HomeMy WebLinkAboutResolutions - 2018.11.14 - 23876MISCELLANEOUS RESOLUTION #18387 November 14, 2018
BY: Commissioner Bill Dwyer, Chairperson, Public Services Committee
IN RE: SHERIFF'S OFFICE — FY2019 TRAFFIC SAFETY ENFORCEMENT — GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Sheriff's Office will receive grant funding in the amount of $28,512 from the
Transportation Improvement Association as part of its grant agreement with the Michigan Office of
Highway Safety Planning (OHSP) for the grant period of October 1, 2018 through September 30, 2019;
and
WHEREAS the grant funding will be used for overtime hours related to alcohol and safety belt
enforcement; and
WHEREAS no county match is required; and
WHEREAS the grant agreement has completed the Grant Review Process in accordance with the Board
of Commissioners Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
receipt of grant funding in the amount of $28,512 from the Transportation Improvement Association as
part of its FY2019 Traffic Safety Enforcement Grant award from the Michigan Office of Highway Safety
Planning (OHSP) for the period of October 1, 2018 through September 30, 2019.
BE IT FURTHER RESOLVED that acceptance of this grant funding does not obligate the County to any
future commitment, and continuation of this program is contingent upon future levels of grant funding.
Chairperson, on behalf of the Public Services Committee, I move for the adoption of the foregoing
resolution.
"er
/79 /110 4444m V I (.4 ,Chairperson, Public Services Committee
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote with Spisz and Berman absent.
GRANT REVIEW SIGN OFF — Sheriffs Office
GRANT NAME: FY 2019 Traffic Safety Enforcement
FUNDING AGENCY: Transportation Improvement Association
DEPARTMENT CONTACT PERSON: Janine Miller 248 858-4962
STATUS: Grant Acceptance
DATE: October 10, 2018
Pursuant to Misc. Resolution #17194, please be advised the captioned grant materials have
completed internal grant review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of
Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance
Committee Fiscal Note, and this Sign Off email containing grant review comments) may be
requested to be placed on the appropriate Board of Commissioners' committee(s) for grant
acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (10/4/2018)
Department of Human Resources:
HR Approved (No Committee) — Lori Taylor (10/5/2018)
Risk Management and Safety:
Approved by Risk Management. — Robert Erlenbeck (10/10/2018)
Corporation Counsel:
Approved by Corporation Counsel. — Sharon M. Barnes (10/9/2018)
RICK SNYDER
GOVERNOR
STATE OF MICHIGAN
DEPARTMENT OF STATE POLICE
LANSING
COL. KR1STE KIBBEY ETUE
DIRECTDR
September 17, 2018
Patrol Services Sgt Jan Miles
1200 North Telegraph Road, 57W Building
Pontiac, Michigan 48341
Dear Patrol Services Sergeant Miles:
This letter is to confirm your agency's participation with the Transportation Improve ent Association in
one or more of the following FY2019 grants:
O Traffic Safety Overtime Enforcement grant
O Underage Drinking Enforcement grant
O Pedestrian-Bicycle Overtime Enforcement grant
To be eligible for reimbursement under the grant, the chief or sheriff must review and agree to the
enclosed Office of Highway Safety Planning (OHSP) Grant Management Requirements (GMRs) and
provide your agency's DUNS number. The DUNS number is a unique nine-digit identification number
required to register with the U.S. Federal government for contracts or grants. Your accounting office will
be able to provide you with this information. Your agency must also be registered with the federal System
for Award Management (SAM). Directions for registering with SAM can be found at https://sam.gov
webs ite,
Once you have reviewed the GIVIRs, please sign the enclosed acknowledgement, including the DUNS
number, and return it to OHSP. Your agency may not participate in the gran: the sicaned
acknowledgement is received and on file with OHSP by September 30,2018.
We thank you for your interest in this project and for your support of traffic safety in your community. If
you have any questions, contact Charlotte Kilvington at (517) 284-3068 or kilvingtonc@michigan.gov .
chigan Office of Highway Safety Planning
Enclosure
MICHIGAN OFFICE OF HIGHWAY SAFETY PLANNING 7150 HARRIS DRIVE DIMONDALE, MICHIGAN £8821
www.miohigan.goviohsp 517-284-3332
MICHIGAN OFFICE OF HIGHWAY SAFETY PLANNING
FY2019 GRANT MANAGEMENT REQUIREMENTS (GMRs)
(Updated: 614/2018)
1, All correspondence to the Office of Highway Safety Planning (OHSP) regarding this project shall
include the project number, example: OP-19-01.
2. A change in project director, agency contact, financial officer, authorizing official, addresses, email, or
telephone numbers requires written notification to the 01-{SP. These changes must also be made to the
web-based grant application. The project director is responsible for ensuring changes are made to the
grant application.
3. The grantee (and all sub-recipients and contractors) must register or update in SAM (System for
Award Management) annually online to be eligible for federal and state grants. The OHSP Program
Coordinators must enter that the SAM was checked in the online grants management system.
(https://uscontractorregistration.com/)
4. The OHSP may conduct a monitoring review of highway safety grants to determine adherence to
project objectives, to review financial procedures, and to ensure compliance with grant requirements. All
grantees (and all sub-recipients and contractors) are expected to cooperate with all reasonable requests
for information as part of the monitoring review process.
5. All published reports generated from this project must include the following disclosure statement
This report was prepared in cooperation with the Michigan Office of Highway Safety Planning and
U.S. Department of Transportation, National Highway Traffic Safety Administration. The
opinions, findings, and conclusions expressed in this publication are those of the author(s) are not
necessarily those of the Michigan Office of Highway Safety Planning or the U.S. Department of
Transportation, National Highway Traffic Safety Administration.
NONDISCRIMINATION
(applies to sub-recipients as well as States)
The State highway safety agency will comply with all Federal statutes and implementing regulations
relating to nondiscrimination (Federal Nondiscrimination Authorities"). These include but are not limited
to:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stet. 252), (prohibits
discrimination on the basis of race, color, national origin) and 49 CFR part 21;
* The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42
U,S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been
acquired because of Federal or Federal-aid programs and projects);
* Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education
Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit
discrimination on the basis of sex);
* Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits
discrimination on the basis of disability) and 49 CFR part 27;
* The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits
discrimination on the basis of age);
* The Civil Rights Restoration Act of 1987, (Pub. L 100-209), (broadens scope, coverage and
applicability of Title Vi of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and
FY2019 Grant Management Requirements Page
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Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs
or activities" to include all of the programs or activities of the Federal aid recipients, sub-recipients
and contractors, whether such programs or activities are Federally-funded or not);
• Titles li and Ill of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits
discrimination on th4asis of disability in the operation of public entities, public and private
transportation systeMs, places of public accommodation, and certain testing) and 49 CFR parts
37 and 38;
▪ Executive Order 12098, Federal Actions to Address Environmental Justice in Minority
Populations and Loy-Income Populations (prevents discrimination against minority
populations by discouraging programs, policies, and activities with disproportionately high and
adverse human health or environmental effects on minority and low-income populations); and
• Executive Order 13166, Improving Access to Services for Persons with Limited English
Proficiency (guardsagainst Title VI national origin discrimination/discrimination because of
limited English proficiency (LEP) by ensuring that funding recipients take reasonable steps to
ensure that LEP persons have meaningful access to programs (70 FR at 74087 to 74100).
The State highway safety agency-
6 Will take all measures necessary to ensure that no person in the United States shall, on the
grounds of race, color, national origin, disability, sex, age, limited English proficiency, or
membership in any other class protected by Federal Nondiscrimination Authorities, be excluded
from participation in, be denied the benefits of, or be otherwise subjected to discrimination under
any of its programs or activities, so long as any portion of the program is Federally-assisted.
6 Will administer the program in a manner that reasonably ensures that any of its sub-recipients,
contractors, subcontractors, and consultants receiving Federal financial assistance under this
program will comply with all requirements of the Non-Discrimination Authorities identified in this
Assurance;
• Agrees to comply (and require any of its sub-recipients, contractors, subcontractors, and
consultants to corn* with all applicable provisions of law or regulation governing US DOT's or
NHTSA's access to records, accounts, documents, information, facilities, and staff, and to
cooperate and comRly with any program or compliance reviews, and/or complaint investigations
conducted by US DOT or NHTSA under any Federal Nondiscrimination Authority;
• Acknowledges that tbe United States has a right to seek judicial enforcement with regard to any
matter arising underAhese Non-Discrimination Authorities and this Assurance;
• Insert in all contractiand funding agreements with other State or private entities the foilowing
clause:
"During the performance of this contract/funding agreement, the contractor/funding recipient agrees—
a. To comply with all Federal nondiscrimination laws and regulations, as may be amended from
time to time;
13, Not to participate directly or indirectly in the discrimination prohibited by any Federal non-
discrimination law or regulation, as set forth in Appendix B of 49 CFR part 21 and herein;
c. To permit access to its books, records, accounts, other sources of information, and its
facilities as requited by the State highway safety office, US DOT or NHTSA;
FY2019 Grant Management Requirements Page 2
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CL That, in event a contractor/funding recipient fails to comply with any nondiscrimination
provisions in this contract/funding agreement, the State highway safety agency will have the
right to impose such contract/agreement sanctions as it or NHTSA determine are appropriate,
including but not limited to withholding payments to the contractor/funding recipient under the
contract/agreement until the contractor/funding recipient cornplies; and/or cancelling,
terminating, Or suspending a contract or funding agreement, in whole or in part; and
e. To insert this clause, including paragraphs a through e, in every subcontract and sub-
agreement and in every solicitation fora subcontract or sub-agreement, that receives
Federal funds under this program.
POLITICAL ACTIVITY (HATCH ACT)
(applies to sub-recipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political
activities of employees whose principal employment activities are funded in whole or in part with Federal
funds.
CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to sub-recipients as well as States)
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or an behalf of the undersigned,
to any person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making of any Federal
grant, the making of any Federal loan, the entering into of any cooperatIve agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal contract, grant,
loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned
shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in
accordance with its instructions.
3. The undersigned shall require that the language of this certification be included In the ward
documents for all sub-award at all tiers (including subcontracts, sub-grants, and contracts under
grant, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose
accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for
each such failure.
RESTRICTION ON STATE LOBBYING
(applies to sub-recipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or
influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal
pending before any State or local legislative body. Such activities include both direct and indirect (e.g.,
FY20-19 Grant Management Requirements Page 3
Updated 6/4/18
"grassroots") lobbying activities, with one exception. This does not preclude a State official whose salary
is supported with NHTSA funds from engaging in direct communications with State or local legislative
officials, in accordance with customary State practice, even if such communications urge legislative
officials to favor or oppose theadoption of a specific pending legislative proposal.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to sub-recipients aS well as States)
Instructions for Primary Certification (States)
1. By signing and submitting this proposal, the prospective primary participant is providing the
certification set out below and agrees to comply with the requirements of 2 CFR Parts 180 and 1200.
2. The inability of a person d provide the certification required below will not necessarily result in denial
of participation in this covered transaction. The prospective participant shall submit an explanation of why
it cannot provide the certification set out below. The certification or explanation will be considered in
connection with the department or agency's determination whether to enter into this transaction.
However, failure of the prospective primary participant to furnish a certification or an explanation shall
disqualify such person from participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed
when the department or ageriay determined to enter into this transaction. If it is later determined that the
prospective primary participant knowingly rendered an erroneous certification, in addition to other
remedies available to the Federal Government, the department or agency may terminate this transaction
for cause or default or may pursue suspension or debarment.
4, The prospective primary participant shall provide immediate written notice to the department or
agency to which this proposal is submitted if at any time the prospective primary participant learns its
certification was erroneous when submitted or has become erroneous by reason of changed
circumstances.
5. The terms covered transaction, debarment, suspension, ineligible, lower Her, participant, person,
primary tier, principal, and vOluntarily excluded, as used in this clause, have the meaning set out in the
Definitions and coverage sections of 2 CFR Fart 180. You may contact the department or agency to
which this proposal is being ,zilornitted for assistance in obtaining a copy of those regulations.
6. The prospective primary$articipant agrees by submitting this proposal that, should the proposed
covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction
with a person who is proposed for debarment under 48 CFR part 9, subpart 9_4, debarred, suspended,
declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized
by NEHTSA.
7. The prospective primary„participant further agrees by submitting this proposal that it will include the
clause titled "Instructions for Tier Certification" including the "Certification Regarding Debarment,
Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction," provided by the
department or agency entering into this covered transaction, without modification, in all lower tier covered
transactions and in all solicitations for lower tier covered transactions and will require lower tier
participants to comply with 2:CFR Parts 180 and 1200.
8. A participant in a covered.transaction may rely upon a certification of a prospective participant in a
lower tier covered transaction.that it is not proposed for debarment under 48 CFR part 9, subpart 9.4,
debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that
the certification is erroneous. A participant may decide the method and frequency by which it determines
the eligibility of its principals: Each participant may, but is not required to, check the list of Parties
Excluded from Federal Procurement and Non-procurement Programs.
FY2019 Grant Management Requirements Page 4
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9. Nothing contained in the foregoing shag be construed to require establishment of a system of records
in order to render in good faith the certification required by this clause. The knowledge and information of
a participant is not required to exceed that which is normally possessed by a prudent person in the
ordinary course of business dealings,
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed
for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded
from participation in this transaction, the department or agency may disallow costs, annul or terminate the
transaction, issue a stop work order, debar or suspend you, or take other remedies as appropriate.
Certification Regarding Debarment, Suspension, and Other Responsibility Matters-Primary Covered
Transactions
(1 ) The prospective primary participant certifies to the best of its knowledge and belief, that its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded by any Federal department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or
contract under a public transaction; violation of Federal or State antitrust statutes or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of record, making false
statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State or Local) with commission of any of the offenses enumerated in paragraph (1)(b) of
this certification; and
(d) Rave not within a three-year period preceding this application/proposal had one or more public
transactions (Federal, State, or local) terminated for cause or default.
(2) Where the prospective primary participant is unable to certify to any of the Statements in this
certification, such prospective participant shall attach an explanation to this proposal.
Instructions for Lower Tier Participant Certification
I. By signing and submitting this proposal, the prospective lower tier participant is providing the
certification set out below and agrees to comply with the requirements of 2 CFR Parts 180 and 1200.
2, The certification in this clause is a material representation of fact upon which reliance was placed
when this transaction was entered into. If it is later determined that the prospective lower tier participant
knowingly rendered an erroneous certification, in addition to other remedies available to the Federal
government, the department or agency with which this transaction originated may pursue available
remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which
this proposal is submitted if at any time the prospective lower tier participant learns that its certification
was erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person,
principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You
may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those
regulations.
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5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed
covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction
with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended,
declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized
by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include the
clause titled "Instructions for Lower Tier Participant Certification" including the "Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion — Lower Tier Covered Transaction," without
modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions
and will require lower tier parkipants to comply with 2 CFR Parts 180 and 1200.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a
lower tier covered transactiort that it is not proposed for debarment under 48 CFR part 9, subpart 9.4,
debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that
the certification is erroneous.f A participant is responsible for ensuring that its principals are not
suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility
of its principals, as well as the eligibility of any prospective lower tier participants, each participant may,
but is not required to, check the System for Award Management Exclusions website
(https://vvww.sarn.gov/)
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records
in order to render in good faith the certification required by this clause. The knowledge and information of
a participant is not required to exceed that which is normally possessed by a prudent person in the
ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed
for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded
from participation in this transaction, in addition to other remedies available to the Federal government,
the department or agency with which this transaction originated may pursue available remedies, including
suspension or debarment.
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered
Transactions:
1. The prospective lower ti4r participant certifies, by submission of this proposal, that neither it nor its
principals is presently debarr;pd, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any Federal department or agency.
2. Where the prospective idwer tier participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
BUY AMERICA ACT
(applies to sub-recipients s well as States)
The State and each sub-recipient will comply with the Buy America requirement (23 U.S.C. 313) when
purchasing items using Federal funds. Buy America requires a State, or sub-recipient, to purchase with
Federal funds only steel, iron Wand manufactured products produced in the United States, unless the
Secretary of Transportation determines that such domestically produced items would be inconsistent with
the public interest, that such ,materials are not reasonably available and of a satisfactory quality, or that
inclusion of domestic materils will increase the cost of the overall project contract by more than 25
percent. In order to use Federal funds to purchase foreign produced items, the State must submit a
waiver request that provides -an adequate basis and justification to and approved by the Secretary of
Transportation.
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PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE
(applies to sub-recipients as well as States)
The State and each sub-recipient will not use 23 U.S.C, Chapter 4 grant funds for programs to check
helmet usage or to create checkpoints that specifically target motorcyclists.
POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16,
1997, the Grantee is encouraged to adopt and enforce en-the-job seat belt use policies and programs for
its employees when operating company-owned, rented, or personally-owned vehicles. The National
Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in
support of this Presidential initiative. For information and resources on traffic safety programs and policies
for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private
partnership dedicated to improving the traffic safety practices of employers and employees. You can
download information on seat belt programs, costs of motor vehicle crashes to employers, and other
traffic safety initiatives as www.trafficsafety.org . The NHTSA website (wvvw.nhtsa.gov) also provides
information on statistics, campaigns, and program evaluations and references.
POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While
Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and
enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to
ban text messaging while driving company-owned or -rented vehicles, Government-owned, leased or
rented vehicles, or privately-owned when on official Government business or when performing any work
on Or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a
manner commensurate with the size of the business, such as establishment of new rules and programs
or re-evaluation of existing programs to prohibit text messaging while driving, and education, awareness,
and other outreach to employees about the safety risks associated with texting while driving.
PUBLIC INFORMATION AND EDUCATION REQUIREMENTS
1. All original electronic files including designs, concepts, photographs, video, and audio financed with
grant funds shall be delivered to the OHSP by an agreed upon due date between the OHSP and the
grantee (and all sub-recipients and contractors). The items will remain the property of the OHSP and
shall not be subject to copyright protection by the vendor or their agents. Items will be submitted to the
OHSP immediately after production of the item, The OHSP will hold the final grant reimbursement
until all the above items have been submitted. The grantee (and all sub-recipients and contractors)
shall not enter into an agreement that includes any time limits on rights for music, talent artwork, or
photographs. The grantee (and all sub-recipients and contractors) shall inform all vendors,
subcontractors, or their agents of this requirement before authorizing work to be performed.
2. All printed public information and education materials and videos are required to contain logos as
designated by the OHSP, which are available in electronic formats upon request. See printing
requirements below for more details. Audio materials must include an OHSP tag line, (see State of
Michigan Printing Requirements #3 below). All materials, including audio and video materials and scripts
must be submitted for review and approval by the OHSP prior to production.
3. All videos, print photography, or graphics shall depict drivers and passengers to be properly
restrained by seat belts or child passenger safety devices unless the lack of restraints is for
demonstration or educational purposes.
4. Messaging costs which are of a public relations nature and designed in-whole or in-part to promote
either an individual or an agency is prohibited and not eligible for reimbursement
5. Closed Captioning: All DVDs must be closed captioned. This includes online videos.
FY2019 Grant Management Requirements Page 7
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6. Social Media Use and Approval: The creation of social media accounts such as Facebook and
Twitter for state or federally funded grants and projects require prior approval from the OHSP before
release to the public.
7. The purchase of program advertising space by grantees on TV, radio, magazines, newspapers,
billboards, etc., may be approved on a case-by-case basis.
8. The following items requlEe the prior approval of the OHSP program coordinator:
• flyers, posters, brochures
a annual reports
newsletters
9. Funding requirement statmert
The following byline shall be 'placed on all printed public information and education materials:
This material was developed through a project funded by the Michigan Office of Highway Safety
Planning and the U.S. Department of Transportation."
COPIES
1. The OHSP will require one electronic copy of any publication produced with traffic safety grant funds
if print copies are not available or if the items are not distributed statewide, and it is not available online.
The copy can be submitted via email, CD, or flash drive.
2. The OHSP will require one copy of any of the following produced with traffic safety grant funds if they
are distributed statewide ancl'are not available online. This copy is distributed throughout the state of
Michigan's library system:
• annual reports
• manuals, handbooks, and training materials
• news releases
• statistics
3. The OHSP will require two of any of the following produced with traffic safety grant funds if they are
distributed statewide and are,not available online. These copies are housed as part of the state of
Michigan's library system:
• posters
a brochures
* flyers
4. If the publication is available on a publicly accessible website, no printed copy is required. However;
an email which includes a Iin1 to the document must be provided to the ()HSI:). The State of Michigan's
library system will then incluqe it in its digital archive.
PROGRAM REQUIREMENTS
1. Progress reports are required to be submitted throughout the grant period_ The due dates for these
reports are specified in the grant approval letter and must be submitted online. Progress reports will be
considered delinquent unless prior approval is received from the OHSP Program Coordinator_ Reports
shall describe activities undertaken to accomplish each project goal, reason for non-activity if necessary,
activities planned for the next quarter and obstacles encountered or anticipated. Progress reports must
be submitted for the OHSP to process financial reimbursement.
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2, The final progress report is due on the date stated in the grant approval letter and shall include a
summary of all activities and accomplishments for the entire grant period. Include the following
information in the project summary:
O A list of significant accomplishments or activities of this project that addressed the project
objectives_
O If no activity took place, a report must be submitted stating as such.
3. Out-of-state travel requires prior written approval by the OHSP Division Director. A written request
shall be submitted on the form provided. Requests shall be submitted at least 30 days in advance of
anticipated travel. Financial commitment (i.e. travel arrangements, conference fees, hotel reservations,
etc.) shall not be made prior to the OHSP approval.
4. If a project revision is required, the grantee shall contact the OHSP program coordinator for prior
approval.
5. For Overtime Traffic Enforcement Grants Only:
a. The grantee (and all sub-recipients and contractors) shall verify all officers working the 01-ISP
federally funded overtime have completed the NHTSA-International Association of Chiefs of
Police (IACP) approved Standardized Field Sobriety Testing (SFST) curriculum.
b. All law enforcement officers participating in an 011SP grant-funded traffic enforcement detail shall
wear a properly fastened seat belt in accordance with state law. Officers found in violation of this
requirement while working a grant-funded detail may be ineligible for funding reimbursement from
the OHSP.
c, Law enforcement agencies are encouraged to have a written vehicle pursuit policy in place.
d. Traffic enforcement activity data shall be submitted to the OHSP within five days of the
conclusion of the enforcement period. Agencies shall use the enforcement report connected to
the web-based grant system.
e. Only Michigan Commission on Law Enforcement Standards certified police officers or Michigan
State Police Motor Carrier officers shall be used on enforcement projects.
f. Use of part-time officers on enforcement projects is restricted and must comply with the 01-ISP
policy, PRIOR APPROVAL IS REQUIRED. Contact the OHSP for a copy of this policy_
9. Grant funds CANNOT be used for activities such as traffic control, motorcades, and dignitary
protection. The OHSP grant funds can only be used for activities approved in the grant.
h. If a police emergency occurs requiring officers on a grant-funded detail to respond, officers shall
have up to one hour to respond and return to the detail. If officers must remain beyond the hour
or additional emergencies arise during this detail, the time charged to the grant ceases
immediately and the agency shall incur the costs.
i. Traffic enforcement shifts shall be scheduled for a minimum of two consecutive hours.
Traffic enforcement efforts shall be publicized by supporting media events as requested by the
OHSP.
0 The grantee (and ail sub-recipients and contractors) shall assist the OHSP with media events
that will be conducted locally.
FY2019 Grant Management Recgrements Page 9
Updated 64118
0 Banners or other signage provided by the OHSP shall be displayed when patrols are
conducted.
k. The grantee recipient (and all sub-recipients and contractors) acting as a project director of a
multi-agency traffic enforcement grant must provide the participating agencies/sub-contractors
with a copy of the 01-ISP grant management requirements (GMRs). The chief or sheriff from
each participating agency is required to sign the OHSP GMRs acknowledgement and agreement
form signifying recipient of the GMRs and that they agree to comply with them. Signed forms
must be returned to the project director who must then submit forms to OHSP prior to incurring
costs on the grant project Agencies that do not comply with this requirement are not eligible for
reimbursement under, the grant award,
The grantee (and all ub-recipients and contractors) must keep track of funds spent In some
cases, multiple fundi.g sources are assigned to law enforcement grants. In these situations, the
grantee must assign,-Idocument, and monitor expenditures to each designated funding source
separately each grant and federal funding sources may not be used interchangeably. In the
event the grantee overspends, the difference will need to be covered by the grantee. Additional
funding will not be prOvided to support overspending of any federal or state program.
m. A daily activity log with a listing of activities performed must be completed for all time requested
for reimbursement Ipmust include the following information in the body of the document to be
acceptable documentation:
• The start time of the grant-funded enforcement detail.
• A brief description of every stop.
• The end time of the grant-funded detail.
• All grant time must be accounted for. Time must be documented at a minimum of
every hour, regardless of whether a traffic stop is made. This includes time spent on
traffic stops, arrest, transporting and lodging of arrested subjects, report writing, serving
as "zone spotters,"
6. For Underage Drinking Enforcement Grants Only:
a. Law enforcement agencies shall adopt the !ACP guidelines on vehicle pursuits or have a written
policy in place.
b. Underage drinking eoforcement activity data shall be submitted to the OHSP on a quarterly basis
either in the web-based grant management system or to the OHSP program coordinator via
email, mail, or fax. Agencies shall use the UAD Enforcement Report form provided by the OHSP
program coordinatort
c. Only Michigan ComMission on Law Enforcement Standards (MCOLES) certified police officers
shall be used or enfercement projects.
d. Use of part-time offiCers on enforcement projects is restricted and must comply with the OHSP
policy. PRIOR APPROVAL IS REQUIRED. Contact the OHSP for a copy of this policy.
e. Grant funds CANNOT be used for activities such as traffic control, motorcades, and dignitary
protection. The OHSP grant funds can only be used for activities approved in the grant.
f. If a police emergency occurs requiring officers on a grant-funded detail to respond, officers shall
have up to one hour to respond and return to the detail. If officers must remain beyond the hour
or additional emergencies arise during this detail, the time charged to the grant ceases
immediately and the,egency shall incur the costs.
FY2019 Grant Management Requirements Page '10
Updated 6/4118
g. All law enforcement officers participating in an OHSP grant-funded enforcement detail shall wear
a properly fastened seat belt in accordance with state law. Officers found in violation of this
requirement while working a grant-funded detail may be ineligible for funding reimbursement from
the OHSP.
h. The grantee (and all sub-recipients and contractors) must keep track of funds spent. In some
cases, multiple funding sources are assigned to law enforcement grants. In these situations, the
grantee must assign, document, and monitor expenditures to each designated funding source
separately each grant and federal funding sources may not be used interchangeably. In the
event the grantee overspends, the difference will need to be covered by the grantee. Additional
funding will not be provided to support overspending of any federal or state program.
E. The grantee recipient (and all sub-recipients and contractors) acting as a project director of a
multi-agency traffic enforcement grant must provide the participating agencies/sub-contractors
with a copy of the OHSP grant management requirements (GMRs). The chief or sheriff from
each participating agency is required to sign the OHSP GMRs acknowledgement and agreement
form signifying recipient of the GMRs and that they agree to comply with them. Signed forms
must be returned to the project director who must then submit forms to OHSP prior to incurring
costs on the grant project. Agencies that do not comply with this requirement are not eligible for
reimbursement under the grant award.
GENERAL FINANCIAL REQUIREMENTS
1. Only program activities and expenses detailed in the approved grant budget and incurred during the
grant period are eligible for reimbursement Expenses incurred that are not detailed in the approved
grant budget or outside of the grant period will not be reimbursed. Costs cannot EXCEED the approved
grant award.
2. Goods purchased through the grant shall be received in acceptable condition. If goods are not
received in acceptable condition within thirty (30) days prior to the grant ending date, the grantee shall
contact the CHSF program coordinator,
3. The grantee (and all sub-recipients and contractors) shall use generally accepted accounting
principles.
4. Costs charged to this grant cannot be charged to any other program. Law enforcement agencies
cannot offer comp time in lieu of overtime pay.
5. All costs shall be actual and supported by source documentation. Financial reimbursement will be
delayed until all backup documentation is received by the OHSP. A document entitled 'Acceptable
Backup Documentation for Federal Cost Claims" is available from the OHSP to assist with identifying
adequate backup documentation. The 0I-ESP utilizes this guidance for all grant recipients regardless if
the source is federal or state grant funds.
6. A separate account or fund must be established for this project. A separate account is required to be
maintained by all agencies receiving grant funds from the OHSP regardless of the dollar amount. In
addition, the grantee (and all sub-recipients and contractors) receiving funds from the OHSP for multiple
grant projects must have a separate account for each grant project. It is the responsibility of the lead
agency to insure all sub-agencies meet this requirement. The general ledgers of the sub-agencies are
not required to be submitted with requests for payment unless specifically requested by the OHSP.
7. Costs must be net of all applicable credits such as purchase discounts, rebates or adjustments of
overpayments, or erroneous charges.
8. The following deviations from the approved budget require PRIOR approval! from the OHSP:
a. A specific item of cost not included in the approved budget.
FY2010 Grant Management Requirements
Updated 8/4/18
Page 11
b. An increase in the number of a specific item over and above the total I +17 au—onzee.
C. A transfer between major budget categories in excess of 10 percent of the category being
increased.
9. Procurement Methods:
a. Competition: The grantee shall conduct all procurement and contractual transactions, without
regard to dollar value, to provide maximum, open, and free competition. Maximum, open, and
free competition shakbe assured through the distribution of an adequate number of proposal
solicitations.
b. Small Purchase Procedures: Small purchase procedures are those relatively simple and
informal procurement methods for securing services, supplies, or other property that do not cost
more than $25,000 in total. If small purchase procedures are used, price or rate quotations must
be obtained from at least three (3) Buy America Act qualified sources.
c. The grantee shall follow their competitive bid process providing it is at least as restrictive as
the process required by the State of Michigan and complies with the Buy America Act. The
grantee (and all sub-recipients and contractors) agrees to ensure that minority business
enterprises, as defined in 49 CFR Part 23, have the maximum opportunity to participate in the
performance of contracts and subcontracts financed, in whole or in part, ),;vith funds provided
under this agreement. In those instances where three bids were not able to be obtained, the
grantee shall submit a written statement that the bid(s) were the 'sole sources".
10. Documentation for costs shall be maintained for three years following final reimbursement
11. Any program income received shall be used exclusively to further traffic safety project activities.
Program income is defined as gross income earned by the prospective primary participant from grant
supported activities. Some examples are proceeds from the sale of items purchased or developed with
grant funds, or revenue received from attendees at trainings or conferences paid for with grant funds.
Program income must be netted against costs incurred within the grant or returned to the OHSP, unless
prior permission is obtained from the OHSP to use the funds for other traffic safety projects. Contact the
OHSP for further information.
12. General Cost of Business (formerly referred to as Supplanting): The replacement of routine
and/or existing expenditures with the use of state or federal grant funds for costs of activities that
constitute general expenses required to carry out the overall responsibilities of a state or local agency or
other grantee is general cost of business and is not allowable.
The grantee (and all sub-recipients and contractors) shall not use grant funds to supplant state or local
funds, or, other resources that would otherwise have been made available for this program. Further, if a
position created by a grant is filled from within, the vacancy created by this action must be filled within 30
days. If the vacancy is not filled within 30 days, the grantee (and all sub-recipients and contractors) must
stop charging the grant for the new position. Upon filling the vacancy, the grantee (and all sub-recipients
and contractors) may resume' charging the grant position.
The Financial Officer or Authorizing Official's straight time costs may not be funded under this grant
COST REIMBURSEMENT
1. All OHSP projects are based on the cost reimbursement concept; i.e., state, local, or private funds
shall be expended before reiMbursement is provided.
2. Reimbursement is based on submission of progress and financial reports. Ali requested information
should be submitted electronically through the web-based application whenever possible. Otherwise
FY201S1 Grant Management Requirements Page 12
Updated 6/4/18
backup information may be submitted via US mail, by fax, or by email. A financial report submitted to the
OHSP by the grantee shall contain the following to be considered complete:
a. Electronic signatures for the agency's Financial Officer or Project Director.
b. A copy of a report for the current period generated by the grantee's official accounting system
which shows a description of the item and the actual amount spent. Some examples of
acceptable reports include a detailed general ledger, a transaction ledger, a payroll journal, or a
detailed budget/expenditure report. The report must match the amount being requested for
reimbursement.
C. For enforcement grants: Officer names, dates, and amounts paid for each agency
participating in grant funded patrols.
C. For non-enforcement grants with personnel costs: Activity logs as described in "Personnel
Costs" under "Budget Cost Category Requirements."
e. Copies of invoices must be included.
f. Additional documentation as requested by the OHSP.
3. Financial reports are due, at a minimum, on a quarterly basis. Financial report due dates are
specified in the grant approval letter. Financial reports must be submitted even when the project
experiences no costs. In this case, a "zero" Financial report shall be submitted. The submission of
financial reports is mandatory and non-compliance can result in termination of the grant. Financial
reports will be considered delinquent unless prior approval is received from the OHSP Program
Coordinator.
4. The Project Director shall ensure that financial reports are submitted in compliance with reporting
deadlines. If the financial report is submitted electronically without backup documentation, the financial
report is not considered submitted and the grantee will receive a delinquent letter stating the same.
A delay in submitting support documentation may result in the suspension of all grant activity.
6. Failure to submit cost statements with adequate supporting documentation prior to the fiscal year
close out deadline will result in non-reimbursement of those costs. Costs from one fiscal year cannot be
paid in a subsequent fiscal year.
BUDGET COST CATEGORY REQUIREMENTS
(PLEASE REFER TO THE FOLLOWING FOR SPECIFIC REQUIREMENTS OF BUDGET COST
CATEGORIES, ONLY REQUIREMENTS FOR COST CATEGORIES CONTAINED WITHIN YOUR
APPROVED GRANT BUDGET APPLY.)
PERSONNEL COSTS
1. Payments for salaries and wages shall be supported by a time and attendance report, based on an
after-the-fact distribution of time, which shows details of the activities performed.
For enforcement grants (and all sub-recipients and contractors) - a daily activity log with a listing of
activities performed must be competed for all time requested for reimbursement. It must include the
following information in the body of the document to be acceptable documentation:
• The start time of the grant-funded enforcement detail
• A brief description of every stop.
• The end time of the grant-funded detail
6 All grant time must be accounted for. This includes time spent on traffic stops, arrests,
transporting and lodging of arrested subjects, report writing, and serving as "zone spotters."
FY2019 Grant Management Requirements Page 13
Updated 6/4/18
The time on the daily must match the hours requested for reimbursement and supervisor approval must
be documented electronically or in writing. If supervisors' approval is given by means other than a
signature on the daily, explanation of the approval process must be provided at the time of grant
monitoring.
For non-enforcement grants — The grantee (and all sub-recipients and contractors) must maintain
activity logs which document the actual amount of time spent on the grant project and describe the nature
of the activities performed. If the grant is funded from multiple sources, the logs must show the activity by
fund source. This documentation must be submitted with the financial reimbursement request.
2. Reimbursement for wages and fringe benefits shall be based on actual costs NOT budgeted rates.
Only those fringe benefit costs that increase because of hours worked on this project can be claimed for
reimbursement. For overtime wages, those costs typically include FICA, workers comp, and retirement,
but if any of these costs are structured so that they don't increase with overtime, they cannot be
reimbursed. For straight-time grant-funded positions, all fringe benefits associated with the position may
be claimed to the extent that the position has been approved for reimbursement (e.g., if 50% of the
position is grant funded, 60% of the fringes benefits can be claimed.) Fringe benefit rates must be
reasonable and in accordance with federal cost principles.
3. The rate of pay for grant-funded enforcement shall be determined according to the grantee's (and all
sub-recipients and contractors) policy, contract, or employment agreement. Overtime rates must be
applied consistently to all activities of an agency higher rates may not be established just for federal
grants.
4. Agencies shall comply with all state labor laws,
CONTRACTUAL SERVICES
Contractual services are services of individual consultants or consulting firms engaged in performing
special services pertinent to highway safety. All grantees (and all sub-recipients and contractors)
awarding contracts or sub-contracts shall comply with the terms and conditions of Title 49 Code of
Federal Regulations, Part 18-Uniform Administrative Requirements for Grant and Cooperative
Agreements to State and Local Governments, §18.36 Procurement. A signed copy of the contract,
including federal certification S arid assurances, shall be submitted to the OHSP upon completion and is
required for processing and approval of financial reimbursement requests.
OPERATING COSTS
1. Only eligible operating casts specifically listed in the approved grant budget will be reimbursed.
2. Automotive expenses submitted shall be based on actual costs incurred, in most cases, this will be
calculated by multiplying actUpl miles driven times a mileage rate. The rate will be determined when the
grant is approved, but will generally be the IRS business mileage rate. With prior approval,
reimbursement may be allow-ed based on the actual costs incurred for gasoline, maintenance, insurance,
and other vehicle expenses.':.
Out-of-state travel funded by federal; grant funds requires prior written approval by the OHSP
Division Director. A written request shall be submitted on the form provided. Requests shall be
submitted at least 30 days in advance of anticipated traveL Financial commitment (i.e, travel
arrangements, conference fees, hotel reservations, etc.) shall not be made prior to the 01-ISP
approval.
3_ Reimbursements for traVei (meals, lodging, mileage, etc.) cannot exceed the lesser of the grantee's
published travel rates or the allowable State of Michigan travel rates Exceptions to this for unusual
situations require approval by the OHSP prior to incurring the expense_
FY2019 Grant Management Requirements Page 14
Updated 6/4/18
4. Postage, telephone, and grant-related travel costs shall be documented by log or meter and
submitted with the reimbursement request.
EQUIPMENT
1. Only eligible equipment specifically listed in the equipment section of the approved grant budget will
be reimbursed. Equipment costs shall be reimbursed according to the match requirements as specified in
the approved grant budget.
2. Equipment purchases shall be initiated within the time specified in the approved grant. "Initiated"
means bids were solicited, accepted, and items have been ordered. If there is a reason the grantee (and
all sub-recipients and contractors) are unable to meet this requirement, the OHSP program coordinator
shall be contacted immediately.
3. Equipment purchased through this grant shall be used only for highway safety activities throughout its
useful life,
4. If the equipment is disposed of, or ceases to be used for highway safety activities, and the equipment
is determined to have a Current Fair Market Value of $5,000 or more, the 01-1SP reserves the right to
retain or transfer title to all items. The OHSP may allow the holder of the equipment to retain title of the
equipment and reimburse the federal or State share of the fair market value of such equipment. The
Current Fair Market Value shall be determined as follows:
a. Appraisal by an independent source with expertise in valuation of similar items is the
preferred method of valuation for equipment.
b. For vehicles, Kelly Blue Book values may be used when taking into consideration the
physical condition of the vehicle,
c. if a fair market value based on appraisal or Kelly Blue Book values cannot be determined, the
value may be based on IRS depreciation schedules. Only straight-line depreciation may be used.
5. Equipment with a cost of $5,000 or more shall be tagged by the grantee for inventory control
purposes. In addition, the OHSP Equipment Record System Form with all applicable information
completed shall be submitted with the prospective participant's or sub-recipient's reimbursement request.
The grantee (and all sub-recipients and contractors) shall complete an equipment inventory form sent to
them by the OHSP each year that the value remains $5,000 or more, and shall make the item available
for physical review by the 01-1SP staff when requested,
6. All equipment purchases with NHTSA funds shall comply with the Buy America Act requirements
before costs will be reimbursed. Please refer to section eleven under the heading Grant Management
Requirements for specific terms of the Buy America Act.
COLLECTION OF UNALLOWABLE COSTS
Payments made for costs determined to be unallowable by either the Federal awarding agency, cognizant
agency for indirect costs, or pass-through entity, either as direct or indirect costs, must be refunded
(including interest) to the Federal Government in accordance with instructions from the Federal agency
that determined the costs are unallowable unless Federal statute or regulation directs otherwise. See
also Subpart D—Post Federal Award Requirements of this part, and Part 200.300 Statutory and national
policy requirements through 200.309 Period of performance.
INDIRECT COSTS
Indirect costs cannot be specified in all situations because of the diverse characteristics and accounting
practices of governmental units. Typical examples of indirect costs may include certain state/local central
service costs, general administration of the grantee department or agency, accounting and personnel
services performed within the grantee department or agency, depreciation or use allowances on buildings
FY2019 Grant Management Requirements Page 15
Updated 6/4/18
and equipment, the costs of operating and maintaining facilities, etc. Indirect costs shall be provided at a
negotiated rate mutually acceptable to the grantee and the OHSP_
The indirect cost rate shag be developed in accordance with the Uniform Administrative Requirements,
Cost Princis lea and Audit Re uirernents for Federal Awards (also known as the Super Circular) and shall
be supported by the grantee's central service cost allocation plan or its equivalent. The indirect cost rate
must be approved by the grantee's federal cognizant agency, with written documentation maintained by
the grantee. if the grantee or sub-recipients does not have a federal cognizant agency, the OHSP will
serve in this capacity,
TERMINATION
The OHSP retains the right to terminate a grant for failure to meet the grant management requirements.
When a grant is terminated by the OHSP, the grantee or sub-recipient shall not be eligible to seek grant
funding for a period of two years. To obtain a grant after the two-year period, the grantee or sub
recipients will be required to submit written assurance that the identified deficiencies have been
corrected. Additionally, the agency may be required to submit monthly financial reports to allow for
increased financial monitoring.
FY2019 Grant Management Requirements
Page 16 Updated 6/4/18
g/,
MICHIGAN
Office of Highway Safety Planning
i have received, reviewed, and agree to follow the FY2019 Office of Highway Safety Flanninz Grant
Management Requirements,
Signature of Chief-..."er Sheriff
County of Oakland
Agency
136200362
Agency DUNS number
Date
Signature of Authorized Representative
(Chairperson, Oakland County Board of
Commissioners)
Date
Return to OHSP by September 30, 2018, by fax 517-284-.3338 or email a scann ed copy to Susan Bishop
at bishops2t*, michioan,qov.
RICK SNYDER
GOVERNOR
STATE OF MICHIGAN
DEPARTMENT OF STATE POLICE
LANSING
COL. KR1STE KIBBEY ETUE
DIRECTOR
October 10, 2018
Mrs. Eileen Weisse-Mclsaac
Transportation Improvement Association
100 E Big Beaver Road, Ste 910
Troy, Michigan 48083
Subject: PT-19-17
Dear Mrs. Weisse-Mclsaac:
The Michigan Office of Highway Safety Planning (OHSP) has approved $199,952 in federal funds for
Highway Safety Project grant number PT-19-17, "Oakland County Traffic Enforcement," for the grant
period of October 1, 2018, through September 30, 2019.
This grant is approved with the following conditions:
1. Funding is contingent upon the availability of U.S. Department of Transportation Highway
Safety Funds.
2. Financial reports are due monthly. A final progress report is due: October 30.
3. Grantees must comply with the Grant Management Requirements set forth in this grant. Please
consult the grant application for further details.
4. Any changes to the grant's objectives, activities, and/or approved budget must have OHSP approval.
If you have any questions regarding your grant, please contact your OHSP grant coordinator, Patricia
Eliason, at 517-284-3061. We look forward to working with you during the course of the project.
Sincerely,
Michael L. Prince, Director
Office of Highway Safety Planning
Enclosures
cc: Mr. Jim Santilli
Mr. Patrick Cawley
MICHIGAN OFFICE OF HIGHWAY SAFETY PLANNING • 7150 HARRIS DRIVE • DIMONDALE, MICHIGAN 48821
www.michigan.gov/ohsp • 617-284-3332
Michigan State Police
Office of Highway Safety Planning
7150 Harris Drive
P.O.Box 30634
Dimondale, Michigan 48821
(517) 241-2500
HIGHWAY SAFETY GRANT APPLICATION
1. PROJECT TITLE
Oakland County Traffic Enforcement
2. APPLICANT
Transportation Improvement Association
3. ADDRESS OF APPLICANT
100 E. Big Beaver Road, Suite 910, Troy, Michigan 48083
7. FEDERAL IDENTIFICATION NO.
38-1845203
8. ANTICIPATED ACTIVITY START-UP DATE
10/1/2018
HIGHWAY SAFETY GRANT APPLICATION
Statement of the Problem and Background Information
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation Improvement Association
The actions drivers take can have devastating consequences. The National Highway Traffic Safety
Administration (NHTSA) data indicates driver related factors contribute to 94 percent of crashes.
2012-2016 crash data was reviewed. In Oakland County, the number of people seriously injured or killed
where the crash was coded as alcohol-involved and/or drug-involved was 564. The number of people seriously
injured or killed where the occupant was coded as no belts used, or child restraint not used/used improperly
was 566.
Additional crash data was reviewed at the County level to identify where the high number of fatal and serious
injuries coded as alcohol-involved and/or drug-involved occurred. Impaired driving enforcement action will be
scheduled only in the following locations: Auburn Hills, Farmington Hills, Madison Heights, Royal Oak, Troy,
Waterford Twp., and White Lake.
The high number of fatal and serious injuries where the occupant was coded as no belts used, or child restraint
not used/used improperly occurred. Seat belt enforcement action will be scheduled only in the following
locations: Auburn Hills, Bloomfield Twp., Farmington Hills, Hazel Park, Madison Heights, Novi, Pontiac,
Rochester Hills, Royal Oak, Southfield, Troy, Waterford Twp., West Bloomfield, and White Lake.
Law enforcement officers will continue to implement an evidence-based, highly visible enforcement program to
educate community members about potentially dangerous driving behaviors and enforce traffic laws designed
to protect them.
Traffic safety campaigns are most successful when accompanied by public information. The Transportation
Improvement Association requests that OHSP develop and assist with distribution of public information
materials on our behalf to enhance the enforcement campaigns.
HIGHWAY SAFETY GRANT APPLICATION
Goals and Activities: 1
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation Improvement Association
Goal(s):
To reduce fatal and serious injuries by 21 percent from 420 in 2016 to 332 by September 30, 2019.
* Activity:
1. Plan and execute a minimum of two impaired driving patrols each week during the impaired driving
crackdowns from October 18 - November 4, 2018; December 13 - 31, 2018; July 1 - 14, 2019; and August 14 -
September 2, 2019.
2. Plan and execute a minimum of two seat belt patrols each week during the seat belt enforcement
mobilization from May 20 - June 2, 2019.
3. Publicize enforcement efforts by supporting media events as requested by OHSP through September 30,
2019.
4. Promote all enforcement efforts by utilizing public information materials provided by OHSP through
September 30, 2019.
5, Submit traffic enforcement activity data within five days of the conclusion of each enforcement period.
* Date of anticipated Activity accomplishment:
9/30/2019
HIGHWAY SAFETY GRANT APPLICATION
Acceptance of Audit Requirements
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation Improvement Association
NOTE: The Audit Period is the organization's fiscal or calendar year to be audited. If your audit
requirement period exceeds 365 days, sections 1.b. and 2.b. must be utilized to complete the audit
requirement dates.
kd My reporting entity* receives less than $750,000 a year.
The following information on the next organization-wide audit(s) which will include this agency:
1.a. Audit Period 1: Beginning Ending
2.a. Audit or written certification will be submitted to MSP by:
1.b. Audit Period 2: Beginning Ending
2.b. Audit or written certification will be submitted to MSP by:
This project is federally funded and therefore is subject to the Single Audit Act of 1984 (Pl. 98-502).
Effective July 1, 1996, if your agency receives $750,000 or more in federal financial assistance a year, the
grantee shall agree to have an audit conducted in compliance with OMB Circulars A-128 or A-133 if required. If
a compliance audit is not required, at the end of each audit period we will certify in writing that we have not
expended the amount of federal funds that would require a compliance audit ($750,000). If required, we will
forward a copy of the completed audit(s), including the management letter covering the entire grant period to:
ATTN: Matt Opsommer
Michigan State Police Headquarters, 3rd Floor
7150 Harris Drive, Dimondale, MI 48821
NOTE: The audit or written certification must be submitted to OHSP no later than the ninth month after the
end of the audit period.
Additionally, we have or will notify our auditor of the above audit requirements prior to performance of the audit
for the period listed above. We will also ensure that, if required, the entire grant period will be covered by a
compliance audit which in some cases will mean more than one audit must be submitted. We will advise the
auditor to cite specifically that the audit was done in accordance with OMP Circulars A-128 or A-133. Any
information regarding the OMB Circular audit requirements will be furnished by OHSP.
* NOTE: The reporting entity is the government unit responsible for the overall administration of the
grant, not just your agency. Failure to complete this section may result in your grant award being
delayed or cancelled.
HIGHWAY SAFETY GRANT APPLICATION
Sub-Recipient Informational Form
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation Improvement Association
Instructions:
• The DUNS number is a unique nine-character number that enables the federal government to track how
federal money is distributed. NOTE: If your organization does not have a DUNS number, use the Dun &
Bradstreet (D&B) online registration to receive one free of charge: http://fedgov.dnb.com/webform.
• If you checked YES for both Annual Gross Revenue boxes list the names and compensation amounts of
the five most highly compensated employees within your agency or institution.
• If your agency receives less than $25,000 of federal funding from the Office of Highway Safety Planning,
check the box and save this page. Leave all remaining items on this page blank.
• Please consult with your Financial Officer for accurate completion of this section.
11 My agency receives less than $25,000 of federal funding from the Office of Highway Safety Planning.
* Sub-Recipient DUNS Number (Format: xx-xxx-xxxx): I 08-835-8035
* In the preceding fiscal year, did your agency or institution receive
80 percent or more of its annual dross revenues in federal award?
I Yes [ ] No [ ki ]
* In the preceding fiscal year, did your agency's or institution's annual
gross revenues equal or exceed $25,000,000 in federal awards?
Yes [ ] No [ v ]
Complete this section if answering YES to both questions above:
Sub-Recipient Highly Compensated Officer Officer Name Officer Compensation
HIGHWAY SAFETY GRANT APPLICATION
Local Contribution
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation Improvement Association
* Local Contribution:
1. Provide patrol vehicles and/or motorcycles where applicable. This shall include fuel, maintenance and proper
police equipment.
2. Assume liability incurred through the use of volunteers, including, but not limited to, personal injury, civil
liability, and workman's compensation responsibility.
3. Pay dispatchers and officer wages for training and court time.
4. Attend meetings as requested by OHSP,
HIGHWAY SAFETY GRANT APPLICATION
Project Continuation
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation Improvement Association
* Project Continuation:
The Transportation Improvement Association will continue to participate in the project if federal funding is
provided by OHSP.
HIGHWAY SAFETY GRANT APPLICATION
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation Improvement Association
Are there Fringe Benefits expenses associated with this budget item? Yes No
Federal/State Local Match Total
Provide a specific description of this budget item (e.g., position title):
Number of hours '(base):
Hourly Rate:
Enter Fringe Benefits associated with this
Federal/State Local Match Total
budget item.
Fringe Benefits, Check all that apply
FICA: Rate:
Retirement: Rate:
Workers Compensation: Rate:
Unemployment Insurance: Rate:
Insurances: Rate:
Other: Rate:
Describe:
Overall Rate: %
Explanation (required if Overall Rate is greater than 40%):
Total Salaries, Wages and Fringe Benefits
HIGHWAY SAFETY GRANT APPLICATION
Overtime Salaries, Wages and Fringe Benefits: Oakland County Sheriff's Office - City of Pontiac
Alcohol
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation Improvement Association
Are there Overtime Fringe Benefits expenses associated with this budget item? v, Yes No
Federal/State Local Match Total
$16,043 $0 $16,043
Provide a specific description of this budget item (e.g., position title):
Oakland County Sheriff's Office - City of Pontiac Alcohol
Number of hours (base):
290.00
Overtime hourly Rate:
$55.32
Provide a specific description of the fringes Federal/State Local Match Total
associated with this budget item: $5,490 $0 $5,490
Fringe Benefits, Check all that apply
FICA:
Retirement:
Workers Compensation:
Unemployment Insurance: N/A
Insurances: N/A
Other: Rate:
7.6500
23.9600
2.6100
Rate:
Rate:
Rate:
Describe:
Overall Rate: 34.22%
Attach fringe benefit support documentation here if rate exceeds 40%.
Total Overtime Salaries, Wages and Fringe Benefits $21,533
HIGHWAY SAFETY GRANT APPLICATION
Overtime Salaries, Wages and Fringe Benefits: Troy Police - Alcohol
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation Improvement Association
Are there Overtime Fringe Benefits expenses associated with this budget item? o Yes No
Federal/State Local Match Total
$13,273 $0 $13,273
Provide a specific description of this budget item (e.g., position title):
Troy Police - Alcohol
Number of hours (base):
250.00
Overtime hourly Rate:
$53.09
Provide a specific description of the fringes Federal/State Local Match Total
associated with this budget item: $4,397 $0 $4,397
Fringe Benefits, Check all that apply
FICA:
Retirement:
Workers Compensation:
Unemployment Insurance: N/A
Insurances: N/A
Other:
Rate: 7.6500
Rate: 10.0000
Rate: 1.4800
Rate: 14.0000
Describe: Retirement Health Care
Overall Rate: 33.13%
Attach fringe benefit support documentation here if rate exceeds 40%.
https://msp.i ntell ig rants.comLU pload/121053_952688-108676-20170816104450 Troy. pdf
Total Overtime Salaries, Wages and Fringe Benefits $17,670
HIGHWAY SAFETY GRANT APPLICATION
Overtime Salaries, Wages and Fringe Benefits: Auburn Hills - Alcohol
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation Improvement Association
Are there Overtime Fringe Benefits expenses associated with this budget item? Yes No
Federal/State Local Match Total
$13,205 $0 $13,205
Provide a specific description of this budget item (e.g., position title):
Auburn Hills - Alcohol
Number of hours (base):
250.00
Overtime hourly Rate:
$52.82
Provide a specific description of the fringes Federal/State Local Match Total
associated with this budget item: $6,445 $0 $6,445
Fringe Benefits, Check all that apply
FICA:
Retirement:
Workers Compensation:
Unemployment Insurance: N/A
Insurances: N/A
Other: Rate:
1.4500
44.5200
2.8400
Rate:
Rate:
Rate:
Describe:
Overall Rate: 48.81%
Attach fringe benefit support documentation here if rate exceeds 40%.
https://msp.intelligrants.comLUpload/121054_952688-108675-20170816085753AubHills.pdf
Total Overtime Salaries, Wages and Fringe Benefits $19,650
HIGHWAY SAFETY GRANT APPLICATION
Overtime Salaries, Wages and Fringe Benefits: Southfield Police - Alcohol
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation Improvement Association
Are there Overtime Fringe Benefits expenses associated with this budget item? Yes No
Federal/State Local Match Total
$10,114 $0 $10,114
Provide a specific description of this budget item (e.g., position title):
Southfield Police - Alcohol
Number of hours (base):
225.00
Overtime hourly Rate:
$44.95
Provide a specific description of the fringes Federal/State Local Match Total
associated with this budget item: $7,286
$0
$7,286
Fringe Benefits, Check all that apply
FICA:
Retirement:
Workers Compensation:
Unemployment Insurance:
Insurances:
Other:
• Rate: 1.4500
Rate: 35.4000
• Rate: 2.7000
N/A
N/A
• Rate: 32.4900
Describe: Retirement Health Care
Overall Rate: 72.04%
Attach fringe benefit support documentation here if rate exceeds 40%.
https://msp.intelligrants.com/_Upload/121055_952688-94681-SouthfieldPayroll.pdf
Total Overtime Salaries, Wages and Fringe Benefits $17,400
HIGHWAY SAFETY GRANT APPLICATION
Overtime Salaries, Wages and Fringe Benefits: Waterford Twp Police - Alcohol
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation Improvement Association
Are there Overtime Fringe Benefits expenses associated with this budget item? Yes No
Federal/State Local Match Total
$13,516 $0 $13,516
Provide a specific description of this budget item (e.g., position title):
Waterford Twp Police - Alcohol
Number of hours (base):
225.00
Overtime hourly Rate:
$60.07
Provide a specific description of the fringes Federal/State Local Match Total
associated with this budget item: $6,489 $0 $6,489
Fringe Benefits, Check all that apply
FICA:
Retirement:
Workers Compensation:
Unemployment insurance: N/A
Insurances: N/A
Other:
Describe:
Rate:
Rate:
Rate:
Rate:
7.6500
40.3600
Overall Rate: 48.01%
Attach fringe benefit support documentation here if rate exceeds 40%.
https://msp.intelligrants.com/_Upload/121065_952688-108678-20170816102 1 59 Waterford.pdf
Total Overtime Salaries, Wages and Fringe Benefits $20,005
HIGHWAY SAFETY GRANT APPLICATION
Overtime Salaries, Wages and Fringe Benefits: Farmington Hills Police - Alcohol
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation Improvement Association
Are there Overtime Fringe Benefits expenses associated with this budget item? v Yes No
Federal/State Local Match Total
$12,533 $0 $12,533
Provide a specific description of this budget item (e.g., position title);
Farmington Hills Police - Alcohol
Number of hours (base):
225.00
Overtime hourly Rate:
$55.70
Provide a specific description of the fringes Federal/State Local Match Total
associated with this budget item: $1,276 $0 $1,276
Fringe Benefits, Check all that apply
FICA: I,
Retirement:
Workers Compensation: U'
Unemployment Insurance: N/A
Insurances: N/A
Other:
Describe:
Rate: 7.6500
Rate:
Rate: 2.5300
Rate:
Overall Rate: 10.18%
Attach fringe benefit support documentation here if rate exceeds 40%.
Total Overtime Salaries, Wages and Fringe Benefits $13,809
HIGHWAY SAFETY GRANT APPLICATION
Overtime Salaries, Wages and Fringe Benefits: White Lake Police - Alcohol
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation improvement Association
Are there Overtime Fringe Benefits expenses associated with this budget item? Yes No
Federal/State Local Match Total
$12,121 $0 $12,121
Provide a specific description of this budget item (e.g., position title):
White Lake Police - Alcohol
Number of hours (base):
225.00
Overtime hourly Rate:
$53.87
Provide a specific description of the fringes Federal/State Local Match Total
associated with this budget item: $1,267 $0 $1,267
Fringe Benefits, Check all that apply
FICA:
Retirement:
Workers Compensation:
Unemployment Insurance: N/A
Insurances: N/A
Other:
Describe:
Rate: 7.6500
Rate:
Rate: 2.8000
Rate:
Overall Rate: 10.45%
Attach fringe benefit support documentation here if rate exceeds 40%.
Total Overtime Salaries, Wages and Fringe Benefits $13,388
HIGHWAY SAFETY GRANT APPLICATION
Overtime Salaries, Wages and Fringe Benefits: Royal Oak Police - Alcohol
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation Improvement Association
Are there Overtime Fringe Benefits expenses associated with this budget item? .0 Yes No
Federal/State Local Match Total
$7,133 $0 $7,133
Provide a specific description of this budget item (e.g., position title):
Royal Oak Police - Alcohol
Number of hours (base):
150.00
Overtime hourly Rate:
$47.55
Provide a specific description of the fringes Federal/State Local Match Total
associated with this budget item: $200 $0 $200
Fringe Benefits, Check all that apply
FICA:
Retirement:
Workers Compensation:
Unemployment Insurance: N/A
Insurances: N/A
Other:
Describe:
Rate:
Rate:
Rate:
Rate:
1.4500
1.3500
Overall Rate: 2.8%
Attach fringe benefit support documentation here if rate exceeds 40%.
Total Overtime Salaries, Wages and Fringe Benefits $7,333
HIGHWAY SAFETY GRANT APPLICATION
Overtime Salaries, Wages and Fringe Benefits: Madison Heights Police - Alcohol
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation Improvement Association
Are there Overtime Fringe Benefits expenses associated with this budget item? 4 , Yes No
Federal/State Local Match Total
$6,959 $0 $6,959
Provide a specific description of this budget item (e.g., position title):
Madison Heights Police - Alcohol
Number of hours (base):
150.00
Overtime hourly Rate:
$46.39
Provide a specific description of the fringes Federal/State Local Match Total
associated with this budget item: $2,272 $0 $2,272
Fringe Benefits, Check all that apply
FICA:
Retirement:
Workers Compensation:
Unemployment Insurance:
Insurances:
Other:
Rate: 1.4500
Rate: 9.6000
Rate:
N/A
N/A
Rate: 21.6000
Describe: Retirement Health Care
Overall Rate: 32.65%
Attach fringe benefit support documentation here if rate exceeds 40%.
https://msp.intelligrants.com/_Upload/121069_952688-108679-20170816104110MadHgts.pdf
Total Overtime Salaries, Wages and Fringe Benefits $9,231
HIGHWAY SAFETY GRANT APPLICATION
Overtime Salaries, Wages and Fringe Benefits: Oakland County Sheriff Office - Safety Belt Pontiac
and Rochester Hills
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation Improvement Association
Are there Overtime Fringe Benefits expenses associated with this budget item? Yes No
Federal/State Local Match Total
$5,200 $0
$5,200
Provide a specific description of this budget item (e.g., position title):
Oakland County Sheriff Office - Safety Belt Pontiac and Rochester Hills
Number of hours (base):
94.00
Overtime hourly Rate:
$55.32
Provide a specific description of the fringes Federal/State Local Match Total
associated with this budget item:
$1,779 $0 $1,779
Fringe Benefits, Check all that apply
FICA:
Retirement:
Workers Compensation:
Unemployment Insurance: N/A
Insurances: N/A
Other: Rate:
7,6500
23.9600
2.6100
Rate:
Rate:
Rate:
Describe:
Overall Rate: 34.22%
Attach fringe benefit support documentation here if rate exceeds 40%.
Total Overtime Salaries, Wages and Fringe Benefits $6,979
HIGHWAY SAFETY GRANT APPLICATION
Overtime Salaries, Wages and Fringe Benefits: Troy Police - Belt
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation Improvement Association
Are there Overtime Fringe Benefits expenses associated with this budget item? v , Yes No
Federal/State Local Match
Total
$2,548 $0 $2,548
Provide a specific description of this budget item (e.g., position title):
Troy Police - Belt
Number of hours (base):
48.00
Overtime hourly Rate:
$53.09
Provide a specific description of the fringes Federal/State Local Match Total
associated with this budget item: $844 $0 $844
Fringe Benefits, Check all that apply
FICA: Rate:
Retirement: Rate:
Workers Compensation: v, Rate:
Unemployment Insurance: N/A
Insurances: N/A
7.6500
10.0000
1.4800
Other: Rate: 14.0000
Describe: Retirement Health Care
Overall Rate: 33.13%
Attach fringe benefit support documentation here if rate exceeds 40%.
https://msp.intelligrants.com/_Upload/121124_952688-108676-20170816104450Troy.pdf
Total Overtime Salaries, Wages and Fringe Benefits $3,392
HIGHWAY SAFETY GRANT APPLICATION
Overtime Salaries, Wages and Fringe Benefits: Southfield Police - Belt
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation Improvement Association
Are there Overtime Fringe Benefits expenses associated with this budget item? v Yes No
Federal/State Local Match Total
$2,158 $0 $2,158
Provide a specific description of this budget item (e.g., position title):
Southfield Police - Belt
Number of hours (base):
48.00
Overtime hourly Rate:
$44.95
Provide a specific description of the fringes Federal/State Local Match Total
associated with this budget item: $1,555 $0 $1,555
Fringe Benefits, Check all that apply
FICA:
Retirement:
Workers Compensation:
Unemployment Insurance: N/A
Insurances: N/A
Other:
Rate: 1.4500
Rate: 35.4000
Rate: 2.7000
Rate: 32.4900
Describe: Retirement Health Care
Overall Rate: 72.04%
Attach fringe benefit support documentation here if rate exceeds 40%.
https://msp.intelligrants.comLUpload/121138_952688-94681-SouthfieldPayroll.pdf
Total Overtime Salaries, Wages and Fringe Benefits $3,713
HIGHWAY SAFETY GRANT APPLICATION
Overtime Salaries, Wages and Fringe Benefits: Waterford Twp Police - Belt
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation Improvement Association
Are there Overtime Fringe Benefits expenses associated with this budget item? yo Yes No
Federal/State Local Match Total
$2,703 $0 $2,703
Provide a specific description of this budget item (e.g., position title):
Waterford Twp Police - Belt
Number of hours (base):
45.00
Overtime hourly Rate:
$60.07
Provide a specific description of the fringes Federal/State Local Match Total
associated with this budget item: $1,298 $0 $1,298
Fringe Benefits, Check all that apply
FICA:
Retirement:
Workers Compensation:
Unemployment Insurance: N/A
Insurances: N/A
Other:
Describe:
Rate: 7.6500
Rate: 40.3600
Rate:
Rate:
Overall Rate: 48.01%
Attach fringe benefit support documentation here if rate exceeds 40%.
https://nnsp.intelligrants.com/Upload/121139_952688-108678-20170816102159Waterford.pdf
Total Overtime Salaries, Wages and Fringe Benefits $4,001
HIGHWAY SAFETY GRANT APPLICATION
Overtime Salaries, Wages and Fringe Benefits: White Lake Police - Belt
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation Improvement Association
Are there Overtime Fringe Benefits expenses associated with this budget item? Yes No
Federal/State Local Match Total
81,939 $0 $1,939
Provide a specific description of this budget item (e.g., position title):
White Lake Police - Belt
Number of hours (base):
36.00
Overtime hourly Rate:
$53.87
Provide a specific description of the fringes Federal/State Local Match Total
associated with this budget item: $203 $0 $203
Fringe Benefits, Check all that apply
FICA:
Retirement:
Workers Compensation:
Unemployment Insurance: N/A
Insurances: NIA
Other:
Describe:
Rate: 7.6500
Rate:
Rate: 2.8000
Rate:
Overall Rate: 10.45%
Attach fringe benefit support documentation here if rate exceeds 40%.
Total Overtime Salaries, Wages and Fringe Benefits $2,142
HIGHWAY SAFETY GRANT APPLICATION
Overtime Salaries, Wages and Fringe Benefits: Auburn Hills - Belt
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation Improvement Association
Are there Overtime Fringe Benefits expenses associated with this budget item? Yes No
Federal/State Local Match Total
$2,377 $0 $2,377
Provide a specific description of this budget item (e.g., position title):
Auburn Hills - Belt
Number of hours (base):
45.00
Overtime hourly Rate:
$52.82
Provide a specific description of the fringes Federal/State Local Match Total
associated with this budget item: $1,160 $0 $1,160
Fringe Benefits, Check all that apply
FICA:
Retirement:
Workers Compensation:
Unemployment Insurance: N/A
Insurances: N/A
Other: Rate:
1.4500
44.5200
2.8400
Rate:
Rate:
Rate:
Describe:
Overall Rate: 48.81%
Attach fringe benefit support documentation here if rate exceeds 40%.
https://msp.intelligrants.com/_Upload/121145_952688-108675-20170816085753AubHills.pdf
Total Overtime Salaries, Wages and Fringe Benefits $3,537
HIGHWAY SAFETY GRANT APPLICATION
Overtime Salaries, Wages and Fringe Benefits: Madison Heights Police - Belt
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation Improvement Association
Are there Overtime Fringe Benefits expenses associated with this budget item? ..n Yes No
Federal/State Local Match Total
$1,624 $0 $1,624
Provide a specific description of this budget item (e.g., position title):
Madison Heights Police - Belt
Number of hours (base):
35.00
Overtime hourly Rate:
$46.39
Provide a specific description of the fringes Federal/State Local Match Total
associated with this budget item: $530 $0 $530
Fringe Benefits, Check all that apply
FICA: v
Retirement: v
Workers Compensation:
Unemployment Insurance:
Insurances:
Other:
Rate: 1.4500
Rate: 9.6000
Rate:
N/A
N/A
v Rate: 21.6000
Describe: Retirement Health Care
Overall Rate: 32.65%
Attach fringe benefit support documentation here if rate exceeds 40%.
https://msp.intelligrants.com/_Upload/121148_952686-108679-20170816104110MadHgts.pdf
Total Overtime Salaries, Wages and Fringe Benefits $2,154
HIGHWAY SAFETY GRANT APPLICATION
Overtime Salaries, Wages and Fringe Benefits: Farmington Hills Police - Belt
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation Improvement Association
Are there Overtime Fringe Benefits expenses associated with this budget item? v, Yes No
Federal/State Local Match Total
$2,507
$0 $2,507
Provide a specific description of this budget item (e.g., position title):
Farmington Hills Police - Belt
Number of hours (base):
45.00
Overtime hourly Rate:
$55.70
Provide a specific description of the fringes Federal/State Local Match Total
associated with this budget item: $255 $0 $255
Fringe Benefits, Check all that apply
FICA:
Retirement:
Workers Compensation:
Unemployment Insurance: N/A
Insurances: N/A
Other:
Describe:
Rate:
Rate:
Rate:
Rate:
7.6500
2.5300
Overall Rate: 10.18%
Attach fringe benefit support documentation here if rate exceeds 40%.
Total Overtime Salaries, Wages and Fringe Benefits $2,762
HIGHWAY SAFETY GRANT APPLICATION
Overtime Salaries, Wages and Fringe Benefits: Royal Oak Police - Belt
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation Improvement Association
Are there Overtime Fringe Benefits expenses associated with this budget item? Yes No
Federal/State Local Match Total
$2,140 $0 $2,140
Provide a specific description of this budget item (e.g., position title):
Royal Oak Police - Belt
Number of hours (base):
45.00
Overtime hourly Rate:
$47.55
Provide a specific description of the fringes
Federal/State Local Match Total
associated with this budget item: $60 $0
$60
Fringe Benefits, Check all that apply
FICA:
Retirement:
Workers Compensation:
Unemployment Insurance: N/A
Insurances: N/A
Other:
Describe:
Rate: 1.4500
Rate:
Rate: 1.3500
Rate:
Overall Rate: 2.8%
Attach fringe benefit support documentation here if rate exceeds 40%.
Total Overtime Salaries, Wages and Fringe Benefits $2,200
HIGHWAY SAFETY GRANT APPLICATION
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation Improvement Association
Provide a specific description of this budget
item:
FY 2019
Federal/State Local Match
Is there an existing contract in place? Yes No
If yes, please attach a copy of the actual contract:
If no, please explain why there is no contract in place:
HIGHWAY SAFETY GRANT APPLICATION
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation Improvement Association
Provide a specific description of this budget item:
Does this include Out-of-State travel?
Yes No
Nature of travel (required for Out-of-state travel only):
Transportation:
Number of Nights:
Cost of Lodging:
Number of Meals:
Cost of Meal:
FY 2019
Federal/State Local Match
HIGHWAY SAFETY GRANT APPLICATION
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation Improvement Association
*Provide a specific description of this budget item:
*Unit Price:
*Quantity:
Comments:
Federal/State Local Match Total
HIGHWAY SAFETY GRANT APPLICATION
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation Improvement Association
* Provide a specific description of this budget item:
* Unit Price:
* Quantity:
Comments:
Federal/State Local Match Total
HIGHWAY SAFETY GRANT APPLICATION
Budget Summary
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation Improvement Association
FEIN Starting
Date
38-1845203 10/1/2018
Ending Fiscal Year
Date
9/30/2019 2019
Budget Summary
Line Item Titles Federal/State Local Match TOTAL
Salary and Wages $0 $0 $0
Salary Fringe Benefits $_0 $0 $0
Overtime Wages $128,093 $0 $128 093
Overtime Fringe Benefits $42,806 $0 $42 806
Contractual Services $0 $0 $0
Travel $0 $0 $0
Supplies/Operating $0 $0 $0
Equipment $0 $0 $0
SUBTOTAL $170,899 $0 $170,899
Indirect Cost Rate
17% Personnel Costs
* Override $0
$29,053 $29,053
TOTAL $199,952 WI $199,952
* For multiple indirect cost rates, check override box and enter the total indirect cost. Please attach
mentation of your calculations.
Budget Category Cost Totals
Function Titles Federal/State Local Match TOTAL
Personnel Costs $170,899 $0 $170,899
Contractual Services $0 $0 $0
Operating Costs $0 $0 $0
Equipment $0 $0 $0
Indirect $29,053 $29,053
TOTAL $199,952 $0 $199,952
Approved Indirect Cost Rate (if applicable)
HIGHWAY SAFETY GRANT APPLICATION
Multi-Agency Project: Oakland County Sheriff' Office
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation Improvement Association
The undersigned individuals authorized to represent the participating agencies in this grant project have
reviewed the OHSP Grant Management Requirements (found in the Forms Menu, titled Grant Management
Requirements) and agree to comply with all conditions and requirements set forth.
* Name
" Title
* Agency
*Address
* City
* State
* Zip Code
* Email
* Telephone
Fax
Sgt Jen Miles
Patrol Services
Oakland County Sheriff' Office
1200 North Telegraph Road, 57W Building
Pontiac
Michigan
48341 -
milesj@oakgov.com
248-830-9140
248-858-4965
HIGHWAY SAFETY GRANT APPLICATION
Multi-Agency Project: Troy Police
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation Improvement Association
The undersigned individuals authorized to represent the participating agencies in this grant project have
reviewed the OHSP Grant Management Requirements (found in the Forms Menu, titled Grant Management
Requirements) and agree to comply with all conditions and requirements set forth.
* Name
* Title
* Agency
* Address
* City
* State
* Zip Code
* Email
* Telephone
Fax
Sgt Justin Novak
Directed Patrol
Troy Police
500 West Big Beaver Road
Troy
Michigan
48084 -
novakja@troymi.gov
248-524-3427
HIGHWAY SAFETY GRANT APPLICATION
Multi-Agency Project: Auburn Hills Police
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation Improvement Association
The undersigned individuals authorized to represent the participating agencies in this grant project have
reviewed the OHSP Grant Management Requirements (found in the Forms Menu, titled Grant Management
Requirements) and agree to comply with all conditions and requirements set forth.
* Name
* Title
* Agency
*Address
* City
* State
* Zip Code
* Email
* Telephone
Fax
Sgt David Miller
Directed Patrol
Auburn Hills Police
1899 North Squirrel Road
Auburn Hills
Michigan
43326 -
dmiller@aubumhills.org
248-364-6886
HIGHWAY SAFETY GRANT APPLICATION
Multi-Agency Project: Southfield Police
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation Improvement Association
The undersigned individuals authorized to represent the participating agencies in this grant project have
reviewed the OHSP Grant Management Requirements (found in the Forms Menu, titled Grant Management
Requirements) and agree to comply with all conditions and requirements set forth.
*Name
* Title
* Agency
* Address
* City
* State
* Zip Code
* Email
* Telephone
Fax
Sgt Jared Lanzon
Patrol Administration
Southfield Police
200 Evergreen Road
Southfield
Michigan
48076 -
jlanzon@cityofsouthfield,00m
248-796-5449
HIGHWAY SAFETY GRANT APPLICATION
Multi-Agency Project: Waterford Township Police
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation Improvement Association
The undersigned individuals authorized to represent the participating agencies in this grant project have
reviewed the OHSP Grant Management Requirements (found in the Forms Menu, titled Grant Management
Requirements) and agree to comply with all conditions and requirements set forth.
* Name
* Title
* Agency
* Address
• City
* State
* Zip Code
* Email
*Telephone
Fax
Sgt Mike Harris
Patrol/Traffic
Waterford Township Police
5200 Civic Center Drive
Waterford
Michigan
48329 -
mharris@waterfordmi.gov
248-618-6064
248-673-5190
HIGHWAY SAFETY GRANT APPLICATION
Multi-Agency Project: Farmington Hills Police
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation improvement Association
The undersigned individuals authorized to represent the participating agencies in this grant project have
reviewed the OHSP Grant Management Requirements (found in the Forms Menu, titled Grant Management
Requirements) and agree to comply with all conditions and requirements set forth.
* Name
* Title
* Agency
* Address
* City
* State
' Zip Code
* Email
*Telephone
Fax
Sgt Doug Muller
Traffic
Farmington Hills Police
31555 West Eleven Mile Road
Farmington Hills
Michigan
48336 -
dmuller@fhgov.com
248-871-2632
HIGHWAY SAFETY GRANT APPLICATION
Multi-Agency Project: White Lake Police
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation Improvement Association
The undersigned individuals authorized to represent the participating agencies in this grant project have
reviewed the OHSP Grant Management Requirements (found in the Forms Menu, titled Grant Management
Requirements) and agree to comply with all conditions and requirements set forth.
* Name
* Title
*Agency
* Address
* City
* State
* Zip Code
* Email
* Telephone
Fax
Sgt Brad Connell
Patrol
White Lake Police
7525 Highland Road
White Lake
Michigan
48383 -
bconnell@whitelakepolice.com
248-698-4400
HIGHWAY SAFETY GRANT APPLICATION
Multi-Agency Project: Royal Oak Police
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation Improvement Association
The undersigned individuals authorized to represent the participating agencies in this grant project have
reviewed the OHSP Grant Management Requirements (found in the Forms Menu, titled Grant Management
Requirements) and agree to comply with all conditions and requirements set forth.
* Name
* Title
* Agency
* Address
* City
* State
" Zip Code
* Email
* Telephone
Fax
Deputy Chief Robert Reilly
Administration
Royal Oak Police
221 E Third Street
Royal Oak
Michigan
48067 -
robertr@romi.gov
248-246-3526
HIGHWAY SAFETY GRANT APPLICATION
Multi-Agency Project: Madison Heights Police
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation Improvement Association
The undersigned individuals authorized to represent the participating agencies in this grant project have
reviewed the OHSP Grant Management Requirements (found in the Forms Menu, titled Grant Management
Requirements) and agree to comply with all conditions and requirements set forth.
* Name
* Title
*Agency
* Address
* City
State
*Zip Code
* Email
* Telephone
Fax
Deputy Chief Tim Pawlowski
Administration
Madison Heights Police
80 West Thirteen Mile Road
Madison Heights
Michigan
48017 -
timpawlowski@madison-heights.org
248-585-2100
HIGHWAY SAFETY GRANT APPLICATION
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation Improvement Association
* Document Name:
* Agencies Involved * Date * Enforcement Type * Total Hours
Other:
MICHIGAN OFFICE OF HIGHWAY SAFETY PLANNING
FY2019 GRANT MANAGEMENT REQUIREMENTS (GMRs)
(Updated: 6/4/2018)
1. All correspondence to the Office of Highway Safety Planning (OHSP) regarding this project shall include the
project number, example: OP-19-01.
2. A change in project director, agency contact, financial officer, authorizing official, addresses, email, or
telephone numbers requires written notification to the OHSP. These changes must also be made to the
web-based grant application. The project director is responsible for ensuring changes are made to the grant
application.
3. The grantee (and all sub-recipients and contractors) must register or update in SAM (System for Award
Management) annually online to be eligible for federal and state grants. The OHSP Program Coordinators must
enter that the SAM was checked in the online grants management system.
(https://uscontractorregistration.corn/)
4. The OHSP may conduct a monitoring review of highway safety grants to determine adherence to project
objectives, to review financial procedures, and to ensure compliance with grant requirements. All grantees (and
all sub-recipients and contractors) are expected to cooperate with all reasonable requests for information as
part of the monitoring review process.
5. All published reports generated from this project must include the following disclosure statement:
This report was prepared in cooperation with the Michigan Office of Highway Safety Planning and U .S.
Department of Transportation, National Highway Traffic Safety Administration. The opinions, findings,
and conclusions expressed in this publication are those of the author(s) and not necessarily those of the
Michigan Office of Highway Safety Planning or the U.S. Department of Transportation, National Highway
Traffic Safety Administration.
NONDISCRIMINATION(applies to sub -recipients as well as States)
The State highway safety agency will comply with all Federal statutes and implementing regulations relating to
nondiscrimination ("Federal Nondiscrimination Authorities"). These include but are not limited to:
Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stet. 252), (prohibits discrimination on
the basis of race, color, national origin) and 49 CFR part 21;
The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C.
4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of
Federal or Federal-aid programs and projects);
Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of
1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);
Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits
discrimination on the basis of disability) and 49 CFR part 27;
The Age Discrimination Act of 1976, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the
basis of age);
The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage and applicability of
Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the
Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the
programs or activities of the Federal aid recipients, sub-recipients and contractors, whether such programs or
activities are Federally-funded or not);
Titles ll and Ill of the Americans with Disabilities Act (42 U.S.C. 12131 -12189) (prohibits discrimination on
the basis of disability in the operation of public entities, public and private transportation systems, places of
public accommodation, and certain testing) and 49 CFR parts 37 and 38;
Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations
and Low-Income Populations (prevents discrimination against minority populations by discouraging
programs, policies, and activities with disproportionately high and adverse human health or environmental
effects on minority and low-income populations); and
Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency
(guards against Title VI national origin discrimination/discrimination because of limited English proficiency
(LEP) by ensuring that funding recipients take reasonable steps to ensure that LEP persons have meaningful
access to programs (70 FR at 74087 to 74100).
The State highway safety agency—
Will take all measures necessary to ensure that no person in the United States shall, on the grounds of race,
color, national origin, disability, sex, age, limited English proficiency, or membership in any other class
protected by Federal Nondiscrimination Authorities, be excluded from participation in, be denied the benefits
of, or be otherwise subjected to discrimination under any of its programs or activities, so long as any portion of
the program is Federally-assisted.
Will administer the program in a manner that reasonably ensures that any of its sub-recipients, contractors,
subcontractors, and consultants receiving Federal financial assistance under this program will comply with all
requirements of the Non-Discrimination Authorities identified in this Assurance;
•Agrees to comply (and require any of its Sub-recipients, contractors, subcontractors, and consultants to
comply) with all applicable provisions of law or regulation governing US DOT's or NHTSA's access to records,
accounts, documents, information, facilities, and staff, and to cooperate and comply with any program or
compliance reviews, and/or complaint investigations conducted by US DOT or NHTSA under any Federal
Nondiscrimination Authority;
'Acknowledges that the United States has a right to seek judicial enforcement with regard to any matter
arising under these Non-Discrimination Authorities and this Assurance;
Insert in all contracts and funding agreements with other State or private entities the following clause:
"During the performance of this contract/funding agreement, the contractor/funding recipient agrees-
a. To comply with all Federal nondiscrimination laws and regulations, as may be amended from time to
time;
b. Not to participate directly or indirectly in the discrimination prohibited by any Federal
non-discrimination law or regulation, as set forth in Appendix B of 49 CFR part 21 and herein;
c. To permit access to its books, records, accounts, other sources of information, and its facilities as
required by the State highway safety office, US DOT or NHTSA;
d. That, in event a contractor/funding recipient fails to comply with any nondiscrimination provisions in
this contract/funding agreement, the State highway safety agency will have the right to impose such
contract/agreement sanctions as it or NHTSA determine are appropriate, including but not limited to
withholding payments to the contractor/funding recipient under the contract/agreement until the
contractor/funding recipient complies; and/or cancelling, terminating, or suspending a contract or funding
agreement, in whole or in part; and
e. To insert this clause, including paragraphs a through e, in every subcontract and
sub-agreement and in every solicitation for a subcontract or sub-agreement, that receives
Federal funds under this program.
POLITICAL ACTIVITY (HATCH ACT)
(applies to sub-recipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities
of employees whose principal employment activities are funded in whole or in part with Federal funds.
CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to sub-recipients as well as States)
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal
loan, the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the ward documents
for all sub-award at all tiers (including subcontracts, sub-grants, and contracts under grant, loans, and
cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification
shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
RESTRICTION ON STATE LOBBYING(applies to sub -recipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a
State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any
State or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying
activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA
funds from engaging in direct communications with State or local legislative officials , in accordance with
customary State practice, even if such communications urge legislative officials to favor or oppose the
adoption of a specific pending legislative proposal.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION(applies to sub-recipients as well as
States)
Instructions for Primary Certification (States)
1. By signing and submitting this proposal, the prospective primary participant is providing the certification set
out below and agrees to comply with the requirements of 2 CFR Parts 180 and 1200.
2. The inability of a person to provide the certification required below will not necessarily result in denial of
participation in this covered transaction. The prospective participant shall submit an explanation of why it
cannot provide the certification set out below. The certification or explanation will be considered in connection
with the department or agency's determination whether to enter into this transaction. However, failure of the
prospective primary participant to furnish a certification or an explanation shall disqualify such person from
participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the
department or agency determined to enter into this transaction. If it is later determined that the prospective
primary participant knowingly rendered an erroneous certification, in addition to other remedies available to the
Federal Government, the department or agency may terminate this transaction for cause or default or may
pursue suspension or debarment.
4. The prospective primary participant shall provide immediate written notice to the department or agency to
which this proposal is submitted if at any time the prospective primary participant learns its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
5. The terms covered transaction, debarment, suspension, ineligible, lower tier, participant, person, primary
tier, principal, and voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and
coverage sections of 2 CFR Part 180. You may contact the department or agency to which this proposal is
being submitted for assistance in obtaining a copy of those regulations.
6. The prospective primary participant agrees by submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who
is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction, unless authorized by NHTSA.
7. The prospective primary participant further agrees by submitting this proposal that it will include the clause
titled "Instructions for Lower Tier Certification" including the "Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction," provided by the department or agency
entering into this covered transaction, without modification, in all lower tier covered transactions and in all
solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR
Parts 180 and 1200.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred,
suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification
is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its
principals. Each participant may, but is not required to, check the list of Parties Excluded from Federal
Procurement and Non-procurement Programs.
9, Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render in good faith the certification required by this clause. The knowledge and information of a
participant is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment
under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in
this transaction, the department or agency may disallow costs, annul or terminate the transaction, issue a stop
work order, debar or suspend you, or take other remedies as appropriate.
Certification Regarding Debarment, Suspension, and Other Responsibility Matters-Primary Covered
Transactions
(1) The prospective primary participant certifies to the best of its knowledge and belief, that its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded by any Federal department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a
public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft,
forgery, bribery, falsification or destruction of record, making false statements, or receiving stolen
property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State or Local) with commission of any of the offenses enumerated in paragraph (1)(b) of this
certification; and
(d) Have not within a three-year period preceding this application/proposal had one or more public
transactions (Federal, State, or local) terminated for cause or default.
(2) Where the prospective primary participant is unable to certify to any of the Statements in this certification,
such prospective participant shall attach an explanation to this proposal.
Instructions for Lower Tier Participant Certification
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification
set out below and agrees to comply with the requirements of 2 CFR Parts 180 and 1200
2. The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered into. if it is later determined that the prospective lower tier participant knowingly
rendered an erroneous certification, in addition to other remedies available to the Federal government, the
department or agency with which this transaction originated may pursue available remedies, including
suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this
proposal is submitted if at any time the prospective lower tier participant learns that its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person,
principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may
contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who
is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction, unless authorized by the department or
agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause
titled "Instructions for Lower Tier Participant Certification" including the "Certification Regarding Debarment,
Suspension, Ineligibility and Voluntary Exclusion — Lower Tier Covered Transaction," without modification, in all
lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower
tier participants to comply with 2 CFR Parts 180 and 1200.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred,
suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification
is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or
otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the
eligibility of any prospective lower tier participants, each participant may, but is not required to, check the
System for Award Management Exclusions website (https://vvww.sam.gov/)
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render in good faith the certification required by this clause. The knowledge and information of a
participant is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment
under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in
this transaction, in addition to other remedies available to the Federal government, the department or agency
with which this transaction originated may pursue available remedies, including suspension or debarment.
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered
Transactions:
1, The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals
is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this proposal.
BUY AMERICA ACT
(applies to sub-recipients as well as States)
The State and each sub-recipient will comply with the Buy America requirement (23 U.S.C. 313) when
purchasing items using Federal funds. Buy America requires a State, or sub-recipient, to purchase with
Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary
of Transportation determines that such domestically produced items would be inconsistent with the public
interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of
domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use
Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an
adequate basis and justification to and approved by the Secretary of Transportation.
PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE
(applies to sub-recipients as well as States)
The State and each sub-recipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet
usage or to create checkpoints that specifically target motorcyclists.
POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16,
1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its
employees when operating company-owned, rented, or personally-owned vehicles. The National Highway
Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this
Presidential initiative. For information and resources on traffic safety programs and policies for employers,
please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to
improving the traffic safety practices of employers and employees. You can download information on seat belt
programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives as
www.trafficsafety.org, The NHTSA website (wwvv.nhtsa.gov) also provides information on statistics, campaigns,
and program evaluations and references.
POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving,
and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce
workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text
messaging while driving company-owned or -rented vehicles, Government-owned, leased or rented vehicles, or
privately-owned when on official Government business or when performing any work on or behalf of the
Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate
with the size of the business, such as establishment of new rules and programs or re-evaluation of existing
programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees
about the safety risks associated with texting while driving.
PUBLIC INFORMATION AND EDUCATION REQUIREMENTS
1. All original electronic files including designs, concepts, photographs, video, and audio financed with grant
funds shall be delivered to the OHSP by an agreed upon due date between the OHSP and the grantee (and all
sub-recipients and contractors). The items will remain the property of the OHSP and shall not be subject to
copyright protection by the vendor or their agents. Items will be submitted to the OHSP immediately after
production of the item. The OHSP will hold the final grant reimbursement until all the above items have
been submitted. The grantee (and all sub-recipients and contractors) shall not enter into an agreement that
includes any time limits on rights for music, talent, artwork, or photographs. The grantee (and all sub-recipients
and contractors) shall inform all vendors, subcontractors, or their agents of this requirement before authorizing
work to be performed.
2. All printed public information and education materials and videos are required to contain logos as
designated by the OHSP, which are available in electronic formats upon request. See printing requirements
below for more details. Audio materials must include an OHSP tag line, (see State of Michigan Printing
Requirements *3 below). All materials, including audio and video materials and scripts must be submitted for
review and approval by the OHSP prior to production.
3. All videos, print photography, or graphics shall depict drivers and passengers to be properly restrained by
seat belts or child passenger safety devices unless the lack of restraints is for demonstration or educational
purposes.
4. Messaging costs which are of a public relations nature and designed in-whole or in-part to promote either an
individual or an agency is prohibited and not eligible for reimbursement.
5. Closed Captioning: All DVDs must be closed captioned. This includes online videos.
6. Social Media Use and Approval: The creation of social media accounts such as Facebook and Twitter for
state or federally funded grants and projects require prior approval from the OHSP before release to the public.
7. The purchase of program advertising space by grantees on TV, radio, magazines, newspapers, billboards,
etc., may be approved on a case-by-case basis.
8. The following items require the prior approval of the OHSP program coordinator:
-flyers, posters, brochures
-annual reports
• newsletters
9. Funding requirement statement:
The following byline shall be placed on all printed public information and education materials:
"This material was developed through a project funded by the Michigan Office of Highway Safety Planning and
the U.S. Department of Transportation."
COPIES
1. The OHSP will require one electronic copy of any publication produced with traffic safety grant funds if print
copies are not available or if the items are not distributed statewide, and it is not available online. The copy can
be submitted via email, CD, or flash drive.
2. The OHSP will require one copy of any of the following produced with traffic safety grant funds if they are
distributed statewide and are not available online. This copy is distributed throughout the state of Michigan's
library system:
-annual reports
-manuals, handbooks, and training materials
•news releases
•statistics
3. The OHSP will require two of any of the following produced with traffic safety grant funds if they are
distributed statewide and are not available online. These copies are housed as part of the state of Michigan's
library system:
-posters
-brochures
-flyers
4. If the publication is available on a publicly accessible website, no printed copy is required. However; an
email which includes a link to the document must be provided to the OHSP. The State of Michigan's library
system will then include it in its digital archive.
PROGRAM REQUIREMENTS
1. Progress reports are required to be submitted throughout the grant period. The due dates for these reports
are specified in the grant approval letter and must be submitted online. Progress reports will be considered
delinquent unless prior approval is received from the OHSP Program Coordinator. Reports shall describe
activities undertaken to accomplish each project goal, reason for non-activity if necessary, activities planned for
the next quarter and obstacles encountered or anticipated. Progress reports must be submitted for the OHSP
to process financial reimbursement.
2. The final progress report is due on the date stated in the grant approval letter and shall include a summary of
all activities and accomplishments for the entire grant period. Include the following information in the project
summary:
•A list of significant accomplishments or activities of this project that addressed the project objectives.
-If no activity took place, a report must be submitted stating as such.
3. Out-of-state travel requires prior written approval by the OHSP Division Director. A written request shall be
submitted on the form provided. Requests shall be submitted at least 30 days in advance of anticipated
travel. Financial commitment (i.e. travel arrangements, conference fees, hotel reservations, etc.) shall not be
made prior to the OHSP approval.
4. If a project revision is required, the grantee shall contact the OHSP program coordinator for prior approval.
5. For Overtime Traffic Enforcement Grants Only:
a. The grantee (and all sub-recipients and contractors) shall verify all officers working the OHSP federally
funded overtime have completed the NHTSA-International Association of Chiefs of Police (IACP)
approved Standardized Field Sobriety Testing (SFST) curriculum.
b. All law enforcement officers participating in an OHSP grant-funded traffic enforcement detail shall
wear a properly fastened seat belt in accordance with state law. Officers found in violation of this
requirement while working a grant-funded detail may be ineligible for funding reimbursement from the
OHSP.
c. Law enforcement agencies are encouraged to have a written vehicle pursuit policy in place.
d. Traffic enforcement activity data shall be submitted to the OHSP within five days of the conclusion of
the enforcement period. Agencies shall use the enforcement report connected to the web-based grant
system.
e. Only Michigan Commission On Law Enforcement Standards certified police officers or Michigan
State Police Motor Carrier officers shall be used on enforcement projects.
f. Use of part-time officers on enforcement projects is restricted and must comply with the OHSP policy.
PRIOR APPROVAL IS REQUIRED. Contact the OHSP for a copy of this policy.
g. Grant funds CANNOT be used for activities such as traffic control, motorcades, and dignitary
protection. The OHSP grant funds can only be used for activities approved in the grant.
h. If a police emergency occurs requiring officers on a grant-funded detail to respond, officers shall have
up to one hour to respond and return to the detail. If officers must remain beyond the hour or additional
emergencies arise during this detail, the time charged to the grant ceases immediately and the agency
shall incur the costs.
i. Traffic enforcement shifts shall be scheduled for a minimum of two consecutive hours.
j. Traffic enforcement efforts shall be publicized by supporting media events as requested by the OHSP .
The grantee shall assist the OHSP with media events that will be conducted locally .Banners or other
signage provided by the OFISP shall be displayed when patrols are conducted.
The grantee (and 211 sub-recipients and contractors) shall assist the OHSP with media events that will
be conducted locally.
•Banners or other signage provided by the OHSP shall be displayed when patrols are conducted.
k. The grantee recipient (and all sub-recipients and contractors) acting as a project director of a
multi-agency traffic enforcement grant must provide the participating agencies/sub-contractors with a
copy of the OHSP grant management requirements (GMRs). The chief or sheriff from each participating
agency is required to sign the OHSP GMRs acknowledgement and agreement form signifying recipient
of the GMRs and that they agree to comply with them. Signed forms must be returned to the project
director who must then submit forms to OHSP prior to incurring costs on the grant project. Agencies that
do not comply with this requirement are not eligible for reimbursement under the grant award.
1. The grantee (and all sub-recipients and contractors) must keep track of funds spent. In some cases,
multiple funding sources are assigned to law enforcement grants. In these situations, the grantee must
assign, document, and monitor expenditures to each designated funding source separately each grant
and federal funding sources may not be used interchangeably. In the event the grantee overspends, the
difference will need to be covered by the grantee. Additional funding will not be provided to support
overspending of any federal or state program.
m. A daily activity log with a listing of activities performed must be completed for all time requested for
reimbursement. It must include the following information in the body of the document to be acceptable
documentation:
•The star time of the grant-funded enforcement detail.
'A brief description of every stop.
The end time of the grant-funded detail.
All grant time must be accounted for. Time must be documented at a minimum of every hour,
regardless of whether a traffic stop is made. This includes time spent on traffic stops, arrest,
transporting and lodging of arrested subjects, report writing, serving as "zone spotters".
6. For Underage Drinking Enforcement Grants Only:
a. Law enforcement agencies shall adopt the IACP guidelines on vehicle pursuits or have a written policy
in place.
b. Underage drinking enforcement activity data shall be submitted to the OHSP on a quarterly basis
either in the web-based grant management system or to the OHSP program coordinator via email, mail,
or fax. Agencies shall use the UAD Enforcement Report form provided by the OHSP program
coordinator.
c. Only Michigan Commission on Law Enforcement Standards (MCOLES) certified police officers shall
be used on enforcement projects.
d. Use of part-time officers on enforcement projects is restricted and must comply with the OHSP policy.
PRIOR APPROVAL IS REQUIRED. Contact the OHSP for a copy of this policy.
e. Grant funds CANNOT be used for activities such as traffic control, motorcades, and dignitary
protection. The OHSP grant funds can only be used for activities approved in the grant.
f. If a police emergency occurs requiring officers on a grant-funded detail to respond, officers shall have
up to one hour to respond and return to the detail. If officers must remain beyond the hour or additional
emergencies arise during this detail, the time charged to the grant ceases immediately and the agency
shall incur the costs.
g. All law enforcement officers participating in an OHSP grant-funded enforcement detail shall wear a
properly fastened seat belt in accordance with state law. Officers found in violation of this requirement
while working a grant-funded detail may be ineligible for funding reimbursement from the OHSP.
h, The grantee (and all sub-recipients and contractors) must keep track of funds spent. In some cases,
multiple funding sources are assigned to law enforcement grants. In these situations, the grantee must
assign, document, and monitor expenditures to each designated funding source separately each grant
and federal funding sources may not be used interchangeably. In the event the grantee overspends, the
difference will need to be covered by the grantee. Additional funding will not be provided to support
overspending of any federal or state program.
i. The grantee recipient (and all sub-recipients and contractors) acting as a project director of a
multi-agency traffic enforcement grant must provide the participating agencies/sub-contractors with a
copy of the OHSP grant management requirements (GMRs). The chief or sheriff from each participating
agency is required to sign the OHSP GMRs acknowledgement and agreement form signifying recipient
of the GMRs and that they agree to comply with them. Signed forms must be returned to the project
director who must then submit forms to OHSP prior to incurring costs on the grant project. Agencies that
do not comply with this requirement are not eligible for reimbursement under the grant award.
GENERAL FINANCIAL REQUIREMENTS
1. Only program activities and expenses detailed in the approved grant budget and incurred during the grant
period are eligible for reimbursement. Expenses incurred that are not detailed in the approved grant budget or
outside of the grant period will not be reimbursed. Costs cannot EXCEED the approved grant award.
2. Goods purchased through the grant shall be received in acceptable condition. If goods are not received in
acceptable condition within thirty (30) days prior to the grant ending date, the grantee shall contact the OHSP
program coordinator.
3. The grantee (and all sub-recipients and contractors) shall use generally accepted accounting principles.
4. Costs charged to this grant cannot be charged to any other program. Law enforcement agencies cannot
offer comp time in lieu of overtime pay.
5. All costs shall be actual and supported by source documentation. Financial reimbursement will be delayed
until all backup documentation is received by the OHSP. A document entitled "Acceptable Backup
Documentation for Federal Cost Claims" is available from the OHSP to assist with identifying adequate
backup documentation, The OHSP utilizes this guidance for all grant recipients regardless if the source is
federal or state grant funds.
6. A separate account or fund must be established for this project. A separate account is required to be
maintained by all agencies receiving grant funds from the OHSP regardless of the dollar amount. In addition,
the grantee (and all sub-recipients and contractors) receiving funds from the OHSP for multiple grant projects
must have a separate account for each grant project. It is the responsibility of the lead agency to insure all
sub-agencies meet this requirement. The general ledgers of the sub-agencies are not required to be submitted
with requests for payment unless specifically requested by the OHSP.
7. Costs must be net of all applicable credits such as purchase discounts, rebates or adjustments of
overpayments, or erroneous charges
8. The following deviations from the approved budget require PRIOR approval from OHSP:
a. A specific item of cost not included in the approved budget.
b. An increase in the number of a specific item over and above the total authorized.
c. A transfer between major budget categories in excess of 10 percent of the category being increased.
9. Procurement Methods:
a. Competition: The grantee shall conduct all procurement and contractual transactions, without regard to
dollar value, to provide maximum, open, and free competition. Maximum, open, and free competition
shall be assured through the distribution of an adequate number of proposal solicitations.
b. Small Purchase Procedures: Small purchase procedures are those relatively simple and informal
procurement methods for securing services, supplies, or other property that do not cost more than
$25,000 in total. If small purchase procedures are used, price or rate quotations must be obtained from
at least three (3) Buy America Act qualified sources.
c. The grantee shall follow their competitive bid process providing it is at least as restrictive as the
process required by the State of Michigan and complies with the Buy America Act. The grantee (and all
sub-recipients and contractors) agrees to ensure that minority business enterprises, as defined in 49
CFR Part 23, have the maximum opportunity to participate in the performance of contracts and
subcontracts financed, in whole or in part, with funds provided under this agreement. In those instances
where three bids were not able to be obtained, the grantee shall submit a written statement that the
bid(s) were the "sole sources".
10. Documentation for costs shall be maintained for three years following final reimbursement.
11. Any program income received shall be used exclusively to further traffic safety project activities. Program
income is defined as gross income earned by the prospective primary participant from grant supported
activities. Some examples are proceeds from the sale of items purchased or developed with grant funds, or
revenue received from attendees at trainings or conferences paid for with grant funds. Program income must
be netted against costs incurred within the grant or returned to the OHSP, unless prior permission is obtained
from the OHSP to use the funds for other traffic safety projects. Contact the OHSP for further information.
12. General Cost of Business (formerly referred to as Supplanting): The replacement of routine and/or
existing expenditures with the use of state or federal grant funds for costs of activities that constitute general
expenses required to carry out the overall responsibilities of a state or local agency or other grantee is general
cost of business and is not allowable.
The grantee (and all sub-recipients and contractors) shall not use grant funds to supplant state or local funds, or,
other resources that would otherwise have been made available for this program. Further, if a position created
by a grant is filled from within, the vacancy created by this action must be filled within 30 days. If the vacancy is
not filled within 30 days, the grantee (and all sub-recipients and contractors) must stop charging the grant for
the new position. Upon filling the vacancy, the grantee (and all sub-recipients and contractors) may resume
charging the grant position.
The Financial Officer or Authorizing Official's straight time costs may not be funded under this grant.
COST REIMBURSEMENT
1. All OHSP projects are based on the cost reimbursement concept; i.e., state, local, or private funds shall be
expended before reimbursement is provided.
2. Reimbursement is based on submission of progress and financial reports. All requested information should
be submitted electronically through the web-based application whenever possible. Otherwise backup
information may be submitted via US mail, by fax, or by email. A financial report submitted to the OHSP by the
grantee shall contain the following to be considered complete:
a. Electronic signatures for the agency's Financial Officer or Project Director.
b. A copy of a report for the current period generated by the grantee's official accounting system which
shows a description of the item and the actual amount spent. Some examples of acceptable reports
include a detailed general ledger, a transaction ledger, a payroll journal, or a detailed
budget/expenditure report. The report must match the amount being requested for reimbursement.
c. For enforcement grants: Officer names, dates, and amounts paid for each agency participating in
grant funded patrols.
d. For non-enforcement grants with personnel costs: Activity logs as described in "Personnel Costs"
under "Budget Cost Category Requirements."
e. Copies of invoices must be included.
f. Additional documentation as requested by OHSP.
3. Financial reports are due, at a minimum, on a quarterly basis. Financial report due dates are specified in
the grant approval letter. Financial reports must be submitted even when the project experiences no costs. In
this case, a "zero" Financial report shall be submitted. The submission of financial reports is mandatory and
non-compliance can result in termination of the grant. Financial reports will be considered delinquent unless
prior approval is received from the OHSP Program Coordinator.
4. The Project Director shall ensure that financial reports are submitted in compliance with reporting deadlines.
If the financial report is submitted electronically without backup documentation, the financial report is not
considered submitted and the grantee will receive a delinquent letter stating the same.
5. A delay in submitting support documentation may result in the suspension of all grant activity.
6. Failure to submit cost statements with adequate supporting documentation prior to the fiscal year close out
deadline will result in non-reimbursement of those costs. Costs from one fiscal year cannot be paid in a
subsequent fiscal year.
BUDGET COST CATEGORY REQUIREMENTS
(PLEASE REFER TO THE FOLLOWING FOR SPECIFIC REQUIREMENTS OF BUDGET COST
CATEGORIES. ONLY REQUIREMENTS FOR COST CATEGORIES CONTAINED WITHIN YOUR
APPROVED GRANT BUDGET APPLY.)
PERSONNEL COSTS
1. Payments for salaries and wages shall be supported by a time and attendance report, based on an
after-the-fact distribution of time, which shows details of the activities performed.
For enforcement grants (and all sub-recipients and contractors) - A daily activity log with a listing of activities
performed must be competed for all time request for reimbursement. It must include the following information in
the body of the document to be acceptable documentation:
•The start time of the grant funded enforcement detail.
•A brief description of every stop.
The end time of the grant-funded detail.
'All grant time must be accounted for. This includes time spent on traffic stops, arrests, transporting and
lodging of arrested subjects, report writing, and serving as "zone spotters".
The time on the daily must match the hours requested for reimbursement and supervisor approval must be
documented electronically or in writing. If supervisors' approval is given by means other than a signature on the
daily, explanation of the approval process must be provided at the time of grant monitoring.
For non-enforcement grants — The grantee (and all sub-recipients and contractors) must maintain activity
logs which document the actual amount of time spent on the grant project and describe the nature of the
activities performed. If the grant is funded from multiple sources, the logs must show the activity by fund source.
This documentation must be submitted with the financial reimbursement request.
2. Reimbursement for wages and fringe benefits shall be based on actual costs NOT budgeted rates. Only
those fringe benefit costs that increase because of hours worked on this project can be claimed for
reimbursement. For overtime wages, those costs typically include FICA, workers comp, and retirement, but if
any of these costs are structured so that they don't increase with overtime, they cannot be reimbursed. For
straight-time grant-funded positions, all fringe benefits associated with the position may be claimed to the
extent that the position has been approved for reimbursement (e.g., if 50% of the position is grant funded, 50%
of the fringes benefits can be claimed.) Fringe benefit rates must be reasonable and in accordance with federal
cost principles.
3. The rate of pay for grant-funded enforcement shall be determined according to the grantee's (and all
sub-recipients and contractors) policy, contract, or employment agreement. Overtime rates must be applied
consistently to all activities of an agency — higher rates may not be established just for federal grants.
4. Agencies shall comply with all state labor laws.
CONTRACTUAL SERVICES
Contractual services are services of individual consultants or consulting firms engaged in performing special
services pertinent to highway safety. All grantees (and all sub-recipients and contractors) awarding contracts or
sub-contracts shall comply with the terms and conditions of Title 49 Code of Federal Regulations, Part
18-Uniform Administrative Requirements for Grant and Cooperative Agreements to State and Local
Governments, §18.36 Procurement. A signed copy of the contract, including federal certifications and
assurances, shall be submitted to the OHSP upon completion and is required for processing and approval of
financial reimbursement requests.
OPERATING COSTS
1. Only eligible operating costs specifically listed in the approved grant budget will be reimbursed.
2. Automotive expenses submitted shall be based on actual costs incurred. In most cases, this will be
calculated by multiplying actual miles driven times a mileage rate. The rate will be determined when the grant is
approved, but will generally be the IRS business mileage rate. With prior approval, reimbursement may be
allowed based on the actual costs incurred for gasoline, maintenance, insurance, and other vehicle expenses.
Out-of-state travel funded by federal; grant funds requires prior written approval by the OHSP Division Director.
A written request shall be submitted on the form provided. Requests shall be submitted at least 30 days in
advance of anticipated travel. Financial commitment (i.e. travel arrangements, conference fees, hotel
reservations, etc.) shall not be made prior to OHSP approval.
3. Reimbursements for travel (meals, lodging, mileage, etc.) cannot exceed the lesser of the grantee's
published travel rates or the allowable State of Michigan travel rates. Exceptions to this for unusual situations
require approval by OHSP prior to incurring the expense.
4. Postage, telephone, and grant-related travel costs shall be documented by log or meter and submitted with
the reimbursement request.
EQUIPMENT
1. Only eligible equipment specifically listed in the equipment section of the approved grant budget will be
reimbursed. Equipment costs shall be reimbursed according to the match requirements as specified in the
approved grant budget.
2. Equipment purchases shall be initiated within the time period specified in the approved grant. "Initiated"
means bids were solicited, accepted, and items have been ordered. If there is a reason a grantee is unable to
meet this requirement, the OHSP program coordinator shall be contacted immediately.
3. Equipment purchased through this grant shall be used only for highway safety activities throughout its useful
life.
4. If the equipment is disposed of, or ceases to be used for highway safety activities, and the equipment is
determined to have a Current Fair Market Value of $5,000 or more, the OHSP reserves the right to retain or
transfer title to all items. The OHSP may allow the holder of the equipment to retain title of the equipment and
reimburse the federal or State share of the fair market value of such equipment. The Current Fair Market Value
shall be determined as follows:
a. Appraisal by an independent source with expertise in valuation of similar items is the preferred
method of valuation for equipment.
b. For vehicles, Kelly Blue Book values may be used when taking into consideration the physical
condition of the vehicle.
c. If a fair market value based on appraisal or Kelly Blue Book values cannot be determined, the value
may be based on IRS depreciation schedules. Only straight line depreciation may be used.
5. Equipment with a cost of $5,000 or more shall be tagged by the grantee for inventory control purposes. In
addition, the OHSP Equipment Record System Form with all applicable information completed shall be
submitted with the prospective participant's or sub-recipient's reimbursement request. The grantee (and all
sub-recipients and contractors) shall complete an equipment inventory form sent to them by the OHSP each
year that the value remains $5,000 or more, and shall make the item available for physical review by the OHSP
staff when requested.
6. All equipment purchases with NHTSA funds shall comply with the Buy America Act requirements before costs
will be reimbursed. Please refer to section eleven under the heading Grant Management Requirements for
specific terms of the Buy America Act.
COLLECTION OF UNALLOWABLE COSTS
Payments made for costs determined to be unallowable by either the Federal awarding agency, cognizant
agency for indirect costs, or pass-through entity, either as direct or indirect costs, must be refunded (including
interest) to the Federal Government in accordance with instructions from the Federal agency that determined
the costs are unallowable unless Federal statute or regulation directs otherwise. See also Subpart D—Post
Federal Award Requirements of this part, and Part 200.300 Statutory and national policy requirements through
200.309 Period of performance.
INDIRECT COSTS
Indirect costs cannot be specified in all situations because of the diverse characteristics and accounting
practices of governmental units. Typical examples of indirect costs may include certain state/local central
service costs, general administration of the grantee department or agency, accounting and personnel services
performed within the grantee department or agency, depreciation or use allowances on buildings and
equipment, the costs of operating and maintaining facilities, etc. Indirect costs shall be provided at a
negotiated rate mutually acceptable to the grantee and the OHSP.
The indirect cost rate shall be developed in accordance with the Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards (also known as the Super Circular) and shall be
supported by the grantee's central service cost allocation plan or its equivalent. The indirect cost rate must be
approved by the grantee's federal cognizant agency, with written documentation maintained by the grantee. If
the grantee or sub-recipients does not have a federal cognizant agency, the OHSP will serve in this capacity.
TERMINATION
The OHSP retains the right to terminate a grant for failure to meet the grant management requirements. When a
grant is terminated by the 01-ISP, the grantee or sub-recipient shall not be eligible to seek grant funding for a
period of two years. To obtain a grant after the two-year period, the grantee or sub-recipients will be required to
submit written assurance that the identified deficiencies have been corrected. Additionally, the agency may be
required to submit monthly financial reports to allow for increased financial monitoring.
Project Director Agreement (required to submit Draft Application): 0 Click here to affirm that you have read and
agree to comply with the Grant Management Requirements.
Authorized Official Agreement (required to submit Final Application): Click here to affirm that you have read
and agree to comply with the Grant Management Requirements. *
HIGHWAY SAFETY GRANT APPLICATION
Certification
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation improvement Association
CERTIFICATION BY PROJECT DIRECTOR
I certify arid agree that a grant received as a result of this application is subject to the general requirements governing
Office of Highway Safety Planning projects and Grant Management Requirements, including special conditions; to
comply with provisions of the Act governing these funds and all other federal laws; that all information presented is
correct; that there has been appropriate coordination with affected agencies; that I am duly authorized by the Applicant
to perform the tasks of Project Director as they relate to the terms and conditions of this grant application; that costs
incurred prior to grant approval may result in the expenses being absorbed by the subgrantee; and, that funds
received through OHSP will riot be used to supplant state or local funds.
NAME
Mrs. Eileen Weisse-Mclsaac
TITLE
Manager of Education and Enforcement Programs
ADDRESS
100 E Big Beaver Road, Ste 910 Troy Michigan-48083
AGENCY
Transportation Improvement Association
PHONE NUMBER
248-334-4971
FAX NUMBER EMAIL ADDRESS
emcisaao@tiasafety.us
AGENCY CONTACT PERSON
(if different than grant Project Director)
NAME TITLE
ADDRESS
AGENCY PHONE NUMBER
FAX NUMBER EMAIL ADDRESS
HIGHWAY SAFETY GRANT APPLICATION
Certification
FY 2019
Project Title: Oakland County Traffic Enforcement
Applicant: Transportation Improvement Association
CERTIFICATION BY FINANCIAL OFFICER
I certify and agree that a grant received as a result of this application is subject to the general requirements governing
Office of Highway Safety Planning projects and Grant Management Requirements, including special conditions; to
comply with provisions of the Act governing these funds and all other federal laws; that all information presented is
correct; that there has been appropriate coordination with affected agencies; that I am duly authorized by the Applicant
to perform the tasks of Financial Officer as they relate to the fiscal terms and conditions of this grant application; that
costs incurred prior to grant approval may result in the expenses being absorbed by the subgrantee; and, that funds
received through OHSP will not be used to supplant state or local funds.
NAME
Mr. Patrick Cawley
TITLE
Chief Operating Officer
ADDRESS
100 E Big Beaver Road, Ste 910 Troy Michigan-48083
AGENCY
Transportation Improvement Association
PHONE NUMBER
248-334-4971
FAX NUMBER EMAIL ADDRESS
pcawley@tiasafety.us
CERTIFICATION BY OFFICIAL AUTHORIZED TO SIGN
I certify and agree that a grant received as a result of this application is subject to the general requirements governing
Office of Highway Safety Planning projects and Grant Management Requirements, including special conditions; to
comply with provisions of the Act governing these funds and all other federal laws; that all information presented is
correct; that there has been appropriate coordination with affected agencies; that I am duly authorized to commit the
applicant to these requirements; that costs incurred prior to grant approval may result in the expenses being absorbed
by the subgrantee; and, that funds received through OHSP will not be used to supplant state or local funds.
NAME
Mr. Jim Santilli
TITLE
Chief Executive Officer
ADDRESS
100 E Big Beaver Rd, Ste 910 Troy Michigan-48083
AGENCY
Transportation Improvement Association
PHONE NUMBER
248-334-4971
FAX NUMBER
248-475-3434
EMAIL ADDRESS
jsantilli@tiasafety.us
FISCAL NOTE (MISC. #18387) November 14, 2018
BY: Commissioner Thomas Middleton, Chairperson, Finance Committee
IN RE: SHERIFF'S OFFICE - FY2019 TRAFFIC SAFETY ENFORCEMENT — GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Resolution authorizes acceptance of the Transportation Improvement Association (TIA) FY 2019
grant award in the amount of $28,512 as part of the Highway Safety Project grant from the
Michigan Office of Highway Safety Planning (OHSP).
2. The funding will be used for overtime hours related to alcohol and safety belt enforcement.
3. No county match is required.
4. The grant period is October 1, 2018 through September 30, 2019.
5. Application and acceptance of this grant does not obligate the county to any future commitment
and continuation of this program is contingent upon continued future levels of grant funding.
6. A budget amendment is recommended as follows:
GENERAL FUND (#10100)
PCBU: SHERF Project ID: TIAJRAFFIC Budget Ref. 2019
Activity: GLB Analysis: GLB
FY 2019
Revenue
4030601-110000-610313 Federal Operating Grants $28,512
4030601-110000-631869 Reimb Salaries (28,512)
Total Revenue 0
Commissioner Thomas Middleton, District #4
Chairperson, Finance Committee
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #18387 November 14, 20387
Moved by Crawford supported by Quarles the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Crawford, Fleming, Gershenson, Gingell, Hoffman, Jackson, Kochenderfer, KowaII, Long,
McGillivray, Middleton, Quarles, Taub, Tietz, Weipert, Woodward, Zack, Berman, Bowman. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCI_ 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November 14,
2018, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 14th day of November, 2018.
"Cf4-1KeY
Lisa Brown, Oakland County