HomeMy WebLinkAboutResolutions - 1994.09.08 - 24304MISCELLANEOUS RESOLUTION #94257 September 8, 1994
09/01/94 1219 FAX 810 452 9215 OAK. CNTY. EXEC. 444 BD. OF COMMISSIO U001/004
By.; Finance Committee, aohn P. McCulloch, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT & BUDGET - 1994 SECOND QUARTER
BUDGET AMENDMENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Public Act 621 of 1978, the Uniform Budgeting and
Accounting Act for Local Units of Government provides for
adjustments to the adopted budget; and
WHEREAS in accordance with Oakland County General
Appropriations Act Section 22, which provides for budget
adjustments for variances between the budgeted revenue and actual
revenue, and Section 23, which provides for budget adjustments
for variances between estimated revenue and projected
expenditures, adjustments be made; and
WHEREAS the 1994 Second Quarter Forecast Report has
identified several variances and budget amendments are
recommended; and
W11EREA8 funds for furniture and equipment for the new
Circuit Judge were budgeted in the Non-Departmental Future Space
Requirements; and
WHEREAS a transfer of $193,600 from the Non-Departmental
Account to the Circuit Court and Friend of the Court is required
for this purpose; and
WHEREAS two unanticipated mass mailings for the Friend of
the Court TA/Etre needed per P.A. 189 of 1993 and P.A. 37 of 1994
required an additional $34,000 for postage; and
WHEREAS these funds are available from Friend of the court
salary favorability; and
WHEREAS the State has increased the rates charged for
housing of :uveniles in state institutions causing a projected
unfavorability of $400,000 in the Probate Court and $100,000 in
the Non-Departmental - State Institutions/Juvenile Waivers
Account; axle.
WHEREAS M.R. #94174 approved the execution of the contract
between the Pontiac Silverdome and the Sheriff to provide law
enforcement services for the World Cup Games at the overtime rate
established by the Board; and
WHEREAS the Sheriff spent $165,200 in overtime for this
purpose which has been covered by revenue; and
09/01/94 12:19 FAX 810 452 9215 OAK. CNTY. EXEC. 444 BD. OF COMMISSIO h002/004
WHEREAS Oakland County's financial records contain a
fund entitled ucrime Prevention" (#70541) which has a fund balance
of $3,560.51; and
WHEREAS it is recommended that the fund be closed and the
balance transferred to the Sheriff's budget; and
WHEREA3 the 1994 Board of Commissioners' Historical
Commission 3udget needs $300 to cover 1993 expenditures which were
charged in 1994; and
WHEIREA,3 in order to maintain a single, accurate financial
record of County mental health revenue and expenditures and to
provide policy boards with consistent information, it is
recommended that the Community Mental Health Fund (#22200) be
changed from a Governmental Fund to a Special Revenue Fund
designation, effective October 1, 1994; and
WHERE M funds are needed to cover required certification of
health servtces in the jail; and
WHEREAS due to the substantial increase in the number of
autopsies, the projection for the Medical Examiner operations
shows a $72.000 unfavorability; and
WHEREAS due to increase in requests for computer furniture
by departments, the Non-Departmental Capital Outlay Account needs
$100,000 to cover these requests; and
WHEREAS there are pending projects that will improve the
County's delivery service;
WHEREAS the projects, totalling $500,000, include securing
one Children's village Building, to assist in creating a court
request res:Aential treatment program and improvements to the
County Jail security and Communication systems; and
WHEREAS the balance from the above stated amendments is to
be offset the projected favorability in investment income due to
higher interest rates; and
WHEREAS amendments are required to account for office
automation projects previously approved by the Finance Committee
per attached schedule.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of
Commissioners authorizes budget amendments as follows;
NON-D2PARTMENTAL
Expenditure 4-10100-
901-01-00-9'l6 Future Space Requirements $( 193,600)
09/01/94 12:20 FAX 810 452 9215 OAK. CNTY. EXEC. 444 BD. OF C0MMISSIO 0003/004
CIRCUIT COURT
Expenditure 4-10100-
311-01-00-3347 Expendable Equipment 17,000
311-01-00-9998 Capital Outlay 22,000
311-01-00-8'379 Trans Out-Office Equip Fund 140,000
$ 179.000 min= of the COURT
Expenditure 4-21500-
312-01-00-3347 Expendable Equipment 5,000
312-01-00-9998 Capital Outlay 8.800
14.600
$ 193,600
0
FRIEND of the COURT
Expenditures 4-21500-
312-01-00-1001 Salaries $( 34,000)
312-01-00-4909 Postage 34.000
0 -
341-03-00-1001 Admin. Salaries $( 70,000)
341-03-00-2070 Admin. Fringes ( 25,000)
344-01-00-1001 Estates Salaries ( 114,000)
344-01-00-2070 Estates Fringes ( 41,000)
347-01-00-1001 Field Svs. Salaries ( 43,000)
347-01-00-2070 Field Svs. Fringes ( 18,000)
347-12-00-1001 YA Salaries ( 65,000)
347-12-00-2070 YA Fringes ( 24.000)
$( 400,000)
Juvenile Ma'_ntenance Fund 4-29260-
343-01-00-3:711 State Institutions $ 400.000
0
Sheriff
Revenue 3-1)100-
43G-01-O0-2531 Reimb. Salaries $ 165.200
Expenditure 4-10100-
436-18-00-1':02 Overtime $ 121,200
436-18-00-2070 Fringe Benefits
$ 165.200
0
Board of Commissioners
Expenditures 4-10100-
511-01-00-3)48 Historical Commission. 300
Health Division
Expenditures 4-22100-
162-15-00-312 Professional Services 6.000
Medical Exaniner
Expenditures 4-10100-
169-01-00-1002 Overtime 12,000
PROBATE COURT
General Fund
Expenditure 4-10100-
60.000
72.000
0.000
10_0.000
$ 3,560.51
$ 3,560.51
-2
09/01/94 12:20 FAX 810 452 9215 OAK. CNTY. EXEC. 444 BD. OF COMMISSIO U004/004
169-01-00-3112 Med. Sv. Autopsies
Facilities Operations
Expenditures 4-10100-
901-01-00-8104 Project work Orders
Non-Departmantal
Expenditure 4 -10100 -
909-01-00-9909 Misc. Capital Outlay
Non-Departmental
Revenue 3-1)100-
906-01-00-2233 Investment Income $ 678.300
BE IT 7URTHER RESOLVED the "Crime Prevention Fund" (470541)
be closed and transfer the account balance to the Sheriff's
Budget as follows:
Revenue 3-1)100-
904-01-0O-5540 Crime Prevention
Expenditure 4-10100-
432-01-U0-32 Sheriff Miscellaneous
BE IT .A.IRTHER RESOLVED, effective October 1, 1994, the
Community Mental Health Fund (#22200), revenues and expenditures,
be changed from a governmental funds designation to a special
revenue fund designation.
BE IT 7URTHER RESOLVED budget amendments to implement the
change will be recommended at the time the Board of Commissioners
approves the 1994/1995 Community Mental Health spending plan.
BE IT 7URTHER RESOLVED amendments for office automation
projects be approved per the attached schedule.
BE IT :FURTHER RESOLVED that where existing established Board
of Commissioner procedures provides for liaison committee review,
such items will be referred to the appropriate committee for
review and ,7ecommendation to the Board.
BE IT .gURTHER RESOLVED that the recommendations for carry
forward funds, as on the Carry Forward schedule, be approved with
the exception of the $3,118 for Equalization Travel and
Conference.
Committee, I move the Chairperson, on behalf of the Finance
adoption of the foregoing resolution.
Finance rommittee
Total Revenue
GOVERNMENTAL FUNDS
Revenue
123-01-00-2531 Accounting
2562 7564
$2.569 $7.564
COMPUTER SERVICES OFFICE AUTOMATION SCHEDULE SECOND QUARTER 199
1994 1995
Expenditures
General Fund (10100)
909-01-00-9920 Office Automation ($279,350) ($268,850)
Computer Services Operations:
123-01-00-6360 x Accounting $17,393 $14,330
151-01-00-6360 x Board of Commissioners 1,893 1,757
311-01-00-6360 x Circuit Court 20,282 29,876
312-01-00-6360 x Circuit Court - Friend of the Court 7,491 7,439
211-01-00-6360 x Clerk/Register of Deeds 3,717 2,550
192-01-00-6360 x Development & Planning 48,194 35,094
194-01-00-6360 x Equalization 53,960 43,740
141-01-00-6360 x Facilities Management 3,515 1,164
181-01-00-6360 x Information Technology 8,763 8,928
513-01-00-6360 x Library Board 20,009 70,427
169-01-00-6360 x Medical Examiner 2,795 2,656
154-01-00-6360 x Personnel 11,330 8,767
341-01-00-6360 x Probate Court 10,884 8,838
411-01-00-6360 x Prosecuting Attorney 22,333 25,958
124-01-00-6360 x Purchasing 11,671 8,498
436-01-00-6360 x Sheriff - Protective Services 4,947 2,638
433-01-00-6360 x Sheriff 742 638
221-01-00-6360 x Treasurer 7,714 5,196
Other Line Items:
123-01-00-6640 x Accounting Equipment Rental (344) (825)
151-01-00-6640 x Board of Commissioners Equipment Rental (149) (448)
311-01-00-6640 x Circuit Court Equipment Rental (604) (1,449)
192-01-00-4898 x Development & Planning Office Supplies (1,104) (2,650)
513-01-00-6640 x Library Equipment Rental (3,127) (9,381)
169-01-00-6640 x Medical Examiner Equipment Rental (217) (520)
341-01-00-6640 x Probate Court Equiment Rental (29) (69)
341-01-00-6330 x Probate Court Miscellaneous (Postage) (2,000)
124-01-00-6640 x Purchasing Equipment Rental (565) (1,356)
433-01-00-6640 x Sheriffs Equipment Rental (75) (180)
221-01-00-6640 x Treasurer's Equipment Rental (c?g) (1.931)
Subtotal General Fund ($28.575) ($11.165)
Children's Village Fund (29230)
165-01-00-6360 x Children's Village
165-01-00-6640 x Children's Village Equipment Rental
Subtotal Children's Fund
27,961 23,880
(450) (1,,080)
$27.511 $22,800
Health Division Fund (22100)
x Substance Abuse 5_2_06 4,746
Subtotal Health Fund $5.206 $4,746
Facilities Management Fund (67500)
Total Governmental Expenditures $2,569 $7.564
NON -GOVERNMENTAL FUNDS
Computer Services Fund (63600)
Revenue
181-01-00-2037 Governmental Operations
181-01-00-2355 Non-governmental Operations
Subtotal
Expenses
186-01-00-3304
186-01-00-3342
186-01-00-3701
186-01-00-4905
1-455-001
Depreciation
Equipment Repairs & Maint.
Software
Parts & Accessories
Subtotal
Revenue Over (Under) Expense
147-10-00-6360 x Telephone Communications
147-xx-xx-xxxx x Telephone Communications System Lease
Subtotal Telephone Communications
- 2,177 6,183
(3.750) (15.000)
($1.573) ($8.817)
Total Governmental Funds
ELL 5,111Q
$285,377 $272,460
34,921 70,427
$320.298 $342.887
113,261 285,222
0 57,665
162,369 0
44.668 0
$320298 $342.887
17.4 IQ
Resolution #94257 September 8, 1994
Moved by McCulloch supported by Obrecht the resolution be adopted.
AYES: Douglas, Garfield, Gosling, Huntoon, Jensen, Johnson, Kaczmar,
Kingzett, Kramer, Law, McCulloch, McPherson, Moffitt, Newby, Oaks, Obrecht,
Palmer, Pernick, Powers, Schmid, Taub, Wolf, Crake, Dingeldey. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on September 8, 1994 with the original
record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and af.t4xed the seal of the
,9_24 7.."77
' ‘S.r
County of Oakland at Pontiac, Michigan this 8th day of
Allen, County Clerk Lynn