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MISCELLANEOUS RESOLUTION #95 131
• May 11, 1995
BY: FINANCE AND PERSONNEL COMMITTEE, John P. McCulloch, Chairperson
IN RE: MANAGEMENT AND BUDGET - IMPLEMENTATION OF A COMPUTERIZED BASE
MAPPING SYSTEM PILOT PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS by Miscellaneous Resolution #95097, dated April 6, 1995 the Board
of Commissioners authorized the GIS Committee and Department of Management and
Budget to solicit bids for a computerized base map system; and
WHEREAS it is recommended that a pilot project be undertaken to computerize
the base map for the City of Rochester Hills; and
WHEREAS proposals were received from the two firms identified as capable
of meeting the Equalization Division's specialized needs on April 10, 1995; and
WHEREAS the GIS Committee and Department of Management and Budget have
reviewed all proposals submitted and finds that the proposal submitted by Land
Innovations did not provide sufficient information to determine the total cost
of their services; and
WHEREAS it has been determined that Genasys II, Inc. is qualified and
capable of providing the equipment and services necessary to implement a
computerized base mapping system; and
WHEREAS the GIS Committee and Department of Management and Budget recommend
a contract in an amount not to exceed $566,200 be awarded to Genasys II, Inc. for
the provision and installation of all hardware, software, professional services
consultation, training and system support; and
WHEREAS $327,355 of the total cost is for hardware, software, installation,
training and support costs; and
WHEREAS the remaining $238,845 will provide professional consulting
expertise which may be required to complete various tasks which have been
identified as integral to successful project implementation and the integrity of
the base mapping system; and
WHEREAS the pilot project will be completed by existing in-house staff of
the Equalization Division on an overtime basis at an amount not to exceed
$10,000; and
WHEREAS project management and technical services ($37,500) and database
management software and network components ($35,000) will be provided by
Information Technology and billed to the Equalization Division at an estimated
cost of $72,500; and
WHEREAS identifying additional points and the center point of section for
each of the 36 sections within the 25 geographic townships is required to insure
the accuracy of the base map for an estimated cost of $10,000; and
WHEREAS a loan in the amount of $362,355 is requested from the Delinquent
Tax Revolving Fund (DTRF) for the initial investment to be repaid over a five-
year period; and
WHEREAS funding for the operating costs is available in the non-
departmental reserve account for office automation; and
WHEREAS should the pilot project be successful, there will be a
recommendation by the GIS Committee for additional funding to complete the
computerization of the base map for all Oakland County municipalities; and
WHEREAS the base map will provide the foundation for all future GIS
endeavors, project scope and costs to be determined at a later date.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the Computerized Base Map Pilot Project.
BE IT FURTHER RESOLVED that the Chairperson of the Board is authorized to
execute the attached Borrowing Agreement in the amount of $362,355 with the
County Treasurer as agent of the DTRF.
BE IT FURTHER RESOLVED that the 1995 Budget is amended as follows:
4-10100-909-01-00-9920 Office Automation ($258,845)
4-10100-194-01-00-1002 Overtime 10,000
4-10100-181-01-00-5615 Equity Transfer Out 238,845
4-10100-214-01-00-3450 Land Survey 10,000
0
3-63600-182-01-00-5101 Equity Transfer In $238,845
4-63600-182-01-00-3129 Professional Services - GIS 238,845
0
BE IT FURTHER RESOLVED that the 1996-97 Biennial Budget will incorporate
an estimated $94,575 for Information Technology DTRF Debt Service and an
estimated $24,836 and $9,145 in Depreciation Expense for Equalization and the
Clerk/Register respectively.
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
REVOLVING FUND BORROWING AGREEMENT
WHEREAS the County of Oakland is desirous of borrowing monies from the
Oakland County Delinquent Tax Revolving Fund, and
WHEREAS the Delinquent Tax Revolving Fund Agent has determined sufficient
monies are available to loan to the County,
THEREFORE, in consideration of agreements set forth below it is hereby
agreed by and between the parties as follows:
The County will borrow the principal sum of $362,355 from the Delinquent
Tax Revolving Fund to be paid back in annual principal and interest
payments not to exceed five (5) years. Said payments shall be deducted
from the annual Revolving Fund distribution made to the County on or about
June 1st of each year. Interest on each payment will be paid in
accordance with the previously established "Parameters for Accessing
Funding From the Delinquent Tax Revolving Fund", (Misc. Resolution
#95001). The schedule of principal payments will be:
Total DTRF
Year Principal Interest Debt Service
1996 $72,471 $22,104 $94,575
1997 72,471 17,683 90,154
1998 72,471 13,262 85,733
1999 72,471 8,841 81,312
2000 72,471 4,421 76,892
$362,355 $66,311 $428,666
It is further agreed that the County may pay off the loan at any time plus
accrued interest without penalty.
Agent for Revolving Fund Chairperson, Board of Commissioners
Resolution #95131 May 11, 1995
• Oat
Moved by Douglas supported by Devine the resolution be adopted.
AYES: Huntoon, Jacobs, Jensen, Johnson, Kaczmar, Kingzett, McPherson,
Obrecht, Palmer, Pernick, Powers, Quarles, Schmid, Taub, Amos, Crake, Devine,
Douglas, Garfield, Holbert. (20)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
I HERER //rriillVE 4 E FOREGOING RESOLUTION
—
L. Brooks erson, County Executive Date
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on May 11, 1995 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 11th da o May .
. Allen, County Clerk