HomeMy WebLinkAboutResolutions - 1995.12.07 - 24412MISCELLANEOUS RESOLUTION #95320 - December 7, 1995
BY: PUBLIC SERVICES COMMITTEE - LAWRENCE A. °BRECHT, CHAIRPERSON
IN RE: PUBLIC SERVICES DEPARTMENT - EMPLOYMENT AND TRAINING DIVISION
BUDGET - PROGRAM YEAR 1995
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS notice of allocation of Job Training Partnership Act (JTPA) and other
employment and training funds has been received from the Michigan Jobs Commission for the
program funding sources as outlined in Attachment A; and
WHEREAS the funding sources as shown in Attachment A for the total amount of
$6,599,421 serve as an estimate of Program Year 1995 fund availability, subject to finalization
of carry-forward funds from the previous year; and
WHEREAS the JTPA and other employment and training programs identified in
Attachment A are totally supported through federal and state funds and require no financial
match support from the Oakland County General Fund; and
WHEREAS Article II of the Balance of Oakland County Private Industry Council's By-Laws
stipulates that the Council shall "provide policy guidance for, and exercise oversight with
respect to, activities under the Job Training Plan for the Balance of Oakland County Service
Delivery Area in partnership with the Government of Oakland County"; and
WHEREAS the Balance of Oakland County Private Industry Council has approved the
Employment and Training Division's Administrative Budget for Program Year 1995, as shown
in Attachment B.
NOW THEREFORE BE IT RESOLVED that the Oakland County Employment and Training
Division's Budget for Program Year 1995 be adopted for the total amount of $6,599,421, as
follows:
1. to establish an Administrative Budget of $832,784 for staff salaries, fringe
benefits, and related operating costs;
2. to establish an Administrative Budget of $391,678 for the program contractors'
administrative operating costs: and
3. to provide for an appropriation of $5,374,959 for JTPA program operations.
BE IT FURTHER RESOLVED that the Employment and Training Division will prepare and
present a written status report to the Public Services Committee on a yearly basis.
Mr. Chairperson, on behalf of the Public Services Committee, I move the adoption of the
foregoing resolution.
\PLIAILIC SERVICES Cr MITT E
L( OLAlCf
• Attachment A
OAKLAND COUNTY EMPLOYMENT. AND TRAINING DIVISION
ESTIMATE OF TOTAL JOB TRAINING PARTNERSHIP ACT AND OTHER FUNDS
FOR PROGRAM YEAR 1995
Administrative Funds
Funding_ Source Amount
JTPA Title I1A Adult Program $ 264,373
JTPA Title 1113 Summer Youth Program 57,142*
JTPA Title 11C Youth Program 151,466*
JTPA Title III Dislocated Worker Program 163,178
JTPA Title 111 Voucher Pilot Program 21,300
JTPA Title III Profiling Project 12,430
JTPA Incentive Award 101,156*
JTPA 8% Education Program 23,571*
The No Wrong Door Planning Grant 77,951
Work First Program 350,451
Community Corrections Employment and
Training Program 11.444
Total Administrative Funds $1,224,462
II. Program Funds
Funding Source Amount
JTPA Title 11A Adult Program $ 993,830
JTPA Title 11B Summer Youth Program 619,563*
JTPA Title IIC Youth Program 587,854*
JTPA Title Ill Dislocated Worker Program 781,238
JTPA Title III Voucher Pilot Program 120,700
JTPA Title III Profiling Project 123,442
JTPA 8% Education Program 139,123*
Work First Program 1,886,826
Community Corrections Employment and
Training Program 122,383
Total Program Funds $5,374,959
III. Total Funds
Administrative Funds
Employment and Training Division's Portion $ 832,784
Contractors' Portion 391.67$
Total Administrative Funds $1,224,462
Program Funds $5,374,959
GRAND TOTAL 06,599.421
*This is an estimated figure.
Ill
THE OAKLAND COUNTY EMPLOYMENT AND TRAINING DIVISION'S PROPOSED BUDGET
FOR PROGRAM YEAR 1995
A narrative for the Oakland County Employment & Training Division's proposed Program Year 1995 budget
follows:
Introduction - The Oakland County Employment and Training Division administers the Job Training
Partnership Act (JTPA) and other employment and training programs for the Balance of Oakland County
Service Delivery Area (SDA) under the joint policy direction of the Private Industry Council (PIC) and
the County Executive/Chief Elected Official (CEO). The JTPA establishes programs to prepare youth
and adults who face serious barriers to employment for participation in the labor force. These
programs provide job training and other services that will result in increased employment and earnings.
increased educational and occupational skills, and decreased welfare dependency, thereby improving
the quality of the workforce and enhancing the productivity and competitiveness of the nation.
The Michigan Employment Security Commission's "Annual Planning Information Report for 1995"
indicates that 42,235 JTPA eligible individuals reside in the Balance of Oakland County SDA. The
SDA's 1995 JTPA funding level of nearly $6.6 million will serve approximately 7% (or 3,035) of these
eligible residents.
During Program Year 1994, programs funded under JTPA Titles IIA and IIC, which serve economically
disadvantaged adults and youths, were evaluated according to six performance standards. These
standards measured such outcomes as the adult long-term employment rate, the youth entered
employment rate, and the adult long-term weekly wage rate. The JTPA Title III Program, which serves
dislocated workers, is measured by the number of participants who enter employment. In 1994, the
SDA achieved and exceeded all of these performance standards. (A Fact Sheet that provides additional
information on the JTPA and the Balance of Oakland County SDA follows this narrative.)
Funding - Attachment A to the Resolution provides an estimate and breakdown of the Balance of
Oakland County SDKs total JTPA and other funding that is available for Program Year 1995.
Significant points about the Attachment follow:
A. Section I. of Attachment A identifies and delineates administrative funds, which are
appropriated from a number of sources, including the Work First Program for public assistance
recipients and the following JTPA programs: the Title IIA disadvantaged adult program, the
Title IC disadvantaged youth program, the Title ill dislocated worker program, and the Title 118
summer youth program.
B. Section II. of Attachment A identifies and delineates the program funds available for Program
Year 1995. These dollars will fund the various training programs (e.g., on-the-job training,
occupational classroom training, work experience, job search assistance, etc.) into which
participants from the Balance of Oakland County SDA will be enrolled.
C. Section III. of Attachment A indicates that the SDA's total funding for Program Year 1995 is
$6,599,421, which represents a $353,839 (or 5%) decrease from the Program Year 1994
funding level of $6,953,260. The decrease reflects substantial reductions the federal
government has imposed on JTPA programs and has been partially mitigated by other funding
sources (e.g., the "No Wrong Door" Planning Grant and the Voucher Pilot Program), for which
the SDA applied and received funding.
Budget - Attachment B to the Resolution delineates the Oakland County Employment and Training
Division's proposed Program Year 1995 Administrative Budget. Significant points about the budget
follow:
A. The Division's proposed budget is funded entirely with administrative dollars; no program (or
traini.ng ) dollars, in other words, supplemdnt the budget. This is in marked contrast to the
Division's 1988 budget, which appropriated. over $100,000 in training funds.
B. The Division's proposed Program Year 1995 budget is funded at $832.784. This amount
represents a $28,798 (or 4%) decrease from the $861,582 level at which the Division's 1994
budget was funded.
C. The Division's proposed Program Year 1995 budget includes a $391,678 administrative
allocation for the SDA's service provider contractors, who need administrative funds to operate
JTPA programs. Although it is charged to the administrative budget, this allocation will not
fund any Employment and Training Division operating expense.
D. Of the total Program Year 1995 dollars available for administration ($1,294,027), $69,565 (or
5%) has been converted to fund programmatic training activities (e,g., on-the-job training, work
experience, etc.). The Division's proposed budget does not, in other words, utilize the entire
amount of available administrative dollars, despite the substantial funding decrease the SDA
has absorbed.
E. Attachment B divides the budget into four sections: "Salaries and Fringe Benefits" (Lines 1-4),
"Contractual Services" (Lines 6-21), "Commodities" (Lines 23-25), and "Internal Services"
(Lines 27-38), The Attachment also provides an explanation for each of the line items in each
of these sections and indicates whether the Program Year 1995 amount proposed for each line
item represents an increase or decrease from the amount allocated in Program Year 1994. A
summary of the line items that have been significantly increased or decreased follows:
Line_liems 1 and 3 (Salaries and Frinee Benefits) - These line items have been increased by
$2,918 and $1,625, respectively, and reflect an anticipated 3,5% cost of living increase and
a few merit and service increments.
Line Item 7 (Professional Services) - This line item, which includes the costs the SDA's certified
public accounting firm incurs as it monitors contractors for fiscal and programmatic compliance
with the JTPA, has been reduced by $23,069 to reflect last year's actual expenditure.
Line Item 9 (Accounting Services) - This line item has been decreased by $28,300, because,
effective January 1, 1996, the Oakland County Accounting Division will assign only one
accountant to the Employment and Training Division. During 1995, two accountants were
assigned to the Division.
Line Item 10 (Subcontractors). - As noted above, the SDA's service provider contractors need
administrative funds to operate JTPA and other employment and training programs. Line item
10 has been decreased by $17,291, which reflects reductions to the WA's JTPA programs.
Line Item 15 (Indirect Cost) - Indirect costs are associated with County departments or divisions
(e.g., Personnel, Purchasing, Budget, the Treasurer, etc.) that provide the Employment and
Training Division with services whose costs cannot be directly charged. Because indirect costs
are determined by applying an indirect cost rate percentage to the Division's salaries (and
because the Division's salary total has increased), the Indirect Cost line item has also been
increased. In addition, the Oakland County Budget Division recalculated the indirect cost rates
of all County divisions for 1995. The new rates were based on a number of factors, including:
the number of positions in a given division vs. the total number of County positions and 2.) the
amount of a given division's federal or state grants vs. the total grant dollars the County
receives. As a result of these factors, the Employment and Training Division's indirect cost rate
was increased from 7% to 7.7%, and this line item has been increased by $2,866.
Line Item 27 (Office Space Rent) - This line item has been reduced by $1,286 to reflect a rental
decrease anticipated for calendar year 1996.
Line Item 30 (Computer Services) - This line hem has been increased by $15,902 to reflect the
costs of technical assistance and eqiiipment the Employment and Training Division will need
as it networks with its JTPA Career Centers and continues to implement the new Work First
Program for public assistance recipients.
FACT SHEET ON THE OAKLAND COUNTY
EMPLOYMENT AND TRAINING DIVISION
CONTACT PERSON: John Almstadt, Division Manager
TELEPHONE ft: (810) 452-2256. Oakland County's Telecommunications Device for the Deaf
telephone number is (810) 858-5511.
FUNCTION OF THE EMPLOYMENT AND TRAINING DIVISION: The Oakland County
Employment and Training Division administers the Job Training Partnership Act (JTPA) for the
Balance of Oakland County Service Delivery Area (SDA) under the joint policy direction of the
Private Industry Council (PIC) and Oakland County Executive L. Brooks Patterson.
PIC MEMBERSHIP: A majority of the PIC's members must be from the private business sector.
Other representatives are from labor, education, rehabilitation agencies, and community-based
organizations.
JTPA'S PURPOSE: The JTPA prepares economically disadvantaged individuals and dislocated
workers for the labor force.
THE SDA'S BOUNDARIES: The Balance of Oakland County SDA includes all of Oakland
County except the cities of Pontiac and Auburn Hills and the townships of Independence, Orion,
Waterford, and White Lake.
JTPA TRAINING SERVICES: JTPA training options include Occupational Training (computer
accounting, data processing, etc.); On-the-Job Training (skills training in a specific occupation in
an actual work setting); Work Experience (short-term subsidized employment at non-profit
worksites); and Limited Student Internships (short-term subsidized training in the private sector).
JTPA SERVICE PROVIDERS: The PIC/Oakland County Executive contracts with school
districts, community-based organizations, and private training institutions to provide training
services.
JTPA ELIGIBILITY: To be eligible for the JTPA, an individual must be economically
disadvantaged or laid off from employment. JTPA is an equal opportunity program/employer.
JTPA FUNDING: The Balance of Oakland County SDAis JTPA funding level for 1995 is
approximately $6.6 million.
JTPA EVALUATION STANDARDS: The JTPA is evaluated according to six standards,
including the adult long -term employment rate, the youth entered employment rate, and the long-
term weekly wage rate.
JTPA PERFORMANCE: In 1994, the Balance of Oakland County SDA met -- and exceeded --
all six of the JTPA performance standards.
has Personnel Committee
December 7, 1995
FISCAL NOTE (Misc. #95320)
BY: FINANCE COMMITTEE, JOHN P. MCCULLOCH, CHAIRPERSON
IN RE: PUBLIC SERVICES DEPARTMENT - EMPLOYMENT AND TRAINING DIVISION
PROGRAM YEAR 1995 - MISCELLANEOUS RESOLUTION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen;
Pursuant to Rule XIT-G of this Board, the Finance and
- BUDGET
reviewed
11
Miscellaneous Resolution #95320 and tindc;:
Tho Employment and training Division has requested to mend its 1995
Budget to reflect the Progrm Year grant award in the amount of
$6,599,421 (Administration-Employment and Train! nq $1,224,462;
Administration portion $82.2,784; Program Operations $5,374,959)
the period July 1, 1995 through June 20, 1996;
1995 Adopted Budget and the 1996 Executive Recommendation, in the
amount of $6,599,421 as detailed in the attached Schedule.
FINANCE AND PERSONNEL COMMITTEE
for
A budget amendment is recommended to reflect the awarded amount in 2) A budget amendment is recommended to reflect the awarded amount in the
GROUPS - INTERNAL SERVICES
310 BLDG SPACE ALLOCATION 6.41,822
31' MAINT DEPT CHARGES 2,500
330 CENTRAL STORES-MSC /50
360 COMPUTER SERVICES - OPER 8.930
010 LEASED vEIICLES 150
640 ECCIPmENT RENTAL 1.920
641 CONVENIENCE COPIER 6,700
6713 STAT ()NARY STOCK 2.548
672 PRINT SHOP 3 960
735 iNsuRANcE FUND 5 000
750 TELEPHONE COMMUNICATIONS 9,800
TOTAL $62,550
TOTAL PROGRAM-ADMIN Si 130 366
GROUP 3 - CONTRACTUAL
595 ppoGRAm-ADmINISTRATION
2•0 PROGRAM-OPERATING
OIVISION TOTAL
S1,110 365
5.519.266
56,729 532
CouNTY ExEcuTIV5
EMPLOYMENT & TRAJNING ADN1
EMPLOYMENT AND TRAINING DIVISION
PROPOSED BUDGET AMENDMENT
SCHEDULE
"394/1995 1995/1996 19950996
AMENDED PROPOSED PROPOSED
BUDGET AMENDMENT BuDGET
GROUP • - SALARIES
001 sALARIETSUMMER HELP 5376.047 $760 S378 sui
002 OVERTIME 250 53 $250
TOTAL 6375297 r60 5379 057
GROIJP 2- FRINGE BENEFIT-5
FRINGE BENEFITS 3156,675 39 547 5168 222
TOTAL SALARIES 6 PRiNGE5 3534.972 510,307 5545.279
GROUP 3. CONTRACTUAL SERVICES
105 LEGAL EXPENSE 6.1,500 SO $1 500
128 PROFESSIONAL SERVICES 92,500 1515,5691 74 93,
130 puBLIc SERVICE AomiN 10.650 10 10 550
20'. ACCOUNTING SETiviCE 55 axe 1520 600) 35 020
204 ADVERTISING 3 700 SO 3.700
275 COMmUNICATICN5 500 $0 500
302 ,ATA pRoCESSING 1 080 51 .088( 0
342 EGJIPNIENT REPAIR & mA1NT 250 SO 250
347 EXPENDABLE EQUIPMENT 275 so 275
409 INDIRECT COSTS 25 460 62 71:15 29.1 ea
430 SUB-CONTRACTS 274.633 6117 045 391 670
502 mAINT CONTRACT (COMPUTER REPI 852 ($8521 0
514 MEMBERSHIP DUES & P1.18 7,300 SO 7 300
528 MISCELLANEOUS 3,200 $o 3 200
574 PERSONAL MILEAGE 4.200 60 4293
65e RENT 0 SO 0
727 TRAINING 3.955 sa
752 TRAVEL 6 CONFERENCE 46430 SO 4,600
TOTAL 6489.694 $81,441 $571,135
GROUP 4 • COHIVODOTIE 5
898 OFFICE SUPPLIES 3i50 $664 $800
909 POSTAGEtmAiLFIROM 3,000 saw 3.080
TOTAL 13,19) 11,530 54.660
($1.206) $40,538
($2,203) 300
50 1542
$26902 34 902
SD
(6150) 1.770
(6940) 5.760
156 2.604
(31 464) 2,A95
:4100) 4,900
SG 9,600
520.816 5103 368
S114_010 $n.224.462
3114,096 $1,224,462
(5244,307) 5,374,959
W313.2111 58,539 421
urfakomp&irng wk1 11/20(55 P-epareb by &age)
Broo"
- --in,/ ,pcbrfto
on, County Executive
i FOREGOING RESOLUTION
A–V—I-ZZ5Y- Oato
Allen, County Clerk
Resolution #95320 December 7, 1995
Moved by Obrecht supported by J;nsen'the resolution be adopted.
AYES:
McPherson,
Wolf, Amos,
NAYS:
Jacobs, Jensen, Johnson, Kaczmar, Kingrett, Law, McCulloch,
Moffitt, Obrecht, Palmer, Pernick, Powers, Quarles, Schmid, Taub,
Crake, Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon. (25)
None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on December 7, 1995 with the original
record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 7th day of, Decembe;r1.295.