HomeMy WebLinkAboutResolutions - 1994.02.10 - 24064I
REPORT (MISC. #94012)
BY: PERSONNEL COMMITTEE - Marilynn Gosling, Chairperson
RE: PROSECUTING ATTORNEY - EXTENSION OF THE 1991 COOPERATIVE
REIMBURSEMENT PROGRAM CONTRACT THROUGH 1994
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above referenced
Finance Committee resolution, reports with the recommendation that
the following paragraphs be inserted as number eight and nine:
BE IT FURTHER RESOLVED that one SR position of Support
Specialist and one SR position of Typist I be created in the
Family Support Division.
BE IT FURTHER RESOLVED that position 41101-02492 be
reclassified from Assistant Prosecutor III to Assistant
Prosecutor IV.
Chairperson, on behalf of the Personnel Committee, I move the
acceptance of the foregoing report.
PERSONNEL COMMITTEE
to
February 10, 1994
REPORT (MISC. 194012)
BY: PUBLIC SERVICES COMMITTEE - LAWRENCE A. OBRECHT
IN RE: PROSECUTING ATTORNEY - EXTENSION OF THE 1991 COOPERATIVE
REIMBURSEMENT PROGRAM CONTRACT THROUGH 1994
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
The Public Services Committee, having reviewed the resolution
entitled, "Prosecuting Attorney - Extension of the 1991 Cooperative
Reimbursement Program Contract Through 1994," reports with the
recommendation that said resolution be adopted.
Mr. Chairperson, on behalf of the Public Services Committee,
I recommend acceptance of the foregoing Report.
PUBLIC SERVICES COMMITTEE
PdAAA(141 a (( ti
February 10, 1994
MISCELLANEOUS RESOLUTION 194012
BY: FINANCE COMMITTEE, JOHN P. MCCULLOCH, CHAIRPERSON
IN RE: PROSECUTING ATTORNEY - EXTENSION OF THE 1991 COOPERATIVE
REIMBURSEMENT PROGRAM CONTRACT THROUGH 1994
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Social Services, Office of
Child Support has notified the Oakland County Prosecuting Attorney
that the 1991 Cooperative Reimbursement Program Contract will be
extended for another year (a third annual extension) through
December 31, 1994 in the amount of $1,323,823; and
WHEREAS this extension for 1994 will maintain proportionate
funding levels of $970,910 (73%) by the State and $352,913 (27%) by
the County for a program total of $1,323,823 (the same as the
application) as detailed in attached Schedule A; and
WHEREAS the following personnel changes appear in the 1994
grant award:
1) Reclassify one (1) APA III to an APA IV
2) Reclassify one (1) APA I to an APA II
3) Add one (1) Support Specialist
4) Add one (1) Typist I; and
WHEREAS funding for these position changes were anticipated
and included in the 1994 Adopted Budget;
WHEREAS the required County match is provided in the 1994
Adopted Budget; and
WHEREAS the contract has been approved by the County
Executive's Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts the extension of the Prosecuting Attorney
Department's 1991 Cooperative Reimbursement Program Contract
through December 31, 1994 in the amount of $1,323,823 at
proportionate funding levels of $970,910 (73%) by the State and
$352,913 (26%) by the County.
BE IT FURTHER RESOLVED that future level of service, including
personnel, will be contingent upon the level of funding available
from the State for this program and acceptance of this extension
does not obligate the County to any future commitment.
BE IT FURTHER RESOLVED that the Chairperson of the Board of
Commissioners is authorized to execute the grant agreement and to
approve amendments and extensions up to fifteen (15%) percent
variance from the award, consistent with the agreement as
originally approved.
Chairperson, on behalf of the Finance Committee, I move the
adoption of the foregoing resoli t'on.
)
, A...'
FIN4NCE COMMITTEE
I:\LAVE\PROS\CRP1994.MR
• HERE ' PROV FOREGOING RESOLUTION
--/ 7.-- L. Brooks Pa son, F1 County-at-- 5-47 Date
FTE Positions
1994
Application
1994
Award
Variance
Increase/
(Decrease)
23 23
$745,873
354,550
$745,872
354,550
Salaries
Fringe Benefits
Personnel Cost $1,100,423 $1,100,423 $0
Total Expenses $1,323,823 $1,323,823 $0
State
County
Total Revenue
$970,910
352,913
$1,323,823
(75%) $970,910 (75%)
(25%) 352,913 (25%)
$1,323,823
$0
$0
$0
Schedule A OAKLAND COUNTY PROSECUTING ATTORNEY
COOPERATIVE REIMBURSEMENT PROGRAM GRANT
1994 APPLICATION VS. AWARD
Indirect Cost
Expert Witness Fees
Professional Services
Blood Test Paternity
Extradition Expense
Membership, Dues, Pub
Miscellaneous
Personal Mileage
Printing
Travel and Conference
Postage
Capital Outlay
Building Space
Computer Services
Radio Communications
Leased Vehicles
Equipment Rental
Convenience Copier
Stationery Stock
Telephone Commun.
Insurance
83,090
1,000
8,000
12,275
1,000
600
1,300
1,500
2,000
2,500
9,000
1,500
44,609
5,047
1,979
15,000
4,600
3,500
8,500
12,700
3,700
83,090
1,000
8,000
12,275
1,000
600
1,300
1,500
2,000
2,500
9,000
1,500
44,609
5,047
1,979
15,000
4,600
3,500
8,500
12,700
3,700
0
Funding Source
w:\lave\crp94app
Sincerel
STATE OF MICHIGAN
JOHN ENGLER, Governor
DEPARTMENT OF SOCIAL SERVICES
235 South Grand Avenue, P.O. Box 30037, Lansing, Michigan 48909
GERALD H. MILLER, Mod or
January 5, 1994
Dear Title IV-D Program Contractor:
Re: 1994 Title IV-D Cooperative Reimbursement Contract for
OAKLAND County Prosecuting Attorney
Two copies of the Cooperative Agreement and one copy of your Application for 1994 are
enclosed. The following actions on your part are required no later than March 1, 1994:
1) Both copies of the Agreement are to be signed, dated and witnessed by the
authroized official for the program: Chief Circuit Court Judge, Prosecuting Attorney,
or designee. Also both copies are to be signed, dated and witnessed by the authorized
official for the County: Chairperson, County Board of Commissioners or designee.
2) A Resolution by the Board of Commissioners is to be affixed to both copies of the
Agreement, certifying ratification of the entire Agreement by the Board. (A generic
Resolution document is enclosed for use by the County Board of Commissioners, or
they may use another Resolution format if required or desired to achieve the same
end.)
3) The 1994 application that is enclosed is to be retained by you for your files.
4) Return both copies of the signed Agreement with Resolutions attached to this office
no later than March 1, 1994.
Upon receipt of the signed Agreements, we will proceed to obtain the signature of the Director of
the Michigan Department of Social Services and return a copy of the fully executed Agreement
to you.
Wallace N. Dutkowski, Director
Office of Child Support
Enclosures
cc: OCS District Manager
IN C10.1 •
NOME
RESOLUTION
TITLE IV-D COOPERATIVE REIMBURSEMENT AGREEMENT
The Friend of the Court/Prosecuting Attorney has received approval of a Title IV-D Cooperative
Reimbursement Agreement with the Michigan Department of Social Services beginning January
1, 1994, and ending December 31, 1994.
BE IT RESOLVED THAT:
1) The Department of Social Services Title IV-D Cooperative Agreement be and
hereby is Approved in its entirety, and
2) The Chairperson of the County Board of Commissioners is hereby authorized to
execute said Agreement on behalf of the County Board of Commissioners.
Date Board of Commissioners Chairperson (Signature)
Clerk of the County (Signature)
County Name and Program Contractor (FOC or PA)
Date
Contract No: CS/PA-94-630 2
Contract Amt: $1,323,823.00
Account No: 110-43-8150
R.A.S. No: 9310
AGREEMENT
between
MICHIGAN DEPARTMENT OF SOCIAL SERVICES
and
THE COUNTY OF OAKLAND
This Agreement, effective the first day of January, 1994, and ending the 31st day
of December, 1994, is by and between the Michigan Department of Social Services,
having a mailing address of 235 S. Grand Avenue, P.O. Box 30037, Lansing,
Michigan 48909 (hereinafter referred to as the "Department"), the County
of Oakland
i a public orknifation, having a mailing address
of 1200 N. Telegraph, Pontiac, MI 4'63
(hereinafter referred to as the "Contractor"), and the Prosecuting Attorney for the
County, (hereinafter referred to as the "Prosecutor").
WHEREAS, the Department is authorized to contract with State or local units of
government and private agencies under the provisions of MCLA 400.10; and,
WHEREAS, the Department has the authority to enter into a Cooperative
Agreement under and in accordance with policies established by the Department, as
well as under and in accordance with Title IV-D of the Social Security Act as
amended and the provisions of part 304, Chapter III, Title 45, Code of Federal
Regulations; and
WHEREAS, the Department is desirous to obtain services from the Contractor, and
the Prosecutor desires to provide services in accordance with the terms and
conditions of this Agreement; and,
WHEREAS, the Chairperson, County Board of Commissioners has lawful authority to
bind the Contractor and both the County and Prosecutor agree to the terms set
forth in this Agreement.
NOW, THEREFORE, in consideration of the above, and in consideration of the
promises and mutual covenants hereinafter contained, the parties hereto agree as
follows:
I. GENERAL PROVISIONS
A. Department's Source of Funds-Termination
The Department's payment of funds for purposes of this Agreement is
subject to and conditional upon the availability of funds for such
- purposes, being Federal and State funds. No commitment is made by
the Department to continue or expand such activities. The Department
may terminate this Agreement immediately upon written notice to the
Contractor and Prosecutor at any time prior to the completion of this
Agreement if, in the opinion of the Department Director, funding
becomes unavailable for this service or such funds are restricted.
B. Fees and Other Sources of Funding
The Contractor and Prosecutor guarantee that any claims made to the
Department under this Agreement shall not be financed by any source,
including client fees, other than the Department under the terms of this
Agreement. If funding is received through any other source, the
Contractor and Prosecutor agree to delete from Contractor and
Prosecutor billings, or to immediately refund to the Department, the
total amount representing such duplication of funding.
C. Review and Monitoring Reports
The Contractor and Prosecutor shall comply with all program and fiscal
review reporting procedures, at time intervals and on specified forms as
established by the Department on the beginning date of this Agreement.
Any additional reports which the Department proposes to be completed
by the Contractor or Prosecutor shall be completed pursuant to
agreement by the parties to this Agreement.
D. Examination and Maintenance of Records
The Contractor and Prosecutor shall permit the Department or any of its
identified agents access to the facilities being utilized at any reasonable
time to observe the operation of the program. Further, the Contractor
and Prosecutor shall retain all books, records or other documents relevant
to this Agreement for five (5) years after final payment, at their cost,
and Federal auditors and any persons duly authorized by the Department
shall have full access to and the right to examine and audit any of said
material during said period. If an audit is initiated prior to the
expiration of the five-year period, and extends past that period, all
documents shall be maintained until the audit is completed. The
Department shall provide findings and recommendations of audits to the
Contractor and Prosecutor. The Department shall adjust future payments
or final payment if the findings of an audit indicate over or under
payment to the Contractor in the period prior to the audit. If no
payments are due and owing the Contractor, the Contractor shall
immediately refund all amounts which may be due the Department.
E. Insurance Coverages
The Contractor and Prosecutor shall provide and maintain public liability
insurance in such amounts as necessary to cover all claims which may
arise out of the Contractor or Prosecutor's operations under the terms of
the Agreement. Unemployment compensation coverage, and worker's
compensation insurance shall be maintained in accordance with applicable
federal and state law and regulations.
F. Compliance with Civil Rights, Other Laws
The Contractor and Prosecutor shall not discriminate against any
employee or applicant for employment with respect to hire, tenure,
terms, conditions, or privileges of employment, because of race, color,
religion, national origin, age, sex, height, weight, or marital status
pursuant to 1976 P.A. 453, Section 209. The Contractor and Prosecutor
shall also comply with the provisions of the Michigan Handicappers Civil
Rights Act, 1976, P.A., 220 and Section 504 of the Federal
Rehabilitation Act of 1973, P.L. 93-112, 87 Stat. 394, which states that
no employees or client or otherwise qualified handicapped individual
shall, solely by reason of handicap, be excluded from participation, be
denied the benefits of, or be subjected to discrimination under any
program or activity receiving federal financial assistance. The
Contractor and Prosecutor shall comply with the Americans with
Disabilities Act of 1990 (ADA), P.L. 101-336, 104 Stat. 328, which
prohibits discrimination against individuals with disabilities and provides
enforcement standards. Further, the Contractor and Prosecutor shall
comply with all other federal, state or local laws, regulations and
standards, and any amendments thereto, as they may apply to the
performance of this Agreement.
G. Royalties and Copyright
The Department reserves a royalty-free nonexclusive license to use and
authorize others to use all written or visual material or other work
products developed in connection with this Agreement, including all
copyrightable or copyrighted materials.
H. Confidentiality
The use or disclosure of information concerning clients obtained in
connection with the performance of this Agreement shall be restricted to
purposes directly connected with the administration of the programs
implemented by this Agreement and as required by federal regulations
and state statute.
I. Property Title
Title to all non-CSES property, real or personal, used by the Contractor
or Prosecutor in the performance of this Agreement and which is funded
in whole or part by the Department shall remain in the Department
during the term of this Agreement.
Upon expiration of this Agreement or any extension thereof, the
Contractor and Prosecutor agree to return said property to the
Department or pay the then current fair market value thereof to the
Department. However, in the event that any such property is only
partially funded by the Department, the Contractor or Prosecutor shall
return said property to the Department or pay the Department that
portion of the current fair market value of such item which is in the
same percentage as the Department's contribution to the original
purchase price.
Where property in which the Department has an interest is traded for
other property, the Contractor and Prosecutor shall maintain continuing
records to account for the Department's financial interest in such
subsequent acquisitions.
J. Subcontracts
The Contractor or Prosecutor shall not assign this Agreement or enter
into subcontracts which will be paid in whole or part using money
received through this Agreement without obtaining prior written approval
of the Department. The Department, as a condition of granting such
approval, shall require that such assignees or subcontractors shall be
subject to all conditions and provisions of this Agreement. The
Contractor and Prosecutor shall be responsible for the performance of all
assignees or subcontractors, and shall insure the subcontracted agents
comply with all provisions of this Agreement.
K. Continuation
In the event that the Contractor and Prosecutor have submitted to the
Department an application for a Cooperative Reimbursement Agreement
and, because of circumstances beyond the control of either the
Contractor, Prosecutor, or the Department, the Agreement cannot be
concluded to take effect at the start of the new Agreement period, the
delaying party shall immediately confirm in writing said circumstances
and the anticipated date that the Agreement can be concluded. The
Agreement in existence shall, with the approval of all parties, be
extended for a period not to exceed sixty (60) calendar days from the
original concluding date of the existent Agreement. Should any party
not choose to extend the existent Agreement, that party shall
immediately notify the others in writing.
L. Cancellation of Agreement
The Department reserves the right to cancel this Agreement by giving
sixty (60) calendar days written notice to the Contractor and Prosecutor.
The Contractor or Prosecutor may terminate this Agreement upon sixty
(60) calendar days written notice to the Department at any time prior to
the completion of the Agreement period.
M. Closeout/Extension
When this Agreement is concluded or terminated, the Contractor and
Prosecutor shall provide the Department, within sixty (60) calendar days
-4- ., ,
after conclusion or termination, with all financial, performance and other
reports required as a condition of the Agreement, unless written
extension is granted by the department for extenuating circumstances.
The Department shall make payments to the Contractor for allowable
reimbursable costs not covered by previous payments. The Contractor
shall immediately refund to the Department any payments or funds
advanced to the Contractor in excess of allowable reimbursable
expenditures.
N. Continuing Responsibilities
Termination, conclusion, or cancellation of this Agreement shall not be
construed so as to terminate the ongoing responsibilities of the
Contractor or Prosecutor or rights of the Department contained in
Section I, Paragraphs D. and M.
0. Dispute Resolution
I. Local Resolution
All parties agree to make a good faith attempt to resolve disputes.
Resolution of any dispute shall first be attempted at the local level
by County Contractor, Prosecuting Attorney (PA), Friend of the
Court and the Department's Office of Child Support (OCS) District
Managers, as appropriate.
2. Second Stage Resolution
If it appears a dispute cannot be resolved at the local level, the
aggrieved party shall notify the other parties and the Director of the
Office of Child Support, in writing, regarding the nature of the
dispute and the efforts made toward resolution. Within 60 calendar
days of this notification, the parties and the OCS Director or
designees shall meet to attempt resolution of the dispute.
3. Formal Notice of Intent
The Contractor and Prosecutor shall notify the Department in writing
of their intent to pursue a claim against the Department for breach
of any terms of this Agreement. No suit may be commenced by the
Contractor or Prosecutor for breach of this Agreement prior to the
expiration of ninety (90) calendar days from the date of such
notification. Within this ninety (90) day period, the Contractor and
Prosecutor, at the request of the Department, must meet with the
Director of the Department or designee for the purpose of
attempting resolution of the dispute. Formal Notice of Intent action
shall not be commenced until resolution has been initiated as
described in 1 and 2 above. However, these paragraphs do not
restrict the right to invoke and cancel under Section I, Paragraph L.
4. Continuation of Services and Payment
Prior to commencement and during the pendency of a dispute or a
suit for breach of this Agreement, services shall continue to be
, —5--
provided by the Prosecutor as set forth in this Agreement and
payment for such services by the Department shall continue without
interruption, except as provided in Section III B of this Agreement.
P. Amendment
This Agreement may be amended, at the request of any party, only by
the written consent of all the parties hereto, except as otherwise
provided in this Agreement. If the Contractor or Prosecutor refuses to
sign such amendment, the Department may terminate this Agreement at
the end of sixty (60) calendar days from the date of request to amend.
The Contractor and Prosecutor shall suffer no liability to the
Department for refusing to agree to said amendment, and said refusal
shall not constitute a breach of this Agreement.
Termination - Unfair Labor Practice
The Department may void this contract upon fifteen (15) days notice if
the name of the Contractor or Prosecutor, or the name of a
subcontractor, manufacturer, or supplier of the Contractor or Prosecutor,
subsequently appears in the register compiled pursuant to Section 2 of
Act 278, P.A. 1980. This Act prohibits the State from entering into
contracts with certain employers who engage in unfair labor practices; to
prohibit those employers from entering into certain contracts with
others; to provide for the compilation and distribution of a register of
those employers; and to provide for the voiding of certain contracts.
R. Reporting Requirements Pertaining to Former State of Michigan
Employees
The Contractor and Prosecutor shall report within two working days
after the end of each month, the name(s) and social security number(s)
of any former State of Michigan employees who:
1. Retired under the provisions of Acts 2 and 3, PA 1984 (between
June 2, 1984 and September 30, 1984); and
2. Performed services purchased by this Department through this
contract.
These reports must include the Contractor and Court's name, contract
number, the month and year to which the report pertains, and shall be
submitted to:
Michigan Department of Social Services
Office of Contract Management
P. 0. Box 30037
Lansing, Michigan 48909
S. Audit Requirements in Accordance with Circular A-128
This contract is funded in part through the federal Child Support
Enforcement Program. The Department has determined that the services
provided through this Agreement constitute a subrecipient relationship
Q.
according to the guidelines established in Federal Office of Management
and Budget Circular A-128. The Department shall send a letter to the
Contractor each year including the Catalog of Federal Domestic
Assistance number and the percentage of Federal Financial Participation
(FFP).
Contractors who receive a total of $25,000.00 or more in federal funds
from one or more funding sources as subrecipients are required to
comply with the provisions of Federal Office of Management and Budget
Circular A-128. Copies of audits performed for Contractor's compliance
with Circular A-128 requirements shall be submitted to the Department
within 30 calendar days of receipt by the Contractor. In addition, the
Contractor shall, as required in the Circular, submit a copy of the audit
to the federal central clearing house identified by the Federal Office of
Management and Budget.
Two (2) copies of the Contractor's annual compliance audit shall be
submitted to:
Michigan Department of Social Services
Office of Internal Audit
P.O. Box 30037
Lansing, MI 48909
T. Agreement Inclusiveness
This Agreement with the previously mutually approved Application
incorporated by reference and made a part hereof, is intended by the
parties as the complete and final expression of their agreement with
respect to the terms included herein, and may not be contradicted by
evidence of any prior contemporaneous agreement, oral or otherwise.
U. Department of Civil Rights Financial Obligation
Public Act 258 of 1992 amends the Elliott-Larsen Civil Rights Act, P.A.
453 of 1976, by requiring the Michigan Department of Civil Rights, in
order to defray cost of monitoring businesses for equal employment
practices, to assess a fee of 1/20th of one percent (.0005) of the amount
of an award if the contract is valued at $100,000.00 or more. If the
amount of this Agreement is $100,000 or more, signature of the
Agreement establishes an obligation to pay the fee. This fee, if required,
is due and payable to the Department of Civil Rights. For further
information contact the Department of Civil Rights at (313) 256-2514.
IL CONTRACTOR AND PROSECUTOR DUTIES AND RESPONSIBILITIES
A. Services
As a subrecipient of Federal Financial Assistance, the Contractor through
the Prosecuting Attorney shall:
1. Make 1V-D services. available to all eligible persons.
2. Make every effort to establish paternity and secure orders as needed
for the purpose of child support on behalf of children born in or out
of wedlock as provided by law.
3. Comply with the requirements of Title IV-D of the Social Security
Act, implementing applicable federal regulations and requirements, in
providing legal representation in child support cases.
4. Achieve compliance through this Agreement and the IV-D Program
Prosecuting Attorney Handbook which is incorporated into this
Agreement by reference.
B. Reports
The Contractor and Prosecutor shall prepare, complete and submit the
following reports in the cycles indicated, to the units named:
1. Form: DSS-286 - Title IV-D Cooperative Reimbursement
Expenditure Report, including appropriate time
documentation.
Cycle: Due by the fifteen (15) working day after month of service
To: Department of Social Services
Office of Child Support - Lansing
2. Form: DSS-285 - Prosecuting Attorney's Quarterly Report
Cycle: Due by the tenth (10) working day after the end of the
quarter
To: Department of Social Services
Office of Child Support - Lansing
3. Form:
DSS-1856 - Title IV-D Support Referral, also known as
DPSS 13 Court Action Referral
Cycle: Respond in writing when action on case completed;
(dismissal or order)
To: Local Support Specialist
C. Client Grievance System
Each Prosecutor shall have a written office grievance system which
provides the opportunity to seek relief for those who believe they have
not received services required by the IV-D program, or believe the
services they have received are not in accordance with IV-D regulations.
Information about the grievance system shall be provided to clients or
the Department upon request.
D. Statewide Automated System
The Contractor and Prosecutor agree to cooperate in meeting the federal
requirement of a statewide automated system and, when fully
implemented and operational, to use the Child Support Enforcement
System (CSES) in accordance with IV-D policies and procedures for
establishing case records, locating absent parents, establishing support
orders, establishing paternity, enforcing support orders and interstate
IV-D activities.
, —8—
E. Applicable Costs
The Contractor and Prosecutor, as subrecipients of Federal Financial
Assistance, agree to abide by applicable provisions of the Cost Principals
for State and Local Governments issued by the Federal Office of
Management and Budget Circular No. A-87. This circular provides cost
principles to be used in determining the availability of Federal Financial
Assistance for Child Support Enforcement activities under Title IV-D of
the Social Security Act. If any staff funded in part or in whole by IV-D
funds do not work full time on IV-D matters, detailed time-records for
such employees are required to document the amount of time spent on
reimbursable activities; or an alternative method for calculating eligible
expenditures may be used so long as the method accounts for specific
costs incurred on behalf of cases receiving services under the IV-D state
plan and is approved by the department.
F. Billing Method
The Actual Cost Reimbursement Method shall be used to claim
reimbursement under this Agreement. The Cooperative Reimbursement
Application, Budget, and budget documentation are attached hereto and
made a part of this Agreement. The Budget and Application detail the
amount and object of expenditures for which the Contractor and
Prosecutor shall use funds paid under this Agreement. The Contractor
and Prosecutor shall follow and adhere to the budget. Only costs
actually expended may be billed.
The Contractor and Prosecutor must obtain written approval from the
Department to increase or decrease line items in the budget. The
Contractor and Prosecutor's request for the Department's approval must
contain sufficient information to allow the Department to identify which
budget line items are to be increased, which line items are to be
decreased, the reason for change, the programmatic impact of the budget
changes and must stay within the originally approved budget total. The
person authorized to approve budget revisions is the Director of the
Office of Child Support.
Actual costs may include the cost of fringe benefits provided by the
Contractor for the Prosecutor and employees funded by this Agreement,
in the same proportion as that employee is employed in IV-D
reimbursable activities, as long as those fringe benefits are no greater
than benefits the Contractor provides to similar non-IV-D employees, and
are not contrary to any federal regulation. Fringe benefits may include
longevity, vacation, personal leave, holiday, sick leave, medical, dental,
optical, life insurance, disability insurance, retirement, social security,
workers compensation, and unemployment insurance.
G. Billing Procedure
The Contractor and Prosecutor shall submit a monthly "Title IV-D
Cooperative Reimbursement Expenditure Report," (Form DSS-286)
detailing program-related expenditures. The DSS-286 shall indicate actual
expenditures by category of expense in the performance of this
Agreement for the period being billed. The DSS-286 shall be submitted
—9—
within fifteen (15) working days from the end of the monthly billing
period to:
Michigan Department of Social Services
Office of Child Support
Attention: CR Suite 1406
P.O. Box 30037
Lansing, MI 48909
III. DEPARTMENT DUTIES AND RESPONSIBILITIES
A. Program Administration
The Department, as a recipient of Federal Financial Assistance, shall
administer the Title IV-D program in Michigan, and shall maintain the
approved Title IV-D State Plan consistent with federal requirements.
The Department shall distribute program regulations, forms and
instructions to the Contractor and Prosecutor through the IV-D Program
Prosecuting Attorney Handbook and Prosecuting Attorney Letter Series.
13. Payment
The Department shall complete its processing of payments to the
Contractor within thirty (30) calendar days after receipt of the
Contractor's monthly DSS-286, "Title IV-D Cooperative Reimbursement
Expenditure Report," detailing program related expenditures as set forth
in the budget attached to and made part of this Agreement. For
DSS-286's submitted after the due date the Department reserves the right
to delay processing and payment to the next available cycle.
The Department reserves the right to defer or disallow payment of any
claim submitted by the Contractor and Prosecutor for failure to
document and provide records, statistics, and reports to the Department
as required by this Agreement or as are required by applicable state
statutes and federal regulations.
C. Program Compliance Monitoring and Evaluation
The Department will monitor and evaluate Prosecutor performance for
compliance with Federal Title IV-D Program regulations and the terms of
this agreement. Performance compliance will be measured against the
IV-D Program Prosecuting Attorney Handbook and federal program audit
standards established to ensure that program services are administered
effectively and efficiently. The Department shall request corrective
action when a program compliance evaluation indicates areas of
substantial noncompliance.
D. Maximum Amount of Agreement
The maximum amount of this agreement as appropriated by the
Contractor is ONE MILLION THREE HUNDRED TWENTY-THREE THOUSAND EIGHT
HUNDRED TWENTY-THREE AND NO/100 DOLLARS
($ 1,323,823.00 ). The maximum amount of costs to be reimbursed
-10-
by the Department shall be the State share of actual expenditures during
the life of this agreement up to the maximum of the Title W-D program
net budget, a copy of which is attached hereto and made a part hereof.
IN WITNESS WHEREOF, the Department and Contractor have caused this
Agreement to be executed by their respective officers duly authorized to so.
Dated at , Michigan PROSECUTING ATTORNEY
this day of , 199 By:
Witness:
Dated at , Michigan OAKLAND COUNTY
(Contractor)
this day of , 199 By:
Chairperson
County Board of Commissioners
Witness:
MICHIGAN DEPARTMENT
Dated at , Michigan OF SOCIAL SERVICES
this day of , 199 By:
Director
Witness:
Michi g an Department of Social Services •
COOPERATIVE REIMBURSEMENT CONTRACT APPLICATION
Application is hereby made to the Michi g an Department of Social Services for
approval of a proposal to provide services in accord with the approved Title IV-D
state plan to establish paternity, secure support orders and enforce support orders.
SECTION I - IDENTIFICATION AND SIGNATURES
A. PROGRAM IDENTIFICATION
1) LOCATION OF PROGRAM (Cit y , Count y , Mailin g Address)
Pontiac, Oakland, 1200 N. Telegraph, Pontiac MI 48341
ALcL:vt:Li
7
r'=ME OF CHILD SUPPOP
2) PROGRAM PROVIDER (Name, Title - Prosecutor, Chief Judge or Designee)
Richard Thompson, Prosecutin g Attorney
3) PROGRAM CONTRACTOR (Name, Title - Board of Commissioners or Designee)
Larry Crake, Chairman, Oakland County Board of Commissioners
4) TYPE OF APPLICATION
X NEW CONTRACT
AMENDMENT
5) PROPOSED PROGRAM DATES
FROM 1-1-94 TO 12-31-94
6) TYPE OF PROGRAM
X PROSECUTING ATTORNEY
FRIEND OF THE COURT
COMBINED PA AND FOC
B. SIGNATURES
7) PROGRAM PROVIDER
(Prosecutor or
Friend of Court) _________
8) PROGRAM CONTRACTOR
(Board Chairperson
or Designee) le"—Z 4„..,e1::' ___________
(SyiA RE) ,
Please submit two (2) copies of the application to y our Office of Child Support
District Manager. Retain one cop y for your files.
(FOR MDSS USE)
SOCIAL SERVICES BOARD,
DSS COUNTY DIRECTOR )4cdo s
NATURE 64P.e A?
SIG op.
OFFICE OF CHILD SUPPORT ,
DISTRICT MANAGER
4Wil2-4-
DSS-319 (Rev. 7-93) -1-
SECTION II - MANAGEMENT PLAN
A) PROGRAM PURPOSE - The IV-D Child Support Enforcement Program is a
federal, state and county cooperative effort to collect child
support from parents who are legally obligated to pay. This is
accomplished through services provided to establish paternity,
locate absent parents, establish child support orders, enforce
child support orders and collect child support payments. This
application is a proposal for service delivery and resource need
projections in support of the program purpose and in accordance
with the Title IV-D State Plan for Michigan.
B) ACTIVITIES AND RESPONSIBILITIES - As a provider of Title IV-D
services and a subrecipient of federal financial assistance, the
activities and responsibilities reflected in Section II of the
agreement will be performed in accordance with the requirements of
Title IV-D of the Social Security Act, implemeting federal
regulations and applicable state statutes.
C) COOPERATIVE REIMBURSEMENT SUPERVISOR - Name, title, mailing
address and telephone number of the designated person with
responsibility for the cooperative reimbursement goals and
operations (FCC or PA) within the program provider's office.
David G. Case
Chief, Family Support Division
Office of the Prosecuting Attorney
1200 N. Telegraph
Pontiac, MI 48341 (313) 858-5622
D) FINANCIAL OFFICER - Name, title and mailing address of the
official authorized by the Contractor to sign the Title IV-D
Cooperative Reimbursement Expenditure Report (DSS-286), certifying
that the expenditures reported are accurate and allowable for
Title IV-D reimbursement.
Fred G. Poinsett
Manager of Accounting
1200 N. Telegraph
Pontiac, MI 48341
E) ORGANIZATION CHART - (Attach to application)
F) POSITION DESCRIPTIONS - (On file in the contractor/provider office)
(New positions, attach descriptions)
G) DOCUMENTATION OF JOINT PERSONNEL COSTS - The methodology to be
used as the basis for claiming reimbursement of personnel and
other allowable costs related to providing the IV-D services is:
1) TIME ALLOCATION STUDIES
2) DAILY TIME LOGS
_x 3) MONTHLY CERTIFICATION THAT ALL COSTS CLAIMED PERTAIN TO EMPLOYEES
WORKING 100% ON IV-D ACTIVITIES
-2-
2,278
1,168,795
SECTION III - PERFORMANCE INDICATORS
PROSECUTING ATTORNEY
The following activity levels are projected as indicators of IV-D
program performance anticipated during the 1994 contract year with the
resources budgeted in Section IV of this application. 1993 projections
and actual performance are also indicated.
A. COST BENEFIT INDICATOR PROJECTION:
1993 1993 1994
PROJECTION ACTUAL * PROJECTICN
1. ADC Orders to be Established
2. Non-ADC IV-D Orders to be Established
3. Total IV-D Orders to be Established
4. Total Net IV-D Costs
5. Cost Benefit Indicator
1,621 1,734
432 468 501
2,089 2,235
1,168,795 1,323,823
$ 513 $ 559 $ 592
1,846
* For actual performance data, use the most recent twelve (12) months
available. Information regarding actual performance will come from
DSS-285's and DSS-286's.
B. OTHER PERFORMANCE INDICATOR PROJECTIONS:
TITLE IV-0 COOPERATIVE REIMBURSEMENT CONTRACT
SECTION IV - BUDGET PROPOSAL
COUNTY Oakland
BUDGET DOCUMENTATION
PROVIDER Prosecuting Attorney
FUNDING YEAR 1994
SOURCE OF FUNDING WORKSHEET
(Used to calculate lines 10-13 of Contract Budget)
$ 1,323,823 1. Total Net IV-D Budget Proposed for 1994 Contract
2. 66% of Line 1 (FFP Match)
3. State GF/GP Funding Allocation *
4. Total of 2 and 3 is State Share of Net IV-D Budget
(Enter in BUDGET PROPOSAL, LINE 12)
S. State Funding Share as a Percent of Net IV-D Budget
(4 divided by 1) (Enter in BUDGET PROPOSAL, LINE 13)
6. County Funding Share of Proposed Budget
(1 minus 4) (Enter in BUDGET PROPOSAL, LINE 10)
7. County Funding Share as a Percent of Net IV-D Budget
(1.00 minus line 5) (Enter in BUDGET PROPOSAL, LINE 11)
$ 873,723
$ 97,187
$ 970,910
73.34
$ 352,913
26.66
* From the 1994 COOPERATIVE REIMBURSEMENT CONTRACT GE/GP ALLOCATION chart, enter the
amount for your contract on line 3 above. See last page of instructions for chart.
GF/GP stands for General Fund/General Purpose state money.
NOTE: Round all dollar amounts to the ,nearest whole number.
NOTE: Round all percentages to the nearest two decimal places; for example,
.2358513 would be 23.59% and .2358413 would be 23.58%.
-11-
Costs
Unallowable
In The IV-D
Contract
B.
$ 83,090 $ 83,090 100% 1 83,090 1. Indirect Costs
2.
3.
TOTAL 1 $ 83,090
TITLE IV-0 COOPERATIVE REIMBURSEMENT CONTRACT
SECTION IV - BUDGET PROPOSAL
COUNTY Oakland
BUDGET DOCUMENTATION
PROVIDER Prosecuting Attorney
FUNDING YEAR 1.994
CENTRAL SERVICES LINE ITEM WORKSHEET
Allocation
Factor
A.
I Provider's
County Budget I County
Line items I Total 1 CSE5 Other
C. I D.
Provider's
Eligible
Budget
(A - B)
E.
Amount
Allocated
To IV-D
Budget
(0 X C)
4.
5,
6.
7.
1 1 I /// /////////// 1
1 ////////////// 1 83,090
1
1 I $ 83,090 1 ////////////// 1
SUBCONTRACTS: None
COMMENTS: Indirect cost allocation factor for 1994 is 11.14% of salaries.
-9-
OTHER DIRECT
EXPERT WITNESS FEES
PROFESSIONAL SERVICES
EXTRADITION
MEMBERSHIPS, DUES, PUBLICATIONS
MISCELLANEOUS
PERSONAL MILEAGE REIMBURSEMENT
PRINTING
TRAVEL & CONFERENCE
POSTAGE
CAPITOL OUTLAY
BUILDING SPACE
RADIO COMMUNICATIONS
LEASED VEHICLES
EQUIPMENT RENTAL
CONVENIENCE COPIER
STATIONERY STOCK
TELEPHONE COMMUNICATION
INSURANCE FUND
1,000
8,000
1,000
600
1,300
1,500
2,000
2,500
9,000
1,500
44,609
1,979
15,000
4,600
3,500
8,500
12,700
3,700
$ 122,988
D. I A. B.
IV-D
Allocation
Factor CSE5 1 Other I (A - B)
County Budget
Line items
Provider's
County
Total
E.
Amount
Allocated
To IV-D
Budget
(D X C)
Costs I C.
Unallowable
In The IV-D Provider's
Contract Eligible
Budget
1. Blood Draws
(390 Cases)
2. Blood Tests
(10 cases)
3. Overnight Shipp
4.
5.
100%
100%
100%
8,775
3,350
ing 150
8,775
3,350
150
8,775
3,350
150
12,275 12,175 I //////////////
Ill/l/Ill/lIll
12,275 TOTAL
TITLE IV-0 COOPERATIVE REIMBURSEMENT CONTRACT
SECTION IV - BUDGET PROPOSAL
COUNTY Oakland
BUDGET DOCUMENTATION
PROVIDER Prosecuting Artorney
FUNDING YEAR 1994
PATERNITY TESTING LINE TEM WORKSHEET
B.
7
SUBCONTRACTS: None
COMMENTS:
PERSONNEL
No. Position Salary Fringe Total
1 Division Chief 84,513 31,935 116,448
2 Assistant Prosecutor IV 137,753 53,044 190,797
1 Assistant Prosecutor II 42,018 15,877 57,895
3 Support Specialists 76,227 41,617 117,844
2 Investigators 81,466 41,994 123,460
1 Office Supervisor I 32,662 16,582 49,244
1 Legal Secretary 30,265 15,301 45,566
9 Clerks/Typists 218,361 118,137 336,498
1 Student 6,749 556 7,305
New Positions effective 3-1-94:
(10 Month funding shown)
1 Support Specialist 20,524 11,209 31,733
1 Typist I 15,335 8,298 23,633
23 745,873 354,550 1,100,423
6A
County Budget
Line Items
A. I B. Costs
Unallowable
In The IV-D
Contract
CSES I Other
Provider's
Eligible
Budget
(A - B)
IV-D
Allocation
Factor
Amoun:
Allocate:
To IV-
Budget
(D X
Provider's
County
Total
C. D.
100% 5,047 1.Computer Servic4s $ 5,047
2.
$ 5,047
I //////////////
I ////////////// I $ 5,047 5,047 TOTAL $ 5,047
-7-
TITLE IV-D COOPERATIVE REIMBURSEMENT CONTRACT
SECTION IV - BUDGET PROPOSAL
COUNTY Oakland
BUDGET DOCUMENTATION
PROVIDER Prosecuting Attorney
FUNDING YEAR 1994
DATA PROCESSING LINE ITEM WORKSHEET
3.
4.
5.
6.
7.
SUBCONTRACTS: None
COMMENTS: Lease and maintenance of I computer terminal and 1 printer for access to Circuit
Court Justice System, Friend of the Court and Probate Court records, etc.
B. A. C.
I. Other Direct
2.
3.
$ 122,988 100% 122,988 122,988
//////////////
////////////// TOTAL $ 122,988 122,988 122,988
TITLE IV-D COOPERATIVE REIMBURSEMENT CONTRACT
SECTION IV - BUDGET PROPOSAL
COUNTY Oakland
BUDGET DOCUMENTATION
PROVIDER Prosecuting Attorney
FUNDING YEAR 1994
OTHER DIRECT LINE ITEM WORKSHEET
Total CSES Other
County Budget
Line Items
Provider's
County
Costs
Unallowable
In The IV-0
Contract
Provider's
Eligible
Budget
(A - B)
IV-D
Allocation
Factor
E.
Amour:
Allocate:
To IV-2
Budge:
(D X C:
4.
5.
S.
7.
SUBCONTRACTS: None
COMMENTS: See page 8B for detail.
-8-
5. PATERNITY TESTING (PA ONLY)
12,275
TITLE IV-D COOPERATIVE REIMBURSEMENT CONTRACT
SECTION IV - BUDGET
A. CONTRACT DESCRIPTION
1. COUNTY Oakland
2. PROVIDER Prosecuting Attorney
3. FUNDING YEAR 1994
COLUMN I
B. ALLOCATION FACTORS
1. FTE POSITIONS
2. % OF TOTAL FTE POSITIONS
3. CASELOAD % (FOC ONLY)
C. IV-D BUDGET CATEGORIES
1. PERSONNEL
2. DATA PROCESSING
3, OTHER DIRECT
4. CENTRAL SERVICES
6. TOTAL BUDGET
7. SERVICE FEES
8. OTHER INCOME (DESCRIBE)
9. NET BUDGET
10. COUNTY SHARE $
11. COUNTY SHARE %
112. STATE SHARE $
113. STATE SHARE %
COLUMN II
PROPOSED
IV-D BUDGET
23
100
PROPOSED
IV-D BUDGET
$1,100,423
5,047
122,988
83,090
$1,323,823
$1,323,823
352,913
26.66
970,910
73.34
COLUMN III
PROVIDER'S
ELIGIBLE
BUDGET
23
100
PROVIDER'S
ELIGIBLE
BUDGET
$1,100,423
5,047
122,988
83,090
12,275
$1,323,823
$1,323,823
IIIIIIIIIII I IIIIIIIIIIIIII
////////////////l/IIIIIIII
//////////////////////////1
/////////////////l/IIIIIII
-5 -
C. D.
1. 23 Positions
2.
3.
1,100,423 1,100,423 1,100,423 100%
TOTAL 1,100,423
////////////// 1
////////////// 1 1 '100 '423 ////////////// 1
1
1 1" 100 423
I
TITLE IV-D COOPERATIVE REIMBURSEMENT CONTRACT
SECTION IV - BUDGET PROPOSAL
COUNTY Oakland
BUDGET DOCUMENTATION
PROVIDER Prosecuting Attorney
FUNDING YEAR 1994
PERSONNEL L INE ITEM WORKSHEET
B. A.
I Provider's
County Budget I County
Line Items 1 Total
Costs
Unallowable
In The IV-D
Contract
C5ES 1 Other
Provider's
Eligible
Budget
(A - B)
IV-D
Allocation
Factor
E.
Amount
Allocate
To IV-0
Budge:
(0 X C)
4.
5.
6.
7.
SUBCONTRACTS: None
COMMENTS: See Page 6A for detail.
-5-
ORGANIZATIONAL CHART - PROSECUTING ATTORNEYS OFFICE
I PROSECUTING ATTORNEY I
CHIEF ASSISTANT PROSECUTOR]
I CHIEF OF LEGAL OPERATIONS I
CRIMINAL
INV. DIV.
CASE RECORDS
DEPT.
TRAINING
SECTION
FINANCIAL
SECYS.
PERSONNEL
SECY
STAFF
ATTY
STAFF
ATP(
VICTIM
WITNESS
SECTION
GRAND
JURY
DISTRICT
CT. DIV.
JUVENILE
CT. DIV.
CIRCUIT
CT. DIV.
C.S.A.
SECTION
APPELLATE
DIV.
FAMILY
SUPPORT
DIV.
NARCOTICS
SECTION
AUTO THEFT
SECTION
DOMESTIC
VIOLENCE
SECTION
PAROLE
APPEAL
SECTION
HOMICIDE
SECTION
NEW POSTrIONS
TWo new positions are requested ccmmencing March 1, 1994. The
positions are needed to handle the increase in cases as well as the additional
functions mandated for each case.
The figures belaw indicate the increase in work performed by the
Family Support Division since 1990.
1990 1991 1992
Complaints Filed 2,436 2,615 2,779
Judgments Obtained 1,560 2,142 2,234
These numbers demonstrate a 14% increase in the number of complaints
filed and a 43% increase in the number of judgments obtained over the two year
period. Projections for 1993 indicate no decline in the number of cases
handled.
Additional functions to be performed on each case were recently
mandated due to the adoption by the Michigan Supreme Court of new domestic
relations court rules. Effective May 1, 1993, these rules apply the pleading
and procedural reguirements, which previously had applied only to divorce
cases, to all Family Support Division cases.
One requirement is that a Verified Statement must be prepared on each
case and provided to the Friend of the Court and the defendant at the time
service of process is made. The Verified Statement contains same 43 data
elements which must he obtained from the custodial parent during their initial
interview with the support specialist. This adds at least 10 minutes to each
interview.
The second notable reguirement of the new court rules is an affidavit
regarding custody in all paternity cases. The Support Specialist again must
take an additional 10 minutes to obtain the required information during the
interview. Since paternity cases comprise more than 53% of our caseload, these
requirements place substantial burdens on the existing staff. The result has
been that fewer interviews can be scheduled and ccmpleted. This inevitably
means fewer complaints filed, fewer judgments obtained, and a backlog of
referrals waiting for interviews.
When combined with an ever increasing number of referrals, one can
easily see the need for the additional personnel requested.
One Support Specialist is requested primarily to conduct plaintiff
and defendant interviews. This persons' duties would be the same as the
existing Support Specialists. Other duties include screening and cartputer
research regarding referrals; preparation of legal documents, motions, briefs
and discovery materials; proofreading and general correspondence. Support
Specialists also perform various other duties as assigned.
One Typist I is requested to perform the data entry and generation of
affidavits, Verified Statements and other documents required by the new court
rules. This person would also assist other clerical employees keep up with the
increase in their assigned caseload.
APPENDIX Pi
RI
1973 1493 1993 1994 1995 1994 1995
1991 1912 MOONED AMTMDCD ESTIMATED BODGE! BUDGET PREiimINARy REvISFO CURRENT PROGRAM IoIAL
AcluAL AcluAt BUDGET MEI ACTUAL REQUEST REDUES1 REVIEW REVISION TOTAL PROGRAN CHANGES RECoNITIND.
NUMBER OF POSITIONS
sAEARIEs & FRINGE BENEFIIS
21 21 21 21 21 21 21 21 21 21 21 I.
Cl •
COmmoDITIES
4907 POSTAGE
TOIAL COMMOOMES
OAXLAND CoUNIT, NICNIGAN
1994 - 1995 BIENNIAL DUKE!
PROSECUTOR'S co-OP 0E1110. '93
film i 21293 -
COUNTY EXECUTIVE RECONMINDATION
Au;
nom. DEscRIPlioN
1106 SALARIES
709A TRINGE BENEFITS
$568,831 $628,455 9627,175 $627,175 0627,175 1627,175 9627,175 9627,175
9220,021 9262,243 $251,198 1251,198
1621.175 1627,175 0627,175
1251,198 1251,098 $251,198 $251,198 1251,998 $251,098 1251,998
9878,273 MEAL sALAR1ES AND FUNGES 1796,851 11190,698 $878,273 1878,273 $878,273 $878.273 $878.273 0078,273 $878,273 1878,273
OPERAIING ExPENDIUNTES
CONIRACTRAL SERVICES
3060 EXPERT VIINESS FEES 1 MILEAGE 9440 91.232 81,066 $1,000 $1,001 11,000 $1,090 Come $1,609 ' • 91,909 91,011
3126 PROFESSIONAL SERVICES 1,114 2,159 2,150 2,151 2,159 2.150 2,159 2,151 2,150 2,150
3231 OLOOD TESTS-PAIERNI1Y CASES 4,777 8,010 7,445 7,645 7,645 7,645 7,645 7,645 7,645 7,645• 7,645 . •
3348 ExTRADIrION EXPENSE 1,009 1,090 1,906 1,100 1,001 1,910 1,909 1,000 1400
3409 INDIRECT cosTs 57,165 64,974 15,053 65,853 65,853 65,853 65,053 65,853 65,853 65,853 65,853
3514 MEMBERSHIP DUES 1 PU8L1CATIONS 519 343 1,000 1,089 1,1e0 1,900 1,909 1,910 1,109 1,901 1,001
3528 MISCELLANEOUS 5,356 9,832 1,300 1,391 1,390 1,300 1,306 1,301 1,300 1.300 1.309
3524 PERSONAL mILEAGE 220 240 2,500 2,509 2,519 2,500 2,500 2,509 2,500 2.501 2,500
3582 PRINTING 1,941 2,090 2,900 2,908 2,900 2,001 2,010 2,000 2,019 2,111
365R REN1 33,699 33,690 33,67e 33,690
3752 1RAvEL & CONFERENCE 2.262 1,482 2.906 2,900 2,900 2,990 2,900 2,906 2,900 2,960 2,900
6121,031 10191 CONTRAClUAL SERvICES 979,739 19CW 107,340 187,348 907,340 $87,348 987,348 9121,030 $121,638 1121,038
1701 9503 99,000 $9,009 19,900 $9,081 $9,900 $9,010
$701 $503 59,000 99,060 $9,100 $9,009 99,809 19,096
99,000 19,008
19,000 19,980
PTAS
94,000
CAP I TAL 01111 AT
9998 MSC CAPITAL 031169
10161 CAPITAL OUlLAr
13,191 $225 95,08$ 95,000 15,000 95,690 15,981 $5,008
93,991 9225 95,000 95,000 95,000 95,900 15,100 95,910
$5,600 95,000 15,600
$5,090 05,060 15,186
IOTAL
RECOmmEND.
7,601
1,363
9,423
8,210
3,401
8,001
°ARLAND Comfy, MICHIGAN
1994 - 1995 8IEHNIAL BUDGET
PROSECUTOR'S CO-OP REIMO. '93
FUND 1 27293 -
COUNTY EXECUTIVE RECOMMENOAIION
1993 1993 1993 1994 1995 1994 1945
Acci 1191 1912 ADWIE0 AmTHOLD ESIMIED 8005E1 BUDGET PRELimIHARy REVISED CURREN! PHOGRAN
ram. DESCRipilom AcluAL AC1UAL HOGIT HOW AC1UAL MASI REQUEST 0U1114 REVISION 101AL PROGRAM CHANGES
INTERNAL SERVICES
6311 BLDG SPACE COST ALLOCATION 133,647 144,609 133,690 $33,699
.
$33,691 133,691 133,691
6361 CompuIER SERVICES-OPERATIONS 5,130 1919, 7,600 7,601 7,601 7,601 7,4011 7,611 7,600 7,600
6648 RA010 CommumICATIONS 1,136 728 1,363 1,363 1,363 1,363 1.363 1,363 1,363 1,363
6610 LEASED YLN1CLES 7,128 14,913 9,423 9,423 9,423 9,423 9,423 4,423 9,423 9,423
6641 EQUIPMENT RENIAL 4,567 4,539 8,200 8,218 8,201 9,210 8,291 8,201 8,201 8,201
6641 COMMENCE COPIER 3,567 3,391 3,600 3,600 3,601 3,611 3,601 3,610 3,610 3,600
6671 SIA110HERY STOCK 11,372 8,111 8,041 8,108 8,991 8,001 8,800 8,180 8,100 8,001
6672 pRIN1 SHOP 154
1735'1NS000NCE FUND 3,601 3,681 3,681 3,601 .3,691 3,681 3,601 3,641 3,411 3,601 . 3,681
1758 TELEPHONE COMMUNICATIONS 12,675 12,691 12,239 12,239 12,239 12,239 12,234 12,239 12,239 12,239 ' 12,239 ,.
IOTAL INTERNAL SERVICES $92,727 197,719 187,716 107,716 187,716 $87,716 997,716 154,126 $54,126 $54,126 $54,026
fOTAL OPERATING EXPENDITURES 1157,307 1188,874 $189,064 1189,064 1184,164 1189,064 1189,064 $119,164 $189,164 1189,164 1189,164
FOND fOTAL 11,167,337 $954,158 11,079,572 11,167,337 11,067,137 11,167,337 40467,337 11,167,337 11,167,337 11,167,337 11,167,337
• •
5E01E98E9 21, 1993
7t.'":n4T4'
'11 ...1,at
Pane 140
.1:14A's
4. •
a I n710-
OAKLAND COUNTY
Cost Determination Model
Summary of PROSECUTOR Indirect Cost Rates
For the Period Ended December 31. 1992
Exhibit C-8
Cost Pool
Rates Rates
Indirect Costs PROSECUTOR Applicable Applicable
Applicable to SALARIES & to to
PROSECUTOR WAGES Base On-Site Off-Site
PERSONNEL $130,826 6,161,191 2.12
PURCHASING 4,959 6,161,191 .08
INTERNAL AUDITING 440 6,161,191 .01
COUNTY AUDIT 7,482 6,161,191 .12
ACCOUNTING 199,372 6,161,191 3.24
BUDGET DIVISION 36,045 6,161,191 .59
CORPORATION COUNSEL 3,581 6,161,191 .06
COUNTY TREASURER 33,735 6,161,191 .55
RECORD RETENTION & MAIL 148,502 6,161,191 2.41
MATERIALS MANAGEMENT ALLO 929 6,161,191 .02
Totals $565,872 9.18
OAKLAND COUNTY
Cost Determination Model
Summary of PROSECUTOR Carry-Forward and Fixed Rate Computation
For the Period Ended December 31. 1992
Cost Pool
Actual Claimed Fixed Base Fixed
Costs Costs Difference Costs Value Rate
PRIOR YEAR I $0 80,720 <80,720> $-80,720 6,161,191 -1.31
COUNTY EXECU 0 0 6,161,191 .00
PERSONNEL 130,826 101,788 29,038 159,864 6,161,191 2.59
PURCHASING 4,959 4,776 183 5,142 6,161,191 .08
INTERNAL AUD 440 5,728 <5,288> -4,847 6,161,191 -.08
COUNTY AUDIT 7,482 6,265 1,217 8,700 6,161,191 .14
MANAGEMENT & 0 0 6,161,191 .00
ACCOUNTING 199,372 128,162 71,210 270,582 6,161,191 4.39
ACCOUNTING A 0 0 6,161,191 .00
BUDGET DIVIS 36,045 28,488 7,557 43,602 6,161,191 .71
CORPORATION 3,581 0 3,581 7,161 6,161,191 .12
COUNTY TREAS 33,735 40,826 <7,091> 26,645 6,161,191 , .43
CENTRAL SERV 0 0 6,161,191 .00
RECORD RETEN 148,502 47,798 100,704 249,205 6,161,191 4.04
MATERIALS MA 929 1,026 <97> 832 6,161,191 .01
Total $565,872 445,577 120,295 $686,167 11.14
Resolution #94012 February 10, 1994
Moved by McCulloch supported by Obrecht the Public Services and Personnel
Committee Reports be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by McCulloch supported by Obrecht the resolution be adopted.
AYES: Huntoon, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch,
McPherson, Miltner, Moffitt, Oaks, Obrecht, Palmer, Pernick, Powers, Price,
Schmid, Taub, Wolf, Aaron, Crake, Dingeldey, Douglas, Garfield, Gosling. (25)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on February 10, 1994 with the original
record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 10th day cetebrigkry 1.99,
ynfl D. Allen, County Clerk