HomeMy WebLinkAboutResolutions - 1995.09.21 - 24622September 21, 1995
MISCELLANEOUS RESOLUTION 195237 .
BY FINANCE AND PERSONNEL COMMITTEE, JOHN P.
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY
SCANNING PROJECT FOR CLERK/REGISTER OF DEEDS
TO THE OAKLAND BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the Clerk's Office is required to maintain case files on all
Circuit Court cases; and
WHEREAS the Clerk's Office currently has the ability to electronically scan
and store Circuit Court files related to domestic cases, providing more accurate
record keeping and quicker retrieval of information; and
WHEREAS domestic cases represent only ten (10) percent of the records
volume, additional scanning and imaging workstations would allow the Clerk's
Office to fully automate the case processing; and
WHEREAS the Clerk has requested And the Department of Information
Technology recommends the installation of one (1) high speed scanner and 25 image
workstations to fully automate the case loading process; and
WHEREAS one-time cost equals $339,187 which includes hardware capital cost
of $283,939 software cost of $30,758, parts & accessories cost of 17,990,
professional services of $6,500; and
WHEREAS the project included initial staff support cost of $12,000, which
will be recovered through quarterly development billings; and
WHEREAS annual operating cost equals $94,613, operating for the balance of
1995 equals $11,381; and
WHEREAS funds for the one-time expenses and 1995 operating are available in
the non-departmental Office Automation account.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the purchase and installation of additional scanning and imaging
workstations in the Clerk/Register of Deeds Department to provide full case load
scanning.
BE IT FURTHER RESOLVED the 1995 Budget be amended as follows:
tcCULLOCH, CHAIRPERSON
- APPROVAL OF FULL CASE LOAD
General Fund
4-10100-909-01-00-9920
4-10100-181-01-00-6360
4-10100-181-01-00-5615
Info Tech Fund
3-63600-181-01-00-5101
3 -63600-181-01-00-2037
4-63600-184-01-00-3128
4-63600-184-01-00-4905
4-63600-184-01-00-3701
4-63600-184-01-00-3304
Office Automation
Info. Tech. Operations
Equity Transfer Out
Equity Transfer In
Governm't Operations
Professional Svs.
Parts & Accessories
Software
Depreciation
Contributed Capital
$(350,568)
17,881
332.687
0
$ 332,687
17,881
S 350.568
$ 6,500
17,990
30,758
11,381
283,939
$ 350.568
BE IT FURTHER RESOLVED that the 1996/1997 Biennial Budget will incorporate
a transfer of $94,613 from the Office Automation account to cover Information
Technology maintenance and depreciation with a similar appropriation made to the
Clerk's Information Technology - Operations line-item.
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCWD PERSONNEL
amiF. Allen, County Clerk
Resolution #95237 September 21, 1995
Moved by McCulloch supported by Holbert the resolution be adopted.
AYES: Devine, Dingeldey, Douglas, Garfield, Holbert. Jacobs, Jensen,
Johnson, Kaczmar, kingzett, Law, McCulloch, McPherson, Moffitt, Obrecht, Palmer,
Powers, Quarles, Schmid, Taub, Wolf, Amos, Crake, (23)
NAYS: None. (0)
A sufficient majority having voted therrefor, the resolution was adopted.
I I HEREBY J-z-----
L. Brooke
MM.!.
E FOREGOING RESULu
'kereon, County Executive Date
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on September 21, 1995 with the original
record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 21st day of September 1995.