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HomeMy WebLinkAboutResolutions - 1994.04.28 - 23989• April 28, 1994 MISCELLANEOUS RESOLUTION # 94131 • BY: PUBLIC SERVICES COMMITTEE - LAWRENCE A. OBRECHT, CHAIRPERSON IN RE: PUBLIC SERVICES DEPARTMENT - EMPLOYMENT AND TRAINING DIVISION BUDGET AMENDMENT - PROGRAM YEAR 1993 TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairperson, Ladies and Gentlemen: WHEREAS Miscellaneous Resolution #93167 established the Employment and Training Division's Budget for Program Year 1993, which covers the period of July 1, 1992 to June 30, 1993; and WHEREAS the Employment and Training Division's Program Year 1993 Budget of $6,670, 470 was totally based on federal Job Training Partnership Act (JTPA) and state funds, including estimated carry forward dollars and an estimated JTPA 5% Incentive Award; and WHEREAS final notice of the JTPA allocation, including final carry forward funds and 5% funds, has been received from the Michigan Jobs Commission for program periods and funding sources as outlined in Attachment A; and WHEREAS the funding sources as shown in Attachment A for the total amount of $6,729,632 serve as the Program Year 1993 fund availability, an increase of $59,162 from the estimated fund availability approved by Miscellaneous Resolution #93167. NOW THEREFORE BE IT RESOLVED that the Employment and Training Division's Program Year 1993 Budget for the period of July 1, 1993 through June 30, 1994 be amended to the total amount of $6,729,632 as follows: 1. to decrease the Administrative Budget from $856,911 by $21,178 to $835,733 for staff salaries, fringe benefits, and related operating costs; 2. to maintain an Administrative Budget of $274,633 for the JTPA contractors' administrative operating costs; and 3. to increase the appropriation for JTPA program operations from $5,538,926 by $80,340 to $5,619,266. BE IT FURTHER RESOLVED that the Employment and Training Division will prepare and present a written status report to the Public Services Committee on a yearly basis. Mr. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. 15UBLIC SERVICES COMMITTEE L ) LOr N, 44! AN AMENDMENT TO THE OAKLAND COUNTY EMPLOYMENT AND TRAINING DIVISION'S BUDGET FOR PROGRAM YEAR 1993 (JULY 1, 1993 JUNE 30, 1994) Significant points about the proposed Amendment to the Oakland County Employment and Training Division's Program Year 1993 Budget follow: 1. The Oakland County Employment and Training Division's Budget is totally supported through federal Job Training Partnership Act (JTPA) and state funds, which require no financial match support from the Oakland County General Fund. 2. Because the JTPA operates on a program year basis, the Oakland County Board of Commissioners approved, through Miscellaneous Resolution #93167, the Employment and Training Division's Program Year 1993 Budget on August 23, 1993. Thus, the attached Resolution amends an already approved budget that was reviewed and recommended by the Board's Public Services and Finance Committees. 3. The amended Budget reflects several mid-program year adjustments, including final JTPA funding amounts carried forward from Program Year 1992 and the JTPA 5% Incentive Award. As a result of these adjustments, the Employment and Training Division's Program Year 1993 Budget has been increased from $6,670,470 by $59,162 to $6,729,632. 4. The entire $59,162 increase has been allocated to the Budget's JTPA program operations appropriation that funds various training programs (e.g., on-the-job training, occupational classroom training, work experience, etc.) into which JTPA participants from the Balance of Oakland County Service Delivery Area (SDA) are enrolled. Staff anticipates that the additional $59,162 will enroll 60 more youths and adults in these training programs. 5. No portion of the $59,162 increase will supplement the Employment and Training Division's administrative budget, which has actually been reduced from $1,131,544 by $21,178 to $1,110,366. This reduction reflects a number of adjustments, including the deletion of a Typist II position -- an action the Board of Commissioners approved last December. 6. Of the total Program Year 1993 funds available for administration ($1,262,570), $ 1 75, 804 has been converted for allocation to programmatic training activities (e.g., on-the-job training, work experience, etc,). The Division's amended Budget does not, in other words, utilize the entire amount of available administrative dollars. Pa. Explanation Funding Sub- Levels Totals 6,729,632 835,733 274,633 $1,110,356 5,619,266 $6,729,632 Attachment A OAKLAND COUNTY EMPLOYMENT & TRAJNING DIVISION TOTAL JOB TRAINING PARTNERSHIP ACT (JTPA) AND OTHER FUND AVAILABILITY FOR PROGRAM YEAR (PY) 1993 (7/1/93 to 6/30/941 I. Administrative Funds Title IIB Summer Youth Employment and Training Progam (SYETP) Contributions FY-1993 Portion $ 129,646 FY-1994 Portion 68,163' Title IIA Carry In Funds from PY-1992 -0- Title IIA Adult Training Program Portion for PY-1993 360,679 5% Incentive Award Portion 145,112 Michigan Opportunity Skills Training Program (MOST) for FY- 22,272 1994 Title IIC Youth Training Program Portion for PY-1993 193,505 Title III Dislocated Worker Program Portion for PY-1993 143,389 Title III Carry In Funds from PY-1992 -0- Title III TARGET Funds for PY-1993 24,000 TOTAL ADMINISTRATION CONTRIBUTIONS $1,086,766 $1,086,766 II. Program Funds Title IIA Carry In Funds from PY-1992 $ 103,488 Title 11A Adult Training Program Allocation for PY-1993 1,660,088 Title IIC Youth Training Program Allocation for PY-1993 1,100,070 TOTAL TITLE IIA/IIC PROGRAM FUNDS $ 2,863,646 2,863,646 - Title 11EISYETP Program Allocation for FY-1993 1,641,802 1,641,802 8% Education Coordination Funds for PY-1993 23,600 23,600 MOST Program Funds for FY-1994 126,206 126,206 Title III Dislocated Worker Program Title III Carry-In Funds From PY-92 39,073 Title III Program Funds for PY-1993 812,539 Title III TARGET Program Funds for PY-1993 136,000 TOTAL TITLE III PROGRAM FUNDS $ 987,612 III. TOTAL FUNDS PROPOSED FUNDS FOR DIVISION BUDGET ADMINISTRTIVE BUDGET (EMPLOYMENT & TRAINING DIVISION'S PORTION) ADMINISTRATIVE BUDGET (CONTRACTOR'S PORTION) TOTAL ADMINISTRATIVE BUDGET BALANCE OF FUNDS (PROGRAM APPROPRIATION) TOTAL DIVISION FUNDING 'Indicates figure is an estimate. 987,612 OAKLAND COUNTY EMPLOYMENT & TRAINING DIVISION PY93 ADMINISTRATIVE BUDGET (711193 TO 6130194) ATTACHMENT B INCREASE (DECREASE) (23,931.00) 0.00 (1,161,00) (26,092.00) 0.00 0.00 1,350.00 0.00 0.00 0.00 0.00 815.00 0.00 0.00 (1,675.00) 426.00 0.00 200.00 900.00 0.00 0.00 2015.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 600.00 1,198 00 0.00 100.40 0.00 1,898.00 (21,178.00) 7 8 9 10 11 12 13 14 15 16 17 18 19 N ACCOUNT E NUMBER 1 1001 SALARIES(SUMMER 2 1002 OVERTIME 3 2075 FRINGE BENEFITS 4 SALARIES/FRINGE BENEFIT SUB-TOTAL 3105 LEGAL EXPENSES 3128 PROF SERVICES 3130 PUBLIC SERVICES 3201 ACCOUNTING SERV 3203 SUBCONTRACTORS 3204 ADVERTISING 3278 COMMUNICATIONS 3302 DATA PROCESSING 3342 EQUIPMENT REPAIR 3347 EXPENDABLE EQUIPMENT 3409 INDIRECT COST 3502 COMPUTER REPAIR 3514 MEMBER.DUES,PUBL. 3528 MISCELLANEOUS 20 3574 PERSONAL MILEAGE 21 3727 TRAINING-PIG 22 3752 TRAVEL & CONE. 23 CONTRACTUAL SERVICES SUB-TOTAL 24 25 4898 OFFICE SUPPLIES 26 4909 POSTAGE/MAILROOM 27 COMMODITIES SUB-TOTAL 28 29 6310 OFFICE SPACE RENT 30 6311 MAINTENANCE 31 6330 CENTRAL STORES - MISC. 32 6360 COMPUTER SERV 33 6610 LEASED VEHICLES 34 6640 EQUIPMENT RENTAL 35 6641 CONVEN COPIER 36 6670 STATIONERY STOCK 37 6672 PRINT SHOP 38 6735 INSURANCE FUND 39 6750 COMMUNICATIONS 40 INTERNAL SERVICES SUB-TOTAL 41 42 GRAND TOTALS 43 CONTRACTOR PORTION EMPLOYMENT & TRAINING PORTION TOTAL ORIGINAL PY-93 NDM1N, 401,978 00 250 00 157,836 00 660,064.00 1,500 00 90,500 00 9,500 00 55,828.00 274,633.00 3,700.00 500.00 273.00 250,00 275.00 28,138.00 426.00 7,300.00 3,000.00 3,300.00 3,955 00 4,600.00 487,678.00 150.00 3,000.00 3,160.00 41,822.00 2,500 00 150.00 8,000.00 150.00 1,920.00 6,100 00 1,350.00 3,960.00 4,900.00 9,800.00 80,662.00 1,131,644.00 274,633.00 24% 856,911.00 76% 1,131,544 00 100% REVISED PY-93 'AWN, 378,047. 00 250_00 156,675.00 634,972.00 1,500.00 90,500.00 10,850.00 55,828.00 274,633.00 3,700.00 500.00 1,088.00 250.00 275.00 26,463.00 852.00 7,300.00 3,200.00 4,200.00 3,955.00 4,600.00 489,694.00 150.00 3,000.00 3,160.00 41,822.00 2,500.00 150.00 8,000.00 150.00 1,920.00 6,700.00 2,548.00 3,960.00 5,000.00 9,800.00 82,660.00 1,110,366.00 274,633.00 25% 835,733.00 75% 1,110,366.00 100% EXELAN&11Qt BASED ON SALARIES CHARGED BASED ON FRINGE BENEFITS CHARGED HEARING OFFICER AND COURT REPORTING SERVICES (1,500) O.C.AUDIT (7,500),TECH. ASST.(30,000)CPA (50,000),GRIEV. OFF. (3,000) CEO STAFF CHARGES (8,966),BNA PUBLICATION (684), CONFERENCES (1,200) OAKLAND COUNTY ACCOUNTING DIVISION STAFF COSTS CONTRACTOR ADMINISTRATIVE COSTS RFP/MEETING NOTICES (600), PLANS (3,100) TELEPHONES - OAKLAND COUNTY PORTION (JOB 2000 CENTER) AT & T COSTS FOR COUNTY COMPUTER TERMINAL (91.00 PER MONTH) MAINTENANCE FOR TYPEWRITERS AND CALCULATORS (250) EQUIPMENT PURCHASES LESS THAN $500 STAFF SALARIES © 7% 6 MO. FEE FOR COMPUTER MAINTENANCE CONTRACT (142 PER MONTH) COST OF NAB BUSINESS CURRENTS (160),MISC.(140),MICHIGAN WORKSI(7,000)* RECORD STORAGE (225 PER MO.), OTHER (500) ESTIMATED MONTHLY EXPENSE OF 350 MEETINGS (368),CONFERENCES (3,137),OTHER (450) LOCAL, STATE AND NATIONAL CONFERENCES FOR STAFF SUPPLIES FROM PETTY CASH STAMPS FOR DIRECT MAIL (1,000),EXPRESS MALL (2130),MAILROOM (150 PER MONTH) BASED ON ESTIMATE OF 3,485 PER MONTH BASED ON ESTIMATE 0F8.00 PER MONTH, 2,400 FURNITURE PAINTING FOR COFFEE,CUPS,PAPER TOWELS ETC. BASED ON ESTIMATE OF 667 PER MO. BASED ON ESTIMATE OF 12.50 PER MONTH BASED ON ESTIMATE OF 160.00 PER MONTH BASED ON ESTIMATE OF 16,422 COPIES PER MO. @.034 BASED ON ESTIMATE OF 212 PER MONTH BASED ON ESTIMATE OF 330 PER MONTH BASED ON ACTUAL 1993 BILLING CENTREX (7,400),VCHCEMAIL (1,400), JOB HOTLINE (1,000) * BUDGETED FOR FULL YEAR, AT CURRENT RATE PENDING PIC APPROVAL. SUBJECT TO ADJUSTMENT BASED ON 1993 6% INCENTIVE AWARD LINE I.TM April 28, 1994 FISCAL NOTE (Misc. 194131) BY: FINANCE COMMITTEE, JOHN C. MCCULLOCH, CHAIRPERSON IN RE: PUBLIC SERVICES DEPARTMENT - EMPLOYMENT AND TRAINING DIVISION BUDGET AMENDMENT - PROGRAM YEAR 1993 TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairperson, Ladies and Gentlemen: Pursuant to Rule XI-G of the Board, the Finance Committee has reviewed Miscellaneous Resolution #94131 and finds: 1) The Employment and Training Division has requested to amend its 1993/1994 Program Year Budget to reflect a decrease in the Administrative Budget from $856,911 to $835,733, maintain an Administrative Budget of $274,633 for JTPA contractors' costs and increase the JTPA Program Operations Budget from $5,538,926 to $5,619,266, for a total net increase of $59,162. 2) The net increase of $59,162 includes final carry forward funds and JTPA 5% incentive funds received from the Michigan Jobs Commission for program periods and funding sources as outlined in Attachment A. 3) The proposed budget amendment in the attached schedule is recommended to reflect an increase in the 1993/1994 Program Year Budget from $6,670,470 to $6,729,632. FINANCE COMMITTEE 6401,978 250 $402,228 $157,836 $560,064 $1,500 90,500 9,500 55,828 3,700 500 273 250 275 28,138 274,633 426 7,300 3,000 3,300 0 3,955 4,600 $487,678 $150 3,000 $3,150 $41,822 2,500 150 8,000 150 1,920 6,100 1,350 3,960 4,900 9,800 $80,652 $1,131,544 5,536,926 $6,670,470 ($25,092) $0 $1,500 O 90,500 1,350 10,850 O 55,828 O 3,700 0 500 815 1,088 0 250 0 275 (1,675) 26,463 0 274,633 426 852 0 7,300 200 3,200 900 4,200 O 0 O 3,955 O 4,600 $2,016 $489,694 $0 $150 SO 3,000 $O $3,150 $0 $41,822 0 2,500 0 150 0 8,000 O 150 0 1,920 600 6,700 1,198 2,548 O 3,960 100 5,000 O 9,800 $1,898 $82,550 ____M1L17e) __a1.114,3k5 (21,178) $1,110,366 80,340 5,619,266 $59,162 $6,729,632 ($23,931) 0 ($23,931) ($1,161) $378,047 $250 $378,297 $156,675 $534,972 COUNTY EXECUTIVE EmpLcymENT & TRAINING ADM EMPLOYMENT AND TRAINING DIVISION PRoposED BUDGET AMENDMENT SCHEDULE 1994 ADOPTED BUDGET 1994 pRoposED AMENDMENT 1994 pRopOsED BUDGET GROUP 1 SALARIES 001 SALARIES/SUMMER HELP 002 OVERTIME TOTAL GROUP 2 - FRINGE BENEFITS 075 FRINGE BENEFITS TOTAL SALARIES & FRINGES GROUP 3 - CONTRACTUAL SERVICES 105 LEGAL EXPENSE 128 PROFESSIONAL SERVICES 130 PUBLIC SERVICE ADMIN 201 ACCOUNTING SERVICE 204 ADVERTISING 278 COMMUNICATIONS 302 DATA PROCESSING 342 EQUIPMENT REPAIR & MAINT 347 EXPENDABLE EQUIPMENT 409 INDIRECT COSTS 430 SUB-CONTRACTS 502 MAINT CONTRACT (COMPUTER REP) 514 MEMBERSHIP DUES & PUB 528 MISCELLANEOUS 574 PERSONA% MILEAGE 658 RENT 727 TRAINING 752 TRAVEL & CONFERENCE TOTAL GROUP 4 - COMMODITIES 898 OFFICE SUPPLIES 909 POSTAGE/MAILRRoM TOTAL GROUP 6 - INTERNAL SERVICES 310 BLDG SPACE ALLOCATION 311 mAINT DEPT CHARGES 330 CENTRAL sToREs-misc 360 compuTER SERVICES - OPER 610 LEASED VEHICLES 640 EQUIPMENT RENTAL 641 CONVENIENCE COPIER 670 STATIONARY STOCK 672 PRINT SHOP 735 INSURANCE FUND 750 TELEPHONE commuNicATIONs TOTAL TOTAL PROGRAM-ADmIN GROUP 3 - CONTRACTUAL 595 PROGRAM-ADMINISTRATION 210 PROGRAM-OPERATING DIVISION TOTAL Prepared by Budget Division lave\empEctrng.wkl 13-Apr-94 Resolution #94131 April 28, 1994 Moved by Obrecht supported by Moffitt the resolution be adopted. AYES: Powers, Schmid, Taub, Wolf, Aaron, Crake, Dingeldey, Douglas, Garfield, Gosling, Huntoon, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Miltner, Moffitt, Oaks, Obrecht, Palmer, Pernick. (24) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. OREGOINr REFOL I,jilON 54/7zi STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April 28, 1994 with the original record thereof now remaining in my office. b In Testimony Whereof, I have hereunto set my hand andif/ixe 9L the se f"? al pthe ./7.1.,/, County of Oakland at Pontiac, Michigan this 28th day ,p ,April l 9'4. I. D. Allen, County Clerk