legal reasons for termination along
with the effective date.
18.04 Failure of the Grantee to make satisfactory progress toward the goals, objectives,
or strategies set forth in this agreement. Failure under this subsection includes (but is not
limited to) a determination by the SCAO after second quarter claims are submitted, in its sole
discretion, that project funds are not reasonably likely to be fully expended by the end of the
Fiscal Year
18.05 This contract may be terminated immediately without further financial liability to
the SCAO if funding for this contract becomes unavailable to the SCAO.
18.06 Proposing or implementing substantial plan changes to the extent that, if originally
submitted, the application would not have been selected for funding.
18.07 Filing false certification in this agreement or other report or document.
18.08 This agreement may be terminated immediately if the Grantee, an official of the
Grantee, or an owner of a 25 percent or greater share of the Grantee is convicted of a criminal
offense incident to the application for or performance of a State, public, or private grant or
subcontract; or convicted of a criminal offense including but not limited to the following:
embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen
property, attempting to influence a public employee to breach the ethical conduct standards for
State of Michigan employees; convicted under State or Federal antitrust statutes; convicted of any
other criminal offense which reflects on the Grantee's business integrity.
18.09 If a grant is terminated by the SCAO for failure to meet the grant management
requirements, the Grantee shall not be eligible to seek grant funding from the SCAO IVLDC grant
program for a period of two years. In order to obtain grant funding after the two-year period, the
Grantee will be required to submit written assurances that the identified deficiencies have been
corrected. Additionally, the Grantee may be required to submit monthly financial reports to allow
for increased financial monitoring.
19. COMPLIANCE WITH LAWS
19.01 The Grantee shall comply with all applicable laws, ordinances, and codes of the
federal, state, and local governments.
20. MICHIGAN LAW
20.01 This contract shall be subject to, and shall be enforced and construed under,
the laws of Michigan.
21. CONFLICT OF INTEREST
21.01 The Grantee presently has no personal or financial interest, and shall not acquire
any such interest, direct or indirect, that would conflict in any manner or degree with the
performance of this contract.
21.02 The Grantee and the SCAO are subject to the provisions of 1968 PA 317, as
amended, MCL 15.321 et seq., MSA 4.1700(51) et seq., and 1973 PA 196, as amended, MCL
15.341 et seq., MSA 4.1700 (71) et seq.
22. DEBT TO STATE OF MICHIGAN
22.01 The Grantee covenants that it is not, and will not become, in arrears to the state
of Michigan or any of its subdivisions upon contract, debt, or any other obligation to the state of
Michigan or its subdivisions, including real property, personal property, and income taxes.
23. DISPUTES
23.01 The Grantee shall notify the SCAO in writing of the Grantee's intent to pursue
a claim against the SCAO for breach of any term of this contract within seven days of discovery
of the alleged breach.
23.02 The Grantee and the SCAO agree that with regard to any and all disputes,
controversies, or claims arising out of or in connection with or relating to this contract; or any
claim that the SCAO violated any local, state, or federal ordinance, statute, regulation, law, or
common-law doctrine (including discrimination or civil rights claims); or committed any tort;
the parties shall attempt to resolve the dispute through mediation. Selection of a mediator will
be by mutual agreement of the parties.
24. ENTIRE AGREEMENT
24.01 Except for Grantee's approved grant application, application assurances, and most
recently approved budget, this contract contains the entire agreement between the parties and
supersedes any prior written or oral promises and representations. No other understanding, oral
or otherwise, regarding the subject matter of this contract exists to bind either of the parties.
25. PROGRAM CERTIFICATION
25.01 Under Michigan law, approval and certification by the State Court Administrative
Office is required to begin or to continue the operation of a drug court, sobriety court, hybrid
drug/sobriety court, family dependency treatment court, veterans treatment court, and mental
health court. Any of these programs that are not certified shall not perform any of the functions
of that program type, including, but not limited to, receiving grant funding under the law. If a
program is determined by the State Court Administrative Office to be not certified, this contract
is ineffective.
26. AMENDMENT
26.01 This contract may be amended only upon written agreement of the parties.
27. DELIVERY OF NOTICE
27.01 Written notices and communications required under this contract shall be
delivered by electronic mail, regular mail, overnight delivery, or facsimile device to the
following:
A. The Grantee's contact person is Jacqueline Howes-Evanson, 6th Circuit Court,
1200 North Telegraph Road, Pontiac, MI 48341.
B. The SCAO' s contact person is Andrew Smith, State Court Administrative
Office, Michigan Hall of Justice, P.O. Box 30048, Lansing, MI 48909.
28. SIGNATURE OF PARTIES
28.01 This contract becomes effective when signed by the parties.
IN WITNESS WHEREOF, the SCAO and the Grantee have executed this contract:
6th Circuit Court — Juvenile Drug Court
By:
Authorizing Official (Signature)
Authorizing Official (Print Name and Title)
Date:
Authorizing Official: Must be a person who is authorized to enter into a binding contract for the
entity receiving funds. The authorizing official may not be a judge or other state employee. The
authorizing official is normally from the Executive or Legislative Branch of the entity (e.g., City
Manager, Mayor, Council President, Board Chairperson, Chief Financial Officer, etc.).
STATE COURT ADMINISTRATIVE OFFICE
By: Date:
Chief Operating Officer
ATTACHMENT A
MICHIGAN DRUG COURT GRANT PROGRAM
FY 2019 REPORTING REQUIREMENTS
October 1, 2018, through September 30, 2019
DCCMIS DATA EXCEPTION REPORT
DUE DATE NOTE
February 15, 2019 Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of October 1, 2018, through December 31, 2018.
May 15, 2019 Courts will be reviewing error reports reflecting data entered into DCCIVIIS for the
time period of January 1, 2019, through March 31, 2019.
August 15, 2019 Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of April 1, 2019, through June 30, 2019.
November 15, 2019 Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of July 1, 2019, through September 30,2019.
DCCMIS USER AUDIT
DUE DATE NOTE
January 31, 2019 Courts will be confirming user access to DCCMIS.
CLAIMS REPORTS
DUE DATE NOTE
January 10, 2019 Courts will be reporting on expenditures from October 1, 2018, through
December 31, 2018.
April 10, 2019 Courts will be reporting on expenditures from January 1, 2019, through
March 31, 2019.
July 10, 2019 Courts will be reporting expenditures from April 1, 2019, through June 30, 2019.
October 10, 2019 Courts will be reporting expenditures from July I, 2019, through
September 30, 2019,
PROGRESS
DUE DATE NOTE
October 30, 2019
Year-End Report
Courts will be reporting on progress made during the grant
period - October 1, 2018, through September 30, 2019.
MICHIGAN DRUG COURT GRANT PROGRAM FY 2019 ASSURANCES
1. Applicants must provide assurance that there has been, and will continue to be, appropriate
consultation with all affected agencies in planning and implementation of the drug court
program. Applicants are required to have a current Memorandum of Understanding with each
local prosecuting attorney, a representative of the criminal defense bar, and a representative or
representatives of community treatment providers, as well as any other parties considered
necessary to successful planning and implementation.
2. Applicants must provide assurance that all treatment programs and providers used in the drug
court program are licensed and/or accredited by appropriate state government or professional
agencies.
3. Applicants must provide assurance of the intention of the jurisdiction to continue the program
after funding from the Michigan Drug Court Grant Program (MDCGP) has been exhausted.
4. Applicants must provide assurance that all recipients &funding under this grant program are
required to comply with nondiscrimination requirements contained in various federal and state
laws. Each applicant court should have a copy of their Equal Employment Opportunity plan on
file and available for review by the State Court Administrative Office (SCAO) upon request.
5. Applicants must assure that they and any subgrantees will not use funds from the MDCGP for
lobbying and that they will disclose any lobbying activities related to the MDCGP.
6. Recipients of funding under this grant agree that all expenditures, including personnel services,
contractual services, and supplies, shall be in accordance with the standard procedures of their
court. The grantee's accounting system must maintain a separate fund or account to support
expenditures. Recipients of funding agree to maintain accounting records following generally
accepted accounting principles for the expenditure of funds for purposes identified in the
budget and any budget amendments.
7. State funds may not be used to replace (supplant) funds that have been appropriated for the
same purpose.
8. Recipients of funding will assure that the Michigan Supreme Court, the SCAO, the local
government audit division of the Michigan Department of Treasury, the State Auditor General,
or any of their duly authorized representatives shall have access to and the right to examine,
audit, excerpt, copy, or transcribe any pertinent financial transactions, accounting records, or
other fiscal records related to this grant. Such records shall be maintained for a period of five
years after completion of the grant project or until all SCAO audits are complete for the fiscal
period, whichever is later. Recipients shall provide quarterly reports on the funds expended by
the drug treatment court in the form required by the SCAO.
9. Applicants agree to collect and provide program and participant data in the form and manner
required by the SCAO, and to participate in follow-up and evaluation activities.
10. Applicants receiving awards from SCAO agree to utilize the SCAO Drug Court Case
Management Information System (DCCMIS) to manage drug court cases and report all data to
SCAO pursuant to MCL 600.1078.
11. Applicants who receive funding from the MDCGP must plan, design, and operate their
programs according to one of the following models: Drug Treatment Courts: The Ten Key
Components, The Ten Guiding Principles of DWI Courts, Juvenile Drug Court: Strategies in
Practice, or Family Dependency Drug Courts: Addressing Child Abuse and Neglect Cases Using
the Drug Court Model. Additionally, applicants agree to follow all applicable state laws, court
rules, and administrative orders pertaining to the operation of drug courts and adjudication of
related cases.
12. Applicants agree to participate in SCAO required training including the Bureau of Justice
Assistance's Drug Court Planning Initiatives (DCPI). Courts that apply to DCPI training, but are
not selected, must agree to participate in DCPI training if provided by the SCAO during the
funding year.
13. All recipients of funding under this grant program will ensure that violent offenders, as defined
in MCL 600.1060(g), will be excluded from the drug court programs.
• 14. Applicants agree that if a federal 501(0 exists or is developed for drug court purposes, or if
the drug court develops a partnership with an existing 501(03, that no employee of the court
will be directly involved in the operations of the501(c)3.
15. The SCAO may suspend funding in whole or in part or terminate funding for the
following reasons:
a. Failure to comply with the requirements of the grant program, which includes the
submission of financial reports, quarterly data reports, the annual DCCMIS User
Audit, and biannual progress reports within the required time periods.
b. Failure to make satisfactory progress toward the goals or strategies set forth in
this application.
c. Failure to adhere to the requirements in the grant contract.
d. Proposing or implementing substantial program changes to the extent that the
application would not have been selected forfunding.
e. Filing a false certification in this application or other report or document.
f. Other good cause shown.
16. The individuals with express authority to act in the name of the applicant in the positions of
project director, financial director, and authorizing official should be the grant signatories. The
signatures commit the applicant to the terms and conditions of the grant contract and attest to
the accuracy of all information the applicant has supplied. The project director is responsible for
directing the implementation of the drug court grant project. The financial officer is the
individual who is fiscally responsible for this project, and is responsible for accountability for the
state grant funds. The authorizing official is the individual authorized by the court to enter into
this agreement. The SCAO prohibits the same individual from signing in more than one capacity.
Michigan Supreme Court
State Court Administrative Office
Trial Court Services Division
Michigan Hall of Justice
P.O. Box 30048
Lansing, Michigan 48909
Phone (517)373-4835
Jennifer Warner
Director
June 4, 2018
Commissioner Michael Gingen
Chairperson of the Board of Commissioners
1200 N. Telegraph Road, Building 12E
Pontiac, MI 48341-0475
Dear Mr. Gingell:
I am providing information about Assurance #3 in State Court Administrative Office
(SCAO) grant application materials. The assurance states that applicants must provide assurance
of the intention of the jurisdiction to continue program operations if funding through the SCAO
is no longer available. This intention may include pursuing local funding, or other state or
federal grant funds. This assurance is also required to apply for and accept federal program
funding for problem-solving courts programs. This should not be construed as a mandate for
future funding of a program through OUT funding unit.
If you have any questions, please contact me by telephone at 517-373-6285, or by e-mail
at parksj@courts,mi.gov .
Sincerely,
essica Parks
Deputy Director of Trial Court Services.
JP:ek
Michigan Drug Court Grant Program
Juvenile Drug Court
Allowable Expenses Lists
Fiscal Year 2019
Funding Provided by
State Court Administrative Office
FY 2019 SCAO MDCGP Juverale Program Allowable Expenses Page 1
ALLOWABLE/DISALLOWED LIST
MDCGP Juvenile
Allowable
• Substance use disorder treatment services
• Behavioral health treatment services
• Cognitive behavioral services and programs
• Drug testing services
• Drug testing confirmations only if the confirmed testis
negative
• Drug testing supplies
• Graduation awards (not to exceed $25 per award)
• Refreshments for pre-approved graduation ceremonies
(not to exceed $150 per graduation ceremony)
• Personnel and Fringe Benefits
O Consultant/Contractual employee not to exceed$81.25
per hour or $650 per day
O Police overtime for purposes of home or employment
checks only (must be overtime, cannot pay regular shift
time)
Up to $500 of basic office supplies (such as paper, pens,
folders, calendars, or binders). This does NOT include
cell phones and related expenses or equipment such as
computers and printers
6 GED Tests (test cost only)
Participant incentives, including occasional incentives
for parent/guardian (not to exceed $25 per incentive)
Transportation expenses for participants (such as bus
passes or mileage reimbursement)
Registration fees only for the MATCP conference (up to
three participants)
Defense Attorney fees for the purposes of participating
in team meetings arid review hearings only (no
individual legal services; not to exceed $100/hour.
Maximum of $600 per month.)
Transitional (also known as Three-Quarter) housing for
participants (not to exceed 60 days per participant)
Fees for obtaining birth certificate in order to get state
ID or social security card, and to complete benefits
forms and other legal documents (not to exceed $36 per
participant)
Fees for obtaining Michigan ID (not to exceed $12 per
participant)
Disallowed
• Office equipment (such as computers, copiers, printers,
cell phones and related costs, etc.)
o Software (such as new software, upgrade costs,
maintenance fees, etc.)
* Indirect and administrative fees
O Gasoline expenses
O Construction or renovation
o Meals and refreshments (except for approved
graduation ceremonies)
• Lodging, mileage, and parking costs for MADCP
conference
6 Ignition Interlock
• In-state and out-of-state training, including national
conferences
• Memberships
o Fines and Penalties such as court fees, driver's license
fees, etc.)
• Lobbying
a Honorariums
Attorney fees for indigent defense or prosecution
• Other costs not directly related to operation of a drug
court
o Evaluation or evaluator expenses
Note If an item is NOT listed as an allowable expense, SCAO consicl s it disallowed
FY 2019 SCAO MDCGP Juventle Program Allowable Expenses Page 2
CONDITIONS ON EXPENSES
Costs must be reasonable and necessary. All grant costs and billings will be reviewed by SCAO to ensure that
they reflect costs generally recognized as ordinary and necessary for the operation of the problem-solving court
and reflect market prices for comparable goods or services. Additionally, the grant expenditures must be for
goods and services that are or will be utilized for the grant period or fiscal year (October 1, 201 to September
30, 2019). Billing for goods and services (i.e„ bus tokens, library materials, drug testing supplies purchased on
September 24) that could not reasonably be used up prior to September 30 will be denied for reimbursement.
This list of disallowable expenses is not exhaustive. Contact SCAO if you are not sure about an expense. If
required by the parent agency, costs must be sustained by competitive bids.
Individual consultant fees are limited to $650 (excluding travel, lodging and meal costs) per day, which includes
legal, medical, psychological and accountant consultants. If the rate will exceed $650 for an eight-hour day,
written approval is required from the State Court Administrative Office. Compensation for individual
consultant services is to be responsible and consistent with that paid for similar services in the marketplace.
NON-SUPPLANTING
SCAO requires that funds not be used to supplant state, local or tribal funds. The grantee must assure that funds
will not be used to replace or supplant state, local or tribal funds, but will be used to increase the amount of such
funds that would, in the absence of grant funds, be made available for criminal justice activities.
This means that if your court plans to:
(a) Hire new positions (including filling existing vacancies that are no longer funded in your agency's
budget): It must hire these additional positions on or after the official grant award start date, above its
current budgeted (funded) level of positions;
(b) Rehire personnel who have already been laid off (at time of the application) as a result of state, local, or
tribal budget cuts: It must rehire the personnel on or after the official grant award start date and maintain
documentation showing the dates(s) that the positions were laid off and rehired;
(c) Maintain personnel who are (at the time of application) currently scheduled to be laid off on a fitture
date as a result of state, local, or tribal budget cuts: It must continue to fund the personnel with its own
funds from the grant award start date until the date of the scheduled lay-off (e g, if the lay-off is
scheduled for October 1, then funds may not be used to fund the personnel until October 1, the date of
the scheduled lay-off), and maintain documentation showing the date(s) and reason(s) for the lay-off.
[Please note that as long as your agency can document the date that the lay-off would occur if the grant
funds were not available, it may transfer the personnel to the grant funding on or immediately after the
date of the lay-off without formally completing the administrative steps associated with a lay-off for "
personnel.]
Documentation that may be used to prove that the scheduled lay-offs are occurring for local economic reasons
that are unrelated to the availability of grant funds may include (but are not limited to) council or departmental
meetings, memoranda, notices, or orders discussing the lay-off; notices provided to the individual personnel
regarding the date(s) of the layoff; and/or budget documents ordering departmental and/or jurisdiction-wide
budget cuts. These records must be maintained with your court's grant in the event of an audit, monitoring, or
other evaluation of your grant compliance.
FY 2019 SCAO MDCGPJuvenile•Program Allowable Expenses Page 3
WebGrants - Michigan Courts Page 1 of 18
Application
12789 - Fiscal Year 2019 Michigan Drug Court Grant Program(MDCGP) JUVENILE PROGRAMS - Final Application
13814 Fiscal Year 2019 Michigan Drug Court Grant Program(MDCGP) JUVENILE PROGRAMS
Michigan Drug Court Grant Program {MDCGP)
05/24/2018 12:15 PM Date:
Status: Submitted Last Submitted
Date: 09118/2018 4:25 PM
Original Submitted
Applicant Information
Primary Contact:
Name:*
Email:*
Address:*
Address Line 2
Address Line 3
City'
Phone:*
Organization Infommtion
Name:"
Organization Type:
Tax ID:
Organization Website:
Address:*
Ms, Jacqueline
SalatatIon Hest Mama
Drug Treatment Court Supervisor
howesevansoni@oakgov.eorn
1200 N. Telegraph Rd.
Pontiac
City
248-452-2154
Phone
Are Howes-Evanson
Middle Name Last Name
Michigan 48341
State/Province Neal Codeplia
Ext.
6th Circuit Court- Oakland County (C06)
State Court Administrative Office
6th Circuit Court, Courthouse Tower
1200 N Telegraph Rd.
Phone:*
Fax:
Pontiac
City
248-452-2154
248-858-2006
Michigan
Stete/Provinca
48341
Postal CacleiZip
Ext.
Applicant Contact Information
Select your court*
Regional Administrator*
People served'
Program Fiduciary:*
Date that the program accepted or
anticipates first participant*
Please pick your program type"
Is your program operational?'
Courthouse name (example: Frank
Murphy Hall of Justice)
Courthouse street address*
COB Oakland
Jennifer Phillips
Juveniles
Oakland
06105/2001
Juvenile Drug Court
Yes
Oakland County Sixth Circuit Court
1200 North Telegraph Road
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Room/Floor
City*
Slate
Zip code
Chief Judge: First Name
Chief Judge: Last Name
Chief Judge: E-mail Address'
Program Judge: First Name'
Program Judge: Last Name'
Title
Program Judge: S-mall Address"
Program Judge: Phone Number"
Program Judge's Mailing Address:
Street*
Program Judge's Mailing Address:
Room/Floor
Program Judges Mailing Address: City"
Program Judge's Mailing Address:
State
Program Judge's Mailing Address: Zip
Code
Judge 2: First Name
Judge 2: Last Name
Judge 2: Title
Judge 2: E-mail Address
Judge 2: Phone Number
Judge 2 Mailing Address: Street
Judge 2 Mailing Address: Room/Floor
Judge 2 Mailing Address: City
Judge 2 Mailing Address: State
Judge 2 Mailing Address: Zip Code
Judge 3: First Name
Judge 3: Last Name
Judge 3: Title
Judge 3: E-mail Address
Judge 3: Phone Number
Judge 3 Malting Address: Street
Judge 3 Mailing Address: Room/Floor
Judge 3 Mailing Address: City
Judge 3 Mailing Address: State
Judge 3 Mailing Address: Zip Code
Judge 4: First Name
Judge 41 Last Name
Judge 4: Title
Judge 4: E-mali Address
Judge 4: Phone Number
Judge 4 Mailing Address: Street
Judge 4 Malting Address: Room/Floor
Judge 4 Mailing Address: City
Judge 4 Mailing Address: State
Pontiac
MI
48341
Jeff
Malts
mat8sj@oakuov.curn
Mary Ellen
Brennan
Judge
brennanni@oakgov.carn
248-858-0355
1200 North Telegraph Road
Courtroom 2G-2nd Floor
Pontiac
MI
48341
Judge
Judge
Judge
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Judge 4 Mailing Address; Zip Code
Court Administrator: First Name*
Court Administrator: Last Name'
Court Administrator: E-mail Address'
Project Director (Main Program Contact):
First Name*
Project Director: Last Name'
Project Director: Title*
Project Director E-mail Address'
Project Director: Phone Number
Project Director Mailing Address: Street'
Project Director Mailing Address:
RoomlFloor
Project Director Mailing Address: City*
Project Director Mailing Address: State*
Project Director Mailing Address: Zip
Code'
Financial Officer: First Name*
Financial Officer: Last Name'
Financial Officer: Title'
Financial Officer: E-mail Address*
Financial Officer: Phone Number'
Financial Officer Mailing Address:
Street'
Financial Officer Maiiing Address:
Roonilrioor
Financial Officer Mailing Address: City'
Financial Officer Mailing Address: State*
Financial Office Mailing Address: Zip
Code'
Authorizing Official: First Name'
Authorizing Official: Last Name*
Authorizing Official: Title'
Authorizing Official: E-mail Address"
Authorizing Official: Phone Number'
Authorizing Official Mailing Address:
Street*
Kevin
Oeffner
oeffnerktgoakgov.com
Jacqueline
Howes-Evanson
Drug Treatment Court Supervisor
howesevansonj@oakgovoom
248-452-2154
1200 North Telegraph Road
Pontiac
MI
48341
Lynn
Sorkiss
Fiscal Services Officer
sonkissl@oakgov,com
248-858-0940
2100 Pontiac Lake Road
Waterford
MI
48328
Michael
Gingell
Chair, Oakland County Board of Commissioners
gingellm@oakgov.com
248-858-0100
Est.
1200 North Telegraph Road
Pontiac
MI
48341
Yes
Authorizing Official Mailing Address:
RoonilHoor
Authorizing Official Mailing Address:
City'
Authorizing Official Mailing Address:
State'
Authorizing Official Mailing Address: Zip
Code"
I have reviewed the above information
for accuracy'
DCCMIS Contact Information
DCCMIS Administrator (The person
responsible for reporting data to SCA0): Candace
First Name*
DCCMIS Administrator Last Name' Sereno
DCCMIS Administrator: E-mail Address* serneoc@onkgov.com
DCCM1S Administrator: Phone Number'
248-452-9590
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Application Information
is Mere an approved Local Adminisdative Order (not required Mr programs that are not yet operational)?
Local Administrative Order (LAO ):* Yes
LAO Number: 2009-02
is Mere a current Memorandum at Understanding (not required tor programs Met are not yet operationai)?
Memorandum of Understanding (MOU)'
Effective Date:
Expiration Date:
Federal Tax ID:*
What is the program capacity?*
What is the current number of active
participants?'
How many years has the program been
operational?'
Do you offer Ignition Interlock restricted
licenses to repeat drunk drivers?'
Does your county have an Equal
Employment Opportunity Plan (EEOP)?*
If yes, when was the plan formulated?
Number of Court Employees
Dues the program accept transfers?'
Yes
06/14/2013
00/01/2018
38-6004876
30
6
17
No
Yes
06/06/1980
N/A
Yes
Assessments
How does the court determine whether a participant Is eligible Mr the program? Explain the process and tirnelfne for entry.
Once the 'regular juvenile caseworker completes the bio/social history and the ACDI ( Adolescent Chemical Dependency Inventory) with the child and family they
send the referral to the JDC coordinator; the case is screened for legal eligibility by the coordinator. Our eligibility criteria is as follows:
1. Candidates for Juvenile Drug Court must be residents of Oakland County,
2. Because of the drug court statue, violent offenders are not eligible far participation. 'Violent offender' means an individual who is currently charged with or has pled
guilty to, or, if the Individual is a juvenile, is currently alleged to have committed or has admitted responsibility for, an offense involving the death of or serious bodily
injury to any individual, whether or not any of the circumstances are an element of the offense, or an offense that is criminal sexual conduct of any degree.
Candidates need not be charged with a drug offense, but, of course, drug abuse/dependence must exist and be a contributing factor to the juvenile's difficulties.
3. Because this is a family focused drug court, parents plays key part in the child's success and must be willing to engage in the program, Including willingness and
the ability to participate with and transport the child to the various commitments. As the JDC is an Intensive program, a rigorous therapeutic regimen is required. If
parents are unable to commit to this regimen, other family members (uncles, aunts, cousins, older siblings, etc.) will be permitted to attend in their place. However,
consistency is key.
4. Ideally, the participants should also score 60% or higher on the drugs and/or alcohol scale of the ACDI,
5, Families must agree to remain drug and alcohol free and all drugs (unless prescribed by a physician) and alcohol must be removed from the home,
6. Potential candidates most also be between the ages of 14 and 16 years of age; however, consideration will be given to those who have recently (less than 6
months) turned 17.
7. Score moderate to high risk on the YLS/CMI.
If the participant qualifies with legal eligibility then the JDC caseworker completes the YLS/CMI assessment and the OCHN/ACCESS SUD assessment is completed.
The case is placed on the Juvenile Casework Screening committee schedule (which occurs on Wednesdays). THIS PROCESS TAKES BEW/BEN 1-2 WEEKS.
Once the participant is placed on a Juvenile Drug Court order the participant is set to be officaliy inducted at the next schedueld JDC, court session; again generally
wihtin the two week period. So from adjudication to office' JDC induction could take anywhere from 4-6 weeks (depending on how the drug court sessions tail).
How does the program determine clinical diagnosis?
All of our potential participants complete a SUD assessment at Oakland Community Health Network (OCHN)/Access unit. This agency has all Master's level clinicians
who complete a SUD assessment based on ASAM criteria and guidelines. Additionally, our treatment providers complete their own SUD assessment during their
Intake process.
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Provide the name of the clinical assessment tool(s) used
ASAM criteria
Does Me court screen and exclude violent offenders as defined in MCL 6001060?
Yes
Does Ms program use a standardized risk and needs assessment Mol(s)?
Yes
Provide the same(s) of the standardized risk and needs ..s.v-nwitk.ks).
yLsicmi
Is the participant reassessed for risk/meet throughout the program?
Yes
Problem Solving Court Team
Title Name of Team Member How often does this member attend staffing
meetings?
How often does this team member attend status
review hearings
Judge or Judicial
Officer Mary Ellen Erenhan Always Always
Prosecutor None-Our Prosecutor does not participate N/A N/A
Defense Counsel Moneka Sanford Always Always
Treatment
Representative
Bill Alliston (0E8)8 Christina Raphael
(Easter Seats) Always Always
Program Cerireinater Jacqueline Howes-Evanson Always Always
Probation Officer Nate Gating & Hillaiy AddIft5 Always Always
Law Enforcement
Officer None N/A N/A
Evaluator None N/A NIA
School Representative None N/A N/A
Other Tina Lathers. (thief ofJuventle Casey:ell: Always Always
Other Lisa Harris: Supervisor of Referees Always Always
Other MC Intems-Michnel Taken ti Erin Merrgott Always Always
Other NIA NIA
Problem Solving Court Team
If one or more of the above team members does not regularly attend staffing meetings and/or status review hearings, how does the court ensure that team members actively contribute laths program and to
participant success?
N/A
How do team members share information
as necessary to appraise participants'
progress in treatment and compliance
with the conditions of drug court?"
Journal entry using DCCMIS, Phone, Fax, Staffing meeting, Email
Role of the Judge
Do participants ordinarily appear before the same judge throughout their enrollment In the program?
Yes
Does the judge base interactions with program participants on the lour principles of procedural fairness?
Voice?* Yes
The ability to participate Is the case by expressing their viewpoint.
Neutrality?* Yes
Consistently applied legal principles, unbiased decision makers, and a Iransparenry about how decisions are made.
Respectful treatment?' Yes
indiulduals are treated with dignity, and their rights are obviously protected.
Trustworthy authorities?* Yes
Authontles are benevolent, -.mg, end sincerely trYlUs to help the participants.
flow does the Judge consider the perspectives of ail Wm members before making decisions that affect participants' welfare or liberty Interests?
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Judge Mary Ellen Brennan attends all of the staffings and due to the collaborative nature of these stuffings she has the benefit of many disciplines during these
meetings. The teams experience and educated Insights and opinions are shared and thus the judge can make a better informed decision, Judge Brennan Is very
conscious of making sure that everyone at the table has an opportunity to share their input and opinions prior to making a decision that impacts the participants.
Does the judge rely on the expert input of duly trained treatment professionals when imposing treatment-related conditions?
Yes
Does the program have phases?
Yes
How frequently do participants appear before The judge for status review hearings while In the program?
Phase 1 Bi-weekly
Phase 2 Bi-weekly
Phase 3 Monthly
Phase 4 or Above >Monthly
Are parents or legal guardians required to attend review hearings?
Yes
Does the judge offer supportive comments to participants, chess the impedance of their commitment to treatment and other pmgrarn requirements, and express optimism about their abilities to Improve their
health and behavior?
Yes
How does the judge allow participants a reasonabie opportunity to explain their perspectives concerning factual controversies and the imposition of sanctions, incentives, and therapeutic adjustments?
Judge Brennan always asks the participants and their parent/guardian if there Is anything they want to express at each and every hearing/appearance. She is further
aware of the BP of spending at least 3 minutes with each participant; in reality usually spends 10 minutes with each participant and their family/parent. if a
participants liberty is at stake our .1DC defense attorney Moneka Sanford always meets with the participant and parent prior to appearing In court.
Confidentiality
Have any team members received training on federal confidentiality requiremenfs and how they affect treatment court practitioners and contractors?
Yes
Please explain what federal con Crienfiartty training each team member has received.
Oakland County has implemented mandatory HIPAA training for business entities that covers confidential health information. Judges and court personnel have had
general training on handling confidential records as a course of their employment. Our treatment providers have this training as part of there employment
requirements. Also members who attend the annual MATCP conferences receive training on handling protected and confidential information ( the protections under
42-CFR).
How does the coud ensure that confidential records are protected after consent expires or is revoked?
All Juvenile Drug Court (Working case files) records are kept in a secure area that has limited access and are shredded once the child has reached 18 years of age.
Our officel court files are disposed of per the record retention and disposal schedule approved by SCAO on 8/1.117.
Does the program have written procedures and/or policies that regulate and control access to and use of written and electronic confidential recorifs?
Yes
Please attach the policies and procedures document.
JDC-Authorization for Access Use of Confidential Protected Info (Policy),doc
Does the court have a Memorandum or Understanding (MOU) that includes confidentiality?
No
Have all statutorily required learn memhers signed the MOD?
Yes
Is electronic data protected by security walls soil password-protected?
Yes
Is access to the electronic data controlled and &riled?
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Yes
Ave pre-coud staffing meetings closed to participants and the public?
Yes
Does the treatment court have a learn member designated as a confidentiality compliance officer?
No
Due Process
Does the drug court conduct home visits of participants as part of a standard monitoring program?
Yes
Do participants give a waiver against unreasonable searches and seizures as a condition of probation?
No
Explain in detail the process for terminating someone from the program, laclude whatis provided to the participant and how decisions are made.
First, if a participant commits and is found guilty of a new felony post-admission then the judge "shall'. terminate according to the statute.
Secondly, if the participant has demonstrated non-cornmItiment to adhering to the program requirements and/or cannot be maintained in community safely, the team
may discuss termination. Again, we do not take this lightly, the decision follows an extensive review of what resources we have or have not utilized and what services
we might consider before termination. While this is a team discussion, the judge makes the final decision,
The participant is given a list of the infractions alleged to have been committed and is Informed, on the record, of the team's reasoning for the teams decision. The
matter is adjourned for disposition. At disposition the child is appointed an attorney and given an opportunity to present a defense. The referreedudge makes a fact
finding and terminates the participant from JDC and a new dispostional order.
How does the court ensure that a sanction that Implicates a liberty interest meets procedural protecfions under due process? Include allot /s provided to the pores/pant, and how decisions am made. Please
explain in detail.
if a juvenile participant is possibly going to be detained then he/she is afforded an opprtuntty to discuss the program violations (which are given to the defense
attorney) prior to the court session, The allegations are also discussed with the parent/guardian (who must be present). Again the Judge hears from both the
probation officer/case manager (as we do not have a prosecutor currently on our team) and the defense attorney. If the participant pleads not guilty then the Judge
hears the evidence and makes finding of fact. If the judge finds there has been a program vlotationfinfraction by preponderance of the evidence then the sanction Is
carried out.
Participant Supervision and Compliance
How many active participants does each case manager/probation officer supervise?
Currently we have a low population just six participants with 2 cases pending induction:
one case manager has 4 and the other just 2 currently. Our program capacity is 30 or 15
each, Our entire juvenile population is relatively low currently.
Does the program have phases?
Yes
How frequently do participants meet with a clinical case manager or comparable treatment professional during the fmt phase Who program?
Weekly
What am the rood and clinical requirements for phase advancement?
Requirements to advance to
phase 2
Phase one is our Orientation phase which focuses on attendance to school, drug scree'
treatment, recovery support meetings and consistent communication.
Twice weekly (minimum) drug testing at random intervals.
Daily attendance In an approved educational or vocational program.
2 times weekly (minimum) meeting with the drug court probation officer.
Weekly attendance at recovery support group ( i.e Smart recovery, NA/AA).
Attendance at 00% of the therapy sessions scheduled and progress toward 50% of thei
individualized therapy goals.
Attendance at status review hearings bi-weekly.
Compliance with all court orders and probation rules,
Minimum of 30 days of negative, no missed drug screens or major behavioral issues.
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Requirements to advance to
phase 3
Requirements to advance to
phase 4
To be considered for Phase 2 they must achieve 85% of their potential individual total
points. Each participant can earn 11 points each week by achieving the above.
Phase Two is the Engagement stage which focuses on engaging in therapy and learning
about ways to achieve recovery.
Twice Weekly (minimum) drug testing at random Intervals.
Daily attendance in an approved educational or vocational program.
Meeting with drug court probation officer twice a week,
Weekly attendance at didactic presentations on anger management, sexually transmitted
diseases, violence prevention, victimization issues and others as directed.
Weekly attendance at relapse prevention group and progress toward 75 % of their
individualized therapy goals.
Weekly attendance at recovery support group (1.e Smart recovery, NAJAA).
Involvement in a mentor program, supervised recreation or other activity as directed.
90% attendance at outpatient therapy sessions and completion of Relapse Prevention
Plan.
Every other week attendance at drug court status review hearings.
Compliance with all court orders and probation rules.
Family is to participate in family therapy.
Minimum of 45 days of negative, no missed drug screens or major behavioral issues.
To be considered for Phase 3 they must achieve 85% of their potential individual total
points. Each participant can earn 11 points each week by achieving the above.
3- •
Phase Three is our Stabilization phase which focuses on having the participant
demonstrate an increased ability to Implement tools/lessons of recovery,
Twice Weekly drug testing at random intervals.
Daily attendance in an approved educational or vocational program.
Weekly meeting with drug court probation officer.
Weekly attendance by parents at parent education group.
Weekly attendance at recovery support group and progress toward 85% of their therapy
goals.
Involvement in a mentor program, supervised recreation or other activity as directed
90% attendance at outpatient therapy sessions, as determined necessary.
Monthly attendance at court status review hearings.
Compliance with all court orders and probation rules.
Minimum of 60 days of negative, no missed drug screens or major behavioral Issues.
To be considered for Phase 4 they must achieve 90% of their potential individual total
points. Each participant can earn 11 points each week by achieving the above.
Do participants receive assistance finding, safe, stable, and drag-Irea housing?
Yes
How does the court stay informed of a participant's progress and behavior in sellout?
Our Juvenile Case Managers (and/or JDC interns) have some sort of contact with the participants school/educational agency on a weekly basis; either in person or
by phone to check each participants attendance/behavior. We get weekly attendance and in addition we have our participants have a 'school progress report' filled
out by their teachers which requests the teacher to report attendance, academic progress and behavior. We also encourage our participant's parents to attend
parent/teacher conferences and get access to 'real time' on-line tools that the school may offer the parents. Certain schools have allowed the JDC access to these
on-line tools ( with the parents permission of course). Also our case-managers try to meet with the youth's counselor/assistant principal when the child begins JDC
program to establish a line of direct communication with the school administatIon. Finally, the team plans on obtaining a school Plosion on the team in the near future.
Explain how The program uses incentives to encourage/reward program compilanco? Provide examples.
We utilize consistent incentives with our participants ( while individualizing their goals). Attached is a list of incentives and when we use them to promote positive
behavior. We utilize a weekly point system so our participants can actualy see how they are earning their incentives and know that it is based on objective criteria,
1List incentives your program
uses
List the reason an incentive is used I Who can award an Incentive and when does this
happen
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ApplauserVedial Praise from Judge Program compliance, sobriety milestones or other accampltstiments such as
corriplefirto residential treatment successfully or ether program requirements.
The entire JOC. team applauds during the court hearing.
Candy Basket/Token Gills
Incentive is given when a participant has exhibited some consistency In their
program compliance has demonstrated Priellive behavior and When a
participant reClaVaa a perfect 10-point week ,
The participant receives the incentive woe they receive a perfect 10-paint
week from the probation officer during the court nearing.
Phase Aevenerament/GlItiCardslCertlfiCetes
of Accomplishment
To acknowledge consistent accomplishment and progress in phases. The
participant most earn the iiiii of points ter each phase that Was now! aboVe.
Flake team discusses if phase advancement is appropriate for participant Si
case conference and advancement occurs dunng court hearing. The judge
hands out the cenificate and gat cards.
Reduced Reporting or Court Appearances
( for Phase 2 $< 4)
Wien a participant has completely demonstrated that they are committed to
their recovery.
This incentive is never used in Phase I and may be decided independently by
probation officer or JOG team can discuss it during case conference and is
genet* announced (being court hearing.
Excused Earty from Court Session For Phase 4 participants that are demonstrating not only compiete compliance
but cOrnmitme01 to their recovery,
The entre learn makes this decision at case conference and participant is
excused at carat hearing by the ludge.
Curfew Extensions Wren a paptclont has exhibited soma consistency in their program
compliance, curfew is increased generally by one hour at a gme.
Probation new has discretion to award incentive Cr can be decided by entire
team. Decision is made during case conference and is awarded by judge
during road hearing.
Removal al Electronic Monitoring Wren a participant has exhibited smite consistency in Mail program
compliance. The probation officer has the discretion to give Incentive during court hearing.
Career Exploration Day with Volunteer Occurs later In Phase Sand is given when a participant is stable and exhibits
motivation for career expioration.
Probation anger andicr case coordinator make determination during Phase S.
This can occur anytime once they are Phase 3.
Three 10-Point Week Gift Card Miner participant receives three id-point weeks in a row. ill Probation oicer makes determination and IncentIvo is given daring CDatl
hearing by Judger anrgor PO,
Perfect Attendance Award Each aathaStat. the top two participants who eam Me most perfect attendance
st their school receive incentive.
Probation officer mk d eligible makes determination who is e for incentive anti k is
announced by coordinator &tiring court keening. Coordinator also distribidea
the gift nerds.
Driving Privileges Wien the youth has maintained a minimum of 90 days of clean screens.
Explain how the program uses sanctions to encosirage program compliance? Provide examples.
Sanctions are administered on a graduated basis and again based on the child's realistic ability and thus individuailzed goals. Below Is a guideline that we follow. Also
we attempt to the best of our ability to have the sanction implemented asap in order to have the youth connect the behavior to the sanction as is best practice.
Behavior lAction Graduated Sanction
1. Failure to turn in compliance paperwork or complete "Sunday call-1. First offense; verbal warning. Second offense; point loss.
in" Repeated offense; continued home detention or temporary loss of
urfew until compliance achieved plus point loss.
2. Violation of Home detention / curfew violation
0. Poor school attendance
4. School Suspension
6. Missed treatment appointment
6. Missed drug screen
2. First offense; verbal warning plus point loss. Second offense
plus
home detention or temporary loss or reduction of curfew
plus point loss. Repeated offense; continued home detention and
onsideration of tethering plus point loss. Possible loss of
echnology.
13. 3 or more tardies / individual class absences in a week period
results in point loss. Repeated offense; continued home detention
or temporary loss or reduction of curfew until compliance achieved
plus point loss. Possible loss of technology.
. Youth Community Service (one hour of YCS for each hour
uspended from school) and continued home detention or
emporary foss of curfew plus point loss. Apology letter if
ppropriate.
6. First offense; verbal warning plus point loss. Second /
Repeated offense; payment for treatment session, continued home
etention or loss of curfew, consideration of a Work Weekend /
TRIDE plus point loss
16. First offense; verbal warning plus point loss. Repeated offense;
YCS —8 hours (if still in phase 1) or Work Weekend / STRIDE plus
point loss. Continuous offenses; possible temporary
detention, assess level of care/ possible inpatient substance abuse
:eatment, and /or alcohol tethering.
7. Positive drug screen (admittance or lab confirmed) 17. First offense; YCS — 8 hours plus point loss. Repeated offense;
Work Weekend or STRIDE plus point loss. Continuous offenses;
possible temporary detention, assess level of care/ consider
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npatient or increased substance abuse treatment, and / or alcohol
ethering.
Delayed phase advancement criteria for missed [positive drug
screens
phase 1 — Must have 30 days "clean time' to present for phase 2
phase 2— Must have 45 days "clean time' to present for phase 3
phase 3 — Must have 60 days "clean time' to present for phase 4
phase 4— Must have 90 days "clean time" to eligible for
g rad u alien
How does the program ensure the incentive and sanction process is individualized and sfructured, but fair?
As Indicated above we attempt to utilize the graduated guidelines above for our sanctions, and again our case-managers/po's stay In very close contact with each
other in regards to how they each handle sanctions and the recommendations they make to the team,
And of course, the entire team looks at the Individual sanctions and makes sure that we are at least attempting to be fair and consistent to all of our participants by
not treating them with any extreme differences while taking into account the youth's profile, limitations, strengths, etc. For example, we had one youth recently that
suffered from Aspergers and extreme anxiety. VVhile we would of normally sanction some of his behaviors with a Crossroads for Youth Work-Weekend; we thought
that this would place him under undue stress so we gave him additional community service Instead.
We do follow a pretty consistent implementation of incentives as well. However, there Is room to incenfivize individual goals.
Explain bow the program uses mat oriented incentives and sanctions In each phase of the program include the timeline between discovery of the viotetion and sanctioning in Its explanation.
We actually have our participants co-develop their own goals each phase with their assigned case manager. The youth's therapist also incorporates the youth and the
family into the treatment planning. Our case managers and therapists target realistic goals for each child according to their ability and circumstances, if at any time it
appears that a child has unrealistic goals set then the team will discuss adjustment accordingly. Each youth has to complete a 'request for phase advancement and
list what goals they feel they have achieved in order to advance and Identify personal goals for the next phase ( again with the asssistance of their case-manageripo).
And while the court sessions are held every other week, our case-managers submit a weekly report (via e-mail) to the entire team reporting each youth's progress. If
something is even more pressing the case-manager/po sends an immediate e-mail and requests team to respond asap (again to connect behavior to sanction asap
per best practices).
Am pareclpants given access to counsel and a fair hearing ifs liberty interest sanction might be imposed?
Yes
Do participants receive punitive sanctions if they am otherwise coniptient with their treatment and supervision requirements but are not responding to treatment interventions?
No
What are the requirements for graduation? Include Information on program requirements, sobriety days, and other social/economic requirements.
Every other week meeting with drug court probation officer for up to 3 months
Weekly ( minimum) drug testing for up to 12 weeks
Daily attendance in an approved educational, vocational or work program
Weekly attendance at NA/A°, or other support meeting
Every other week attendance at relapse prevention group for up to 12 weeks
Attendance at court status review hearing after 6 weeks in aftercare and at graduation from the program
Continued involvement with mentor and recreational activities
Completion of all court orders including community service.
Minimum of 90 days of negative, no missed drug screens or major behavioral Issues.
To be considered for graduation they must achieve 95% of their potential individual total points. Each participant can earn 11 points each week by achieving the
above.
List reasons why sr participant may be terminated from the program.
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The following are grounds for termination and decided by the team on an individual basis and after thorough deliberation and as a last resort after all program
interventions, resources have been exhausted.
• Intentional/repeated adulteration or attempted adulteration of drug samples
• Repeated disruption of therapy sessions and/ar missing multiple therapy sessions without improvement after interventions have occurred,
• Significant lack of parental support, including parental defiance of program requirements which undermines child's ability to comply
• Delivery of controlled substances ( post adjudication).
Repeated violation of program requirements that results in 'cycling" through all sanctions
• If participant gives indications that he/she is a danger to him/herself or to the community
Per MCL 600.1074(2) if a participant is adjudicated of a new felony this results in automatic expulsion.
How is the decision to terminate a participant from file pmgram reached?
The decision to terminate is determined by three different methods. First is a participant is on 'Zero Tolerance (ZT) and violates his/her probation (with a serious
infraction such as new criminal behavior) then his/her termination Is 'automatic'. Again participants are placed on 'zero tolerance' after they have been repeatedly
non-compliant and have repeatedly cycled through our sanctions without any progress, repeatedly failing to meet treatment and/or program requirements.
Second, if a participant commits and is found guilty of a new felony post-admission then the judge terminates per the statue.
Finally, the team may discuss termination If the participant has demonstrated their non-committment to meeting program requirements and cannot be maintained
in community safety. Again, we do not take this lightly, the decision follows an extensive review of what resources we have or have not utilized, what services we
might consider before termination, usually placement on 'ZT', etc. While this is a team discussion the judge makes the final decision.
Ye participant is terminated from the program because adequate treatment is not available, what is the process for sentencing?
We are very fortunate to have many resources here in Oakland County and have not found that the reason for terminating a youth from the JDC was ever based on
not having adequent treatment available.
However, it should be noted that if that were to occur the child would not be held accountatble for that; no violation of probation would be sought if this was Infect the
case,
Drug and Alcohol Testing
Substance Abuse Testing Procedures and Policies
Policy
Ninessed colleclien? Yes
Testing deserved by same-gendered staff? Yes
Random testing? Yes
Evening testing? Yes
Helidny tasting? Yes
Weekend testing? Yes
Routine examination for dilution end sdulteralien? Yes
Compietien of s caaiii-orcustedy Wm? Yes
Substance Abuse Testing Policies
Does more than one entity perform
drug/alcohol testing for your Yes
participants?*
lf your program uses multiple testing agencies that do Oct have the same testing procedures, please dessdbe the differences. (For example, testing agency 'A" has observed testing, and lesintg agency "Er
does not.)
We utilize Jams for the majority of our testing; however if a participant is scheduled to screen but also has a therapy appointment they are allowed to screen at their
treatment provider ( ususally OFS). OFS does not do observed drug screening as Jams does. OFS only does monitored screening. Also OFS does not do on-site
testing; they send all samples to their lab.
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Drug Testing Types
Type of Test
Urinalysis Yes
Oral Fluid Yes
Alcohol Tether Yes
Hair Test No
Portable Breathalyzer No
Remote Alcohol Monitoring No
Blood Test No
Sweat Test No
Testing Substances
Substance Included in Panel?
Opinids Yes
Cocaine Yes
Marijuana Yes
Benzodinzepine Yes
Oxycedone
MDMA
Rarhitaralos
Bath Salts
Amphetamine Yes
Methatophetarnine
Methadone
PCP
Synthetic Menjilans
Alcohol Yes
EtGlEtS
Substances
If your pm gram tests for substances not provided in the list above, please list them here.
Please note that we test for any of the above as Indicated by our participants drug
use/abuse, However, the standard drug screen we generally utilize is the five panel noted
above.
Does Me program have phases?
Yes
1.41fat are the testing requirements for each phase of the program?
Phase 1
Phase 2
Phase 3
Phase 4 and above
Participants must drug screen minimally Wee per week while on Phases 1 though 3.
More depending upon their drug of choice.
Participants must drug screen minimally twice per week while on Phases 1 though 3.
More depending upon their drug of choice.
Participants must drug screen minimally twice per week while on Phases 1 though 3.
More depending upon their drug of choice.
We 'step down our participants to once a week while on phase four.
How Stoll after a participant is notified Is roped to a drug test must the participant report?
Wthin 12 hours
How soon are drug tasting remits received after the test is administered?
Wthin 48 hours
If more than env response is selected from the question above, explain each notification timeline.
N/A
Ifs participant denies substance use in response to a positive screening test, what type of confirmation instrument Is used to verify the positive?
GC/MS, LC/MS/MS
If a confirmation is required, how scenic the learn notified 00 50 results?
More than 46 hours
Aro metabolite levels Interpreted as evidence sinew substance use or changes in Me participants' substance use patterns?
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No
Who conducts drug tasting specimen collection for your program?
We contract with JAMS ( Jail Alternative Management Systems) to complete our drug
screening. We also allow our participants to screen at Oakland Family Services (OFS) if
they are scheduled for therapy and cannot make It to JAMS.
Jams has a In house analyzer for the instant tests and the GC/MS & LC/MS confirmations
are completed by Cordant Forensic Lab. OFS does not do on-site testing and sends their
samples to Bio-Med for confirmatIon. . . .
Treatment Services
Types of Services
Inniv'dual Outpntent Yes
Group °Ulna-tient Yes
Detoxification Yes
Residential Treatment Yes
Intensive Outpatient Yes
GOrlder-specific; groups No
Mental health treatment Yes
Traurna-lidermed Yes
Day 'fragment No
Family Therapy Yes
Other Yes
Treatment Continuum and Plan
I I you selected °VW in the 'Other category above, please provide details of the additional programs that are available to participants.
One of our CMH providers, Easter Seals provides Adventure therapy in which the youth
bike, canoe, etc. as part of the therapy experience.
Am participants finked to treatment providers based on individual differences?
Linking to Treatment' Yes
&plebs the answer given Is Me above question by doscribThg the process
The first factor used to decide the location in which families are referred Is level of care. This is determined by the ASAM that is completed by OCHN/ACCESS SLID
assessment. Level of care will determine the treatment modality best suited for the participant and his or her family. Once the level of care is established, the
second factor is the location of the facility. It is always preferred that convenience of location is one of the first determining factors as to which site for outpatient
treatment a family will be referred. Other factors such as race, gender, specific needs such as trauma history, etc. can determine where they will be referred to.
Referral for In-home services is determined by the mental health status of the participant and how they score on the CAFAS. CMH does provide in-home services if
the child qualifies.
Referral for inpatient treatment prior to beginning the drug court program is determined by the Oakland Community Health Network/ACCESS unit. Referral for
Inpatient treatment after beginning the drug court program can also be considered by the drug court team and a follow up referral is made to ACCESS or an
assessment is completed by the treatment therapist for an increased LOC. Final determination is made through ACCESS if the child doesn't have Ovate insurance.
lithe child has private insurance then the insurance determines if the youth is appropriate for residential care and/or outpatient treatment and links family to provider.
Which evidence-based manualized
treatment curriculums does your
treatment provider use? "
If Other, please describe:
Are parents able to consult with the
treatment provider for assistance with
desired parenting skills?*
Dialectical Behavior Therapy, Motivational Enhancement Therapy, Multi-systemic Therapy, Functional Family Therapy
N/A
Yes
Clinical Treatment Plan:"
At what point in the program is the clinical treatment plan developed? Who develops It?
The treatment plan is completed by the treatment provider within 3D days of the participants intake. The plan takes into consideration observations and
recommendations made by the JDC team during those 30 days, but the participant and their family is involved in the process of development with their therapist.
Clinical Treatment Plan Review'
How often is the clinical treabnent plan reviewed? What events trigger a review?
Treatment plans are reviewed at least quarterly by the assigned therapist and the participant. However, those cases that require more attention are reviewed more
frequently. Clinical Reviews are held with treatment providers, probation officers and the coordinator during our quarterly business meetings.
Who conducts analysis of the specimen
for the program for Instant tests and lab
testing?*
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Relapse Prevention (Aftercare)
whet services does your program use toward relapse prevention once participants have completed treatment? Does this soeur while the participant is still participating in the program, post-greddation, or
both? Please describe,
All of our participants cannot advance to Phase 2 until they have developed a relapse prevention plan. This plan is shared with family members and significant others
in a family session at their treatment provider. The plan is updated thoughout their time in therapy.
It Is again addressed more formally with family just as the participant turns Phase 4 (final phase). Any aftercare services that are to be in place post-graduation are
lined up prior to the youth's program completion.
Mat ancillary services are available to the participants in the program? Select an that apply.
Ancillary Services:* Educational, Mental Health, Dental, Utility Assistance, Vocational, Physical, Food, Career, Transportation, Parenting
Classes, Other
If Other, please describe: N/A
Describe the pro-social activities available to participants.
All of our youth are encouraged to be involved in their school extra-curricular activities. If they are not Involved we have parents find some sort of pro-social activity
within their community { anything from baseball to skateboarding). We also assist our youth in finding employment if they are old enough and it does not interfere with
their studies.
Education
What type of training did the teem receive before the program became operational?
Our original Juvenile Drug Court team went to a NADCP implementation training back in 2000 in Philadelphia, PA.
Do teem members gland continuing education workshops on al least an annual basis to gain up-Po-dale knowledge about best practices and drug rood topics?
Yes
Does the program have a plan /n place for new hiri3s of the drug court to complete forMal heinIng sloe errentertrivi efter oncoming their position?
Yes
Does the fudge attend current training events on:
Legal and constitutional Issues In drug
courts'
Judicial ethics'
Evidence-based substance abuse and
mental health treatment'
Behavior modification'
Community Supervision'
Program Evaluation
How does the program use data to monitor program operations and make programmatic changes orhen necessary? Include details regarding how data is used from unsuccessful discharges.
We are informally completing a process evaluation each time we meet for our quarterly business meetings. We are always looking at some stat/performance
measure to improve our program by utilizing the DCCMIS and DCAS toward improving our program. We regularly study our successful and unsuccessful participants
by looking at these performances measures: retenfion rate, average number of sobriety days, avg. drug screens, avg. days in program, % compliant with treatment,
number of rearrests.
Quarterly Juvenile Drug Court business meetings generate both statistics and team discussions on the current demographics of the program participants, specific
treatments or supports, different barriers that may present themselves, how we can improve services for various minority groups;( le: transportation, culturally
proficient programming etc.), current trends in Drug of Choice or participants substituting with less detectable substances and the use of creative incentive and
sanctions to motivate and support participants and their families. These are all examples of what we have looked at during our meetings In addition to our outcome
evaluations.
Has the program enlisted the services aloe independent evaluator?
No
Yes
Yes
Yes
Yes
Yes
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What methods and tools does your team use to evaluate the structure of your program? How otten is The evaluates performed?
The Juvenile Drug Court Business Meetings also generates a Juvenile Drug Court Data Collection Report. This report tracks total number of participants sentenced
to JDC, terminations from JDC, the age of participants, gender and race from the beginning of the program to date as well as the current month. We can analyze in
which phase we terminate the most participants (and look for reason why?), when most abscond (and what is their DOC), etc.
Roth of these reports has the team look at the program and determine whether any adjustments or special attention should be given to give each participant their best
chance at success, Demographics including risk/need assessments can help determine which participants may require extra support or supervision.
By utilizing the DCCMIS reports, our data analyst, Ms. Candace Sereno can capture any length of time such as year-to-date or current month. The DCAS assists the
data analyst in percentages or trends based on many different categorical or continuous variables. DCAS can break out different demographics, charge types, drug
of choice or incentive and sanction trends. Successful, unsuccessful and open case participants can be further analyzed to slew average number of days in program,
length of time in different phases, substance abuse testing, treatment hours and mental health history. Utilizing this data we can make program adjustments.
Our annual recidivism outcome report Is completed with DCAS, DCCMIS as well as JDW, MDOC and local court data systems.
Altat methods and tools does your team use to evaluate your program's outcomes? How often is the evaluation performed?
We rely heavily on the use of the DCCMIS, DCAS and the JDW link within to evaluate outcomes. We complete our annual recidivism outcomes updates in
December,
Program Income
Will your court program earn program
Income as defined above?.
Program Income Sources:
If yes, what ere the program income sources and how much is charged for each program income source (e.g., drug tests $5; participation fees $200, eta)?
NA
Collection
Ifyes, what percentage of assessed program income (not court fines, costs, or fees) does your program colfect annually? Does the program waive assessed program income for any reason? Reese describe.
N/A
Financial Request Justification
Yes than you were awarded last year?'
If yes, explain why based on the operations of your program. For example, drug test cost increases, program expansion, etc.
This year's request now Includes an increase of $ 610 for two team members MATCP registration fees.
Additionally, Mr. Oiling has had a salary increase of approxiamtely $2000/per year. Last FY his salary was covered 24% by this grant and 76% by the Child Care
Fund. Therefore, to keep this percentage the same we have requested the additional two thousand.
Certification Form
Authorizing Official
By checking the box, I certify that the
below referenced person is the
Authorizing Official for the court
program.'
Authorizing Official Name:*
Date:*
Project Director
Yes
Michael J. Gingell, Chair-Oakland County BOC
05/02/2018
No
Are you requesting more grant funds
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By checking the box, I certify that the Yes
below referenced person is the Project
Director for the court program:"
Project Director Name Jacqueline Howes-Evanson, Drug Treatment Court Sup
Date:* 05/02/2018
Financial Officer
By checking the box, I certify that the
below referenced person is the Financial Yes
Officer for the court program:"
Financial Officer Name:*
Date
By checking this box, I certify that the
ChlefJudge of this court supports our
court applying for this grant
opportunity.'
Lynn Sonkiss, Fiscal Services Officer
05/02J2018
Yes
Personnel
Name Position
it--
Computation Request Other Grant Or Funding
Sources
Local Cash
Contribution
Local In-Kind
Contribution Total
Youth and Family Casework
Supervisor
340.10Ihour approx. 50% CCF
Funded 30.00 340,010.00 50.00 5000 $40.010.05
Technical Assistant 025.40(hour approx. 50% CCF
funded 30.00 $20,690.00 $0.00 00.00 $20,690.00
Youth and Family Caseworker
11
057,040 x 100% $31.47Ihnur
approx
-- a iu,000.00 $47,040.00 50,00 $0.00 $57,040.02
Youth nod Fainily Caseworker
Ii
700,779 x 100% 333.20fheur
approx 017,000,00 $49,779.00 Sa.oa 05.00 066.779.00
College Intern 115.921hour lap% Con $0.00 $15,9113.00 $0.00 50.20 $15,91000
College Intern 013.02/hour 100% CCF $0.00 $15,910.00 $2.00 $0.30 $15,916.00
$27,000.00 3195,351.00 5000 00.00 0622.351.00
Personnel Justification
Personnel Justification"
Jusffy personnel (La., wages) associated with the proposed projoct.
Youth and Family Caseworker II (Juvenile Probation Officer): Conduct the daily activities of juvenile supervision. Other duties are outlined in the position description.
This position is equivalent to Merit system Youth and Family Caseworker II. Human Resources Committee advisors recommended this pay level to the Oakland
County Board of Commissioners. (Total Salary Request: $10,000), Youth and Family Caseworker II (Juvenile Probation Officer): Conduct the daily activities of
juvenile supervision. Other duties are outlined in the position description. This position is equivalent to Merit System Youth and Family Caseworker II. Hurnan
Resources Committee advisors recommended this pay level to the Oakland County Board of Commissioners. (Total Salary Request: $17,000)
VVe also use a Youth and Family Casework Supervisor and Technical Assistant who are 50% funded by the Child Care Fund.
We also use two College intern positions to assist our Technical Assistant who are 100% funded by the Child Care fund with salary of $15,916.
Fringe Benefits
Row Percentage Request Other Grant Or Funding Sources Local Cash Contribution Local in-Kind Contribution Total
Employer FICA 7.65% 02,000.00 08,109.00 50.00 00.00 31306200
Retirement 24.0% 00900.00 $22.080.00 30.30 MN 020500.40
Hospital if1511r.IW 0% 09,000.00 049,650.00 00.00 30.00 555,035.00
Dontal Insurance 0% 5000.00 $413,300,00 00,00 0000 013,900.00
Vision Insurance 0% 300.00 02,400.00 00.00 $0.00 02,420.00
ktnninoleyiriont 0.16% 040.00 0000.00 00.00 50.00 5240.70
Workers Compensation 1.10% $140.00 03,100.00 30.00 $000 53,240.00
Life Insurance 91.2259 5150.00 01,29000 Mop 60.00 31,250.00
Other 1.73% $120.00 54,10000 $0.00 $0.00 $4,200.50
Other 0% $0.00 $0.00 70.00 90.00 $0.00
Totals 712.000.00 7105.403,00 30.00 50.00 0123,403.00
Fringe Benefits Justification
Fringe Benefits Justification'
http://micourts.dullestech.net/getApplicationPrintPreview.do?documentPk=1523558980015 9/26/2018
WebGrants - Michigan Courts Page 17 of 18
Justify ;tinge benefit casts associated with the proposed prefect
Youth and Family Caseworker (Juvenile Probation Officer): Fringe benefits are paid according to the Oakland County Merit System. Fringe benefits are
determined by a formula and based upon an employees actual expenditures. (Total Fringe Benefit Request: $7,000) Youth and Family Caseworker II (Juvenile
Probation Officer): Fringe benefits are paid according to the Oakland County Melt System. Fringe benefits are determined by a formula and based upon an
employees actual expenditures. (Total Fringe Benefit Request: $11,000)
FICA, Retirement, Disability, Unemployment, Group Life/Accident, and Workers Compensation are estimated as a percentage (35.77% total)
Medical ($14,898), Dental ($857), and Vision ($125) are direct contract charges.
Contractual
Service to be
Provided
Contractor
(a) Computation Request
Other Grant
or Funding
Sources
Local Cash
Contribution
Local In-Kind
Contributions Total Subrecipiont Contractor/Vendor
Drug Testing JAMS 50/screen VOW $14/5-2 $0.00 520,000.00 $0,00 0050 520,005,60 No Yee
innnadliel, grohp, and
ramlly therapy provided to
chirp coon participants by
veeeus agencies Maud
Oakiond Fenfily
0051005
Group sessions Af1 either $18firley or $27,1142; Assessment Fsychtherapy
$100Riciic $16 dreg screens
sow 025,00950 00,00 50.00 $26,000.00 No Yes
Ew,,,,,,,,, „,,„„„,„0„ Sentinel end Noose Ariost
GPO Munireing $54.10y;
SCPAM Tethers either $7.45/day, $6.50rdaywiether, or
$6.45/day (multi-connect)
610,050,00 00.00 $0.00 $15,000,00 No Yes
Defense Attorney Fees stio°1<ard $100eicur dc 4s hours $4.050,00 $0,00 $0.00 $0.00 $4,000.00 No Yes
54,000.00 $60050.00 $0.00 20.00 $64,000.00
Contractual Justification
Contractual Justificatton*
Justify contractual costs associated with the proposed project
To pay for electronic monitoring, drug testing services., as well as group, individual, and family therapy sessions for participants and their families In the program. It is
also to pay for defense attorney fees for attending sessions and hearings,
Supplies
Type of
Supply Computation Request Other Grant or Funding
Sources
Local Cash
Contribution
Local in-Kind
Contribution Total
Personal
Mileage
.545/mile for caseworkers/probation antoers personal mileage in
serving their clients sans 510000.00 50,05 $0.00 $10,000,00
„
°Mc'''. 8"Pn"''''
For pnrchasing sopplios iii onnnoollon with graduation ceremonies,
monting a, brochures, sta. $0.00 $2,000,00 $0,00 $0.00 52,000,00
lnitenlives Fri ptirelleSing venous Isconlivert for prograrn participants $0.00 $4.000.00 $900 60.00 24,090.00
$0.00 $15,000.00 $0,00 55.00 510,000.00
Supplies Justification
Supplies Justification"
Justify supply costs associated with the proposed project.
To pay for various operating expenses of the Juvenile Drug Court such as; supplies, mileage, and incentives.
Travel
Type of Travel Computation Request I Other Grant or Funding Sources Local Cash Contribution Local in-Kind Contribution Total
$0.05 $0.00 $5.00 I $0.00
http://rnicourts.dullestech.net/getApplicationPrintPreview.do?documentPk=1523558980015 9/26/2018
Local Cash Contributions
$48,000.00 50.00 S370754.00 Total 00.50 IIn-Kind Contributions Total Cost Budget Category Request Other Grant or Funding Sources
WebGrants - Michigan Courts Page 18 of 18
Travel Justification
Travel Justification*
Justify travel costs associated with the proposed project.
Total Budget
http://micourts.dullestech.net/getApplicationPrintPreview.do?documentPk-1523558980015 9/26/2018
FISCAL NOTE E (MISC. #18365) October 25, 2018
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
RE: CIRCUIT COURT — FY 2019 MICHIGAN DRUG COURT GRANT PROGRAM (JUVENILE DRUG
COURT) — ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution authorizes the acceptance of grant funding from the State Court Administrative
Office (SCAO), FY 2019 Michigan Drug Court Grant Program, for the Juvenile Drug Court (JDC),
in the amount of $49,000 for the period of October 1, 2018 through September 30, 2019.
2. The total program budget of $425,754 includes an award from SCAO of $49,000 and the Child
Care Fund of $376,754.
3. There are four (4) positions that support the JDC program of which two are partially funded by the
JDC SCAO Grant.
- One (1) General Fund/General Purpose (GF/GP), Full-Time Eligible (FTE), Youth and
Family Caseworker II position (#3010402-09711). This position is funded as follows: JDC
SCAO funds totaling $17,000, with the remaining costs of $78,593 offset by the Child
Care Fund.
One (1) GF/GP, FTE, Youth and Family Caseworker II position (#3010402-11891). This
position is funded as follows: JDC SCAO funds totaling $28,000, with the remaining
costs of $86,141 offset by the Child Care Fund.
One (1) GF/GP, FTE, Technical Assistant position (#3010402-10677) and (1) GF/GP
FTE Youth and Family Casework Supervisor position (#3010402-09712) provide JDC in-
kind support. These two positions are funded by the Child Care Fund.
4. The grant award also includes funding of $4,000 for Defense Attorney Fees.
5. A FY 2019 budget amendment is recommended as follows:
FY2019 FY2019
Adopted Amendment Amended
DRUG COURT CIRCUIT JUVENILE SCAO FUND (#271401
Grant #GR0000000236 Activity GLB,
Analysis Type GLB, Budget Ref 2019
Revenues
3010402-121200-615571 State Operating Grants
Total Revenues
Expenditures
3010402-121200-702010 Salaries
3010402-121200-722740 Fringe Benefits
3010402-121200-730450 Defense Atty Fees
Total Expenditures
$ 49,000 $ 0 $ 49,000
$ 49,000 $ 0 $ 49,000
$ 25,000 $ 2,000 $ 27,000
18,000 0 18,000
6,000 ( 2000), 4,000
$ 49,000 $ 0 $ 49,000
Commissioner Thomas Middleton, District #4
Chairperson, Finance Committee
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Quarles absent.
1/4)13 '02
Resolution #18365 October 25, 2018
Moved by Kochenderfer supported by Woodward the resolutions (with fiscal notes attached) on the
amended Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Crawford, Dwyer, Fleming, Gershenson, Hoffman, Jackson, Kochenderfer, KowaII, Long,
McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman,
Bowman. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
HEREBYAPPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO IVICL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 25,
2018, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 25' day of October, 2018. "(39frizit,
Lisa Brown, Oakland County