HomeMy WebLinkAboutResolutions - 1996.11.21 - 24863November 21, 1996
REPORT (Misc. #96257)
BY: STRATEGIC PLANNING COMMITTEE, DENNIS N. POWERS, CHAIRMAN
IN RE: M. R. # 96257, LOCAL LAW ENFORCEMENT AGENCIES -
DEPARTMENT OF INFORMATION TECHNOLOGY - ACQUISITION
OF CONSULTANT SERVICES TO DEVELOP SPECIFICATIONS,
PREPARE REQUEST FOR PROPOSAL AND RECOMMEND
REPLACEMENT SYSTEM FOR THE COURTS AND LAW
ENFORCEMENT MANAGEMENT INFORMATION SYSTEM (CLEMIS)
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS:
Chairperson, Ladies and Gentlemen:
The Strategic Planning Committee, having reviewed M.R. #96257 on November 13, 1996,
reports with recommendation that the resolution be adopted.
Chairperson, on behalf of the Strategic Planning Committee, I move acceptance of the
foregoing report.
STRATEGIC PLANNING COMMITTEE
./,1440140%) 92. (014..e.A4
REPORT (Misc. #96257)
BY: Audit Committee, Sue Ann Douglas, Chairperson
RE: MR 96257 LOCAL LAW ENFORCEMENT AGENCIES/DEPARTMENT OF
INFORMATION TECHNOLOGY-ACQUISITION OF CONSULTANT SERVICES TO
DEVELOP SPECIFICATIONS, PREPARE REQUEST FOR PROPOSAL AND
RECOMMEND REPLACEMENT SYSTEM FOR THE COURTS AND LAW
ENFORCEMENT MANAGEMENT INFORMATION SYSTEM (CLEMIS)
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS,
Chairperson, Ladies and Gentlemen:
The Audit Committee, having reviewed the above-referenced
resolution on November 7, 1996, reports with the recommendation
that the resolution be adopted.
Chairperson, on behalf of the Audit Committee, I move
acceptance of the foregoing report.
AUDIT COMMITTEE
Miscellaneous Resolution #96257
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: LOCAL LAW ENFORCEMENT AGENCIES/DEPARTMENT OF INFORMATION
TECHNOLOGY - ACQUISITION OF CONSULTANT SERVICES TO DEVELOP SPECIFICATIONS,
PREPARE REQUEST FOR PROPOSAL AND RECOMMEND REPLACEMENT SYSTEM FOR THE COURTS
AND LAW ENFORCEMENT MANAGEMENT INFORMATION SYSTEM (CLEMIS)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Courts and Law Enforcement Management Information System
(CLEMIS) was formally established by Misc. Resolution #5986 adopted April 11,
1972; and
WHEREAS CLEMIS is a cooperative governmental effort sponsored by Oakland
County for the benefit of law enforcement agencies throughout the County,
providing individual patrol officers immediate access to criminal and vehicle
information from sources throughout the United States and Canada; and
WHEREAS in June, 1996, the CLEMIS Advisory Board engaged the management
consulting firm Plante & Moran, LLP to prepare a strategic plan for the CLEMIS
system to ensure adequate and appropriate application of new technologies for
the balance of this decade and into the next century; and
WHEREAS the primary recommendation formulated in the development of the
strategic plan is to replace the current outdated mainframe CLEMIS technology,
which is not year 2000 compliant, with a new client-server based, integrated
Police Record Management System (RMS) and Computer-Assisted-Dispatch (CAD)
system over an improved Wide Area Network (WAN); and
WHEREAS the preliminary estimated cost of replacement is between $4.2
and $4.9 million, representing a significantly complex management information
system that impacts over forty police agencies throughout the County,
in6luding the Sheriff's Department; and
WHEREAS both the CLEMIS Strategic Planning Task Force, on October 10,
1996 and the CLEMIS Advisory Board, on October 24, 1996 agreed that the
present CLEMIS system should be replaced with a new state-of-the-art system;
and
WHEREAS additional management consulting services are necessary to
develop specifications, identify evaluation methodology, prepare Request for
Proposal (RFP) and Request for Information (RFI), assist in vendor response
evaluation, prepare CLEMIS Strategic Plan Addendum, recommend system and
vendor that best addresses RFP specifications, and collaborate with the County
in contract negotiations; and
WHEREAS Plante & Moran, LLP has submitted a proposal to perform the
aforementioned tasks at a cost of $52,700, with a project work plan that
schedules issuance of the RFP by December 31, 1996, submission of proposals by
January 31, 1997, recommendation and selection of vendor by mid-March and
implementation to begin in May, 1997.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the extension of the Plante & Moran, LLP CLEMIS
Strategic Planning consulting contract in an amount not to exceed an
additional $52,700 for the purpose of assisting in the selection of an
integrated Police Record Management (RMS) and Computer-Assisted-Dispatch (CAD)
system, as well as performing an assessment of the Wide Area Network (WAN) to
determine the cost/benefit of various managed network service providers.
Chairperson, on behalf of the Public Services Committee, I move adoption
of the foregoing resolution.
Resolution #96257 November 7, 1996
The Chairperson referred the resolution to the Finance and Personnel
Committee and the Strategic Planning Committee. There were no objections.
FISCAL NOTE (M.R. #96257)
BY: FINANCE & PERSONNEL COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - ACQUISITION OF
CONSULTANT SERVICES TO DEVELOP SPECIFICATIONS, PREPARE REQUEST
FOR PROPOSAL AND RECOMMEND REPLACEMENT SYSTEM FOR THE COURTS
AND LAW ENFORCEMENT MANAGEMENT INFORMATION SYSTEM (CLEMIS)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee has reviewed
the above referenced resolution and finds:
1. Plante & Moran, LLP has been engaged to prepare a strategic plan for the CLEMIS
system and recommends replacing the current outdated system with a state-of-the-
art Police Records Management System (RMS) and Computer-Assisted Dispatch
(CAD) system, as well as an improved Wide Area Network (WAN).
2, Both the CLEMIS Strategic Planning Task Force and the CLEMIS Advisory Board
agreed that the present system should be replaced; preliminary cost estimates range
between $4.2 and $4.9 million.
3. The County is desirous of extending the current CLEMIS Strategic Planning
Contract to encompass additional management consulting services associated with
the selection of a replacement system at a proposed cost of $52,700.
4. Funds are available in the 1996 General Fund Contingency Account to cover the
cost of the proposed contract.
5. The following budget amendments are recommended:
General Fund
4-10100-909-01-00-9900 Contingency ($52,700)
4-10100-909-01-00-8615 Operating Transfer Out $52,700
-0-
CLEMIS Fund
3-63500-182-01-00-8101
4-63500-182-01-00-3128
Operating Transfer In S52,700
Professional Services $52,700
-0-
FINANCE AND PERSONNEL COMMITTEE
41.
Resolution #96257 November 21, 1996
Moved by Taub supported by Moffitt the Strategic Planning Committee Report
and the Audit Committee Report be accepted.
A sufficient majority having voted therefor, the reports were accepted.
Moved by Taub supported by Moffitt the resolution be adopted.
AYES: Kaczmar, Kingzett, McCulloch, McPherson, Moffitt, Obrecht, Palmer,
Pernick, Powers, Quarles, Schmid, Taub, Wolf, Amos, Crake, Devine, Dingeldey,
Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
HERES 4 ii)1141r I Y, ik -IE FOREGOING RESOLUTION
n---2-7 -6
L Brooks • . hereon. County Executive ' Date '
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on November 21, 1996 with the original
record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 21st day of November 1996.
4C2AMft•
LT07' Allen, County Clerk