HomeMy WebLinkAboutResolutions - 1994.04.28 - 23984MISCELLANEOUS RESOLUTION 94119 '
BY: LARRY CRAKE, COMMISSIONER DISTRICT #4
IN RE: COMMUNITY CORRECTIONS PLAN - FUNDING LEVEL REVISION AND
CONTRACT APPROVAL
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS, by Miscellaneous Resolution #94101, adopted April 14,
1994, the Oakland County Board of Commissioners approved funding
for the Community Corrections Plan from the State Office of
Community Corrections in the amount of $864,231 for the period
April 1, 1994 through September 30, 1994, and
WHEREAS, the resolution included the creation of a Community
Corrections Administrator position, with support staff consisting
of a Clerk III position and a Co-op Student position, and
WHEREAS, the State Office of Community Corrections has
submitted a contract to be signed by the Chairperson of the Board
of Commissioners, and
WHEREAS, the contract reflects a reduced level of funding in
the amount of $786,264, due to a time lapse in the process of
approving the Community Corrections Plan, which is detailed in the
attached schedule, and
WHEREAS this contract has been reviewed and approved in
accordance with the County Executive's Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the contract and accepts funding for the
Community Corrections Plan in the amount of $786,264.
BE IT FURTHER RESOLVED that the future level of service,
including personnel, will be contingent upon the level of funding
available from the State for the Community Corrections Plan.
Chairperson, I move the adoption of the foregoing resolution.
11/171/
I:\LAVE\CCP\REVFUNDS.RES ij
L___
OAKLAND COUNTY, MICHIGAN
COMMUNITY CORRECTIONS COMPREHENSIVE PLAN
FUNDING FOR THE PERIOD 4/1/94 - 9/30/94
AS APPROVED BY
THE STATE OFFICE OF COMMUNITY CORRECTIONS
g.
PROGRAM
Comm. Serv. Prog.
Employment & Training
Pretrial Program
Intake & Assessment
Female Employment Pro
Jail Expansion
Administration Costs
Computer Assessment
APPROVED FUNDING
(as of 4/14/94)
$15,000 (6/mths.)
34,000 (6/mths.)
158,132 (4/mths.)
41,067 (4/mths.)
114,932 (4/mths.)
0
72,500 (5/mths.)
10,000 (l/mth.)
REVISED FUNDING
(per State Contract)
$12,500 (5/mths.)
28,300 (5/mths.)
158,132 (4/mths.)
41,067 (4/mths.)
114,932 (4/mths.)
0
72,500 (5/mths.)
10,000 (1/mth.)
VARIANCE
($2,500)
(5,700)
0
0
0
0
0
TOTAL CP/S *
Probation Residental Svc
GRAND TOTAL
$445,631
418,600 (6/mths.)
$864,231
(s8,200)
348,833 (5/mths.) (69,767)
($77,967)
$437,431
$786,264
* Comprehensive Plans and Services
AGREEMENT BETWEEN
THE STATE OF MICHIGAN
OFFICE OF COMMUNITY CORRECTIONS
AND
OAKLAND COUNTY
COMPREHENSIVE CORRECTIONS PLANS
FEDERAL IDENTIFICATION NUMBER: 38-6004876
This agreement made and entered into on by and
between the State of Michigan, Office of Community Corrections, hereafter
referred to as the STATE, and:
Oakland County
1200 North Telegraph Road
Pontiac, MI 48341
hereafter referred to as the CONTRACTOR.
WITNESSETH: In consideration of the mutual promises, covenants, and
representations, herein contained, the parties hereto agree as follows:
SECTION 1 - STATEMENT OF PURPOSE
WHEREAS, a Community Corrections Advisory Board representing:
Oakland County
has been established pursuant to the provisions of Section 7 of Act 511
of the Public Acts of 1988; and whereas a local Comprehensive
Corrections Plan has been developed which outlines local goals,
objectives, and priorities to decrease prison admissions and increase
utilization of community based sanctions and services for non-violent
offenders; and whereas the State Community Corrections Board has approved
the local Comprehensive Corrections Plan and the award of Fiscal Year
1993-1994 Community Corrections funds to the CONTRACTOR for implementation
of the plan; this agreement defines the roles and responsibilities of the
CONTRACTOR and the STATE and the terms and conditions which apply during
the term of this agreement.
SECTION 2 - STATEMENT OF WORK
1. The CONTRACTOR shall maintain policies and procedures and deliver
services to eligible offenders in accord with the goals and objectives,
standards and policies as set forth in Act Number 511 of the Public
Acts of 1988, the Fiscal Year 1993-1994 Appropriations Act, the
CONTRACTOR's Comprehensive Corrections Plan, the CONTRACTOR's Fiscal
AGREEMENT BETWEEN THE OCC AND OAKLAND COUNTY
PAGE 3
approval by a judge). Probation violators with a technical
violation and a sentencing guideline score of 0-3 on the
original charge are not eligible.
(4) Referral of probation boot camp graduates will be in accord
with the condition of sentence and Michigan Department of
Corrections policies for SAI aftercare services.
2. The CONTRACTOR shall provide services and ensure program and fiscal
accountability in accordance with the STATE'S MINIMUM PROGRAM AND
FINANCIAL STANDARDS presented in Rider A.
3. The CONTRACTOR shall submit monthly fiscal reports to the STATE. The
format and content of the reports are prescribed within the Riders
attached hereto.
4. The CONTRACTOR shall submit offender profile and program participation
data to the STATE on a monthly basis.
5. Fiscal reports and program data are to be submitted by the 15th day of
the month subsequent to the reporting period on the forms or in the
format provided by the STATE.
6. The CONTRACTOR shall submit quarterly narrative reports to the STATE by
the 15th day of the month following each quarter. The reports are to
provide information and analyses relative to services established
and/or provided, the utilization of services, and the impacts of the
various policies programs on prison admissions and jail utilization.
The narrative reports should also include proposed program or budget
modifications, when appropriate.
SECTION 3 - SERVICES TO BE PROVIDED BY THE STATE
For the purpose of this agreement, the STATE agrees to perform and/or
provide the following:
1. The STATE shall appoint a STATE liaison who will provide assistance to
the CONTRACTOR and monitor progress of the CONTRACTOR during the term
of the contract.
2. Program and contract administration guidelines and standards.
3. Technical assistance and training.
4. Reports of county and statewide program activity and analyses of
program impact. The data and information to be included in the reports
includes that which is derived from the Jail Population Information
System, the Community Corrections Information System, and the Depart-
ment of Corrections' data systems.
AGREEMENT BETWEEN THE OCC AND OAKLAND COUNTY
PAGE 5
The CONTRACTOR shall ensure timely and appropriate resolution of negative
audit findings and recommendations.
One copy of the audit shall be furnished to the CONTRACTOR and to the
STATE. Audits will be available to the public under the Freedom of
Information Act.
SECTION 7 - TERMINATION
This agreement shall continue in force and govern all transactions between
the parties hereto until canceled or terminated by either party, but it is
agreed that either party shall have the privilege, with or without cause,
to cancel and annul this agreement at any time upon written notice to the
other party. If notice is so given, this agreement shall terminate upon
the expiration of thirty (30) days from the date of the notice and the
liability of the parties hereunder for the further performance of the
terms of this agreement shall thereupon cease, but they shall not be
relieved of the duty to perform their obligations up to the date of
termination.
The STATE may void this contract if the CONTRACTOR or any subcontractor,
manufacturer, or supplier of the CONTRACTOR, appears in the register
compiled by the Michigan Department of Labor pursuant to Public Act 278
of 1980, as amended, Contracts with Employers Engaging in Unfair Practices
Act, (MCLA 423.321 et seq).
SECTION 8 - SUBCONTRACTING AND ASSIGNABILITY
The CONTRACTOR shall not assign this agreement for the purpose of ful-
filling this agreement without the prior written permission of the STATE.
The CONTRACTOR is authorized to enter into subcontracts for the purposes
of implementing programs and services identified in the approved Plan.
SECTION 9 - AMENDMENTS OR CHANGES IN AGREEMENT
This instrument, including Riders, contains the entire agreement between
the parties and no statement, promises, or inducements made by either
party or agent of either party that are not contained in this written
agreement shall be valid or binding; and this agreement may not be
enlarged, modified or altered except in writing and except as to the
administrative rules of the STATE at such time such rules are promulgated.
Any mutually agreeable change to the terms of this agreement must be in
the form of a written amendment to the agreement and signed by the
signatories to this agreement prior to the implementation of the change.
AGREEMENT BETWEEN THE OCC AND OAKLAND COUNTY
PAGE 7
SECTION 13 - EMPLOYMENT OF RETIRED STATE EMPLOYEES
The CONTRACTOR shall submit a monthly report to the STATE, not later than
the fifth (5th) day of each month for the duration of this agreement,
regarding employment of individuals who have retired from State service
under the provisions of MCL 38.19a. This report shall identify those
persons formerly employed by the State of Michigan who retired between
June 2, 1984, and September 30, 1984, under the provisions of MCL 38.19a
and who are currently receiving remuneration from the CONTRACTOR. The
report shall include only the names of those persons under sixty-two (62)
years of age who have performed a portion of the work required by this
contract and have also received remuneration, therefore, during the time
period covered by the report. If no such individuals are employed by the
CONTRACTOR, a report is not required.
Each report shall contain the following information:
1. Office of Community Corrections contract number.
2. Name of reporting CONTRACTOR.
3. Total original dollar amount of agreement.
4. Name and Social Security number of retiree(s) receiving remuneration.
5. Month during which remuneration was paid.
6. The report is to be legibly signed by a representative of the
CONTRACTOR and dated.
SECTION 14 - LIABILITY
All liability, losses, or damages resulting from claims, demands, costs,
or judgments arising out of personal and/or bodily injuries or property
damage resulting from the acts, omissions or negligence of the CONTRACTOR,
the CONTRACTOR's officers or employees in carrying out the obligations of
the CONTRACTOR under this Agreement shall be the responsibility of the
CONTRACTOR, and shall not be the responsibility of the STATE. It is,
however, expressly understood and agreed that nothing herein shall be
construed as a waiver of any governmental immunity the CONTRACTOR has as
provided by statute or modified by Court decisions which shall be asserted
to the maximum extent permissible.
SECTION 15 - RECORD RETENTION
The CONTRACTOR agrees to keep complete and accurate books of account and
to make them available to the STATE for audit. All such records,
documents, and financial statements pertinent to this agreement shall be
retained for a period of six (6) years unless audited before then.
AGREEMENT BETWEEN THE OCC AND OAKLAND COUNTY
PAGE 9
However, it is expressly agreed and understood that these contact persons
shall have no authority to legally bind the CONTRACTOR and the STATE
unless expressly stated herein.
SECTION 21 - CERTIFICATION
The persons signing this Agreement on behalf of the STATE and the
CONTRACTOR certify by said signatures that they are duly authorized to
sign on behalf of said parties and that this Agreement has been
authorized by said parties.
IN WITNESS WHEREOF, the STATE and the CONTRACTOR have caused this agree-
ment to be executed by their respective officers duly authorized to do so.
OAKLAND COUNTY OFFICE OF COMMUNITY CORRECTIONS
Authorized Signature Date Ronald E. Kivi Date
Signature of Witness Date Signature of Witness Date
R-A 2
9. Provide a complete client record management system which protects
client confidentiality and provides a complete and total record of
all program activity for each client.
10. Provide for thorough client statistic compilation, analysis and
reporting consistent with administrative policies set by OCC.
11. Participate in complete program reviews as prescribed by the local
advisory board and OCC.
12. Conduct a formal on-site assessment of each subcontractor's
performance each fiscal year, addressing both program operations
and fiscal administration of contractors. At a minimum, the
assessment measurements should include:
A. Compliance with contract specifications;
B. Compliance with generally-accepted accounting principles;
C. Compliance with pertinent OCC Rules, Policies, Standards and
Procedures;
D. Compliance with applicable licensure requirements;
E. Compliance with pertinent Federal and State statutes; and
F. Progress in resolving corrective actions required by prior
assessments.
13. Provide a written report to OCC regarding any subcontractors who
are out of compliance; recommendations provided to the agency for
improving performance; and deadlines for implementation. The
subcontractor must provide a written report to the contractor as
to corrective actions taken to address the areas of non-compliance
and a timetable for resolving outstanding issues identified by the
contractor.
14. Meet all requirements of the applicable guidelines set forth in
all sections of this and other OCC policy documents.
R-A 4
(4) Procedures to minimize the time between receipt of
revenues from OCC and disbursement of payments to ensure
that services can be provided without interruption.
(5) Monthly reporting of the financial status of each
grant/contract in accordance with OCC's reporting
requirements, including a comparison of actual
expenditures with budgeted amounts for each
grant/contract, projection of actual expenditures
through contract closure; and processing requests for
budget amendments prior to the third quarter of the
contract's fiscal year.
(6) Effective control over and accountability for all
grant/contract funds and real property acquired.
(7) Timely preparation of year-end close-out report(s)
within 30 days of the termination date of the contract.
F. Procedures for procurement shall be established which will
avoid the purchase of unnecessary or duplicative items. When
feasible and cost-effective, local agencies shall participate
in state and/or local intergovernmental agreements for
procurements of equipment and supplies.
G. Any reallocation of funds in a county approved plan and a
budget, within or between programs, requires the prior
written approval of the STATE.
H. Financial obligations incurred after the effective grant
termination date will the responsibility of the CCAB or the
nonprofit service provider.
I. Community Corrections funds may be used as matching funds to
acquire additional resources from both public and private
sources. Those additional resources are to be used to
provide additional services to the targeted population.
J. Financial records shall be maintained for a minimum of six
years.
K. A record of all income derived from rent, fines, client
contributions or other sources shall be maintained. The OCC
shall issue procedures for recording program income in
accordance with OCC policies and procedures.
L. All grant-related equipment or other personal property
purchases in excess of $500, purchased with OCC grant monies,
must receive the prior approval of the OCC. Such purchases
shall revert to the State of Michigan in the event the
programs funded by the grant are discontinued.
RIDER B
COMMUNITY CORRECTIONS PLANS AND SERVICES
CONTRACTOR: OAKLAND COUNTY
The following are additional terms and conditions which apply to the Fiscal
Year 1993-1994 Community Corrections Plans and Services funds which have
been awarded to the CONTRACTOR by the State Community Corrections Board.
STATEMENT OF WORK
The CONTRACTOR shall implement policies and procedures and deliver services
to eligible offenders in accord with the goals and objectives, standards
and policies as set forth in Public Act 511 of the Public Acts of 1988, the
provisions of the State Appropriations Acts, the CONTRACTOR's Comprehensive
Corrections Plan and the Fiscal Year 1993-1994 award of funds as approved
by the State Community Corrections Board.
Resolution of Conditions:
The CONTRACTOR agrees to address the following special conditions which
were stipulated in the State Community Corrections Board's award of
Community Corrections Plans and Services funds to the CONTRACTOR.
1. Policies and procedures consistent with Public Act 511, the
guidelines of the Office of Community Corrections, and the Oakland
County Comprehensive Corrections Plan will be developed and in place
prior to the expenditure of funds for new program operation.
2. Prior to expenditure of the funds for the assessment of computer needs,
the CONTRACTOR must submit detailed information regarding the
initiative; the request is approved for the time period of July 1
through August 1 so that the community corrections manager oversees the
project.
Financial Management Plan:
The CONTRACTOR shall submit a detailed Financial Management Plan to the
STATE within 30 days of the execution of this agreement.
A. The Financial Management Plan shall identify the projected monthly
expenditures during the term of this agreement.
B. The Plan shall reflect the budget categories and allowable program and
administrative costs included in the approved budget attached to and
incorporated within this Rider.
Reporting:
The CONTRACTOR shall submit to the STATE a Monthly Expenditure Report on
forms or in the format prescribed by the STATE detailing by budget category
how funds provided pursuant to this Rider were spent during the preceding
period. Data is to be maintained and reported on a programmatic basis,
consistent with the attached Budget. The enclosed expenditure report form
Rider B - Oakland County
Page 3
B. Subsequent payments shall be based on the projected monthly
expenditures as presented in the CONTRACTOR's Financial Management Plan
and a reconciliation of advances and reported expenditures for prior
months.
C. Subsequent payments are also conditional upon the CONTRACTOR's
submittal of all required monthly program data and quarterly narrative
reports.
*************************************************************************
FOR INTERNAL USE ONLY
The account number and cost center to which this contract will be charged:
Account Number: 110-47-2249 Cost Center: 6163
I
ACCT. ACCOUNT DESCRIPTION ACTUAL ESTIMATED BUDGET FY 1993-1994
NO. PRIOR CURRENT
YEAR YEAR
FY 1991- FY 1992- PROG. OPER. ADMIN. TOTAL
— 1992 1993
CCAB ADMINISTRATION l- —
Personnel 42,100 42,100 _1
Board Expense 1,800 1,800
Contractual services, 1,100 1,100
supplies & maintenance
Equipment 2,000 2,000
Public Education & Training 250 250 ,
Travel 250 , 250
I
Assess Computer Needs 10,000 10,000
, N
Consultant-Policy and 25,000 25,000 i
procedure development
1
TOTAL CCAB 82,500 82,500
ADMINISTRATIVE EXPENSES _____________
TOTAL PROGRAM & 348,806 88,6255 437,431
ADMINISTRATIVE EXPENSES
(1) Employment Services include:
Employment Service through The Alternatives Center - $28,300 - 5 months
Female Employment Program - $114,932 - 4 months
(2) Pretrial Services include:
Intake and Assessment - $41,067 - 4 months
Pretrial Services - S158,132 - 4 months
DESCRIPTION OF COMMUNITY APPROVED EXPENDITURES FOR YEAR-TO-DATE Y-T-D EXPENSES AS
CORRECTION PROGRAM BUDGET REPORT MONTH EXPENDITURES A PERCENT OF
(Operating and Program ANNUAL BUDGET (°/0)
Administrative Expense)
Travel 250
Assess Computer Needs 10,000
Consultant-Policy and Procedure 25,000 Development
TOTAL CCAB ADMINISTRATIVE
EXPENDITURES 82,500
TOTAL PROGRAM &
ADMINISTRATIVE 437,431
EXPENDITURES
GAUSERS\BARB194MONEXP.DOC
2
RIDER C - THE ALTERNATIVES CENTER
PAGE 2
(1) The establishment of a budget through financial counseling
is to consider financial obligations to the court, super-
vision fees, work related transportation costs, child sup-
port, necessary work related and personal hygiene items,
savings for living expenses upon program completion, spend-
ing money, and resident contributions.
(2) The PROVIDER shall have written policies and procedures
governing the budgeting process and the handling of
resident funds. Residents' earnings and savings shall not
be commingled with program operational funds.
B. In addition to the "CORE SERVICES" the PROVIDER agrees to provide or
provide access to a variety of "NON-CORE SERVICES" as those services are
(or become) available through local agencies. Subject to availability,
the "NON-CORE SERVICES" will include but not be limited to:
1. Educational Services
2. Substance Abuse Screening and Treatment
3. Employment Related Services
4. Medical Evaluation and Treatment
5. Community Service Work Placement and Supervision
6. Monitoring of Resident Participation in Programming
7. After Care Services
The PROVIDER shall provide data/information to the CONTRACTOR and the
STATE relative to the availability of and offender participation in
NON-CORE SERVICES. This data/information shall identify the services
which are funded through the per diem payments and those which are
funded through other sources.
For services funded through other sources, a priority is on providing
offenders with access to NON-CORE SERVICES through cooperative arrange-
ments with local Job Training Partnership Act agencies, Substance Abuse
Coordinating Agencies, intermediate and local school districts, community
mental health and public health agencies, and other local service
providers.
C. The PROVIDER shall comply with all of the STATE's and CONTRACTOR's
policies, procedures and standards for Probation Residential Services.
D. The PROVIDER shall make available for inspection to the CONTRACTOR and
the STATE all records pertaining to the residents and program operations.
E. The PROVIDER shall allow free access to the physical facilities to
authorized representatives of the Court, the CONTRACTOR and the STATE.
RIDER C - THE ALTERNATIVES CENTER
PAGE 4
9. Total charges for the month.
10. Total resident days for the month.
11. Total resident contributions for the month.
The CONTRACTOR shall submit the Vendor Invoice as approved by the
CONTRACTOR to the STATE by the 15th day after the end of each monthly
billing period.
K. For payment purposes, a bed day is defined as starting with the first day
the resident is physically in the program and continues through the last
day the resident is physically in the program. In the event of absence
due to hospitalization, AWOL, or incarceration, per diem payments will be
suspended the day following the client's absence from the program.
L. The PROVIDER shall take or arrange for the taking of urine samples to
monitor for substance abuse in accordance with a schedule agreed upon by
the probation officer or designee.
M. The PROVIDER shall maintain an inventory list of items provided to the
program through the State of Michigan, Surplus and Salvage and transmit
a copy of the inventory to the STATE.
The CONTRACTOR and the PROVIDER, in conjunction with Department of
Corrections probation officers and the STATE, shall develop and implement
specific policies and procedures to ensure funding provided pursuant to this
Rider shall be utilized only for eligible offenders. Criteria to be employed
to determine the eligibility of offenders are as follows:
A. Felony offenders with Sentencing Guidelines Scores (SGL) of 0-3 or 0-6
are not eligible for Community Corrections funded probation residential
services.
B. For sentenced felony offenders without SGLS or with SGLS of 0-9 or above,
eligibility criteria shall be based on offender characteristics
identified in the local Comprehensive Corrections Plan which indicate
an offender is long term jail or prison bound.
C. Probation violators are eligible if there has been formal action re-
garding the violation (defined as any written approval by a judge).
Probation violators with a technical violation and a sentencing guide-
line score of 0-3 on the original charge are not eligible.
D. Referral of probation boot camp graduates will be in accord with the
condition of sentence and Michigan Department of Corrections' policies
for SAI aftercare services.
FOR THE STATE
Michael Steely
Office of Community Corrections
Grandview Plaza Building
P.O. Box 30003
Lansing, MI 48909
517-373-0415
- RIDER C - THE ALTERNATIVES CENTER
PAGE 6
The PROVIDER is encouraged to collect Resident Contributions from adult
felony probationers residing in the PROVIDER's facility. Resident contri-
butions shall come solely from residents.
A. Resident Contributions may not exceed 35% of the resident's gross income.
B. Records shall be maintained to provide complete accounting of all
resident contributions received and the expenditure of those funds.
C. Resident Contributions shall be used for general operating expenses
specifically related to CORE and NON-CORE SERVICES.
D. The PROVIDER shall issue pre-numbered receipts for all resident contri-
butions. One copy is to be given to the resident. The PROVIDER is to
retain copies of all receipts for six years.
E. Resident Contributions are to be recorded on the monthly "Vendor
Invoice" report.
PRINCIPAL CONTACTS
The principal contacts for matters relating to the terms and conditions of
the Rider are:
FOR THE CONTRACTOR
Robert Daddow
Dept. of Management & Budget
Oakland County
1200 North Telegraph Road, Dept. 409
Pontiac, MI 48341-0409
810-858-1074
FOR THE PROBATION RESIDENTIAL CENTER
Christopher L. Poole
Executive Director
The Alternatives Center
210 North Perry
Pontiac, MI 48342
313-334-4330
RIDER-C-02
COMMUNITY PROGRAMS, INC.
PROBATION RESIDENTIAL SERVICES
Federal Identification Number: 38-2233166
The CONTRACTOR's Fiscal Year 1993-1994 proposal and application for Community
Corrections funds included a request for funds from Fiscal Year 1993
Appropriations for Probation Residential Services. Pursuant to the CONTRACTOR's
proposal and application, the services are to be provided by the above
referenced provider of Probation Residential Services hereafter referred to as
the PROVIDER.
The following are terms and conditions which apply to the services to be
provided and the use of Fiscal Year 1994 Probation Residential Services funds.
STATEMENT OF WORK
The CONTRACTOR agrees to ensure the provider of Probation Residential Services
referenced herein undertakes, performs, and completes the following in
accordance with the terms and conditions of this agreement:
A. The PROVIDER agrees to provide a 3-6 month substance abuse treatment
program for eligible felony offenders in accordance with the following
terms.
1. Residential substance abuse residential treatment services shall be
provided at 1435 North Oakland Boulevard, Waterford, Michigan 48323.
2. Up to 40 beds shall be made available for 24 hours, seven days a week
for residential and treatment services. The treatment and
rehabilitation regimen will consist of appropriate therapeutic
techniques and services.
3. Substance abuse counseling shall be provided to eligible clients. As
part of the counseling program, the following will be provided:
a. An assessment of each client referred by the Department of
Corrections shall be completed within five (5) working days of
the referral.
A treatment plan (if not previously prepared by the PROVIDER)
shall be completed within ten (10) working days after admission.
A summary of the treatment plan will be submitted to the
client's assigned agent for final approval.
The assessment will include a substance abuse diagnosis,
treatment goals, treatment modality and service frequency.
b. A discharge summary will occur at the end of the program and
shall include the initial diagnosis, treatment goals, summary of
progress toward goals, significant strengths and weaknesses of
the client, and a recommended course of treatment for the
RIDER C - COMMUNITY PROGRAMS, INC.
Page 3
5. The PROVIDER shall address the client's educational and vocational
deficiencies and include educational classes (basic/GED), job
training and job placement assistance.
6. The PROVIDER shall encourage the client to participate in community
service work consistent with their therapy and/or employment status.
B. The PROVIDER shall provide three meals per day for each client in
residence. Bagged lunches will be provided for employed residents at
their request. All meals will meet the minimum nutritional standards as
promulgated by the STATE.
C. The PROVIDER shall provide 24-hour staff security coverage including
client room checks, personal patdowns and random telephone verifications
of client's employment and evening and weekend destinations.
D. The PROVIDER shall provide a program orientation session which will
explain program policies, expectations and consequences of rule
violations. Trained personnel shall conduct these sessions.
E. The PROVIDER shall at all times during this agreement, maintain the
appropriate State substance abuse license(s).
F. The PROVIDER shall comply with all of the STATE's and CONTRACTOR's
policies, procedures and standards for Probation Residential Services.
G. The PROVIDER shall make available for inspection to the CONTRACTOR and the
STATE all records pertaining to the residents and program operations.
H. The PROVIDER shall allow free access to the physical facilities to
authorized representatives of the Court, the CONTRACTOR and the STATE.
I. The PROVIDER shall maintain a clean and habitable facility to be used as
a Probation Residential Center.
J. The PROVIDER shall immediately notify the referring Probation Officer or
designee and appropriate local law enforcement agencies whenever a
resident leaves the program without authorization, or whenever the PROVIDER
becomes aware that a resident has been arrested or has otherwise violated
the conditions of probation.
Additionally, the PROVIDER shall notify the CONTRACTOR, probation agent,
or the Department of Corrections liaison of a resident's scheduled
termination from the program at least two (2) weeks prior to the scheduled
termination. The purpose of this notification is to advise the
CONTRACTOR, the agent or liaison of the scheduled termination and to
review the progress of the resident while in the program and follow up
programming considerations.
K. The PROVIDER shall maintain and compile Client Enrollment and Termination
and offender profile data as required by the CONTRACTOR and the STATE.
The PROVIDER shall submit complete and accurate data to the CONTRACTOR by
the 10th day following the end of each month.
, RIDER C - COMMUNITY PROGRAMS, INC.
Page 5
Q. The CONTRACTOR and the PROVIDER, in conjunction with Department of
Corrections probation officers and the STATE, shall develop and implement
specific policies and procedures to ensure funding provided pursuant to
this agreement shall be utilized only for eligible offenders. Criteria to
be employed to determine the eligibility of offenders are as follows:
1. Felony offenders with Sentencing Guidelines Scores (SGL) of 0-3 or 0-
6 are not eligible for Community Corrections funded probation
residential services.
2. For sentenced felony offenders without SGLs or with SGLs of 0-9 or
above, eligibility criteria shall be based on offender
characteristics which indicate an offender is long term jail or
prison bound.
3. Probation violators are eligible if there has been formal court
action regarding the violation (defined as any written approval by a
judge). Probation violators with a technical violation and a
sentencing guideline score of 0-3 on the original charge are not
eligible.
4. Referral of probation boot camp graduates will be in accord with the
condition of sentence and Michigan Department of Corrections'
policies for SAI aftercare services.
PERIOD OF PERFORMANCE
This agreement shall remain in effect from May 1, 1994 to September 30, 1994.
COMPENSATION
Payments will be made for services provided and are contingent upon the receipt
by the STATE of proper documentation.
This Rider governs the payment of funds by the STATE and the utilization of
funds from the STATE and contributions from residents.
The STATE shall make payments on a per diem basis. The maximum payable by the
STATE on the per diem basis for the period May 1, 1994 to September 30, 3.994 is
$201,960. The estimated Resident Contributions for the period May 1, 1994 to
September 30, 1994 are $10,000. The total amount of the agreement is $211,960.
STATE payments to the CONTRACTOR and the CONTRACTOR's payments to the PROVIDER
shall be in accordance with the following:
A. The per diem is $33 for eligible felony probationers.
B. The authorized average daily population is 40.
C. Earnings are based on bed days billed times the per diem. This data is
derived from the monthly "vendor Invoices."
RIDER C - COMMUNITY PROGRAMS, INC. * Page 7
CERTIFICATION
The persons signing this agreement on behalf of the STATE, and the CONTRACTOR
certify by said signatures that they are duly authorized to sign on behalf of
said parties, that the execution of this agreement has been authorized by said
parties, and that they agree to all terms and conditions of the agreement
between the CONTRACTOR and the STATE.
IN WITNESS WHEREOF, the STATE and the CONTRACTOR have caused this agreement to
be executed by their respective officers duly authorized to do so.
Oakland County Office of Community
Corrections
Authorized Signature DATE Ronald E. Kivi DATE
Witness DATE Witness DATE
Community Programs, Inc.
Authorized Signature DATE
Witness DATE
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FOR INTERNAL USE ONLY
The account number and cost center to which program costs pursuant to this
agreement will be charged:
110-47-2251 6206
Account Number Cost Center
Resolution #94119 April 28, 1994
Moved by McCulloch supported by Aaron the resolution be adopted.
AYES: Jensen, Johnson, Kingzett, McCulloch, McPherson, Oaks, Palmer,
Pernick, Schmid, Taub, Wolf, Aaron, Crake, Dingeldey, Douglas, Huntoon. (16)
NAYS: Kaczmar, Miltner, Moffitt, Obrecht, Powers, Garfield, Gosling. (7)
A sufficient majority having voted therefor, the resolution was adopted.
'3E.GOING RESOLUTION
k arq if iv a Date
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on April 28, 1994 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and
County of Oakland at Pontiac, Michigan this 28th day o
ixed the seal of the
D. Allen, County Clerk