HomeMy WebLinkAboutResolutions - 1996.05.09 - 24848t1.111P11111 PATTFIT PRIR FORMANCF TIN MAIN
MISCELLANEOUS RESOLUTION #9610G
BY: FINANCE AND PERSONNEL COMMITTEE, SUE ANN DOUGLAS, Chairperson
RE: COUNTY EXECUTIVE - REORGANIZATION OF THE AUDITING DIVISION
To the Oakland County Board Of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS, the Auditing Divieion is comprised of one (1) unit (Administra-
tion); and
WHEREAS, with the addition of six new staff members this division has grown
over 70% in the past nine months; and
WHEREAS, the Auditing Division has recently assumed additional responsibil-
ities; and
WHEREAS, these additional epqpneqih'litiee include; 1)assuming all bank
reconciliation functions for all Oakland County checking accounts, two accountant
II positions have been transferred from the Accounting Division to Auditing to
perform these duties; 2) as a part of full management of Community Mental Health,
two entry level Auditors were hired to audit these funds; 3) at the request of
the Board of Commissioners Audit Committee the Auditing Division is expanding
into the area of performance auditing, two new Auditors II were approved with the
1996 budget, effective March 1,1996 to assist with, perform and/or free up Senior
Auditors for purpose of executing performance audits for the Strategic Planning
Committee; and
WHEREAS, the creation of two additional units (Compliance and Finan-
cial/Performance) will create improved efficiencies through the reorganization
of workflow; and
WHEREAS, decision making and problem solving ability will be greatly
enhanced by this reorganization, along with the ability to improve the use of
personnel resources to be more accountable and proactive; and
WHEREAS, the annual cost of the proposed ep.rgeni7Arion is $19,374 and the
balance of 1996 is $14,658.
WHEREAS, funding is available in the CMH budget to cover 40% of the PTNE
General Clerical position, and 60% of the increase for the reclassified Senior
Auditor position.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the reorganization of the Auditing Division into the following
operating units:
Unit 4 Description
01 Administration
02 Financial/Performance
03 Compliance
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
approves the following personnel actions;
1. Change salary grade of Manager-Auditing from 20 to 21;
2. Create new class: Chief-Auditing at salary grade 18, No Overtime, and
reclassify Supervisor-County Auditing position (#11201026913) to this new
class;
3. Reclassify two 2) Auditor III positions (#1120104699 and #1120106695) to
Senior Auditor;
4. Create one (1) General Clerical position 1000 hr/yr PTNE.
BE :T FURTHER RESOLVED that the three units of Auditing will be comprised of the
following positions:
.nrld..NumheL
Manager. - 1120011270
kosition.Titleeand Nember
Senior Auditor - 1120106895
Chief of Auditing - 1120012698
Secretary I - 1120101164
General Clerical - New position
(1C00 hr/yr)
Auditor III - 1120101285
Auditor II - 1120107810
Auditor II - 1120107011
Auditor I - 1120100344
cOMPLIANCE UNIT #03
Position Title and Number
Senior Auditor - 1120104699
Auditor III - 1120101291
Auditor II - 1120107737 (CMH Fund 22296, no financial changes)
Auditor II - 1120107738 (CMH Fund 22296, no financial changes)
Accountant II -1120101199
Accountant I: - 1120103108
BE IT FURTHER RESOLVED that the 1996-1997 Budget be amended as follows;
1996/1997 1996 1997 1996 1997
Current Proposed Pronnsed AmPndment Amendment
pLuditing Expense
Fund 10100
Administration (01)
Salaries
Fringes
Compliance (03)
Salaries
Fringes
Total Fund 10100
Salaries
Fringes
Total
$515,561
229,583
$745,144
5 0
0
0
5515,561
229,583
$745.144
$161,055 $162,375 ($354,506) ($353,186)
67.729 68,173 ( 161.854) ( 161,410)
5228.784 5230.548 (8516,360) (8514,596)
$193,292 $194,452 $193,292 $194,452
88,629 89.019 88,629 89,019
5281.921 8283.471 5281,921 $283,471
$173,119 $174,168 $173,119 8174,168
75,978 76.331 75,978 76,331
$249.097 8250.499 5249,05 7 $250,459
$527,466 $530,995 $ 11,905
232,336 233.523 2,753
5759.802 5764.518 5 14,658
Finance/Performance (02)
Salaries 0
Fringes 0
0
$ 15,434
3.940
5 19,374
Auditing Revenue
3-101C0-112-01-00-2531 Reimb. For Salaries 5 3,590 $ 5.545
Non-Departmental Exuense
4-101C0-909-01-00-9900 Contingency (S1a,768) ($13.425)
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
UDIT COMMITTEE / AUDIT COMMITTEE
a i if
REPORT (Misc. #96100)
BY: Audit Committee, Sue Douglas, Chairperson
TO: Finance and Personnel Committee
RE: COUNTY EXECUTIVE -RFORCIANTZATTON OF THE AUDITING DIVISION
Chairperson, ladies and Gentlemen:
The Audit Committee, having reviewed the above-referenced
resolution on May 1, 1996, reports with the recommendation that the
resolution be adopted.
Chairperson, on behalf of the Audit committee, I submit the
foregoing report.
Resolution #96100 May 9, 1996
Moved by Douglas supported by Devine the resolution be adopted.
AYES: Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen,
Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Moffitt, Palmer, Pernick,
Powers, Quarle s , Schmid, Taub, Wolf, Amos, Crake, Devine. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on May 9, 1996 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 9th day o May 1996.
41I771tiT Allen, County Clerk