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HomeMy WebLinkAboutResolutions - 2018.11.14 - 23891MISCELLANEOUS RESOLUTION #18400 BY: Commissioner Adam Kochenderfer, District #15 IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2018 APPROPRIATION — CITY OF ROCHESTER — TRAFFIC SIGNAL MODERNIZATION AND UPGRADE WORK ON DEQUINDRE ROAD AT RUNYON ROAD — PROJECT NO. 54611 To the Oakland County Board of Commissioners: Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tr-Party Road Improvement Program to assist Oakland County's cities, villages and townships (C\/Ts) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any Oakland County appropriation in support of the Tr-Party Road Improvement Program shall be distributed only after completion of all of the following: 1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County's 1/3 share of the project from the General Fund Assigned Fund Balance for Tr-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and WHEREAS the City of Rochester, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the City of Rochester and said appropriation has been transferred to a project account; and WHEREAS the City of Rochester has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County's one third (1/3) share of the — Fiscal Year 2018 authorized amount of Tr- Party Road Improvement funding for Project No. 54611 in the City of Rochester is $8,333. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Rochester and authorizes the release of Tr-Party Road Improvement Program funds from the Oakland County Assigned Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the City of Rochester. Chairperson, I move the adoption of the foregoing Resolution. Commissioner AdanfKochenderfer District #15 Quality Life through Good Roads "We Care" A=1::::virco..0712 inewivitsisicme 15B 11-08-18 for OAKLAND COUNTY Inter—Departmental Memorandum PROGRAMMING DIVISION DATE: October 30 1 2018 To: Thomas G. Dust, P.E., Director of Engineering FROM: Thomas G, Noechel, Programming Supervisor —DM SUBJECT: PROJECT NO. 54611, DEQUINDRE ROAD AT RUNYON ROAD LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM CITY OF ROCHESTER Attached for your review and submission to the Board for their approval is the local cost participation agreement with the City of Rochester for the traffic signal modernization and upgrade work on Dequindre Road at Runyon Road. Construction on this project was completed last year. The City of Rochester has elected to use the Tr-Party Program to fund their share of the total project cost of $25,000. Our share is estimated to be $8,334 and is in the FY19 budget. The project is in the district of County Commissioner Adam Kochenderfer. The agreement is in our standard approved format, and I recommend Board approval and authorize the Managing Director to execute the agreement on behalf of the Board. /je Attachments Recommended for Board Approval fi Thomas G. Blust, P.E. Director of Engineering C Cvl u 0-3 Clerk of the Board 31001 Lahser Road Beverly Hills, MI 48025 248-845-2000 hannon J. Miller Deputy-Secretary /Clerk of the Board lw Enclosure =ROAD COMMISSION for OAKLAND COUNTY QUALITY LIFE THROUGH GOOD ROADS: .0AD COMMISSION FOR OAKLAND COUNTY WE CARE.'' November 8,2018 Ms. Lee Ann O'Connor, Clerk City of Rochester 400 Sixth Street Rochester, MI 48307 Re: Dequindre Road at Runyon Road; Project No. 54611 Local Cost Participation Agreement / Tr-Party Program Dear Ms. O'Connor: A fully signed and executed agreement for the above-mentioned project is enclosed. The agreement was approved and subsequently signed by Dennis G. Kolar, RE., Managing Director at the regularly scheduled Board meeting of Thursday, November 8, 2018. 3oard of Road Commissioners Ronald J. Fowkes Commissioner Gregory C. Jarnian Commissioner Eric S. Wilson Commissioner Dennis G. Kolar, P.E. Managing Director Gary Piotrowicz, P.E, P. TOE. Deputy Managing Director County Highway Engineer Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-2000 ext. 2266 to answer questions or for additional information. Sincerely, FAX 248-645-0452 TDD 248-645-9923 www.rcocweb.org cc: Finance Department Engineering Department Programming Division Lynn Sonkiss, Oakland County COST PARTICIPATION AGREEMENT CONSTRUCTION Dequindre Road At Runyon Road City of Rochester Board Project No, 54611 8th November This Agreement, made and entered into this! +•----/--day of e;Lk-4451.10r—V; , 2018, by and between the Board of County Road Commissioners of the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the City of Rochester, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY have programmed the traffic signal modernization and upgrade work on Dequindre Road at Runyon Road, as described in Exhibit "A", attached hereto, and made a part hereof, which improvements involve roads under the jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter referred to as the PROJECT; and WHEREAS, the estimated total cost of the PROJECT is $25,000; and WHEREAS, said PROJECT involves certain designated and approved Tr-Party Program funding in the amount of $25,000, which amount shall be paid through equal contributions by the BOARD, the COMMUNITY and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD that: 1. The COMMUNITY approves of the PROJECT, declares its public necessity, and authorizes the BOARD to perform or cause to be performed, and complete the PROJECT along with all administration in reference thereto. 2. The PROJECT shall include total payments to the contractor. Any costs incurred by RCOC prior to this agreement date shall be allowable. 3. The estimated total PROJECT cost of $25,000 shall be invoiced and funded in the following order: a. Tri-Party Program funding in the amount of $25,000. b. Any PROJECT costs above the Tr-Party Program funding of $25,000 will be funded first with any available Tr-Party Program Funds. If no Id-Party Program Funds are available, any PROJECT costs above $25,000 will be funded 100% by the COMMUNITY. 4. Upon execution of this agreement, the BOARD shall submit an invoice to the COMMUNITY in the amount of $8,333 (being 100% of the COMMUNITY'S Tr-Party contribution). 5. After execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $8,333 (being 100% of the COUNTY'S Tri- Party contribution). a. The invoice shall be sent to Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. Dequindre Road - 2 - City of Rochester Project No. 54611 10/15/2018 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND A Public Body Corporate By ar),L4)4rie/L__ Its Managing Director CITY OF ROCHESTER By Its e J¼ j -3- 3 - Dequindre Road City of Rochester Project No. 54611 10/15/2018 EXHIBIT A TRI-PARTY PROGRAM Dequindre Road At Runyon Road City of Rochester Board Project No, 54611 Traffic signal modernization and upgrade on Dequindre Road at Runyon Road, ESTIMATED PROJECT COST Contractor Payments $25,000 COST PARTICIPATION BREAKDOWN COMMUNITY COUNTY BOARD TOTAL FY2015 Tr-Party Program $4,917 $4,918 $4,918 $14,753 FY2016 Tr-Party Program $3,416 $3,415 $3,416 $10,247 TOTAL SHARES $8,333 $8,333 $8,334 $25,000 Dequindre Road -4- City of Rochester Project No. 54611 10,1512018 Resolution #18400 November 14, 2018 The Chairperson referred the resolution to the Finance Committee. There were no objections.