HomeMy WebLinkAboutResolutions - 1996.07.18 - 24751JULY 18, 1996
REPORT (Misc. #96138)
BY: STRATEGIC PLANNING COMMITTEE -DENNIS POWERS, CHAIRPERSON
IN RE: M.R. #96138, DEPARTMENT OF INFORMATION TECHNOLOGY - WARRANT
TELECONFERENCING
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS:
Chairperson, Ladies and Gentlemen:
The Strategic Planning Committee, having reviewed M.R. #96138 on July
10, 1996, reports with the recommendation that the resolution be adopted with
the understanding that the Prosecutor's Office and the Department of
Information Technology will continue to work on developing a method for
clearly identifying an "original" warrant from a duplicate copy.
Chairperson, on behalf of the Strategic Planning Committee, I move the
acceptance of the foregoing Report.
•n-
STRATEGIC PLANNING COMMITTEE
MISCELLANEOUS RESOLUTION #96138
BY: PUBLIC SERVICES COMMITTEE SHELLEY G. TAUB, CHAIRPERSON
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - WARRANT TELECONFERENCING
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland, in conjunction with the Prosecutor's Office, Sheriff and local police
agencies, desires to enhance law enforcement protection to its citizens; and
WHEREAS the technology exists for videoconferencing between law enforcement agencies and the
Prosecutor's Office to obtain warrants thereby significantly reducing time spent by police officers and Sheriffs
deputies in travel time, allowing that time to be spent on law enforcement protection for the community; and
WHEREAS Misc. Resolution #95095 authorized implementation of a pilot project for nine (9)
workstations funded by the General Fund but accounted for in CLEMIS Operations Fund: and
WHEREAS the pilot project has been deemed successful and the County Executive's recommendation is to
proceed with implementation; and
WHEREAS $500,000 of designated General Fund equity has been set aside for this project; and
WHEREAS due to the Treasurer's investment policies, investment income is projected to be higher than
budgeted, this additional revenue is available to assist in purchasing additional equipment; and
WHEREAS implementation of this proposal enables the closure of the Prosecutor's Royal Oak Warrants
Office eliminating related operating expenses, freeing up $14,000 for additional equipment acquisition; and
WHEREAS upon review of response submitted by potential vendors in response to the Video
Teleconferencing Request for Proposal, the selection committee recommends Ameritech be selected to provide the
necessary equipment, Ameritech's bid cost per unit equals $14,085; and
WHEREAS annual operating costs for maintenance, communications, video network fees and equipment
replacement are to be borne by each responsible law enforcement agency; and
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves
implementation of the videoconferencing system County wide.
BE IT FURTHER RESOLVED that the Prosecutor's Royal Oak Warrants Office be closed.
BE IT FURTHER RESOLVED that the following section of the 1996 General Appropriations Act (MR.
#95294) be deleted, "BE IT FURTHER RESOLVED that one Assistant Prosecuting Attorney position, or the
equivalent thereof, shall be utilized by the Prosecutor in the Warrants Division located in Royal Oak".
BE IT FURTHER RESOLVED that Video Teleconferencing equipment purchased for local law
enforcement agencies will be transferred to local law enforcement agencies whose control units will be responsible
for maintenance, communications, video network fees and equipment replacement.
BE IT FURTHER RESOLVED that all expenses for the Warrant Teleconferencing System be segregated
from the CLEMIS Operations Fund and recorded in the General Fund reflecting the fact that this effort is not a
CLEMIS project.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
S (ss.ftitia
FISCAL NOTE (M.R. #96138)
BY: FINANCE AND PERSONNEL COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - WARRANT TELECONFERENCING
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee has reviewed the above
referenced resolution and fmds:
1. The resolution authorizes the expansion of the warrant teleconferecing system between the County
Prosector's office and the local law enforcement agencies in the County, including the County
Sheriff. The current pilot project includes nine (9) stations; one (1) at the Sheriff, four (4) at the
Prosecutor and four (4) at certain local law enforcement agencies.
2. To expand the teleconferencing system, the resolution authorizes the County to acquire the work
stations for the Prosecutor, the Sheriff, and local law enforcement agencies, each agency (the
County in the case of the Prosecutor and Sheriff) is responsible for maintenance, communications,
video network fees and equipment replacement.
3. In total 50 work stations are requested, seven (7) for the Prosecutor, six (6) for the Sheriff, and the
remaining 37 for the remaining law enforcement agencies. Total estimated acquisition cost equals
$705,000.
4. The General Fund contains a Designated Fund Balance for Warrant Teleconferencing in the
amount of $500,000, which can be brought into current operations to cover the cost of new
equipment.
5. Favorability is forecasted for investment income in the amount of $191,000, which can be used to
purchase the necessary equipment.
6. The resolution further closes the Prosecutor's Royal Oak office, freeing up $14,000 which can be
used to purchase additional equipment.
7. The 1996 budget is amended, as specified below, to account for the use of designated fund
balance, Investment Income favorability and Prosecutor Royal Oak office savings, for the
purchase of warrant teleconferencing work stations:
GENERAL FUND
• .
Designated Fund Balance
1-10100-492-062
Revenue
3-10100-909-01-00-9901
3-10100-906-01-00-2233
Expenditures
4-10100-411-01-00-3574
4-10100-411-01-00-6310
4-10100-411-01-00-6640
4-10100-411-01-00-6670
4-10100-411-01-00-6750
4-10100-181-01-00-8615
4-10100-909-01-00-9909
INFORMATION TECHNOLOGY FUND
Revenue
3-63600-181-01-00-8101
Expenditures
4-63600-182-10-00-3304
1-63600-455-001
Warrant Teleconferencing
Prior Year's Balance
Income From Investments
Prosecutor - Mileage
Prosecutor - Building Space
Prosecutor - Equipment Rental
Prosecutor - Stationary Stock
Prosecutor - Telephone Comm.
Operating Trait. - Info Tech
Non-Depart. - Misc. Capital Outlay
Operating Tran. - General Fund
Depreciation
Est. Profit/ (Loss)
$(500.000)
$ 500,000
191.000
$ 691,000
$( 862)
( 11,060)
( 538)
( 490)
( 1,050)
208,813
496.187
$ 691,000
0
$ 208.813
34,800
174.013
$ 208.813
0
Expenditure
4-10100-909-01-00-9909 Misc. Capital Outlay $ 59348
$ 0
8. The resolution also segregates all expenses for the Warrant Teleconferencing System from the CLEMIS
Fund. All assets, operations and expenses of the Warrant Teleconferencing System, except the four (4)
pilot project stations located in the local law enforcement agencies, shall be transferred to the Information
Technology Fund as specified below. The four (4) pilot project work stations located in the local law
enforcement agencies will be transferred back to the General Fund and subsequently transferred to the local
agencies as specified below:
CLEMIS FUND (#63500)
Expenditures
4-63500-182-10-00-3278
4-63500-182-10-00-3304
4-63500-182-10-00-3342
4-63500-182-10-00-8615
4-63500-182-10-00-8101
1-63500-455-001
Communication
Depreciation
Equipment Repairs
Operating Trans. - Info Tech
Operating Trans. - General Fund
Est. Profit or (Loss)
$( 7,560)
( 7,449)
( 2,520)
100,114
59,748
$ 142333
(142333)
$ Q-.'
INFORMATION TECHNOLOGY FUND (#63600)
Revenue
3-63600-182-10-00-8616
Expenditures
4-63600-182-10-00-3278
4-63600-182-10-00-3304
4-63600-182-10-00-3342
1-63600-455-001
GENERAL FUND (#10100)
Revenue
3-10100-181-01-00-8616
Operating Trans. - CLEMIS $ 100.114
Communication $ 7,560
Depreciation 7,449
Equipment Repairs 2.520
$ 17.529
Est. Profit or (Loss) LE181
$100,114
$ 0
Operating Transfer - CLEMIS S 59.748
9. The Information Technology Fund budget for FY 1997 and FY 1997/1998 shall reflect the effect of the
expansion of the Warrant Teleconferencing System and the accounting for that system in the Information
Technology Fund.
FINANCE AND PERSONNEL COMMITTEE 1
nt"-,ik.!r rTr',OLUTION
Date L. Brooks Patterson,
I HEREBY
LV
Resolution #96138 July 18, 1996
Moved by Taub supported by Powers the Strategic Planning Committee Report
be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Taub supported by Powers the resolution be adopted.
Moved by Powers supported by Obrecht the resolution be amended by adding
the following paragraph:
NOW THEREFORE BE IT RESOLVED that the Prosecutor's Office and
the Department of Information Technology continue to work on
developing a method for clearly identifying an "original" warrant
from a duplicate copy.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: McCulloch, McPherson, Moffitt, Obrecht, Palmer, Pernick, Powers,
Schmid, Taub, Wolf, Amos, Crake, Devine, Dingeldey, Douglas, Garfield, Holbert,
Huntoon, Jacobs, Jensen, Johnson, Kingzett, Law. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on July 18, 1996 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 18th dam of July ela.96.
..ent
LAn D. Allen, County Clerk