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Home My WebLink AboutResolutions - 1996.04.25 - 24646April 25, 1996 MISCELLANEOUS RESOLUTION #96 °97 BY: STRATEGIC PLANNING COMMITTEE, DENNIS POWERS, CHAIRPERSON IN RE: INFORMATION TECHNOLOGY - NON-STANDARD DEPARTMENTALLY ACQUIRED SOFTWARE PROCESS TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Department of Information Technology has over 600 outstanding work orders ranging from two hours to thousands of hours, such that a two year backlog exists; and WHEREAS aggravating the untenable work order situation is the long-standing practice of discouraging acquisition of inexpensive off-the-shelf software to address office needs, instead requesting in-house developed software oriented to mainframe applications to meet business requirements; and WHEREAS providing operating departments the ability and means to acquire software that is complimentary to the recently created PC environment would significantly contribute to the flexibility of departments to solve their own business problems while, at the same time, reduce the demand for programmer services which can be better directed elsewhere; and WHEREAS the County Executive recommends establishment of a Non-Standard Departmentally Acquired Software Process which provides for software to be acquired at the discretion of operating departments within the constraints of the procedure and available budgetary funding; and WHEREAS the current purchasing procedures, which exempt purchases under $500 from any bid requirements, are adequate in their present form to accommodate this proposal for departments to acquire readily available packaged software to efficiently provide their own business solutions; and WHEREAS software acquisitions obtained under this procedure must comply with Department of Information Technology's Office Automation Guidelines and Software Usage and License Policy, and WHEREAS funding for implementation of this proposal is available in the Information Technology - Operations account (Account # 6360) in each departmental budget for transfer to a commodity account for Data Processing Supplies (Account # 4818). NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the establishment of a Non-Standard Departmentally Acquired Software Process which provides for software to be acquired at the discretion of operating departments in accordance with standard purchasing procedures. BE IT FURTHER RESOLVED that software acquisitions obtained under this procedure must comply with Department of Information Technology's Office Automation Guidelines, and Software Usage and License Policy, as well as budgetary appropriations for this purpose. BE IT FURTHER RESOLVED that the 1996-1997 Biennial Budget be amended to accommodate this procedure. Chairperson, on behalf of the Strategic Planning Committee, I move adoption of the foregoing resolution. STRATEGIC PLANNING COMMITTEE ef6/ 72 ea4Asem FISCAL NOTE (Misc. #96097) BY: FINANCE AND PERSONNEL COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON IN RE: INFORMATION TECHNOLOGY - NON-STANDARD DEPARTMENTALLY ACQUIRED SOFTWARE PROCESS - MISCELLANEOUS RESOLUTION # 96XXX TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee has reviewed Miscellaneous Resolution #9607 and finds: 1. The Department of Information Technology proposes the establishment of a Non- Standard Departmentally Acquired Software Process which provides for software to be acquired at the discretion of operating departments. 2. Software acquisitions obtained under this procedure must comply with Department of Information Technology's Office Automation Guidelines, and Software Usage and License Policy, as well as budgetary appropriations for this purpose. 3. Funding for implementation of this proposal is available in the Information Technology - Operations account (Account # 6360) in each departmental budget for transfer to a commodity account for Data Processing Supplies (Account # 4818). 4. that the 1996-1997 Biennial Budget be amended per the attached schedule to accommodate this procedure. FINANCE AND PERSONNEL COMMITTEE JUDICIAL SUPPORT COURT SERVICES JUDICIAL ADMINISTRATION GENERAL GENERAL GENERAL 10100 10100 10100 ($3,000) 0 (1,500) $1,500 1,500 1,500 344 347 341 $4,500 $13,500 ($4,500) ---------- ($13,500) PROBATE COURT TOTAL ADMIN. OF JUSTICE 10100 10100 10100 10100 432 433 439 431 OAKLAND COUNTY, MICHIGAN DEPARTMENTALLY ACQUIRED SOFTWARE BUDGET AMENDMENT (GOVERNMENTAL FUNDS) FUNCTION/DEPARTMENT/DIVISION ADMINISTRATION OF JUSTICE: FRIEND OF THE COURT CIRCUIT COURT-ADMIN. ACCOUNT # 6360 FUND FUND ORG. INFO TECH DESCRIPTION NUMBER NUMBER OPERATIONS F.O.C. 21500 312 GENERAL 10100 311 ACCOUNT # 4818 DATA PROC SUPPLIES $1,500 1,500 ($1,500) (1,500) CIRCUIT COURT ($3,000) $3,000 322 323 324 325 DIVISION I-WALLED LAKE DIVISION II-CLARKSTON DIVISION III-ROCH. HILLS DIVISION IV-TROY GENERAL GENERAL GENERAL GENERAL 10100 10100 10100 10100 ($1,500) (1,500) (1,500) (1,500) $1,500 1,500 1,500 1,500 52ND DISTRICT COURT ($6,000) $6,000 LAW ENFORCEMENT: ADMINISTRATIVE SERVICES CORRECTIVE SVCS-DETENTION TECHNICAL SERVICES SHERIFF'S OFFICE SHERIFF °ROSECUTING ATTORNEY GENERAL GENERAL GENERAL GENERAL GENERAL 10100 411 $0 (4,000) 0 0 ($4,000) (1,500) $1,000 1,500 1,000 500 $4,000 1,500 OAKLAND COUNTY, MICHIGAN DEPARTMENTALLY ACQUIRED SOFTWARE BUDGET AMENDMENT (GOVERNMENTAL FUNDS) ACCOUNT ACCOUNT #6360 #4818 FUND FUND ORG. INFO TECH DATA PROC FUNCTION/DEPARTMENT/DIVISION DESCRIPTION NUMBER NUMBER OPERATIONS S_UPPLIES TOTAL LAW ENFORCEMENT ($5,500) $5,500 GENERAL GOVERNMENT & LEGISLATIVE: COUNTY CLERK DIVISION GENERAL 10100 212 ($3,500) $1,500 ELECTIONS DIVISION GENERAL 10100 213 (500) 500 REGISTER OF DEEDS GENERAL 10100 214 0 1,000 JURY COMMISSION GENERAL 10100 215 (500) 500 ADMINSTRATION GENERAL 10100 211 0 1,000 CLERK/REGISTER ($4,500) $4,500 COUNTY TREASURER GENERAL 10100 221 (1,500) 1,500 BOARD OF COMMISSIONERS GENERAL 10100 511 (1,500) 1,500 LIBRARY BOARD GENERAL 10100 513 (1,500) 1,500 DRAIN COMMISSIONER GENERAL 10100 611 (1,500) 1,500 TOTAL GEN GOVT & LEGSLTV ($10,500) $10,500 COUNTY EXECUTIVE: AUDIT DIVISION GENERAL 10100 112 ($1,500) $1,500 CORPORATION COUNSEL GENERAL 10100 115 (1,500) 1,500 ADMINISTRATION GENERAL 10100 111 (1,500) 1,500 EXECUTIVE OFFICES ($4,500) $4,500 FISCAL SERVICES DIVISION GENERAL 10100 126 ($3,000) $1,500 PURCHASING DIVISION GENERAL 10100 124 (1,500) 1,500 REIMBURSEMENT DIVISION GENERAL 10100 127 (1,500) 1,500 ADMINISTRATION GENERAL 10100 121 0 1,500 MANAGEMENT & BUDGET SUPPORT SERVICES GENERAL 10100 ADMINISTRATION GENERAL 10100 CENTRAL SERVICES FACILITIES ENGINEERING GENERAL 10100 ADMINISTRATION GENERAL 10100 FACILITIES MANAGEMENT 138 131 148 141 HUMANS SERVICES VETERANS'SERVICES COOPERATIVE EXTENSION GENERAL GENERAL 10100 173 10100 175 ($5,000) ($1,500) (1,500) $5,000 $1,500 1,500 OAKLAND COUNTY, MICHIGAN DEPARTMENTALLY ACQUIRED SOFTWARE BUDGET AMENDMENT (GOVERNMENTAL FUNDS) FUND FUND ORG. FUNCTION/DEPARTMENT/DIVISION !DESCRIPTION NUMBER NUMBER ACCOUNT #6360 INFO TECH OPERATIONS ACCOUNT # 4818 DATA PROC SUPPLIES 154 155 151 162 163 165 169 161 HUMAN RESOURCES DIVISION EMPLOYEE RELATIONS DIV ADMINISTRATION PERSONNEL DEPARTMENT HEALTH DIVISION MEDICAL CARE FACILITY CHILDRENS' VILLAGE MEDICAL EXAMINER ADMINISTRATION GENERAL GENERAL GENERAL HEALTH M.C.F. CHILD CARE GENERAL GENERAL 10100 10100 10100 22100 52100 29230 10100 10100 ($6,000) ($2,000) 0 ($2,000) ($1,000) (500) ($1,500) ($3,000) 0 0 ($3,000) ($2,000) (1,000) (1,500) (500) 0 $6,000 $1,500 500 $2,000 $1,000 500 $1,500 $1,500 1,000 500 $3,000 $1,500 1,000 1,500 500 500 PUBLIC SERVICES ($6,000) $6,000 DEVELOPMENT & PLANNING DIV. EQUALIZATION DIVISION ADMINISTRATION COMMUNITY & ECONOMIC DEVMNT TOTAL COUNTY EXECUTIVE TOTAL DEPARTMENTS GENERAL GENERAL GENERAL OAKLAND COUNTY, MICHIGAN DEPARTMENTALLY ACQUIRED SOFTWARE BUDGET AMENDMENT (GOVERNMENTAL FUNDS) FUND FUND FUNCTIaN/DEPARTMENT/WSION DESCRIPTION NUMBER ANIMAL CONTROL HEALTH 22100 CIRCUIT COURT PROBATION GENERAL 10100 ADMINISTRATION GENERAL 10100 ORG. NUMBER 178 179 171 ACCOUNT ACCOUNT #6360 #4818 INFO TECH DATA PROC OPERATIONS SUPPLIES (1,000) 1,000 (1,500) 1,500 (500) 500 10100 192 ($1,500) $1,500 10100 194 (1,500) 1,500 10100 191 (1,000) 1,000 ($4,000) $4,000 ($32,000) $32,000 ($61,500) $61,500 INFORMATION TECHNOLOGY 3-63600-181-1-0-2037 1-455-001 FUND 636%) REVENUE EST. PROFIT/LOSS AMOUNT ($61,500) ($61,500) -0- In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 25th day oA L ADzil 1 Resolution 496097 April 25, 1996 Moved by Powers supported by Jacobs the resolution be adopted. AYES: Kaczmar, Kingzett, Law, McCulloch, McPherson, Moffitt, Obrecht, Palmer, Pernick, Powers, Quarles, Schmid, Taub, Wolf, Amos, Crake, Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson. (25) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. L. Brooks Partersonounty Executfve STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April 25, 1996 with the original record thereof now remaining in my office. Lynn b. Allen, County Clerk