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HomeMy WebLinkAboutResolutions - 2018.10.25 - 23847REPORT (MISC. #18366) October 25, 2018 BY: Bob Hoffman, Chairperson, Human Resources Committee IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION — MICHIGAN DEPARTMENT OF CORRECTIONS/OFFICE OF COMMUNITY CORRECTIONS, COMMUNITY CORRECTIONS COMPREHENSIVE PLAN GRANT ACCEPTANCE FOR FY2019 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Human Resources Committee, having reviewed the above-referenced resolution on October 17, 2018, reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing report. Commissioner Bob Hoffman, HUMAN RESOURCES COMMITTEE VOTE: Motion carried unanimously on a roll call vote. MISCELLANEOUS RESOLUTION #18366 October 25, 2018 BY: Commissioner Bill Dwyer, Chairperson, Public Services Committee IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION - MICHIGAN DEPARTMENT OF CORRECTIONS/OFFICE OF COMMUNITY CORRECTIONS, COMMUNITY CORRECTIONS COMPREHENSIVE PLAN GRANT ACCEPTANCE FOR FY2019 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Department of Public Services Community Corrections Division applied to the Michigan Department of Corrections (MDOC) for $1,796,809 in grant funds for the period of October 1, 2018, through September 30, 2019; and WHEREAS the MDOC has awarded Oakland County a 2018/2019 Community Corrections grant in the amount of $1,768,653 which is $28,156 less than the amount requested in the application; and WHEREAS the amount of $1,796,809 is the County's responsibility as shown on Schedule A; and WHEREAS the grant funds the following eleven (11) full-time eligible (FTE) Community Corrections Specialist II positions (#1070402-07425, 07426, 07429, 07432, 07433, 09247 and 11772, 1070410- 09243, 09291, 09648, and 09649), one (1) part-time non-eligible (PTNE) Community Correction Specialist II position (#1070410-09292) and one (1) FTE Office Assistant II position (#1070410-09295) within the Community Corrections Division; and WHEREAS the grant also funds 50% of the following positions in Community Corrections: one (1) Community Corrections Support Specialist (#1070403-07834) and one (1) Supervisor-Community Corrections (#1070410-09396), which are partially GF/GP funded; and WHEREAS the grant funds the following Sheriff's Office positions: three (3) Inmate Caseworkers ((#4030320-07418, 07419, and 07420) within the Sheriff's Office - Correction Services Division; and WHEREAS the reduction in funding will result in the deletion of one (1) PTNE Community Corrections Specialist I (position #09397); and WHEREAS the grant acceptance requires no additional personnel to fulfill the grant agreement; and WHEREAS there is no County match required with this grant; however, it should be noted that the FY2019 Budget of this grant includes two (2) positions (#1070403-07834 and #1070410-09396) partially funded by General Fund/General Purpose; and WHEREAS the grant agreement has completed the Grant Review Process in accordance with the Board of Commissioners Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the Fiscal Year 2019 Community Corrections grant from the Michigan Department of Corrections in the amount of $1,768,653. BE IT FURTHER RESOLVED to continue the following Special Revenue (SR) in Community Corrections: #1070402-07425, 07426, 07429, 07432, 07433, 09247, & 011772; 1070410-09243, 09291, 09648, 09649, 09292, 09295, & 09396; and 1070403-07834. BE IT FURTHER RESOLVED to continue the following SR positions in the Sheriffs Office: #4030320- 07418, 07419, and 07420. BE IT FURTHER RESOLVED to delete the following SR position in the Community Corrections Division #1070410-09397. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment and continuation of the Special Revenue positions in the grant is contingent upon continued future levels of grant funding. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. Commissioner Bill Dwyer, District #14 Chairperson, Public Services Committee PUBLIC SERVICES COMMITTEE Motion carried unanimously on a roll call vote with Spisz and Berman absent. GRANT REVIEW SIGN OFF — Community Corrections GRANT NAME: FY 2019 Michigan Department of Corrections/Office of Corrections Grant FUNDING AGENCY: Michigan Department of Corrections — Office of Community Corrections DEPARTMENT CONTACT PERSON: Barbara Hankey /451-2306 STATUS: Grant Acceptance DATE: October 4, 2018 Pursuant to Misc. Resolution #17194, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. —Laurie Van Pelt (9/14/2018) Department of Human Resources: FIR Approved (Needs FIR Committee) Sunset Position — Lori Taylor (9/17/2018) Risk Management and Safety: Approved by Risk Management. — Robert Erlenbeck (9/17/2018) Corporation Counsel: We were able to resolve a number of problems regarding this grant and there are no longer any unresolved legal issues. — Heather L. Lewis (10/4/2018) STATE OF MICHIGAN DEPARTMENT OF CORRECTIONS OFFICE OF COMMUNITY CORRECTIONS P.O. BOX 30003 LANSING, MICHIGAN 48909 GRANT NO. CPS-2019-1-26 between THE DEPARTMENT OF CORRECTIONS and GRANTEE NAME AND ADDRESS: Oakland County 250 Elizabeth Lake Road, Ste. 1520 Pontiac, Ml 48341 . GRANTEE CONTACT: Barbara HanKey . GRANTEE TELEPHONE: 248-451-2306 MDOC CONTACT: DESCRIPTION OF GRANT: Community Corrections — Provide programs and services that shall enhance jail utilization, reduce the prison commitment rate, and impact recidivism. GRANT PERIOD: 1 Year FROM: October 1, 2018 TO: September 30, 2019 BUDGET INFORMATION: TOTAL AUTHORIZED BUDGET: $1,768,653.00 State Contribution: Comprehensive Plans and Services $1,478,775.00 Drunk Driver Jail Reduction Community Treatment $289,878.00 FOR THE GRANTEE: FOR THE STATE: Firm Name Signature Jeri-Ann Sherry Authorized Agent Signature Name Deputy Director, MDOC Authorized Agent (Print or Type) Title Date Date 2 GRANT AGREEMENT TERMS This GRANT AGREEMENT ("Grant") is agreed to between the State of Michigan Department of Corrections ("MDOC") and Oakland County ("Grantee"). This Grant is effective on October 1, 2018 ("Effective Date"), and unless terminated earlier as provided in this Agreement, expires on September 30, 2019 (the "Term"). PART I — PROGRAM REQUIREMENTS 1.0 Statement of Purpose Funds awarded through this Grant are to provide services pursuant to the Community Corrections Act ("CCA"), 1988 PA 511, MCL 791.401, at seq; and are based upon Grantee's Comprehensive Corrections Plan and the Proposal for Community Corrections Funds ("Grantee's Plan"), which is attached as Attachment A, and hereby made part of this Grant. Grantee's Plan outlines local goals, objectives, and priorities to decrease prison admissions and increase utilization of community-based sanctions and services for eligible offenders and improve jail utilization. MDOC has approved Grantee's Plan and the award of Community Corrections funds for implementation of Grantee's Plan. This Grant defines the roles and responsibilities of the Grantee and the MDOC and the terms and conditions which apply during the term of this Grant. 1.1 General Requirements A. The Grantee must be a lawful entity duly established under the laws of the State of Michigan (the 'State") and have the proper authority to apply for funds under this Grant as set forth in the CCA. Section 6 of the CCA, MCL 791.406, sets forth the governmental entities that have the proper authority to apply for funds, which include counties, cities, and regional advisory boards. Section 10 of the CCA, MCL 791.410, sets forth the criteria for a nonprofit to apply for funding. B. The Grantee shall implement policies and procedures and deliver services to eligible offenders in accordance with the goals and objectives, standards and policies as set forth in the CCA and the Grantee's Plan as approved by the MDOC. C. The MDOC does not guarantee the Grantee a minimum number of referrals. D. The Grantee must provide services for all eligible offenders, including transgender and gender nonconforming offenders. 1.2 Staffing Requirements Contractors and Subcontractors: Grantee has the right to select contractors and subcontractors to assist with the Grant. Staffing Standards — Criminal Record: Prior to Grantee's employee, contractor, or subcontractor (collectively "Grantee Staff') performing any services under the Grant, 3 Grantee will ensure that no Grantee Staff (i) has a pending criminal prosecution, (ii) is under the supervision of a criminal justice agency for a felony or misdemeanor, or (iii) has a prior felony or misdemeanor conviction, unless MDOC's Grant Administrator or designee has provided prior written approval for the Grantee Staff to perform the work. Grantee Staff who have active warrants, are under criminal justice supervision, or are required to register as a sex offender shall not be appointed to perform any services unless MDOCIs Contract Monitor or designee has provided prior written approval for the Grantee Staff to perform the work. The Grantee shall ensure that no Grantee Staff related as an immediate family member to an offender is assigned to perform services in a program in which such offender is enrolled in, unless prior written approval to such an assignment has been obtained from the Grant Administrator. "Immediate family member" includes: an offender's spouse, child, parent, stepparent, grandparent, grandchild brother, sister, parent-in-law brother- in-law sister-in-law, nephew, niece, aunt, uncle, first cousin, or the spouse or guardian of any persons described in this subdivision. The MDOC may request documentation, including but not limited to, an affidavit from Grantee Staff stating that no familial relation exists with an offender in the program in which he/she will be providing services. Licensing: A. The Grantee shall ensure its Grantee Staff that provide substance abuse services are qualified and experienced in the contracted area of outpatient treatment as follows: Masters-level: 1. Must possess a Master's degree or above in the Behavioral Sciences (Social Work, Counseling, or Psychology) and appropriate licensure through the State of Michigan to practice. 2. Must possess appropriate Michigan Certification Board for Addiction Professionals (MCBAP") certification Certified Advanced Alcohol and Drug Counselor ("CAADC"); or minimum Certified Alcohol and Drug Counselor ("CADC") at time of hire; or MCBAP-approved development-plan in place with eligibility to obtain CAADC certification within six months from time of hire. 3. MCBAP Certificate or development-plan status must be able to be verified through MCBAP search at any time. Bachelors-level: 1. Must possess a Bachelor's degree in the Behavioral Sciences (Social Work, Counseling, or Psychology) 2. Must possess appropriate MCBAP certification (CADC) at time of hire or MCBAP-approved development-plan in place with eligibility to obtain certification within six months of starting services. 3. MCBAP Certificate or development-plan status must be able to be verified through MCBAP search at any time. B. The Grantee shall ensure its Grantee Staff that provide outpatient mental health services are qualified and experienced in the contracted area of counseling as follows: 4 Master's-level: 1. Must possess a Master's degree or above in the Behavioral Sciences (Social Work, Counseling, or Psychology) 2. Must possess appropriate licensure through the State of Michigan to practice. 3. Must have one year of experience in the contracted treatment area. Bachelors-level 1. Must possess a Bachelor's Degree in the Behavioral Sciences (Social Work, Counseling, or Psychology) 2. Must possess appropriate licensure through the State of Michigan to practice. 3. Must have three years of experience in the contracted treatment area. Other combinations of education and experience the MDOC considers adequate to perform the necessary tasks effectively and efficiently, and which have been specifically approved by the MDOC may be allowed at the sole discretion of MDOC. 1.3 Budget and Financial Reporting A. All funds shall only be spent in accordance with this Grant B. Changes in the budget require written approval of the MDOC. C. This Grant does not commit the State or the MDOC to approve requests for additional funds at any time. D. Travel reimbursement shall be allowed solely in compliance with the State's Standardized Travel Regulations. The current Standardized Travel Regulations and travel rates authorized by the State may be found at httb://www.michician.govidtmb/0,5552,7-150-9141 13132---,00.html. Reimbursement of Out-of-State travel costs requires pre-approval of the MDOC Grant Administrator. 1.4 Payment Schedule Payments to the Grantee shall be made in accordance with the following terms: A. The MDOC shall reimburse the Grantee for all approved actual and incurred costs to support approved program and administrative activity up to the total amount authorized in the Grantee's Plan and documented above as the "Total Authorized Budget" as stated on page 1 of this Grant. MDOC will only pay for expenditures that occurred during the Term of the Grant. Expenditure reports must be received by MDOC no later than 30 calendar days following the month in which expenses were incurred. Expenditures not received prior to the 30 1h calendar day may be denied payment. B. Payments are conditional upon the Grantee's submittal of all required monthly expenditure and program data, the midyear and year-end reports (as described in Grantee's Plan), and responses to financial audits. All reports shall be completed in the format provided by the MDOC. C. All programs shall maintain a minimum of 95% of the projected new enrollment in order to receive 100% reimbursement. Enrollment for programs below 95% will 5 be reimbursed at a prorated amount (i.e., a program with a 90% enrollment will be reimbursed at 90% of the program total amount). Program enrollments must be comprised of the target population identified within the approved program descriptions. Budgets may be adjusted accordingly, by the MDOC and the Community Corrections Advisory Board ('CCAB"), to programs that fail to achieve expected utilization at midyear. D. Pursuant to section 11 of the CCA, MCL 791.411, Administrative costs shall not exceed 30% of the submitted monthly expenditures. Reimbursement of all costs may be adjusted, at the discretion of the MDOC. E. MDOC will only disburse payments under this Grant through Electronic Funds Transfer (EFT). Grantee must be registered with the State at http://www.michiqan.gov/SIGMAVSS to receive electronic fund transfer payments. If Grantee is not registered, MDOC is not liable for failure to provide payment. 1.5 Program Eligibility The Grantee shall ensure that offenders receiving services under this Grant meet the eligibility requirements approved within Grantee's Plan. As used in this section, "felony drunk driver" means a person convicted of operating a motor vehicle under the influence of alcoholic liquor, a controlled substance, other intoxicating substance, or a combination of all three, and the conviction is a third or subsequent offense punishable as a felony under section 625(9)(c) of the Michigan Vehicle Code, 1949 PA 300, MCL 257.625(9)(c). The Grantee shall ensure that offenders enrolled within programs funded through Drunk Driver Jail Reduction meet the following eligibility requirements: A. Convicted felony drunk driver offenders that are intermediate or straddle cell offenders with a sentencing guideline of a maximum of 18 months and the prior record variable is less than 35 points. B. Are alcohol dependent or abusing alcohol. C. Have not caused serious injury in an alcohol or drug related crash, D. Do not have a violent felony conviction in the past ten years. E. Do not have more than one violent misdemeanor conviction in the past ten years. 1.6 Monitoring and Reporting Program Performance A. Monitoring: Data Program Participation and Offender Profile Data must be maintained within the data management system approved by the MDOC and remain current throughout the term of the Grant. The Grantee must upload accurate program participation and offender profile data to the data management system approved by the MDOC and must submit accurate Cumulative Utilization Reports (Attachment C) to MDOC-OCC(@,michidan.qov no later than 30 calendar days after the end of each month. 6 The Grantee shall enter accurate and timely program participation and offender profile data throughout the term of this Grant. Data and information shall be submitted in a format provided by the MDOC that is includes, but is not limited to 1. Data pertaining to offender participation in all programs. All programming must have sign-in sheets for each session. The sign-in sheets shall include, at a minimum: a. Date of the session b. Name of the program c. Name and signature of offender(s) participating 2. Selected characteristics of offenders determined eligible for and enrolled in programs. B. Program Performance: The Grantee shall conduct a formal on-site assessment of Grantee's contractor's program operations and fiscal administration. All on-site assessments completed by the Grantee shall be forwarded to the MDOC. At a minimum, the assessment must include: 1. Compliance with Grant specifications. 2. Compliance with applicable licensure requirements. 3. Compliance with pertinent federal and state statutes. 4. Progress in resolving corrective actions required by prior assessments. C. Midyear and Year-End Reports: 1. A midyear report shall be submitted by March 31st to MDOC- OCCAmichigan.dov each year of the Grant. The report is to be submitted on forms or in a format provided by the MDOC. 2. A year-end report, as prescribed by the MDOC, shall be submitted to MDOC-OCCmichigan.gov by October 31st each year of the Grant. The report is to be submitted on forms or in a format provided by the MDOC. D. CCAB Meeting: 1 There must be a minimum of at least three CCAB meetings a year to approve the midyear report, year-end report, and the application for the next year's grant, 2. The Grantee shall provide the MDOC with copies of local CCAB meeting minutes within 30 days of being approved by the local CCAB Board. Prisoner Rape Elimination Act of 2003 (PREA), 42 U.S.C. § 15601 The Grantee must report any information concerning violations of PREA as soon as made aware of the alleged occurrence to the Supervising Agent, Grant Administrator and Contract Monitor. 7 1.7 Law Enforcement Information Network A. No active police warrants or pending charges on any grantee staff assigned to this grant, including subcontractors. B. Grantee staff may not be under Federal, State or local jurisdiction as an offender. Felony ex-offenders will not be considered as contracted staff until they have been discharged from all sentences, including parole and probation supervision. MDOC reserves the right to approve or decline applicants who have been involved in the criminal justice system depending on the circumstances. C. Grantee employees that provide direct services to offenders (prisoner, parolee, probationer), handle or may have access to offender records, or provides supervisory services to staff performing these functions, must complete the Law Enforcement Information Network (LEIN) Information Form at the start of the Grant and annually thereafter, as directed by the Michigan Department of Corrections. D. The completed LEIN Information Form must be sent to the MDOC-PMCD-F0A- LEINS@michigan.gov and approved by MDOC prior to Grantee employees working with MDOC offenders. There is no cost associated with the LEIN. The LEIN form will be provided to the Grantee. E. Contractor and subcontractor staff that provide direct services to offenders (prisoner, parolee, probationer), handle or may have access to offender records, or provides supervisory services to staff performing these functions, must clear a background check at the start of the Grant and annually thereafter. The background check must include the Michigan State Police Internal Criminal History Access Tool (ICHAT), or the municipal/federal equivalent. The Grantee must maintain a copy of the background check(s) for auditing purposes. F. Grantee staff may be required to complete and submit an RI-8 Fingerprint Card for Finger Print Checks to the MDOC. G. The Grantee and subcontractor must verify and document whether a staff member assigned to the Grant is related to or acquainted with art offender receiving services under this Grant. For staff who are related to or acquainted with an offender, the Grantee's staff member must complete the Offender Contact Exception Request (CAJ-202) as provided by the MDOC and submit it to the MDOC Grant Administrator or designee. The Grantee must ensure its staff complete the form and notify the MDOC Grant Administrator of any changes throughout the Grant period. The Grantee must maintain a copy of the form in the employee's personnel file for auditing purposes. 1.8 Vendor Handbook Grantee staff that provide direct services to offenders (prisoner, parolee, probationer), handle or may have access to offender records, or provides supervisory services to staff performing these functions, must read and sign the MDOC Vendor Handbook as 8 directed by the MDOC. The MDOC will email the Grantee with a copy of the applicable Vendor Handbook. If there are revisions to the Vendor Handbook during the grant period, the Contract Monitor will provide the updated Vendor Handbook to the Grantee for Grantee Staff signatures. 1.9 Procurement, Monitoring and Compliance Division The MDOC has developed a monitoring unit known as the Procurement Monitoring and Compliance Division (PMCD). This unit has oversight for the Department's grants and ensures that the grant is delivering services according to the Grant Agreement Terms. The Contract Manager or designee will serve as the lead for all grant related issues, and will assist in facilitating kick off meetings, overseeing the transition timeline and working with the MDOC program staff to ensure the requirements are being met. A contract monitor will be assigned to monitor the grant, and as part of his or her role they will conduct regular monitoring of all grant related activities. 9 PART II - GENERAL PROVISIONS 2.1 Project Changes The Grantee must obtain prior written approval for project changes from the MDOC Grant Administrator. 2.2 Notices Any notice to any other party required by this Grant will be submitted in writing and deemed effectively given: (a) when received, if delivered by hand (with written confirmation of receipt); (b) when received, if sent by a nationally recognized overnight courier (receipt requested); (c) on the date sent by e-mail (with confirmation of transmission), if sent during normal business hours of the recipient, and on the next business day, if sent after normal business hours of the recipient;.or (d) when received, if mailed by certified or registered mail, return receipt requested, postage prepaid. Unless either party notifies the other in writing of a different mailing address, notice to the parties will be transmitted as indicated below: To the MDOC: To Grantee Oakland County: Barbara Hankey Oakland County 250 Elizabeth Lake Road, Ste. 1520 Pontiac, MI 48341 Tel: 248-451-2306 Fax: 248-451-2319 E-mail: hankeyb@oakgov.com 2.3 Record Retention The Grantee will maintain all records and detailed documentation regarding this Grant, including all financial records, supporting documents, statistical records, and all other pertinent records, for a period of not less than seven (7) years from the date of Grant termination, the date of submission of the final expenditure report, or until any litigation and audit findings have been resolved, whichever is later, unless a longer retention period is specified by Grantee's retention and disposal schedule. 2.4 Program Income All program income, if any, may be added to the program budget and used to further eligible program objectives. The final determination will be made by the MDOC Grant Administrator. 2.5 Purchase of Equipment 10 The purchase of equipment not specifically listed in the budget must have prior written approval of the MDOC Grant Administrator. Equipment is defined as non-expendable personal property having a useful life of more than one year. Such equipment will be retained by the Grantee unless otherwise specified by the Grant Administrator at the time of approval. 2.6 Accounting The Grantee will adhere to the Generally Accepted Accounting Principles and will maintain records which will allow, at a minimum, for the comparison of actual outlays with budgeted amounts. The Grantee's overall financial management system must ensure effective control over and accountability for all funds received, Accounting records must be supported by source documentation including, but not limited to, balance sheets, general ledgers, timesheets and invoices. The expenditure of State funds will be reported by line item and compared to the budget. Funds provided under this Grant will be maintained or accounted for within a special revenue fund. 2.7 Audit A. Statutory Records Maintenance, Inspection, Examination, and Audit Pursuant to Section 470 of the Management and Budget Act, 1984 PA 431, MCL 18.1470, the State, or its designee, may audit Grantee to verify compliance with this Grant. Grantee must retain, and provide to the State or its designee and the auditor general upon request, all financial and accounting records related to the Grant through the Term and any extension of the Grant and for seven years after the latter of termination, expiration, or final payment under this Grant ("Audit Period"). If an audit, litigation, or other action involving the records is initiated before the end of the Audit Period, Grantee must retain the records until all issues are resolved. Within 10 calendar days of providing notice, the State and its authorized representatives or designees have the right to enter and inspect Grantee's premises or any other places where activities under the Grant are being performed, and examine, copy, and audit all records related to this Grant. Grantee must cooperate and provide reasonable assistance. If any financial errors are revealed, the amount in error must be reflected as a credit or debit on subsequent requests for reimbursement until the amount is paid or refunded. This Section applies to Grantee and any contractors or subcontractors that perform services in connection with this Grant. 2.8 MDOC Review The MDOC and the Grantee must agree on a date and time for each review at Grantee's location(s) to determine if the Grantee is complying with the requirements of the Grant. The date and time must be agreed upon between the Grantee and the MDOC. The Grantee must assist the MDOC in the review process and provide all requested documents. 2.9 Competitive Bidding 11 The Grantee will comply with all applicable laws and regulations regarding competitive solicitation for all procurement transactions involving the use of State funds under this Grant. When competitive selection is not feasible or practical, the Grantee agrees to obtain the written approval of the MDOC Grant Administrator before making a sole source selection. Sole source contracts should be negotiated to the extent that such negotiation is possible. 2.10 Limitation of Damages Neither party is liable for consequential, incidental, indirect, or special damages, regardless of the nature of the action. Liability of the MDOC is limited to the Total Authorized Budget specified for the fiscal year of the Grant giving rise to the claim. 2.11 Intellectual Property Unless otherwise required by law, all intellectual property developed using funds from this Grant ("Funded Developments"), including copyright, patent, and trademark rights, will belong to the Grantee. Grantee grants the State a nonexclusive, perpetual, worldwide, royalty-free, fully paid up, sublicensable license to: make, use, distribute, copy, modify, create derivative works, publicly perform and display the Funded Developments. 2.12 Termination/Cancellation A. Termination for Cause The State may terminate this Grant for cause, in whole or in part, if Grantee, as determined by the State: (a) breaches any of its material duties or obligations; (b) poses a serious and imminent threat to the health and safety of any person, or the imminent loss, damage or destruction of any real or tangible personal property; or (c) fails to cure a breach within the time stated in a notice of breach. In the event that this Grant is terminated for cause, the State will only pay for amounts due to Grantee for expenditures approved by the State on or before the date of termination, and the Grantee will be responsible for all costs incurred by the State in terminating this Grant for cause, which may include State administrative costs, reasonable attorneys' fees and court costs, and any other reasonable additional costs the State may incur. B. Termination for Convenience Either party may terminate this Grant for its convenience, in whole or part, for any reason and without penalty, by giving the other party written notice at least thirty days prior to the date of termination. If this Grant is terminated for convenience in part, the budget will be adjusted to reflect those reductions. In the event of a termination for convenience, the State will pay for amounts due to Grantee for expenditures approved by the State on or before the date of termination. C. Non-Appropriation The Grantee acknowledges that continuation of this Grant is subject to appropriation or availability of funds for this Grant. Notwithstanding any other provision of this Grant, if funds to enable the State to effect continued payment under this Grant are not appropriated or otherwise made available, the State will have the right to terminate this 12 Grant, in whole or in part, at the end of the last period for which funds have been appropriated or otherwise made available, by giving written notice of termination to the Grantee. In the event of a termination under this section, the Grantee will, unless otherwise directed by the State in writing, immediately take all reasonable steps to terminate its operations and to avoid and/or minimize further expenditures under the Grant and the State will only pay for amounts due to Grantee for expenditures approved by the State on or before the date of termination to the extent funds are available. 2.13 No State Employees or Legislators No member of the Legislature, Judiciary of the State of Michigan, or any individual employed by the State will be permitted to receive benefits as a Grantee or as a contractor or subcontractor of this Grant. This section, however, does not preclude a member of the Legislature, Judiciary of the State of Michigan, or an individual employed by the State from participating as an eligible offender in accord with the goals and objectives of the Grant. 2.14 Non-Discrimination Under the Elliott-Larsen Civil Rights Act, 1976 PA 453, MCL 37.2101, et seq., and the Persons with Disabilities Civil Rights Act, 1976 PA 220, MCL 37.1101, et seq., Grantee, its contractors and subcontractors agree not to discriminate against an employee or applicant for employment with respect to hire, tenure, terms, conditions, or privileges of employment, or a matter directly or indirectly related to employment, because of race, color, religion, national origin, age, sex, height, weight, marital status, or mental or physical disability. Grantee further agrees that every contract and subcontract entered into for the performance of this Grant will contain a provision requiring non- discrimination in employment, as specified herein, binding upon each subcontractor. Any breach of this provision is a material breach of the Grant. 215 Unfair Labor Practices Pursuant to 1980 PA 278, MCL 423.321, et seq., the State will not award a grant to a Grantee whose name appears in the current register of employers failing to correct an unfair labor practice compiled pursuant to MCL 423.322. A Grantee, in relation to the Grant, will not enter into a contract with a contractor or subcontractor, whose name appears in this register. Pursuant to MCL 423.324, the State may void any Grant if, subsequent to award of the Grant, the name of the Grantee as an employer or the name of the contractor or subcontractor of the Grantee appears in the register. 2.16 Confidential Information For the purposes of this Grant, the term "Confidential Information" means all information and documentation of a party that: 1) has been marked "confidential" or with words of similar meaning, at the time of disclosure by such party; 2) if disclosed orally or not marked "confidential" or with words of similar meaning, was subsequently summarized in writing by the disclosing party and marked "confidential" or with words of similar meaning; and 3) should reasonably be recognized as confidential information of the disclosing party. Confidential Information also includes all information protected by state or federal law, including "Personal identifying information" as defined in the identity Theft Protection Act, 2004 PA 452, MCL 445.63(q). 13 The term "Confidential Information" does not include any information or documentation that is: 1. Subject to disclosure under the Michigan Freedom of Information Act (FOIA); 2. Already in the possession of the receiving party without an obligation of confidentiality; 3. Developed independently by the receiving party, as demonstrated by the receiving party, without violating the disclosing party's proprietary rights; 4. Obtained from a source other than the disclosing party without an obligation of confidentiality; or, 5. Publicly available when received, or thereafter became publicly available (other than through any unauthorized disclosure by, through, or on behalf of, the receiving party). Each party must: (a) use the same degree of care it uses to protect its own Confidential Information to protect the disclosing party's Confidential Information, but in any event not less than reasonable care; (b) use the disclosing party's Confidential Information only in connection with the purposes of this Grant; and (c) limit access to the disclosing party's Confidential Information to its employees, contractors, or subcontractors performing work in connection with the Grant. Each party must advise its employees, contractors, and subcontractors who receive or have access to any of the other party's Confidential Information of its confidential nature. Upon the termination of this Grant, or at the written request of the disclosing party, the recipient party must return all copies of the disclosing party's Confidential Information or certify in writing that all copies thereof have been destroyed, except as otherwise provided by law, including a party's retention and disposal schedule. 2.17 Governing Law This Grant is governed, construed, and enforced in accordance with Michigan law, excluding choice-of-law principles, and all claims relating to or arising out of this Grant are governed by Michigan law, excluding choice-of-law principles. Any dispute arising from this Grant must be resolved in Michigan Court of Claims. Grantee consents to venue in Ingham County, and waives any objections, such as lack of personal jurisdiction or forum non con veniens. 2.18 Compliance with Laws The Grantee will comply with all applicable state, federal, and local laws and ordinances in performing this Grant. 2.19 Assignment The Grantee will not have the right to assign the Grant, or to assign any of its duties or obligations under the Grant, to any other party (whether by operation of law or otherwise), without the prior written consent of the MDOC. Any purported assignment in violation of this section will be null and void. 2.20 Adherence to Terms 14 The failure of a party to insist upon strict adherence to any term of this Grant will not be considered a waiver or deprive the party of the right thereafter to insist upon strict adherence to that term, or any other term of the Grant. 2.21 Severability If any part of this Grant is held invalid or unenforceable, by any court of competent jurisdiction, that part will be deemed deleted from this Grant and the severed part will be replaced by agreed upon language that achieves the same or similar objectives. The remaining Grant will continue in full force and effect. 2.22 Survival The provisions of this Grant that impose continuing obligations will survive the expiration or termination of this Grant. 2.23 Media Releases Grantee will not make any media releases pertaining to the Grant without prior written authorization from MDOC, and then only in accordance with the explicit written instructions of MDOC. 2.24 Grant Modification No modification, amendment, or waiver of any provision of the Grant Agreement Terms or Total Authorized Budget of this Grant will be effective unless in writing and signed by authorized representatives of both parties. 2.25 Entire Grant This Grant, which includes Attachment A, Attachment B, and expressly incorporated schedules and exhibits, contains the entire agreement of the parties and supersedes all prior and contemporaneous agreements, whether written or oral, concerning its subject matter. If there is a conflict between documents, the order of precedence is: (a) first, the Grant, excluding its schedules, exhibits, Attachment A, and Attachment B; (b) second, Attachment A; (c) third, Attachment B; and (d) fourth, schedules and exhibits expressly incorporated into this Grant. 2.26 Contract Monitor The Contract Monitor will work with the State and Grantee if performance concerns are identified. The Contract Monitor will review, document, and assess Grantee performance to this grant: State: Chris Balmes 206 E. Michigan Ave. — 5th Floor Grandview Plaza Lansing, MI 48933 balmesc©michigan.gov 15 517-290-2935 Jordan Conley 206 E. Michigan Ave. — 5th Floor Grandview Plaza Lansing, MI 48933 conlevi@michicon.00v 517-285-6400 16 Attachment A Proposal for Community Corrections Funds See attached Adobe PDF. 17 Attachment B MDOC Vendor Handbook for Services Pursuant to a Comprehensive Plans and Services Grant Administered Under 1988 PA 511 See attached Adobe PDF. 18 Attachment C Cumulative Utilization Report See attached Excel document. 19 CFJ-259 05/2018 Michigan Department of Corrections Office of Community Corrections CCAB:. CCAB Contact: CCAB Chair: Member-CountiesjCitieS PROPOSAL TO THE STATE ADVISORY BOARD OF COMMUNITY CORRECTIONS — FY 2019 & Approval Date(s); OCC Grant Coordinator: Application Type: - State Board Review Date: Oakland County Barb Hankey Judge Phyllis McMillen CCAB: April 30, 2018 BOC: Pending June 5, 2018 Molly Maynard Community Corrections Comprehensive Plans and Services Drunk Driver Jail Reduction & Community Treatment August 22, 2018 Group 1 Offenses: Homicide, Robbery, CSC, Assault, Arson, Other Sex Offenses, Assaultive Other, Burglary, and Weapons. Group 2 Offenses: Larceny, Fraud, Forgery/Embezzle, Motor Vehicle, Malicious Destruction, Drugs, OUIL 3rd Offenses, and Other Non-Assauitive Offenses. . . , . FELONY DISPOSITION ANALYSIS: .FY 2017 OMNI DATA - State .PCR:- 19.9% Group 2 Rate: - 1.2.8%-. =, . Straddle Celt . . Rate:. 28.06,4:-. Grout') 2. Straddle Rate: 27.1% Overall PCR: 20.2%- 982 prison dispositions out of 4,862 felony dispositions Group 1: 31.7%- 484 prison dispositions out of 1,529 felony dispositions Group 2: 14.9%- 498 prison dispositions out of 3,333 felony disposit ons : Straddle PCR: 27.9%- 375 prison dispositions out of 1,343 felony dispositions Group 1; 24.9%- 95 prison dispositions out of 381 felony dispositions Group 2: 29.1%- 280 prison dispositions out of 962 felony dispositions Other:: OMNI Data reports 210 prison dispositions were technical probation violators at the time of the offense. _Surnmaryof i data and 'objectives: Total felony dispositions increased from 4,809 in FY 2016 to 4,862 in FY 2017. During that time, prison dispositions increased by 69 (FY 2016-913; FY 2017-982), and the overall prison commitment rate (PCR) increased to 20.2%. It appears the rate increase was due to the additional felony dispositions. The County's straddle cell PCR increased to 27.9% in FY 2017 (375 prison dispositions) from 25.0% (298 prison dispositions) in FY 2016. During the same time period, there was an increase in felony dispositions (FY 2016- 1,194 dispositions; FY 2017- 1,343 dispositions). There were 100 additional felony dispositions within the Group 2 straddle cell category and an additional 59 prison dispositions leading to an increase from 25.6% (FY 2016) to 29.1% (FY 2017). The Group 2 straddle cell rate is now 2 percentage points above the state average of 27.1%. The overall felony objective is addressed within the contractual conditions. The County reports the following Group 2 straddle cell objective: • Reduce the Group 2 straddle cell PCR to 25%. Page 1 of 6 -Sentenced Felons _Unsentenced :Felons Sentenced -IYIIsdemeaiian .UriSentenced; : JAIL ANALYSIS: Current Jail Utilization Data Utilization as % of RDC Number of off- line beds RDC :MiSdemeanant Population .. • • •••••••••••:•• ••••• • . • • • -Felon:Population.. Michigan Department of Corrections Office of Community Corrections CFJ-259 05/2018 PROPOSAL TO THE STATE ADVISORY BOARD OF COMMUNITY CORRECTIONS - FY 2019 The County reports the following programs as strategies to impact recidivism: the comprehensive program Step Forward, Youthful Offender groups, Career Pathways, and residential services. Thinking Matters in the jail is used to target technical violators. Assessments are administered to determine appropriate level of care in response to violations. The County proposes to continue existing programs by means of early identification of risk/needs through the COMPAS, Pre-trial assessment and case planning for felons and probation violators in both the community and in the jail. Step Forward encompasses many different modules in which probation violators attend sessions based on their criminogenic needs. This program includes an employment group, Career Connections, which utilizes the Holland Code assessment and helps the offender create long term career goals. The program also utilizes the Mark Carey Briefcase Series to reinforce evidence-based practices and further target individual needs. The County reports the following recidivism objectives: • Reduce the number of new sentence violators with a prison disposition from 127 to 122; • Reduce the number of technical violators with a prison disposition from 210 to 200. Page 2 of 6 Revenue from N/A Boarding: Bed Reduction: Summary of data and.. objectives: Using local snapshot data, the County reports the utilization of the rated design capacity (RDC) has remained consistent at 90%; however, the changes within the sentenced/unsentenced populations have changed drastically. The unsentenced felony population has increased by over 200% while the unsentenced misdemeanant population decreased by 80%. The County believes this provides evidence that the pretrial services are working as low-risk offenders (typically misdemeanors) are being released. Unfortunately, the sentenced misdemeanant population's average daily population (ADP) increased from 90 to 365. The County notes the statutory cap of 30 days on some probation violations is just beginning to influence the jail populations; it appears many Judges are circumventing this law by revoking probation. Michigan Department of Corrections Office of Community Corrections CFJ-259 05/2018 PROPOSAL TO THE STATE ADVISORY BOARD OF COMMUNITY CORRECTIONS — FY 2019 I. OFFICE OF COMMUNITY CORRECTIONS ASSESSMENT A Community Corrections Plan — Impact Analysis and Recommendations The Oakland County plan mostly proposes a continuation of programs from previous years which target probation violators and felons. The comprehensive plan includes pre-trial services, a variety of assessment tools and appropriate 1 interventions to address the identified needs of the offenders. These interventions include the Step Forward wrap- around case management program, cognitive behavioralgroups, and specialized interventions for OUIL 3rd and dually diagnosed offenders. One new initiative is proposed and supported by OCC for FY 2019- the Step Forward Mental Health and Substance Abuse assessment program. This program targets offenders with additional needs who may be eligible for Oakland County Community Mental Health Authority services. It is recommended that the State Board conditionally support Oakland County's plan to reduce the prison commitment rate and improve recidivism. It is noted that the County requested additional funding for its overall plan; however, financial utilization over the past three (3) years shows year-end lapsed funding. The County may submit a Budget Adjustment Request (BAR) to the State on Oct. 1, 2018 to move funding between program line items. Consideration for additional funding may be given to the County at mid-year if program and expenditure utilization support the revision. Revisions to the program projections have been made in the "Proposed Community Corrections Programs" section of this proposal. El, Contractual Condition(s) . • The overall PCR objective must state: Reduce the overall PCR to 19%. • The County must submit the Board of Commissioners Resolution approving the FY 2019 Community Corrections Plan and Application no later than October 1, 2018, or funding may be withheld. • Programs with low utilization at midyear may have the budget adjusted accordingly. Page 3 of 6 CFJ-259 05/2018 Michigan Department of Corrections Office of Community Corrections PROPOSAL TO THE STATE ADVISORY BOARD OF COMMUNITY CORRECTIONS - FY 2019 II. FY 2019 PROPOSED COMMUNITY CORRECTIONS PROGRAMS OS :Code): :program Type : and Status:. ::: E.L.ocaf. : : Program . :Projected : Enrollment : Fy 2018:: . Utilizaton:: ! Summary: OCC Funding Recorm-nendation: B15 Employment Services Continuation Career Pathways 70 58* Offenders who score moderate to high on the vocational needs scale or who are under employed or unemployed complete the Holland Code for employment interest and complete the Offender Workforce Program. Participants are taught the difference between a 'job and a career, success and self-concept, networking, strengths and weaknesses and other appropriate soft skills. A computer lab is available for those who may need to edit his/her resume. ServSafe certification for those interested in the food services field is available. Yes CO1 Cognitive Programming Continuation Thinking Matters- Jail 260 205* Targets incarcerated non-assaultive, felony, straddle cell offenders. COMPAS is used to determine eligibility. The program utilizes the Thinking Matters curriculum. Yes Col Cognitive Programming Continuation Thinking Matters- Community 400 319* Targets offenders who are in the Step Forward program and who may benefit from cognitive programming. The COMPAS assessment is used to determine program eligibility. The Thinking Matters curriculum is utilized. Yes DOS Electronic Monitoring Continuation Pretrial Electronic Monitoring 600 418* Targets pretrial defendants requiring more intensive supervision. The Praxis is used to determine risk level. Variety of electronic monitoring equipment is used, in addition to drug testing. Yes F22 Pretrial Assessment Continuation Pretrial Assessment 10,000 6,003* All in-custody misdemeanants and felons awaiting arraignment. The Praxis risk assessment tool, developed by Luminosity, is used. :Yes F23 Pretrial Supervision Continuation Pretrial Services 3,600 2,502* The Praxis is used to determine levels of supervision that include telephone Yes Page 4 of 6 Michigan Department of Corrections Office of Community Corrections CFJ-259 06/2018 PROPOSAL TO THE STATE ADVISORY BOARD OF COMMUNITY CORRECTIONS - FY 2019 reporting and Offender Link. The program also monitors drug/alcohol testing. GOO Other Group Continuation Youthful Offender Group 60 18* The program targets male offenders in the Step Forward program. Participants must be male, age 17-26, and have a COMPAS recidivism score of moderate to high. The program utilizes the Strategies for Self- Improvement and Change curriculum. Yes 122 Assessment Continuation Step Forward Intake 800 446* Targets high risk felons and misdemeanants with substance abuse issues, co-occurring disorders, or who are at a high risk of re-offending. COMPAS and NEEDS assessments are used. Yes 122 Assessment New Initiative Step Forward Mental Health 150 N/A Targets Step Forward Clients who exhibit mental health issues. COMPAS scores and LOCUS instrument determine eligibility and level of care for Oakland County Community Mental Health Authority services. Assessment results are provided to Step Forward Case Managers for treatment planning purposes. yes 124 Community Based Case Management Continuation Step Forward 610 422* Targets high risk felons and misdemeanants with substance abuse issues, co-occurring disorders, or who are at a high risk of re-offending. COMPAS and bio-psychosocial assessments are required to complete treatment planning and refer clients to appropriate group programming within Step Forward. Case manager creates and monitors the treatment plan. Monitoring includes drug testing, monthly appointments and program compliance. Yes 124 Community Based Case Management Continuation Jail Reentry 260 208* Targets inmates enrolled in Thinking Matters (Jail). Each inmate is required to attend six (6) group sessions/classes per week and a minimum of two (2) individual sessions during the six (6) week program. The COMPAS assessment is used to determine eligibility. Yes Page 5 of 6 Michigan Department of Corrections Office of Community Corrections CFJ-259 05/2018 PROPOSAL TO THE STATE ADVISORY BOARD OF COMMUNITY CORRECTIONS - FY 2019 H20-01 DDJR 5-Day Housing Continuation 5-Day Housing 280 N/A This program allows the jail to bill for up to five (5) days of post-conviction housing for eligible offenders, allowing these offenders to be assessed for treatment needs. Yes * Program Utilization reported as of May 1, 2018. Page 6 of 6 MICHIGAN DEPARTMENT OF CORRECTIONS OFFICE OF COMMUNITY CORRECTIONS FY 2019 FUNDING PROPOSAL for Oakland County Comprehensive Plans & Services Program Program Code Funding Request Approved Funding Reserved Funding Total Funding Recommendation Group-Based Programs Education BOO - Employment 815 7,328 7,328 7,328 Life Skills 816 - - Cognitive Cal 226,449 275,449 226,449 Domestic Violence C05 - - Sex Offender C116 - Outpatient Services 018 - Other Group Services 000 25,000 25,000 25,000 Sub-Total 258,777 258,777 258,777 Supervision Programs Day Reporting D04 - Intensive Supervision D23 - Electronic Monitoring D08 54,221 54,221 54,221 Pretrial Supervision .',23 147,304 136,866 136,866 Sub-Total 201,525 191,087 - 191,087 Assessment Services Actuarial Assessment 122 35,546 35,546 35,546 Pretrial Assessment F22 407,459 367,839 367,839 Sub-Total 443,005 403,385 403,385 Gatekeeper Jail Population Monitor 123 - Gatekeeper 125 - Sub-Total - - - Case Management 124 504,407 503,809 503,809 Substance Abuse Testing 017 - - Other ZOO - - Program Total 1,407,714 1,357,058 - 1,357,058 Administration Salary &Wages 93,310.00 93,310.00 93,310.00 Contractual Services 22,407.00 22,407.00 22,407.00 Equipment - Supplies - Travel 500.00 500.00 500.00 Training 3,500.00 3,500.00 3,500.00 Board Expenses 1,000.00 1,000.00 1,000.00 Other 1,000.00 1,000.00 1,000.00 Administration Total 121,717 121,717 - 121,717 Total Comprehensive Plans & Services 1,529,431 1,478,775 0 1,478,775 Drunk Driver Jail Reduction Program Program Code Funding Request Approved Funding Reserved Funding Total Funding Recommendation Assessment & Treatment Services Z01 206,478 228,978 228,978 5-Day In Jail Housing Z02 60,900 60,900 60,900 Totals 267,378 289,878 0 289,878 MDOC VENDOR HANDBOOK FOR SERVICES PURSUANT TO A COMPREHENSIVE PLANS AND SERVICES GRANT ADMINISTERED UNDER 1988 PA 511 (10-01-18) The following rules apply to all of Grantee's employees (Employees) providing services to offenders under Comprehensive Plans and Services working with MDOC supervision with the Field Operations Administration, in an unsecured environment. DEFINITIONS Contraband: Includes but is not limited to alcohol, guns, knives, drones, Tasers®, mace, illegal substances (including marijuana possessed pursuant to the Michigan Medical Marihuana Act, MCL 333.26421, et seq), pepper spray, sexually suggestive images and pornography. Employee Permitted Items: Employees are permitted to have the following items: photo ID, money, a cell phone (but they cannot record). If services are offered on the Vendor's premises, the Vendor's employees may not have alcohol, illegal substances or firearms on the premises while providing services to MDOC offenders. Discriminatory Harassment: Unwelcome advances, requests for favors, and other verbal or non-verbal communication or conduct, for example comments, innuendo, threats, jokes, pictures, gestures, etc., based on race, color, national origin, disability, sex, sexual orientation, age, height, weight, marital status, religion, genetic information, or partisan considerations. Employee: A person employed by Vendor or Vendor's subcontractor. Offender: Eligible participant under Comprehensive Plans and Services. Overfamiliarity: Establishing a friendship, mutual attraction or intimate relationship with an offender. Examples include, but are not limited to: • Conduct that has resulted in or is likely to result in intimacy; a Conduct in which a close personal or non-work related association is likely to develop, • Being at the residence of an offender in a non-business related capacity, • Being at the residence of an offender's family in a non-business related capacity, • Giving or receiving non-work related letters, messages, money, personal mementos, pictures, telephone numbers, to, or receiving from, an offender or offender's family member; • Exchanging hugs with an offender, • Dating or having sexual relations with an offender. Sexual Harassment of Offenders: Harassment can includes unwelcome sexual advances, requests for sexual favors, and other verbal or physical harassment of a sexual nature. Harassment also includes comments or conduct that is frequent or severe and creates a hostile or offensive environment, or results in an adverse action, decision or treatment of the victim. Sexual harassment includes verbal statements or comments of a sexual nature to an offender, including demeaning references to gender or derogatory comments about body or clothing, or profane or obscene language or gestures of a sexual nature. Sexual Conduct with Offenders: The intentional touching, either directly or through clothing, of an offender's genitals, anus, groin, breast, inner thigh, or buttock with the intent to abuse, arouse or gratify the sexual desire of any person. Permitting an offender to touch you either directly or through clothing with the intent to abuse, arouse or gratify the sexual desire of any person. Invasion of privacy for sexual gratification, indecent exposure, or voyeurism. An attempted, threatened, or requested sexual act or helping, advising, or encouraging another person to engage in a sexual act with an offender. Vendor: The Grantee. RULES & REQUIREMENTS When services are delivered to offenders (probationers) under MDOC supervision, the following standards are expected to be met by those providing services: 1. Contraband. No contraband is allowed when providing services to offenders. 2. Harassment. All forms of harassment, including sexual harassment, are prohibited. 3. Overfamiliarity. Overfarniliarity with offenders is prohibited. 4. Sexual Conduct. All sexual conduct with offenders is prohibited. 5. Discrimination. Employees providing services shall not discriminate against an offender receiving those services on the basis of race, religion, sex, sexual orientation, race, color, national origin, age, weight, height, disability, marital status, genetic information or partisan considerations. 6. Political and Religious Activities. Employees shall not campaign, solicit, promote a political group or religion to offenders. 7. Conflict of Interest. Employees providing services to an offender are generally not allowed to provide services to that offender's family members or friends. If an Employee learns they may be providing services in violation of this provision, they must immediately notify the FOA supervisor. An Employee may request to continue providing services to the offender and family member or friend by submitting a written request including the name of the offender, offender number, and nature of the conflict including the type of relationship to the FOA supervisor. A decision on the request will be made by the Director or designee. 8. Public Information. Employees are not authorized to make public statements on behalf of the MDOC. 9. Role Model/Conduct Unbecoming. Employees serve as role models to offenders. Therefore, Employees are to act in a professional manner at all times. Employees shall not behave in an inappropriate manner or in a manner that may harm or adversely affect the reputation or mission of the MDOC. 10. Fitness for Duty. Employees are expected to be capable of providing the designated services to offenders. Employees shall immediately notify their immediate supervisor if they believe they are not capable of providing the services or taking a medication that interferes with their ability to do so. 11. Punctuality: Employees providing services are expected to be punctual in providing services to offenders. 12. Jail Time or Other Restricted Supervision. No Employees providing services to an offender shall be under any type ofjudieial confinement Or sentence. 13. Humane Treatment of Individuals. Employees providing services are expected to treat all individuals in a humane manner. Examples of actions in violation of this principal include, but are not limited to, displaying a weapon; using any speech, action, gesture or movement that causes physical or mental intimidation or humiliation; and using abusive or profane language that degrades or belittles another person or group. 14. Use of Personal Position for Personal Gain. Employees providing services are not to engage in actions that could be construed as using their position for personal gain. (Examples include, but are not limited to, exchanging with, giving to, or accepting gilts or services from an offender or offender's family, such as, food and beverage items, baby-sifting, housecleaning, shoe shines, clothing, paper products, stamps, delivering letters/correspondence even if the goods or services appear nominal or are conducted at arms length.) 15. Misuse of State Property. Employees providing services shall not misuse State property. (Examples include, but are not limited to, using a computer for unauthorized purposes, using any State property for a personal purpose, and removing items from the premises without authorization.) 16. Physical Contact. Employees shall not have physical contact other than a formal handshake with offenders or MDOC staff. 17. Confidential Records/Information. Any information regarding offenders or MDOC staff obtained by an Employee through the course of their employment with the Grantee is considered confidential and shall not be released. 18. Insubordination. Any willful acts that are contrary to MDOC instructions and that may compromise MDOC' s ability to carry out its responsibilities, are prohibited. 19. Emergency. Employees providing services must comply with reasonable standards in emergency situations, such as immediately calling for assistance, completing necessary documentation, submitting to interviews as appropriate, and participating in emergency drills conducted by the MDOC. 20. MDOC Rules, Regulations, Policies, Procedures. Employees providing services are prohibited from interfering with, or undermining the MDOC's efforts to enforce rules, regulations, policies and procedures. 21. Chain of Command. Employees should follow their chain of command to resolve issues relating to services or employment, unless the situation is an emergency, involves discrimination or harassment, or if there is a compelling reason to break the chain of command. 22. Criminal Acts. Employees shall not engage in conduct that may result in a felony or misdemeanor conviction. Employees must provide a verbal report to their immediate supervisor within 24 hours of a felony or misdemeanor citation or arrest, the issuance of any warrant, any arraignment, pre-trial conference, plea of any kind, trial, conviction, sentencing, diversion, or dismissal of criminal charges. The supervisor shall immediately report the matter to the FOA supervisor. 23. Use of Alcohol or Controlled Substance. Employees are prohibited from consuming alcohol, any illegal controlled substance, or any prescribed controlled substance in an unlawful manner while on duty or on breaks. Employees who report for duty when suspected of being under the influence of alcohol or a controlled substance, may be immediately removed from their assignment. 24. Possession and/or Use of Medication. Employees shall immediately notify their supervisor if taking prescribed medication which may interfere with the Employee's work responsibilities or the safety and security of the facility. Such medication includes but is not limited to: narcotic pain medication, psychotropic medication, mood altering medication and antihistamines. The Michigan Medical Marihuana Act (the Act), Initiated Law 1 of 2008, MCL 333.26421 — 333.26430, allows for the use of medical marihuana for individuals who have been diagnosed with a "debilitating medical condition." It is the position of the MDOC that Employees may not possess or use medical marihuana as it is both a federal and state offense. 25. Use of Force. Employees shall use the least amount of force necessary to perform their duties. Employees providing services may act to reasonably defend themselves against violence. 26. Security Precautions. Any action or inaction by employees providing services that jeopardizes the safety or security of offenders or lVfDOC employees is prohibited. (Examples include, but are not limited to, propping open security doors or doors that should remain locked and closed, allowing an unknown or unidentified individual into a secure area, or the unauthorized distribution of any MDOC policy or procedure or directive.) 27. Reporting Violations. Employees must report any attempt by offenders to introduce, transport or deliver contraband, conduct that or who violate the safety and security of the office where they are employed, shall concurrently report each time they are approached to the Employee's immediate supervisor and the MDOC supervising agent and/or supervisor. Employees must report to their immediate supervisor and the FDA agent or supervisor any conduct including attempts, by other Employees, MDOC staff, or offenders, involving drugs, escape, sexual misconduct, sexual harassment, workplace safety, use of force, and conduct that violates the safety and security of the office or MDOC. In addition to verbal reporting, the reporting Employee shall provide a written account of the event no later than the end of the Employee's work day. 28. Employee Dress Requirements. Employees providing services must wear appropriate business clothing. 29. Falsifying, Altering, Destroying, Removing Documents or Filing False Report. Employees shall not falsify, alter, or destroy, or remove documents that are the property of the MDOC, whether solely or jointly with the Grantee. Any violation of this Handbook may result in proceedings against the Grantee, pursuant to the terms of the Grant, up to and including termination of the Grant. Additional rides may apply to those entering a secured facility. ACKNOWLEDGMENT I acknowledge that I have received a copy of, have read, understand and agree to abide by the above expectations. If I have any questions, I will ask my supervisor. Print Employee Name Employee Signature Date MICHIGAN DEPARTMENT OF CORRECTIONS "Help Make Things Right" REENTRY ADMINISTRATION Office of Community Corrections Fiscal Year 2019 Report Type (choose one): November CCAB Name (choose one): Email the completed report to: MDOC Grant Coordinator, Jeff Westra "All reports are due by the 20th day of each month following the reporting period. 0 Program Utilization vs. Expenditures IIMM11111111=M111111n11111 2 3 4 5 87 8 9 10 Sanction/Service: Provider Name: program Name: 11111111 .CCIS Program Type: IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII 11#111V/0/ MIMI CC'S Servloe Type CCIS Code: Projected Utilization: Projected New Enrollments: #Days in Program: Actual Utilization YTD: New Enrollments: Actual New Enrollments as % of Projected New Enrollments: #D1V/01 #DiVIO1 #D1V/01 #DIV/01 #D4V/01 #D1V/01 #DIV/Ot #131V/01 #DIVIO1 Discharged YTD: # Successful: 0/Unsuccessful: 11111111111111.1111111111 Mai= Avg. Length of Stay: # Successful: Mil //Unsuccessful; .Budgett CPS: DOJRP/CTP: 11.=.11.111MII Fee Revenue: =III Local/Other: . Total: $0.00 Soma $1100 $0.00 $0.00 $0.00 $0.90 $0.00 $0.00 $0.00 Expenditures YTD. CPS. DDJRPICTF': Fee Revenue: Local/Other: Percentage Spent YTD: #01V/01 #DIVIOI #D1V/01 #DIVi0i #D1V/01 #01V/01 #DIV/01 #DIV/01 #DIV/01 #DIV/01 0 $0 $0 $0 Totak V V $0 $0 $0 $0 ADIV/01 #01V/Ot glIV/Of ADIV/01 CIWOl •NDIV/01 DIVJOi /g2lV/01 ILDIVIO! #D1.11/01 Cost Estimates: Projected Cost Per Enrollee: #DIWO! #DIVICY #0b1701 liDIV/01 /fDIV/01 #D1WO! #DI.V101 NDIV/01 liDIV/01 Actual Cost Per Enrolee: Administration: Total Administration Award: Percentage spent YTD: #DIV/Ol Remaining Balance: $ .Y113 Expenditures: , ldcnttireason(s) for significant disparity between the projected and actual program enrollments for each P.A. 511 funded p ogrom 2. For those programs indicated above to be-underulilized, provide an action plan outlining how the CCAB intends to increase utilizatIon to the projected level. FISCAL NOTE (MISC. #18366) October 25, 2018 BY: Finance Committee, Thomas Middleton, Chairperson IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION — MICHIGAN DEPARTMENT OF CORRECTIONS/OFFICE OF COMMUNITY CORRECTIONS, COMMUNITY CORRECTIONS COMPREHENSIVE PLAN GRANT ACCEPTANCE FOR FY2019 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Resolution authorizes the acceptance of the FY 2019 Michigan Department of Corrections Community Corrections Comprehensive Plan Grant in the amount of $1,768,653; which is $28,156 less than requested in the application. 2. The grant period is October 1, 2018, through September 30, 2019. 3. The amount of $1,768,653 is the County's responsibility as detailed on the attached Schedule A. 4. The FY 2019 award is $89,396 greater than FY 2018 award. 5. The grant award continues to fund the following Community Corrections Division positions: eleven (11) full-time eligible (FTE) Community Corrections Specialist ll positions (#1070402- 07425, 07426, 07429, 07432, 07433, 09247 and 11772, 1070410-09243, 09291, 09648, and 09649), one (1) part-time non-eligible (PTNE) Community Correction Specialist II position (#1070410-09292) and one (1) FTE Office Assistant II position (#1070410-09295). 6. Also, the grant award continues to provide partial funding for the following positions in Community Corrections: one (1) Community Corrections Support Specialist (#1070403-07834) and one (1) Supervisor-Community Corrections (#1070410-09396), which are partially funded through General Fund / General Purpose (GF/GP). 7. The grant also continues to fund the following Sheriff's Office positions: three (3) Inmate Caseworkers (#4030320-07418, 07419, and 07420) within the Sheriff's Office — Correction Services Division. 8. One (1) PTNE 1,000 hours Community Corrections Specialist I position (#1070410-09397) will sunset September 30, 2018. 9. The FY 2019 — FY 2021 Special Revenue budget is amended as detailed in the attached Schedule A. Commissioner Thomas Middleton, I AISO M District #4 Chairperson, Finance Committee FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Quarles absent. Resolution #18366 October 25, 2018 Moved by Kochenderfer supported by Woodward the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Crawford, Dwyer, Fleming, Gershenson, Hoffman, Jackson, Kochenderfer, Kowall , Long, McGillivray, Middleton, Quarles, Spisz, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman, (20) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). (6130g I HEREBY APPROVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 25, 2018, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 25th day of October, 2018. Lisa Brown, Oakland County