HomeMy WebLinkAboutResolutions - 1995.10.12 - 24596October 12, 1995
Following Public Hearings on September 7, 1995, September 21,
1995 and October 12, 1995, the following rPsollit'ons were
ratified at the October 12, 1995 Board of Commissioner's meeting:
Miscellaneous Resolution #93172, Department of Tristit-W-innl
and Human Services/Community Mental Health - Full Integration
into County Board of Commissioners/ County Executive Structure
(This resolution was adopted October 7, 1993);
Miscellaneous Resolution #93248, Department of Institutiona
and Human Services/Community Mental Health - Inclusion of
Community Mental Health Employees in Merit System (This
resolution was adopted December 9, 1993);
Miscellaneous Resolution #94219, Department of Management
and Budget/Purchasing Division - Purchasing/Contracting
Procedures for Community Mental Health (This resolution was
adopted July 28, 1994);
Miscellaneous Resolution #94266, Department of Human
Services/Community Mental Health - Requirement of Natifinatinn of
Commencement and Findings or Public and Private Reviews (This
resolution was adopted September 22, 1994).
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GENERAL GOVERNME
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OMMITTEE
REPORT (Misc. #94219) July 14, 1994
BY: General Government Committee, Donald Jensen, Chairperson
RE: Department of Management and Budget/Purchasing Division-
Purchasing/Contracting Procedures for Community Mental Health
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS:
crnairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the above-
referenced resolution on June 27, 1994, recommends the resolution
be adopted with the following additional paragraph:
contracts for oroviJiilg of aarvices and pr1nipm0=nt
Health Services Board..
Chairperson, on behalf of the General Government Committee, :
move acceptance of the foregoing report.
...July 28, 1994
MISCELLANEOUS RESOLUTION 1914299
BY: FINANCE COMMITTEE, JOHN P. McCULLOCH, CHAIRPERSON
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET/PURCHASING DIVISION -
PURCHASING/CONTRACTING PROCEDURES FOR COMMUNITY MENTAL HEALTH
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS through Public Acts 167 and 168 of 1993, the
Michigan State Legislature required all local units of government
to conduct a sealed competitive bid process for any contract over
$20,000 except where the governing body of the local unit of
government exempts certain services through a written policy;
and
WHEREAS on February 10, 1994, the Oakland County Board of
Commissioners adopted Miqr(-11Aneraus Resolution #94015 revising
the OAKLAND COUNTY PURCHASING POLICIES AND PROCEDURES MANUAL to
conform with the requirements of Public Acts 167 and 168 of 1993;
and
WHEREAS Misr-p11ant-0ns Resolution #94015 further granted the
Division of Community Mental Health a temporary exemption to the
revised purchasing procedures to allow sufficient time for the
Full Management Transition Team to review the impact of the
public acts and recommend purchasing procedures for Community
Mental Health; and
WHEREAS the Full Management Transition Team has recommended
to the Community Mental Health Board the proposed
purchasing/contracting procedures contained in Attachment A; and
WHEREAS the Community Mental Health Board approved the
purchasing/contracting procedures as recommended by the Full
Management Transition Team on June 21, 1994, and requests the
Board of Commissioners include the recommended procedures in the
OAKLAND COUNTY PURCHASING POLICIES AND PROCEDURES MANUAL.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board
of Commissioners Laaumpolombam into the OAKLAND COUNTY PURCHASING
POLICIES AND PROCEDURES MANUAL, the Purchasing/Contracting
Procedures for Community Mental Health listed in Attachment A.
BE 17 FURTHER RESOLVED that all Community Mental Health
contracts for providing of services and capital equipment shall
be approved and authorized by the full Community Mental Health
Services Board, reviewed by Oakland County Corporation Counsel,
and signed by the Chairperson of the Community Mental Health
Services Board.
Chairperson, on behalf of the Finance Committee, I move the
adoption of the foregoing resolution.
FINANITCOMMITTEE
OAKLAND COUNTY DEPARTMENT OF MANAGEMENT AND BUDGET
PURCHASING DIVISION
PURCHASING/CONTRACTING PROCEDURES FOR
COMMUNITY MENTAL HEALTH
I. COMPETITIVE BIDDING FOR SERVICES
A. All contracts for services will be competitively bid to
re.PponRihIp vendors. The purpose of competitive
bidding is to ensure the delivery of the highest
quality mental health services to the residents of
Oakland County while maintaining the most efficient use
of public resources.
B. All current and potential service providers who wish to
contract with Community Mental Health to provide
services must be registered in the Purchasing
Division's Master Vendor Bid List (MVBL)file. Unless a
provider is part of the MVBL, there is no way to
provide notification of available bids.
C. Vendor proposals will be evaluated by a Proposal Review
Committee appointed by the Community Mental Health
Board Chairperson. At a minimum, the Proposal Review
Committee will consist of staff members from the
Department of Management and Budget and Community
Mental Health, a member of the Community Mental Health
Board, and representatives of interested stakeholders
such as family members and/or consumers.
D. Selection criteria will vary depending upon the service
to be competitively bid and the desired result. In all
cases the welfare of consumers will be the highest
priority.
E. Recommendations of the Proposal Review Committee will
be submitted to the Community Mental Health Board for
their approval. The Community Mental Health Board is
rPsponsihlp for the selection of contractors.
F. New programs associated with full management and
approved by the Community Mental Health Board will be
bid prior to September 30,1994. Beginning October 1,
1994, competitive bidding for current contracts will be
phased-in with one-third of the current contracts bid
for the fiscal year beginning October 1, 1994, one-
third bid for the fiscal year beginning October 1, 1995
and one-third bid for the fiscal year beginning October
1, 1996.
G. Efforts will be made to structure contracts in such a
manner as to encourage the opportunity for consumer
choice in services delivered.
H. Annually, Community Mental Health will conduct an in-
service meeting with all service providers. At a
minimum the meeting will cover:
1. Explanation of CMH requirements that apply to
providers;
2. New Federal, State, and County requirements. The
information transmitted in this meeting is not
meant to absolve the service provider of their
knowledge and compliance with Federal, State and
County requirements.
Attendance shall be mandatory for continuation of a
contract.
II. CONTRACT FORMAT
A. Contracts for service provision will extend over a
multi-year period. Standard contract length to be
three (3) years. Contracts may be extended to five (5)
years to meet continuing care needs of consumers, with
Community Mental Health Board approval.
B. Per Board of Commissioner policy, contracts will be
converted to a "fee for service" basis at the earliest
practical moment, as appropriate. The fee contract
will include a "not to exceed" amount, hourly rates for
specific services (or other rate basis), and a detailed
scope of work statement.
C. All contracts will be reviewed by Corporation Counsel
to ensure compliance with applicable state law,
specifically the Mental Health Code, and local
ordinance prior to submission to the CMH Board for
approval.
D. ReLplomn.s111.t.i.e.s in contract development:
1. Community Mental Health Responsibilities:
a. Develop the scope of work statement;
b. Develop and conduct contractor performduce
measurements.
2. Purchasing Division Responsibilities:
a. Develop, from information provided by
Community Mental Health, appropriate Request
of Proposal or Request for Bid documents;
b. Send documents to vendors, conduct vendor
conferences, officially receive bids.
c. Work with Corporation Counsel to insure that
all contracts are in conformance with
applicable state law, local ordinance and
specific Mental Health Code.
Resolution #94219 July 28, 1994
Moved by McCulloch supported by Gosling the General Government Committee
Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by McCulloch supported by Gosling the resolution be adopted.
Moved by Taub supported by Gosling the resolution be amended in the
Purchasing/Contracting Procedures for Community Mental Health, Section II
(CONTRACT FORMAT), Item D (Responaihi.l.i.ti.as in contract development),. Item 1(b),
by changing the line so it reads as follows: "Develop and conduct contract
performance measurements to include quality assurance measures."
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: Douglas, Garfield, Gosling, Huntoon, Jensen, Johnson, Kaozmar,
Kingzett, Law, McCulloch, McPherson, Miltner, Moffitt, Newby, Oaks, Obrecht,
Palmer, Powers, Schmid, Taub, Wolf, Crake, Dingeldey. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
STATE CF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Alien, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on July 28, 1994 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and ' ixed the seal of the /7 County of Oakland at Pontiac, Michigan this 28th day 0 uly•elt ,.---- i'-i
D. Allen, County Clerk
• .
Resolution #94219 October 12, 1995
Following the third of three Public Hearings, Miscellaneous Resolution
#94219 was before the Board of Commissioners for ratification.
Moved by Quarles supported by Douglas the resolution be ratified.
AYES: Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen,
Johnson, Kaczmar, Kingzett, Law, McCulloch, Moffitt, Obrecht, Palmer, Pernick,
Powers, Quarles, Schmid, Taub, Wolf, Amos, Crake, Devine. 24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was ratified.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on July 28, 1994 and ratified by the Board
of Commissioners on October 12, 1995 with the original record thereof now
remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
.,..-.,31:
County of Oakland at Pontiac, Michigan this 12th day pfctob2 995.
(2<-nr- Lyni .
D. Allen, County Clerk