HomeMy WebLinkAboutResolutions - 1994.12.08 - 24053MISCELLANEOUS RESOLUTION # 94362
BY: PUBLIC SERVICES COMMITTEE - LAWRENCE A. OBRECHT, CHAIRPERSON
IN RE: PUBLIC SERVICES DEPARTMENT - EMPLOYMENT AND TRAINING DIVISION
BUDGET - PROGRAM YEAR 1994
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS notice of allocation of Job Training Partnership Act (JTPA) and other
training funds has been received from the Michigan Jobs Commission for program periods
and funding sources as outlined in Attachment A; and
WHEREAS the funding sources as shown in Attachment A for the total amount of
$6,953,260 serve as an estimate of Program Year 1994 fund availability, subject to
finalization of carry-forward funds from the previous year; and
WHEREAS the JTPA and other employment and training programs identified in
Attachment A are totally supported through federal and state funds and require no
financial match support from the Oakland County General Fund; and
WHEREAS Article ll of the Balance of Oakland County Private Industry Council's By-
Laws stipulates that the Council shall "provide policy guidance for, and exercise oversight
with respect to, activities under the Job Training Plan for the Balance of Oakland County
Service Delivery Area in partnership with the Government of Oakland County"; and
WHEREAS the Balance of Oakland County Private Industry Council has approved
the Employment and Training Division's Administrative Budget for Program Year 1994, as
shown in Attachment B.
NOW THEREFORE BE IT RESOLVED that the Oakland County Employment and
Training Division's Budget for Program Year 1994 be adopted for the total amount of
$6,953,260, as follows:
1. to establish an Administrative Budget of $861,582 for staff salaries, fringe
benefits, and related operating costs;
2. to establish an Administrative Budget of $408,969 for the contractors'
administrative operating costs; and
3. to provide for an appropriation of $5,682,709 for JTPA program operations.
BE IT FURTHER RESOLVED that the Employment and Training Division will prepare
and present a written status report to the Public Services Committee on a yearly basis.
Mr. Chairperson, on behalf of the Public Services Committee, I move the adoption
of the foregoing resolution.
•
,7 p)3LIC SERVICES
...._ __._,
MMITTEE
, ,
Attachment A
OAKLAND COUNTY EMPLOYMENT AND TRAINING DIVISION
ESTIMATE OF TOTAL JOB TRAINING PARTNERSHIP ACT AND OTHER FUNDS
FOR PROGRAM YEAR 1994.
I. Administrative Funds
Funding Source Amount
JTPA Title HA Adult Program $ 277,045
JTPA Titre 11B Summer Youth Program 225,540*
JTPA Title IIC Youth Program 227,202
JTPA Title 111 Dislocated Worker Program 147,941
JTPA Title III TARGET Program 3,316
JTPA Title III Profiling Project 6,354
JTPA Incentive Award 121,206*
JTPA 8% Education Program 17,625
Michigan Opportunity and Skills Training Program 5,225
Work First Program 233,493
Community Corrections Employment and
Training Program 5,604*
Total Administrative Funds $1,270,551
Program Funds
Funding Source Amount
JTPA Title IIA Adult Program $1,287,148
JTPA Title JIB Summkr Youth Program 1,231,865*
JTPA Title IIC Youth Program 866,612
JTPA Title Ill Dislocated Worker Program 840,713
JTPA Title Ill TARGET Program 72,812
JTPA Title III Profiling Project 57,191
Michigan Opportunity and Skills Training Program 85,938
Work First Program 1,139,994
Community Corrections Employment and
Training Program 50,436*
Total Program Funds $5,682,709
Total Funds
Adm inistrative Funds
Employment and Training Division's Portion
Contractors' Portion
Total Administrative Funds
Program Funds
GRAND TOTAL
*This is an estimated figure.
$ 861,582
408,969
$1,270,551
$5,682,709
$6 953 260
N ACCOUNT
E NUMBER LINE ITEM
105 LEGAL EXPENSES 1,500
128 PROF .SERVICES 90,500
130 - PUBLIC SERVICES - 10,850 _
201 ACCOUNTING SERV - 55,828
203 SUECtaiTRACTORS 274,633
204 ADVEfir-ffit46 3,709
278 - - COMMUNICATIONS 500
302 DATA PROCESSING 1,088 _ . . . 342 EOUIPMENT REPAIR 250
347 --EXPENDABLE EQUIPMENT 275
6-9 INDIRECT COST 28,463
PY•93
ADMIN
378,047 00
250.00
145 853 00
524,150.00
0.
7,500.
7,500.
134,336
0
0
(1,088
0
0
(151
(852
0
2
147,245.00
0.
(1.9ao .11!
0.! !
I cfoo
- 0.1 1
(9a.
56.
(1,4-64.1 ir
1100. II
0.
7,176.00
171,007.00
BASE' 0 EST
BASE' 0 EST
FOR C• EE
BASE II -0 EST
BASE' P EST
13.,•8E• • EST
BASE'S EST
BASE' E EST
BASE' I EST
ACTUAL 994B
BASED ON EST
ATE OF 3,485 PER MON t H
ATE OF 50.00 PER MONTH
S,PAPER TOWEL S ETC
TE-OF 1,583:00 PER MONTH
TE OF 12.50 PER MONTH
4E, OF 161.00 PER MONTH
TE OFti5,196 COPIES PER MO G
It or 217.00 PER 'MONTH
ATE OF 208.00 PER MONTH
INO RECEIVED
TE OF 817.00 PER MONTH
9.00 SUPPLIES FROM PETTY CASH
0.00 - STAMPS FOR DIRECT MAIL (1,000),EXPRESS MAIL (200),MAILROOM (150 PER M
0.00
H _
BUDGETED FOR FULL YEAR, AT CURRENT RATE PENDING PIC
APPROVAL. SUBJECT I0 ADJUSTMENT BASED ON 1995
INCENTIVE AWARD
150.00
3.000 ,00
3,150.00
41,822
600
150
19:1300
150
2,004
6,200
2.604
2,496
4,900.
9,800
89,726.00
1,275,551.00
OAKLAND COUNTY EMPLOYMENT & TRAINING DIVISION
PY94 ADMINISTRATIVE BUDGET
ATTACHMENT B
2
3
4
5
6
7
8
9
2
3
4
.5
6
.9
20
21
22
23
24
25
26
27
28
29
7.0
:
2
:43
310 . .OFFICE SPACE RENT ..
311 MAINTENANCE
330 . CENTRAL STORES T-MISC
.360 COMPUTER SERV
,
10 LEASED VEHICLES
640 EQUIPMENT RENTAL -
.... . :5 641 CONVEN COPIER ...
:6 70 STATIONERY STOCK _ ..._ . . .
1:7 72 PRINT SHOP
:.8 . . 735 INSURANCE Für-iD
:.9 750 - COMMUNICATIONS--
40 INTERNAL SERVICES SUB-TOTAL
41
42 GRAND TOTALS
43
44
45 CONTRACTOR PORTION
46 EMPLOYMENT & TRAINING PORTION
47 TOTAL
1001 SALARIES/SUMMER
1002 OVERTIME _
2075 FRINGE BENEFITS
SALARIES/FRINGE BENEFIT SUB-TOTAL
4898 OFFICE SUPPLIES
4909 POSTAGE/MAIL ROOM
COMMODITIES SUB-TOTAL
1,099,544.00
3,955.
4,600.
489,694.00
150.00
3,000.00
3,150.00
41,822.
2756d-
150.
8,000.
150
1,920
6,700
2.548
3.960
5,000
9-6-00
82,550.00
274,633.00 25% 408,969.00 32%
824,911.00 75% &51 582.00 68%
-1,099,544130 100% 1,270,55100 100%
PY-94
ADMIN.
375,889.00
250.00
164 597.00
540,736.00
1,500
98,000
10,850
63,328
408,969
3:16b
500
0.
250
275.
26,312.
0.
7,300
3,200.
4,200
3,955.
4 600
636,939,00
LaLANATLON
(2,158 00) BASED ON SAT ARIES CHARGED
0.00
_ 1 _8 744 00 BASED ON FRINGE BENEFITS CHARGED
16,546.00
HEARING OFFICER AND COURT REPORTING SERVICES (1,500)
TECH. ASST;(30,000ICRA (65,0001,GRIEV OFF. (3,000)
CEO STAFF CHARGES18„956).BNA PUBLICATTON (684LCONFERFNCES (1 2001
OAKLAND COUNTY ACCOUNTING DIVISION STAFF COSTS / CC. AUD1T(7,500)
CONTRACTOR ADMINISTRATIVE COSTS
RFPNEETING NOTICES (600), PLANS (3,100)
TELEPHONES - OAKLAND COUNTY PORTION (JOB 2000 CENTER)
LINE ITEM DELETED •
MAINTENANCE FOR TYPEWRITERS AND CALCUL MOPS (250)
EQUIPMENT PURCHASES LESS THAN $500 . STAFF SALARIE---(2 7% . LINE ITEM DELETED
COST OF NAB BUSINESS CUR RENTS_(160),MISC (140),Mi CHIGAN WORKS 1(1 000)
RECORD STORAGE (225 PER hip), OTHER (500)_
ESTIMATED MONTHLY EXPENSE OF 350.00
MEETINGS (368),CONFERENCES 0,1370111ER (450)
LOCAL, STATE AO-RATIONAL CONFERENCES FOR STAFF
INCREASE
(DECREASE)
• .
THE OAKLAND COUNTY EMPLOYMENT AND TRAINING DIVISION'S PROPOSED BUDGET
'FOR PROGRAM YEAR 1994
A narrative for the Oakland County Employment & Training Division's proposed Program Year
1994 budget follows:
1. Introduction - The Oakland County Employment and Training Division administers the Job
Training Partnership Act (JTPA) and other employment and training programs for the
Balance of Oakland County Service Delivery Area (SDA) under the joint policy direction of
the Private Industry Council (PIC) and the County Executive/Chief Elected Official (CEO).
The JTPA establishes programs to prepare youth and adults who face serious barriers to
employment for participation in the labor force. These programs provide job training and
other services that will result in increased employment and earnings, increased educational
and occupational skills, and decreased welfare dependency, thereby improving the quality
of the workforce and enhancing the productivity and competitiveness of the nation.
The Michigan Employment Security Commission's "Annual Planning Information Report for
1994" indicates that 45,466 JTPA eligible individuals reside in the Balance of Oakland
County SDA. The SDA's 1994 JTPA funding level of over $6.9 million will serve
approximately 7% (or 3,170) of these eligible residents,
During Program Year 1993, programs funded under JTPA Titles 11A and 11C, which serve
economically disadvantaged adults and youths, were evaluated according to six
performance standards. These standards measured such outcomes as the adult long-term
employment rate, the youth entered employment rate, and the adult long-term weekly
wage rate. The Title III Program, which serves dislocated workers, is measured by the
number of participants who enter employment. In 1993, the SDA achieved and exceeded
all of these performance standards. (A Fact Sheet that provides additional information on
the JTPA and the Balance of Oakland County SDA follows this narrative.)
2, Funding - Attachment A to the Resolution provides an estimate and breakdown of the
Balance of Oaklarttl County SDA's total JTPA and other fund availability for Program Year
1994. Significant points about the Attachment follow:
a. Section I. of Attachment A identifies and delineates administrative funds, which are
appropriated from a number of sources, including the following JTPA programs:
the Title IIA adult program, the Title IIC youth program, the Title III dislocated
worker program, and the Title IIB summer youth program.
b. Section II. of Attachment A identifies and delineates the program funds available for
Program Year 1994. These dollars will fund the various training programs (e.g., on-
the-job training, occupational classroom training, work experience, etc.) into which
participants from the Balance of Oakland County SDA will be enrolled.
c. Section III. of Attachment A indicates that the SDA's total funding for Program
Year 1994 is $6,953,260, which represents a $223,628 (or 4%) increase from the
Program Year 1993 funding level of $6,729,632. The increase is primarily due to a
new source of funding, the Work First Program, which will train Oakland County
public assistance recipients and place them in unsubsidized employment. This
additional funding offsets the SDAis 25% reduction in JTPA Title 11 funds.
3. Budget - Attachment B to the Resolution delineates the Oakland County Employment and
Training Division's proposed Program Year 1994 Administrative Budget. Significant points
about the budget follow:
a. The Division's proposed budget is tunded entirely with administrative/ coordination
dollars; no program (Or training) dollars, in other words, supplement the budget.
This is in marked cotitrast to the Division's 1988 budget, which appropriated over
$100,000 in training funds.
b. The Division's proposed Program Year 1994 budget is funded at $861,582. This
amount represents a $36,671 (or 4%) increase from the $824,911 level at which
the Division's 1993 budget was funded.
c. The Division's proposed Program Year 1994 budget includes a $408,969
administrative allocation for the SDA's service provider contractors, who need
administrative funds to operate JTPA programs. Although it is charged to the
administrative budget, this allocation will not fund any Employment and Training
Division operating expense.
d. Of the total Program Year 1994 dollars available for administration ($1,391,597),
$121,046 (or 9%) has been converted to fund programmatic training activities
(e.g., on-the-job training, work experience, etc.). The Division's proposed budget
does not, in other words, utilize the entire amount of available administrative
dollars.
e. Attachment B divides the budget into four sections: "Salaries and Fringe Benefits"
(Lines 1-4), "Contractual Services" (Lines 6-23), "Commodities" (Lines 25-27), and
"Internal Services" (Lines 29-40). The Attachment also provides an explanation for
each of the line items in each of these sections and indicates whether the Program
Year 1994 amount proposed for each line item represents an increase or decrease
from the amount allocated in Program Year 1993. A summary of the line items that
have been significantly increased follows:
Line Item 3 (Fringe Benefits) - This line item has been increased by $18,744, which
reflects a 6% raise in the Oakland County employee fringe benefit rate.
Line Item 7-(Professional Services) - This line item includes the costs the SDA's
certified public accounting firm incurs as it monitors contractors for fiscal and
programmatic compliance with the JTPA. Because the firm must also monitor the
SDA's new Work First Program during Program Year 1994, the Professional
Services line item has been increased by $7,500.
Line Item 9 (Accountinq Services) - This line item has been increased by $7,500 to
cover the costs of the Employment and Training Division's audit. This cost was
previously charged to the Professional Services line item.
Line Item 10 (Subcontractors) - As noted above, most of the SDA's service provider
contractors need administrative funds to operate JTPA and other employment and
training programs.Thus, line item 10 has been increased by $134,335 to cover the
additional administrative costs contractors will incur as they operate the new Work
First Program.
Line Item 32 (Computer Services) - This line item has been increased by $11,000 to
reflect the costs of technical assistance and equipment the Employment and
Training Division will need as it networks with its JTPA Career Centers and
implements the new Work First Program.
JOB TRAINING 'PARTNERSHIP ACT
FACT SHEET ON. THE BALANCE OF OAKLAND COUNTY
PRIVATE INDUSTRY COUNCIL/SERVICE DELIVERY AREA
AND THE OAKLAND COUNTY
EMPLOYMENT AND TRAINING DIVISION
CONTACT PERSON: John Almstadt, Division Manager
TELEPHONE #: 81ID) 452-2256. Oakland County's Telecommunications Device for
the Deaf telephone number is (810) 858-5511.
FUNCTION OF THE EMPLOYMENT AND TRAINING DIVISION: The Oakland
County Employment and Training Division administers the Job Training Partnership Act
(JTPA) for the Balance of Oakland County Service Delivery Area (SDA) under the joint
policy direction of the Private Industry Council (PIC) and Oakland County Executive
L. Brooks Patterson.
PIC MEMBERSHIP: A majority of the PIC's members must be from the private
business sector. Other representatives are from labor, education, rehabilitation agencies,
and community-based organizations.
JTPA'S PURPOSE: The JTPA prepares economically disadvantaged individuals and
dislocated workers for the labor force.
THE SDA'S BOUNDARIES: The Balance of Oakland County SDA includes all of
Oakland County except the cities of Pontiac and Auburn Hills and the townships of
Independence, Orion, Waterford, and White Lake.
JTPA TRAINING SERVICES: JTPA training options include Occupational Training
(computer accounting, data processing, etc.); On-the-Job Training (skills training in a
specific occupation in an actual work setting); Work Experience (short-term subsidized
employment at non-profit worksites); and Limited Student Internships (short-term
subsidized training in the private sector).
JTPA SERVICE PROVIDERS: The PIC/Oakland County Executive contracts with
school districts, community-based organizations, and private training institutions to
provide training services.
JTPA ELIGIBILITY: To be eligible for the JTPA, an individual must be economically
disadvantaged or laid off from employment. JTPA is an equal opportunity
program/employer.
JTPA FUNDING: The Balance of Oakland County SDA's JTPA funding level for 1994
is approximately $6.9 million.
JTPA EVALUATION STANDARDS: The JTPA is evaluated according to six
standards, including the adult long-term employment rates, the youth entered
employment rate, and the long-term weekly wage rate.
JTPA PERFORMANCE: In 1993, the Balance of Oakland County SDA met -- and
exceeded -- all six of the JTPA performance standards.
• December 8, 1994
FISCAL NOTE (Misc. 194362) '
BY: FINANCE COMMITTEE, JOHN P. MCCULLOCH, CHAIRPERSON
IN RE: PUBLIC SERVICES DEPARTMENT-EMPLOYMENT AND TRAINING
DIVISION BUDGET-PROGRAM YEAR 1994
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
Pursuant to Rule XI-G of this Board, the Finance Committee has
reviewed Miscpilanprms Resolution #94362 and finds:
1) The Employment and Training Division has requested to
amend its 1994/1995 Budget to reflect the Program Year
grant award in the amount of $6,953,260 (Administration-
Employment and Training $861,582; Administration-
Contractor's portion $408,969; Program Operations
$5,682,709) for the period July 1, 1994 through June 30,
1995;
2) The proposed budget amendment in the attached schedule is
recommended to reflect the awarded amount for the
1994/1995 Program Year Budget of $6,953,260.
FINANCE COMMITTEE
EMPLOyMENT AND TRAINING OiVlSiON
PROPOSED 8u4GET AMENDMENT
SCHEME COUNTY EXECUTIVE
EMPLOYMENT I TRAiNING ADm
1904 1994/1995 1994f1995
AMENDED PROPOSED PROPOSED
BUDGET AMENDMENT BUDGET
GROUP 1 - SALARIES
MI SALARIES/SUMMER HELP $375.047 152 158) $375 8-89
002 OVERTIME 250 $4 $254
TOTAL 1375,297 32.1581 53/6.1139
GROUP 2- FRINGE BENEFITS
075 FRiNOE BENEFITS 5156.675 17,922 5164.597
TOTAL SALARIES & FRINGES 1534,972 55.764 5540.736
GROUP 3 - CONTRACTUAL SERVICES
105 LEGAL EXPENSE 51.500 50 51,500
128 PROFESSIONAL SERVICES 90.500 1/500 98.040
130 PUSLIC SERVICE ADMIN 10.850 $0 10,850
201 ACCOUNTING SERVICE 55,829 17.500 83.328
204 A0vER1'ISING 1700 50 3.700
278 COMMUNICATIONS 930 $0 504
302 DATA PROCESSING 1,068 (11.056) 0
342 EQUIPMENT REPAIR & MAINT 250 $o 250
347 EXPENDABLE EQUIPMENT 275 so 275
409 iNCIRECT COSTS 26,463 15151) 26,312
430 5110-CONTRACTS 274,633 1134,336 408,969
502 MAINT CONTRACT (COMPUTER REP) 852 (1852) 0
514 MEMBERSHIP DUES & PUB 7,300 30 7,300
526 MISCELLANEOUS 3.200 $0 3,200
574 PERSONAL MILEAGE 4.200 $0 4,200
654 RENT 9 $00 0
727 TRAINING 3,955 80 3,955
752 TRAVEL & CONFERENCE 4,600 50 4,600
TOTAL $489.694 $147,245 5636.939
GROUP 4- COmMOOITIES
898 OFFICE SUPPLIES $150 $0 $150
909 POSTAGEMAILRROM 3,000 $0 3,000
TOTAL $3,150 $0 $3,150
GROUPS- INTERNAL SERVICES
310 BLDG SPACE ALLOCATION /41,822 $0 $41.822
311 MAINT DEPT CHARGES 2,5013 151.900) 600
330 CENTRAL STORES-M150 160 $o 150
360 COMPUTER SERVICES. OPER 8,000 $11,000 19,000
610 LEASED VEHICLES 150 $0 150
640 EQUIPMENT RENTAL 1,920 $84 2,004
641 coNVENIENCE COPIER 6,700 455001 6_200
670 STAT,LONARY STOCK 2,548 $56 2504
672 PRINT SHOP 3,960 C11,4641 2,496
735 INSURANCE FUND 5,000 31001 4,900
750 TELEPHONE COMMUNICATIONS 9,003 $0 9,500
TOTAL 582.550 17.176 5139.726
TOTAL pROGRAm-ADMIN 51 110.166 1160.165 51 270 55'
GROUP 3- CONTRACTUAL
595 PROGRAm-ADmiNiSTRA.TION $1,110,366 $150,185 51,270.551
210 PROGRAM-OPERATING 5619.266 563.443 5,682.709
01VISION TOTAL 16,729,632 $233 620 56353,260
.. ...
Prnimsd by Buchlel IlliveSempatrnp yokl 11121,94
Resolution #94362 December 8, 1994
Moved by Obrecht supported by Huntoon the resolution be adopted.
AYES: McPherson, Newby, Obrecht, Palmer, Pernick, Powers, Schmid, Taub,
Crake, Dingeldey, Douglas, Garfield, Gosling, Huntoon, Jensen, Johnson, Kaczmar,
Kingzett, Kramer, McCulloch. (20)
NAYS: None. (D)
A sufficient majority having voted therefor, the resolution was adopted.
I HEREBY Ar E TH , I GO1NIC; RESOLUTION
4.411111‘i111146 //04
L. Brooks Patterson, C. ty Executive Date
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on December 8, 1994 with the original
record thereof now remaining in my office.
In Testimopy Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 8th day ocember 1994.
_
Lynn D. Allen, County cre7rk