Loading...
HomeMy WebLinkAboutResolutions - 1995.11.09 - 24575) i MISCELLANEOUS RESOLUTION #95273 October 26, 1995 BY PUBLIC SERVICES COMMITTEE, LAWRENCE A. °BRECHT, CHAIRPERSON IN RE: SHERIFF DEPARTMENT-ACCEPTANCE OF 1995/1996 CHARITABLE INSTITUTION AGREEMENT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the United States Department of Agriculture, through the Michigan Department of Education, distributes surplus food to charitable organizations; and WHEREAS the Oakland County Sheriff Department qualifies as a charitable organization under the guidelines and is eligible to receive surplus food; and WHEREAS receipt of this surplus food reduces County cost for Sheriff Department operations by decreasing the Use of General Fund dollars to purthase food supplies; and WHEREAS the agreement has been reviewed through the County Executives' Contract Review Process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the attached 1995/1996 Charitable Institution Agreement with the United States Department of Agriculture and the Michigan Department of Education. BE IT FURTHER RESOLVED that the Chairperson of the Board is authorized to execute said agreement. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLEC SERVICES COMMITTEE RL/IJ LAT E. SCHILLER lidpernstadem a Mk Irrohrshou t 57 STATE SOARI1 Fill VATION CIAO Orin '...Loriltn Lumly tw,,n. Owythy rNa1.I Flo-Sara I.bolvtIs PeLrmm fr•emyr KilOtIccrl N. Straus ASKE Pec.calc, auth A. atakm Shawn A. Wise Gary 1., W41frArn GOVERNOR JOHN ENGLER f.'s Officio - STATE OF 0:i1CHIGAN. DEPARTMENT OF EDUCATION P.O. Bin 30008 Lansing, Michigan 48909 August 14, 1995 TO: Charitable In FROM: articipants s, Director Offiqydprchool Management SUBJECT: Charitable Institution Agreement Enclosed are Charitable Institution Agreement forms (SM-4458-CI) so that you may apply for United States Department of Agriculture (U.S.D.A) donated food items for meals Served to needy persons in your institution for the 1995-96 fiscal year. Your current agreement expires on October 1, 1995. If your agency desires to remain in the program, meets the requirements of the Agreethent (nonprofit, Federal tax exempt, charitable, etc.), and will abide by its terms, then these forms should be completed in detail, signed, and returned to our office by SEPTEMBER 15, 1995. You have received two goldenrod colored Agreement forms, a sponsor page, a site page for each of your sites and a blank site page for any additions that you may have. All of these must be returned to be certified for the 1995-96 fiscal year. One copy of the Agreement, along with a certification sheet (your approval to receive commodities) will be mailed back to you. At that time, the distribution outlet servicing your area will be notified of your eligibility and they, in turn, will contact you with instructions on how to order commodities. For further information concerning the Charitable Institution Program, or Agreement, please call Renee' Cratty at (517) 373-2077. Enclosures RLLIrc - * OP-do,m-4.,n-n-m-man• n-ilwala-m- NAME OF PERSON AUTHORIZED TO SIGN: c_j< _ /. ce$444 if &I/fief •n•-n•n-•Imyn-n-•••-•••n•nn•11,. -SM•458-CI 'AUTH. 7 CFR PART 250 COMP REQ (07-94) MAIL TO MICHIGAN DEPARTMENT OF EDUCATION. ' OFFICE OF SOOOL.MANAGEMENT FOOD DISTRIBUTION,PROGRAM BOX 30008, LANSING, MICHIGAN 48909 (517) 373-2077 NEW APP 1996 INSTITUTION COMMODITY APPLICATION (SPONSOR) SPONSORING AUTHORITY: * * OAKLAND COUNTY LAW ENFORCEMENT * * AGREEMENT NO. 6305 * * 1201 N TELEGRAPH ROAD * * * PONTIAC MI 48341 * * EFFECTIVE MONTH.. 01 It' * * * . * * * PLEASE REVIEW THE ENCLOSED INSTRUCTIONS BEFORE COMPLETING THIS FORM. 1. ENTER YOUR FEDERAL EMPLOYER # 386004876 SCHOOL DISTRICT CODE 63030 2. CIRCLE THE TYPE OF AGENCY FUNDING: E2] 3 4 5 IF 5 (OTHER), PLEASE SPECIFY: 3. CIRCLE YES IF STATE OPERATED: YES ON THE ENCLOSED BLANK APPLICATION FORM, COMPLETE THE REQUIRE'D DATA FOR EACH BUILDING (SITE) BEING UTILIZED THIS YEAR-. YOU MAY NEED TO PHOTOCOPY THE BLANK FORM IF YOU REQUIRE MORE SPACES. CERTIFICATION ************* BY SIGNING THIS FORM I HEREBY CERTIFY TO HAVING READ AND UNDERSTOOD ALL RULES AND REGULATIONS SET FORTH IN THIS APPLICATION. NAME OF SPONSOR CONTACT PERSON: SHARON POLK FOOD SERVICE CHIEF PLEASE PRINT TITLE PHONE: ( 313 )8585071 mmiam.imm..ml.m.m.r.m.=•nnnn••n•••=.1nnnnnnn•nnn••n••n•nnnn,wra.••n•••••• AREA LOCAL FOR STATE USE ONLY • *4.. PLEASE PRINT TITLE DATE SIGNATURE YES CONTACT PERSON:SHARON POLK PHONE: (.313 ) 8585071 n••nn••nn•1n. PLEASE PRINT AREA PHONE . MAIL TO SM-4458—CI MICHIGAN DEPARTMENT OF EDUCATION' (07-94) OFFICE OF SCHOOL-MANAGEMENT FOOD DISTRIBUTION,.PROGRAM . BOX 30008, LANSING. MICHIGAN 48909 • (517) 373-.2077 • NEW APP 1996 INSTITUTION COMMODITY APPLICATION (SITE) AGREEMENT NUMBER..6305 (STATE USE ONLY) NAME...OAKLAND COUNTY LAW ENFORCEMENT * ENTER COMPLETE ADDRESS • * * FOR STATE USE ONLY lc'. *OAKLAND COUNTY LAW ENFORCEMENT * * SITE ID.... 6305C101 * *1201 N TELEGRAPH ROAD * * *PONTIAC MI 48341 * * EFFECTIVE MONTH... 01 * * * * * . * *n ...... n•n••nn•n•nn•-•nn•nn-nnnnn••ny.n-n-n,.............* 1. ENTER YOUR SCHOOL DISTRICT CODE: 63030 2. CIRCLE THE TYPE OF SERVICES OFFERED: CEIGHINSO IF 0 (OTHER), PLEASE SPECIFY: nnnn n•n•nn•n•n 3. ENTER BELOW THE APPROPRIATE DATA FOR YOUR INSTITUTION TOTAL NUMBER OF NEEDY 001550 n-nn-n.--n•n-n."n-•nn TOTAL 'POPULATION 001550 n-n-11.-..1•• INN nnnn n-n•n-nnn•...es 4. CIRCLE THE NUMBER OF MEALS SERVED DAILY: 1 2 [3] • 5. CIRCLE THE MAXIMUM DAYS PER WEEK FOOD IS SERVED: 1 2 3 . 4 5 6 [7] 6. CIRCLE THE APPROPRIATE ANSWERS FOR THE QUESTIONS BELOW: A. LICENSED BY STATE DEPARTMENT OF SOCIAL SERVICES: YES [NO] IF YES/ LICENSE NO.* B. DELIVERY SITE [YES] NO C. FEDERAL TAX EXEMPT CERTIFICATE YES NO NEW PROGRAMS ONLY MUST ATTACH A COPY OF THE TAX EXEMPT CERTIFICATE 501(c)(3) OR EQUIVALENT D. CIRCLE THE APPROPRIATE ANSWER FOR QUESTIONS BELOW: 1. IS A FOOD SERVICE MANAGEMENT COMPANY MANAGING THE FOOD SERVICE PROGRAM? 2. IF YES, DO YOU HAVE A CONTRACT APPROVED BY THE FOOD AND NUTRITION PROGRAM OF THE MICHIGAN DEPARTMENT OF EDUCATIDN? YES NO **IF NO. A CONTRACT MUST BE SUBMITTED TO THE.STATE AGENCY. SMAISS-CI 7/05 AUTI1ORITY: Pan 350, Paid Distribution, ftsselatirms, USDA., COMPLETION: Volintary. RECIPIENT AGENCY ""711,44,44 11-14)tmr ' kichigott catalapion aka of School Mersgerilent MonilltwIng mid Cornplerice Unit • blreitfirelfleit Food Distribution I Fiscal Repenting Program I to Rini; creilly el 'Ilia 373 .tr ,ft!tficutPOCCI.ef_kanlinit 1440921 9, . • -tral :::) • • t CHARITABLE INSTITUTION AGREEMENT-7,o 4'$.14. " 4.' ib iii • 16 ‘Recipient .jectsw' "4'4; Agreement bet_een State Fóó str u n gency an gency for Food Commodities furnished by the United States Department of Agriculture ei .47.11-scorrw.. AZ4F 7itee.wif fa-vrfife I AGREEMEN'T NO. . r.. epyo r T•isph.ene7Area Codts3.pd1i Zip Vie ' s !„, Apy COUNTY a/Voloe/ 4/4 City . . MAILING INSTRUCTIONS:. Return TWO copies to the STATE address. Inilli•led above within 30 days of receipt of .thistorm. DEFINITION OF TERMS: -. • - - -• . ; . .: ., A. . • . ' . . , In accordance with the agreement between the Slate of Michigan Department'Ot Education and the United Stales Departnml 61 Agrlairiture (1.1.S.D.A.), the above-married 'reciptierit agency heist* make: 144116SAIon hi; food commodltisi . furnished by the' ''..r U,S.D.A. to the Michigan Food Distribution Section (hereinsIter referred to as the state agency), and egress to the following '" terms and conditions. ACCORDING TO THE TERMS OF THIS AGREEMENT. THE DEFINITION OF AN INSTITUTION IS: A PUBLIC (FEDERAL, STATE OR LOCAL) OR PRIVATE INSTITUTION, WHICH IS TAX EXEMPT, NONPENAL, NONEDUCATIONAL NONPROFIT AND CHARITABLE, AND PROVIDES' • • os. CARE FOR PERSONS RESIDING WITHIN.. ' ' r lc I. THE RECIPIENT AGENCY IS:(Check One In Each Section) I. 0 F d e_era.I 0 State County ElCity. .E1Publio 0 Private 2. IZC-orreotionel Inititution (F) El Other (please specify.) (0) Home the Aged/ • Adult Foster Care (I) ' r7 Hospital Nursing Home (G) • Reholallitstive Facility (N) •• 0 Mental Health Facility (H) Ej Soup KItchen (21) - ' • ' • Your Institution may appear to meet the eligibility requirements set forth In U.S.D.A. Food Distribution Division Procedures ; however, Institutions are eligible to the extent of needy weans served by Morn who era unable to pay the full charge for servlces rendered them, "or for whom the institution does not receive payment for the full charge for another person legally obligated for the support of such person." Concurrently, if the lull charge It paid from public or private welter* funds, that person may also be considered among the eligible recipient.. -77 la t• - • • " ' ' • 4• THE RECIPIENT AGENCY AGREES: ' . . . . ' . 1. To request and accept available U.S.DA. donated commodities on a 30-day basis Or .11.Y. *moraine to the rates ol diseibution established by the State Agency. The quantities wit not exceed the requirements to serve the number of needy persons as indicated In tile agreement. hems not fay utilized in the 30-da y period for which .-,:•s;',f.• they were accepted will be reordered only in tho.amount required for the succeeding 30-day period, IMPORTANT: When a commodity Is resuicted and has a limited rate of distribution as recommended by the department, and it is found that 4 recipient agency has requested and accepted this item in excess of the authorized WO, It Is &good that the Recipient Agency will be required to reimburse the State Agency at the established :value. tor the excess usage, or make satisfactory adjustment as recommended by the to Agency., .- . . , r , . . •.. 4 w, ., • , .11' - . ro • A. 1 — • . • 7 . 2. That a000r:‘ th),i egreem eebusdSOELYfo tUmeopersona rassl.id b§ the Rear:dent Agkin-cy anr.i'2470 not be processed commercially or disposed of without written approval ol the Suite Agency. UNDER NO CIRCUMSTANCES will il.SDA. ciorrirnocireiri sdid, of the Recipient Agency as indicated in this aereement. The use of any USDA. donated commodities by Ineligible recipients consitutes damage to the Wore., • government under the law, when such irregularities we brought to tor Retinae& el lie Sale Agency, It will be necessary for the Recipient A gency to make • sat sfactory Settlement with the State Agency for the fte gal use ol such - • . . 3. To assume and accept liabilities. end respintibiliiies. for the'ipgroper storage of USDA. donated comModites at all limes, and to rurriah proper silor'ai.ir; facilities es recommended by the State itieTy‘ Stale Agency .64 the itt iiii'pea,,at any reasonableltirne,icrin,5dities t.:1:1•1;1-'sigl,storage facilites or warehouses used tit iiiissar4ejel 'c6ntri'ocliii4s. Fie4iWrittAgefic4. 11:4,Itirarigiri Vkea th& storege faal0os dean, ail. thermometers, dunnage, suitable ventilation; provide spedfied temperatures for certain commodities within their own buildings, and use di Items on the basis oc - rest in first OW lithe recommended storage for perishables Is not available veltNn the Recipient Agency's own buildinge. it will be permissible to remove the commodities from their premises for the purpose of providing proper storage in local commercial locker plants. ' ','W• 74. :.i4;,"Yr•••• WARNING: DO NOT STORE COMMODITIES WITHIN PRIVATE HOMES. .4.111'h • i. 13. - 1;1't 14M-4451-CI rn, L.-iPilge 2) • • o lastinun all ilaVilft; iiiririelponeibitily tor int lose or damage to COmlitedities conned by firs, water, wind. than, rode.. • • 4 ' or infeitstion. due to their fault or negtigence. •' To dispose of eelvagable containers in eccordance with instructions prescribed by the State Agency. Funds accruing • ,t •:.. from the sale of containers, salvage of comModitles Of recoveries from insurance Involving loot donated commodities -- shall be used only for the payment of expenses related to the commodity distribution program. idrt.,..; : . . f,, • . . . e. i ...:. . IL That 11 a common kitchen Is used In the preparation of meals for patients, Inmate, or staff employees, no segregation of ;,....f..7. U.S.D.A. commodities is nacessarY. ., •,os j,.._ ,t4, - -I',41, .:). 7.ç That if Food Service Companies Sr. employed the contlects with such companies will be channeled through the State ; 1 . .. -. .• :iv 11_ •• , 7 ' •I 9. " To maintain true and accurate records pertaining to all transactions relating to the receipt, inventory and dieposal of commodities. Such records, including financial records shall be retained by the Recipient Agency for a period of three ; 13) years, dating from the Moe, of the fiscal year to which they pertain, and shall be available during such period tor . •••'Apence tar sWisrevel. '' ... • • ' ,..'.., .1 . ,..t.......... ., ... _ ._ t,ic. , .- .'s.z. \ • • •,. - • .-- - .• • • " " t\That normal food expenditures will not be` redUCed4bicause of the rsceipillil./.13.1)..i. donated commallies, nor will they ;•4. be taken Into consideration in Preparing their regular Inatiltrtion load budget'. " " • ' Inspection by representstivee of the Stale Agency or the U.S.D.A. at a reasonable lime or place, and even though there itif:U(A Is a change in personnel, these records are to remain within the office of said Recipient Agency. Further, no records shall be disposed of without written authorization Of the Slate Agency. These records shall contain the following minimurn_kitt transaction". • ,. • . ' . d ;IA d trifar t, • A record of all commodities received (including the date and quantity) according to the 'Delivery Receipt ol U.S.D.A." • .' Donated Commodities", Form 811-4221; The Recipient Agency must sign and date all four copies of the "Delivery Recellie of U.S.O.A. Donated Commodities", Fain" 8111-4221, In Ink Or indelible pencil upon receipt of the commodities, and multi , retain a copy for record and audit purpeses. ,-47).' 10. To furnish he Stets Agency with an inventory of an U.S.D.A. commodities on hand, upon request of said Slate Agency. . 11. That whenever the representative who signed this agreentont forth. institution hkreplaced, the institution officials will immediately advise the Stet. Agency of said ohangi in administration. 12. That any time the number of eligible recipients within the Institution changes more than ten percent (plus or minus), the Institution shin notify the State Agency Immediately; whereby, adjustments can be Instituted. That either the Recipient Agency or the Slate Agency may terminete this 'agreement by giving • 30•cay notice In writing • to the other party. The State Agency may cancel this agreement Immediately upon receipt of evidence that the terms and conditions thereof have not been fully complied with. Subject to such notice of termination or cancellation of this • agreement, the Recipient Agency agrees to comply with instructions of the State Agency — either to distribute oil remainifig U.S.D.A. commodities in accordance with the provisions of this agreement or to return such inventories to their distribution outlet upon written authorization as requested by the Stale Agency —no U.S.D.A. commodities will be transferred or • destroyed without written pormitelon front the litete Agency —and to submit such reports as are required by the Stele Agency to record final distribution of such inventories. This Is in 'accordance with regulations assuring the State Agenctrát . • , , . accountability. . : • : 14. The recipient agency hereby agrees that 11 will comply with Title VI of the Civil Rights Act of 1964 (P.L. 08-352), Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 (P.L. 93-112), Age OlscrlrnInallon Act of 1975 (P.L. 94-135) and iii requirements imposed by the regulations of the Department of Agriculture (7 CFR Part 15). Department of Justice (28 CFR Parts 42 and 50) and FNS directives or regulations issued pureuant to that Act and th• • regulations, to the effect that, no parson in the United Stales shali..on the grounds of race, color, national ado), age, sex, or handicap, be excluded from participation in, its denied the benefit, of or be otherwise subject to discrimination under any program or activity for which the program applicant received Federal financial Isstatance from the Ctepertment; and hereby gives assurance that It will immediately take any measures neceseary to effectuate this agreement. This assurance is given In consideration of and for the purpose of obtaining any and all Federal financial assistance, \,-;, :1. , . The recipient agency agrees to compile data, maintain records and submit reports as required, to permit effective • enforcement of Title Vi and permit authorized U.S.D.A. peraonmal during normal working hours to review 'ouch records, books and accounts as needed to ascertain compliance with Title VI. If there are any violations of this assurance, the Department of Agriculture, Food and Nutrition Service, shall have the right to seek Judicial enforcement of this assurance. This assurance is binding on the recipient agency, Ile successors, transferees, and assignees as long as it receives assistance or retains po ion of any asststanct from the Department. The person or persons whose signatures appear below era authorized to sign this assurance on the behalf of .the program applicant, i grants and donation of Federal properly. • .•• ' • ' le. Average number of needy pereoni servad daily: . • $ 1'41 - ' ' 71-;' ' . ' DATE: • , AUTHORIZED REPRESENTATIVE; .L1171.E. The abov,9 is true and correcttO the best of my knowledge and belief. 4. • .? • • .1 •r, • -•-• (SIGNATURE) • . Urn-E) - t .• •' • 7/is • . ; . .• . . • ' ;•,;iN'i • 5+,4 . 5 . • ;r7. ":3• -4i611.1•;.• ;4. • • --„ - CERTIFICATION: I certify that I have carefully read and understand the corgents at this agreement:will abide by ks '• '• terms, and information 'sulxnkted herein Is trui-ind Correctio-thibriost of mi.?. keri4Wiedge. . . . . . 1.'10 r I SUPERVISOR, FOOD DISTRIBUTION SECTION, FOOD AND NUTRITION PROGRAM: (Signature) • • . . • t. . -• Date Approved: "Adult Correctional Institutions" Certification of Eligibility LOMELEIEDHLYIEAPILICABLE1 • • 'DEFINITIONS: Efgbility criteria requires the availability of a minimum 0110 hours of rehabilitation per week for a majority of the Inmates housed herein. Please provide all the information required. .. _ Number Of !Males Hours On a Daily Baste, .- - . • . That May Offered' How Many inmales , • Participete ' Per Week'.- Actually Attend? ' ... , 1. AcedemIc educilloh(courees at the elementary, high school, college, or.postgraduate !evoke) -... • - 800 - 25 .. 400 2. Vocational education or training (formal courses or on-the-Job training) ".' ' ' 170 • ' 40 • • - BD • . • - . 3. . Employment (work experlsnos work release programs) • b , . 162 '.. . , 162 4. DiinIcal or counsiting aervical (psychiatric therapy, psycho- • Ava la.ble 1 .. logical or other couneeiing) ' •''' ' . ' 1657 .. _24 hours . 105 . S. Health therapy Westmont of physical handicaps or alcohol Available •. addiction) 1657 ' 24 hours 65 I. • : . 'NOVEMBER 9, 1995 FISCAL NOTE (Misc. #95213) BY: FINANCE AND PERSONNEL COMMITTEE, JOHN P. McCULLOCH, CHAIRPERSON IN RE: SHERIFF DEPARTMENT - ACCEPTANCE OF 1995/1996 CHARITABLE INSTITUTION AGREEMENT - MISCELLANEOUS RESOLUTION #95273 TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-G of this Board, the Finance Committee has reviewed Miscellaneous Resolution #95273 and finds: 1. The Oakland County Sheriff Department is qualified as a charitable institution, by the United States Department of Agriculture and the Michigan Department of Education, to receive surplus food. 2. Value of the food received through this agreement in 1994 was $84,000. The receipt of this food is a direct offset to the cost of prisoner care experienced by the County. 3. While the actual food is free of charge, the Sheriff Department must cover the cost of food transportation. The annual estimated cost of $18,000 is included in the Sheriff's budget. 4. Since the grant simply deals with the transfer of real goods and not cash, no budget amendments are required. FINANCE AND PERSONNEL COMMITTEE Resolution #95273 November 9, 1995 Moved by Obrecht supported by Powers the resolution be adopted. AYES: Amos, Crake, Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Moffitt, Obrecht, Pernick, Powers, Schmid, Taub, Wolf. (23) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. HERM": f'OV OREGOING RESOLUTION 11,440*. / L'Brooks Patte , County Executive Date STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November 9, 1995 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 9th day lt.„1,49vemb 99 ( `Z;7.ft Allen, County Clerk 4 m .