HomeMy WebLinkAboutResolutions - 1996.06.13 - 24767•
MISCELLANEOUS RESOLUTION #96126
BY: FINANCE AND PERSONNEL COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: FACILITIES MANAGEMENT - FACILITIES ENGINEERING DIVISION - AWARD OF
CONTRACT - 1996 SERVICE CENTER ROAD IMPROVEMENTS PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS by Miscellaneous Resolution #95315, the Board of Commissioners
authorized the County Executive's Facilities Engineering Division to receive bids
from the Oakland County Road Commission for improving and repaving the North
Entrance Intersection, County Center Drive East, Court Tower Boulevard South,
Children's Village Drive and the South Entrance Intersection ; and
WHEREAS in accordance with bidding procedures, bids for this project were
received and opened by the Road Commission on May 7, 1996; and
WHEREAS Facilities Engineering recommends the Children's Village Drive work
be removed from the project; and
WHEREAS the Oakland County Road Commission has reviewed all bids submitted
and has recommended to Oakland County's Department of Facilities Management that
the lowest responsible bidder, Angelo Iafrate, Warren, Michigan, be awarded a
contract in the amount of $1,043,581.52 to complete all phases of the project
with the exception of roadway lighting; and
WHEREAS it is agreed by the Road Commission and Facilities Engineering that
the roadway lighting should not be done until the road work is complete and will
be bid by Facilities Engineering in June; and
WHEREAS the total project cost for the 1996 Service Center Road
Improvements Project is estimated to be $1,225,000 which includes road
construction, roadway lighting and contingency amounts; and
WHEREAS funding in the amount of $1,205,000 is available from the 1996
Capital Improvements Program Utility Section and $20,000 is available from the
Capital Improvement Program Building Section; and
WHEREAS the Department of Facilities Management recommends that the County
enter into a Cost Participation Agreement with the Road Commission of Oakland
County for $1,093,750, which includes contingency and that the total cost of
$1,225,000 be appropriated at this time.
NOW THEREFORE BE IT RESOLVED AS FOLLOWS:
1) The Oakland County Board of Commissioners authorizes the transfer of
$1,225,000 from the Capital Improvement Program Fund #40100 to the
Project Work Order Fund #40400 to establish the 1996 Service Center
Road Improvements Project.
2) The contract proposal of Angelo Tafrate, of Warren, Michigan, in the
amount of $1,043,581.52 be accepted through the Road Commission and
the contract awarded in concurrence with Planning and Building
Committee recommendations.
3) Funds be provided in the amount of $181,418 to cover the remaining
project costs including contingency.
4) The Chairperson of the Board of Commissioners is hereby authorized
and directed to execute an interagency agreement with the Oakland
County Road Commission in accordance with the terms of the attached
Cost Participation Agreement.
Chairperson, on behalf of the Finance and Personnel Committee, I
move the adoption of the foregoing resolution.
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FINANCE AND P SONNEL COMMITTEE
1 Ts COST PARTICIPATION AGREEMENT
County Service Center
RCOC Project Nos. 43182, 43171, 43521
This agreement made and entered into this _ day of , by and
between the Board of Road Commissioners for the County of Oakland, Michigan, hereafter
referred to as the Board, and the Oakland County Board of Commissioners for the County
of Oakland, Michigan, hereafter referred to as the County, provides as follows:
WHEREAS, the Board and the County have programmed a project for the improvement
and resurfacing of roads within the County Service Center Road (See Exhibit "A"),
hereafter referred to as the Project; and including the realignment of Pontiac Lake Road
at Telegraph; and
WHEREAS, the Board has assumed responsibility for all engineering and traffic costs
of the Project; and
WHEREAS, the County has authorized receipt of bids for the Projects; and
WHEREAS, the County has requested individual review and approval over any cost
increases greater than 10% of the bid price prior to authorization; and
WHEREAS, the Board and the County have reached an understanding with each other
regarding the Project and desire to commit that understanding to writing in this
agreement; and
WHEREAS, in the opinion of the Board and the County, such agreement is in the best
interest of the public.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed as follows:
1. The Board will undertake and complete Road Commission for Oakland County
• Project Nos. 43182, 43171 and 43521 in conformance with plans and
specifications prepared by the Board.
2. The County hereby approves the Project and the plans and specifications
therefor.
3. The Board will be responsible for all engineering costs.
4. The County will be responsible for all contractor payments and contingency
costs.
5. Cost increases greater than 10% of the bid price will be individually reviewed
and approved by the Board and the County before authorization to proceed.
6. The total Project cost estimate is $1,312,500.
7. Upon execution of this agreement, and acceptance of the low bid, the Board will
invoice the County for 75% of their portion of the Project costs (estimated at
$820,312).
8. Upon completion of the Project, and final cost audits, the Board will invoice the
County for the remainder of its portion of Project costs.
9. Upon receipt of said invoices, the County will pay to the Board the full amount
thereof, within thirty (30) days of such receipt.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
By
Its
• OAKLAND COUNTY BOARD OF COMMISSIONERS
FOR THE COUNTY OF OAKLAND
By
Its
RCOC Project 43182, 43171, 43521
REPORT (Misc. #96126) June 13, 1996
BY: Planning and Building Committee, Charles Palmer, Chairperson
IN RR: Award of Contract for the 1996 Service Center Road Improvements Program
To the Finance and Personnel Committee
Chairperson, Ladies and Gentlemen:
The Planning & Building Committee, having reviewed the bids received by the
Road Commission for Oakland County for the above-referenced project on June 4, 1996,
reports with the recommendation that the County enter into a Cost Participation
Agreement with the Road Commission in the amount of $1,093,750, for a total project
cost of $1,225,000.
Chairperson, on berialf of the Planning & Building Committee, I submit the
foregoing report.
PLANNING AND BUILDIN_COMMITTEE
Resolution #96126 June 13, 1996
Moved by Douglas supported by Garfield the Planning and Building Committee
report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Douglas supported by Garfield the resolution be adopted.
AYES: Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen,
Johnson, Kingzett, Law, McCulloch, McPherson, Moffitt, Obrecht, Palmer, Pernick,
Powers, Quarles, Schmid, Taub, Wolf, Amos, Crake. (23)
NAYS: Devine. (1)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on June 13, 1996 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 13th day of June 1996.
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Lyn/D: Allen, County Clerk