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HomeMy WebLinkAboutResolutions - 1994.11.10 - 24254-0 // November 10, 1994 REPORT ( Mi sc . #94324) PLANNING AND BUILDING COMMITTEE CHARLES E. PALMER, CHAIRPERSON CENTRAL SERVICES - OAKLAND/TROY AIRPORT - 1994 GRANT PROGRAM ACCEPTANCE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: The Planning and Building Committee, having reviewed the above-referenced resolution on November 1, 1994, reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the Planning and Building Committee, I move acceptance of the foregoing Report. PLANNING AND BUILDING COMMITTEE BY: IN RE: • • November 10, 1994 MISCELLANEOUS RESOLUTION #94324 BY: General Government Committee -Donald Jensen, Chairperson IN RE: CENTRAL SERVICES - OAKLAND/TROY AIRPORT - 1994 GRANT PROGRAM ACCEPTANCE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the County of Oakland is in receipt of Michigan Department of Transportation Grant Contracts, Project Nos. C-26- 0118-0194/0294/0394, for Federal funds in the amount of $137,700, and State funds in the amount of $7,650, for the development and improvement of Oakland/Troy Airport; and WHEREAS the planning projects consist of an Airport Master Plan Update, design engineering, and security fencing; and WHEREAS the Michigan Department of Transportation has received a block grant from the Federal Aviation Administration for airport development projects and shall act as agent on behalf of the County in the administration of the projects; and WHEREAS the development projects require a local grant match; and WHEREAS the Airport Committee has reviewed and approved the grant subject to ratification by the Oakland County Board of Commissioners and believes it to be in the County's interest to accept the grant; and WHEREAS the attached contracts have been approved in accordance with the County Executive's review process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the grant in an amount not to exceed $145,350. BE IT FURTHER RESOLVED that the Chairperson of the Oakland County Board of Commissioners or the approved designee is authorized to execute the grant contracts and to approve grant modification up to fifteen (15) percent which is consistent with the original grant contracts. On behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE CONTRACT NO: AC DAB Fed. Proj. No.: C-26-01I8-0194 GRANT CONTRACT FOR FEDERAL/STATE/LOCAL AIRPORT DEVELOPMENT THIS GRANT CONTRACT is made and entered into this date of , by and between the Michigan Department of Transportation, hereinafter referred to as the DEPARTMENT, and the Board of County Commissioners of the County of Oakland, hereinafter referred to as the SPONSOR, for the purpose of fixing the rights and obligations of the parties in agreeing to the following capital improvements at the Oakland/Troy Airport in Troy, Michigan, hereinafter referred to as the PROJECT and estimated in detail on Exhibit 1, dated October 6, 1994, attached hereto and made a part hereof. Install Security Fencing and Gates all as more completely defined in Contract No. PM 63- 6.C16 as approved by the Department WITNESSETH: WHEREAS, the PROJECT is eligible for federal funding pursuant the Airport and Airway Improvement Act of 1982 as amended and/or the Aviation Safety and Noise Abatement Act of 1979, and WHEREAS, the DEPARTMENT has received a block grant from the Federal Aviation Administration (FAA) for airport development projects, and WHEREAS, the DEPARTMENT is responsible for the allocation and management of block grant Rinds pursuant to the above noted act, NOW, THEREFORE, it is agreed: 1. The term PROJECT COST, as herein used, is hereby defined as the cost of the physical construction necessary for the completion of the PROJECT, including the costs of preliminary engineering, design engineering, construction supervision, environmental studies and reports, airport layout plan updates relating to the PROJECT. PROJECT COST shall also include administrative costs incurred by the DEPARTMENT in connection with the PROJECT. EXIIIBICT 1 OAKLAND-TROY AIRPORT TROY, MICHIGAN Project No C-28-0118-0194 08-Oct-94 Federal State Local Total :ONSTRUCTION $49,500 $2,750 $2,750 $55,000 'Security Fencing and Gates $49,500 $2,750 $2,750 $55,000 ENGINEERING $11,700 $850 $850 $13,000 :onsuftant-Design & Cons Supv $9,000 $500 $500 $10,000 3EPARTMENT-AERO $2,700 $150 $160 $3,000 NDMINISTRATION $4,500 $250 $250 $5,000 XPARTMENT-AERO $4,500 $250 $260 $5,000 :ONTINGENCIES $4,500 $250 $250 $5,000 Funding Contingency $4,500 $250 $250 $5,000 ". • ' • TOTAL PROJECT BUDGET $70,200 $3,900 $3,900 $78,000 1 .1 CONTRACT NO: AC DAB Federal Project No.: C-26-0118-0294 GRANT CONTRACT FOR FEDERAL/STATE/LOCAL DESIGN ENGINEERING THIS GRANT CONTRACT is made and entered into this date of , by and between the Michigan Department Of Transportation, hereinafter referred to as the DEPARTMENT, and the Board of County Commissioners of County of Oakland, hereinafter referred to as the SPONSOR, for the purpose of fixing the rights and obligations of the parties with regards to the DEPARTMENT granting funds to the SPONSOR for the preparation of plans and specifications hereinafter referred to as the PROJECT, for the following improvements at the Oakland/Troy Airport in Troy, Michigan: Rehabilitate Runway W1TNESSETH: WHEREAS, the PROJECT is eligible for federal funding pursuant the Airport and Airway Improvement Act of 1982 as amended and/or the Aviation Safety and Noise Abatement Act of 1979, and WHEREAS, the DEPARTMENT has received a block grant from the Federal Aviation Administration (FAA) for airport development projects, and WHEREAS, the DEPARTMENT is responsible for the allocation and management of block grant funds pursuant to the above noted acts, NOW, THEREFORE, it is agreed: 1. The term PROJECT COST, as herein used, is hereby defined as all the costs necessary for the performance of the PROJECT work, and administrative costs as incurred by the DEPARTMENT in connection with the PROJECT. THE SPONSOR SHALL: 2. Select a consultant to perform each element of the PROJECT. The contract shall be between the SPONSOR and the consultant and shall be submitted to the DEPARTMENT for review and approval. Any such approvals shall not be construed as a warranty of the consultant's qualifications, professional standing, ability to perform the work being contracted, or financial 09/24/93 AMA A27 IT IS FURTHER AGREED: 11. The PROJECT COST participation is estimated to be as shown below: Dollar Amount Federal share $40,500 DEPARTMENT share $2,250 SPONSOR share $2,250 Estimated PROJECT COST Total $45,000 The PROJECT COSTS shown here are the maximum obligation of state and federal funds under this Grant Contract. If the total amount of PROJECT COSTS exceeds the maximum obligation shown above in this Section, the PROJECT scope will have to be reduced or a written amendment to this Grant Contract to provide additional funds will have to be executed by both parties. The actual DEPARTMENT, FAA, and SPONSOR share of the PROJECT COST will be determined at the time of financial closure. 12. The PROJECT COST shall be met in part with federal funds granted to the DEPARTMENT by FAA through the block grant program and State Airport Development Funds. Upon final settlement of costs, the federal fluids will be applied to the eligible items of PROJECT COST at the rate of 90 percent up to the maximum obligation shown in section 11. The State Airport Development funds will be applied to the balance of the PROJECT COST at a rate of 50 percent for those items eligible for state participation up to the maximum obligation shown in Section 11. Any items of PROJECT COST not funded with state or federal funds will be the sole responsibility of the SPONSOR. 13. The SPONSOR hereby agrees the costs reported to the DEPARTMENT for this Grant Contract shall represent only those items which are properly chargeable in accordance with this Grant Contract. The SPONSOR also hereby certifies that it has read the Grant Contract terms and has made itself aware of the applicable laws, regulations, and terms of this Grant Contract that apply to the reporting of costs incurred under the terms of this Grant Contract. 14. In the event it is determined by the DEPARTMENT that there will be either insufficient funds or insufficient time to properly administer such funds for the entire PROJECT or portions thereof, the DEPARTMENT, prior authorizing work performance, may cancel the PROJECT, or any portion thereof; by giving written notice to the SPONSOR. In the event this °CCM, this Grant Contract shall be void and of no effect with respect to the cancelled portion of the PROJECT. Any SPONSOR deposits on the cancelled portion, less PROJECT COST incurred on the cancelled portions, will be refunded following receipt of a letter from the SPONSOR requesting excess funds be returned, or at the time of financial closure, whichever comes first. 09/24/93 4 AEFAA27 CONTRACT NO: i`C DAB Federal Project No.: C-26-0118-0394 GRANT CONTRACT FOR FEDERAL/STATE/LOCAL AIRPORT MASTER PLAN/AIRPORT LAYOUT PLAN THIS GRANT CONTRA CT is made and entered into this date of by ant between the MICHIGAN DEPARTMENT OF TRANSPORTATION, hereinafter rlferred to as the DEPARTMENT, and the Board of County Commissioners of the County of Oakland, hereinafter referred to as the SPONSOR, for the purpose of fixing the rights and r oligations of the patties in agreeing to the preparation of an Airport Master Plan (AMP) at d/or an Airport Layout Plan (ALP) drawings and reports hereinafter referred to as the PP OJECT and defined in the attached Exhibit 1. The PROJECT is being performed for the Oak iand Troy Airport in Troy, Michigan. WITNESSETH: WHEREAS, the PROJECT is eligible for federal funding pursuant the Airport and Airway Improvement Act of 1982 as amended and/or the Aviation Safety and Noise Abatement Act of 1979, and WHEREAS, the DEPARTMENT has received a block grant from the Federal Aviation Administration (FAA) for airport development projects, and WHEREAS, the DEPARTMENT is responsible for the allocation and management of block grant funds pursuant to the above noted acts, NOW, THEREFORE, it is agreed: 1. The term PROJECT COST, as herein used, is hereby defined as all the costs necessary for the performance of the PROJECT work, and administrative costs as incurred by the DEPARTMENT in connection with the PROJECT. THE SPONSOR SHALL: 2. Select a consultant to perform each clement of the PROJECT. The contract shall be between the SPONSOR and the consultant and shall be submitted to the DEPARTMENT for review and approval. Any such approvals shall not be construed as a warranty of the consultant's qualifications, professional standing, ability to perform the work being contracted, or financial integrity. The SPONSOR shall not execute a consultant contract nor authorize the consultant to proceed prior to receiving written approval of the contract from the DEPARTMENT. 09/ 1 5/93 I AEFAA24 (d) If any part of the work is subcontracted, the SPONSOR shall assure compliance with subsections (a), (b), and (0) above for all subcontracted work. 6. Provide, and will require its subcontractors to provide, access by the DEPARTMENT, the FAA or its representatives, to all technical data, accounting records, reports, documents, and work in process pertaining to this Grant Contract. Copies of technical data, reports, and other documents shall be provided by the SPONSOR or its sub-contractors to the DEPARTMENT and the FAA upon request. The SPONSOR agrees to permit representatives of the DEPARTMENT and the FAA to inspect the progress of all PROJECT work at any reasonable time. Such inspections are for the exclusive use of the DEPARTMENT and are not intended to relieve or negate any of the SPONSOR'S obligations and duties contained in this Grant Contract. 7. Furnish to the DEPARTMENT written reports, monthly, regarding the employment of persons, either directly or through subcontract to this Grant Contract, who have retired from State of Michigan employment pursuant to 194 PA 2 and 3. Reports must comply with the Report Conditions and meet the Information Requirements set forth in Appendix "D", dated July 18, 1986, attached hereto and made a part hereof. THE DEPARTMENT SHALL: 8. Bill the SPONSOR for the SPONSOR's share of estimated PROJECT COST. The DEPARTMENT will not make payments for any PROJECT work prior to receipt of payment from the SPONSOR for the SPONSOR's share of that item of PROJECT work. 9. Upon receipt of payment request approved by the SPONSOR make payment for eligible PROJECT COSTS. The DEPARTMENT will seek reimbursement from the FAA, through the block grant issued to the DEPARTMENT, for funds expended on eligible PROJECT COSTS. 10. Make final accounting to the SPONSOR upon completion of the PROJECT, payment of all PROJECT COSTS, and completion of necessary audits. Any excesses or deficiencies will be returned to or billed to the SPONSOR. IT IS FURTHER AGREED: 11, The PROJECT COST participation is estimated to be as shown below: Dollar Amount Federal share $27,000 DEPARTMENT share $1,500 SPONSOR share $1 .po Estimated PROJECT COST Total $30,000 The DEPARTMENT and federal share shown here are the maximum obligation of state and federal funds under this Grant Contract. If the total amount of PROJECT COSTS exceeds the maximum obligation shown above in this Section, the PROJECT scope will have to 09/15/93 3 AEFAA24 ' FINAT E COMMITTEE November 10, 1994 FISCAL NOTE (Misc. #94324) BY: FINANCE COMMITTEE, JOHN P. MCCULLOCH, CHAIRPERSON IN RE:CENTRAL SERVICES - OAXLAND/TROY AIRPORT - 1994 GRANT . PROGRAM ACCEPTANCE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XI-G of this Board, the Finance Committee has reviewed Miscellaneous Resolution n4324 and finds: 1) Oakland County has received a Michigan Department of Transportation Grant Contracts, Project Nos.C-26-0118- 0194/0294/0394, for Federal funds in the amount of $137,700, and State funds in the amount of $7,650, for the development and improvement of the Oakland/Troy Airport. 2) The planning projects consist of an Airport Master Plan Update, design engineering, and security fencing. 3) County match funds are planned for in the Airport Capital Improvement Fund and are being requested as a General Fund appropriation in the amount of $7,650, consistent with the following budget amendment: 1994 4-10100-909-01-00-9900 General Fund Contingency $(7,650) 4-58110-137-45-00-3382 Local Grant Match 7.650 ASI:M2n9nM 4) The Airport Committee has reviewed and approved the grant subject to ratification by the Oakland County Board of Commissioners. -)N mnImmmnWYmele.EMMIMI In Testimony Whereof, I have hereunto set my hand and affixed the seal og,:the County of Oakland at Pontiac, Michigan this 10th day okidoveM1tmrk -.,.9 D. Allen, County Clerk Resolution #94324 November 10, 1994 Moved by Jensen supported by Kaczmar the Planning and Building Committee Report be accepted. A sufficient majority having voted therefor, the report was accepted. Moved by Jensen supported by Kaczmar the resolution be adopted. AYES: McPherson, Moffitt, Obrecht, Palmer, Pernick, Powers, Schmid, Taub, Wolf, Crake, Dingeldey, Douglas, Garfield, Gosling, Huntoon, Jensen, Johnson, Kaczmar, Kingzett, Kramer, Law, McCulloch, (22) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November 10, 1994 with the original record thereof now remaining in my office.