HomeMy WebLinkAboutResolutions - 1996.11.07 - 24881MISCELLANEOUS RESOLUTION #96253
BY: FINANCE AND PERSONNEL COMMITTEE, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - GIS CONSULTING AND ACCELERATION
OF THE COUNTY REMONUMENTATION PROGRAM
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the County has issued a request for proposal for vendors to
assist in the development of the County's GIS Implementation Plan; and
WHEREAS an analysis of County departmental and agency business functions
needs to be performed, at an estimated cost of $75,000, to identify spatial
and descriptive data and specific applications which should be integrated into
the County's GIS system. This analysis will include identification of the
appropriate hardware, software, operating system, network and infrastructure
requirements for a county-wide GIS; and
WHEREAS Requests for Proposals must be developed to select GIS software;
and
WHEREAS the demand for the converted base map by local municipalities
and County staff has increased and it has been determined that it is not
feasible for the Equalization Division to convert the base map in the time
frame necessary to meet these demands; and
WHEREAS the accuracy of the base map is dependent on a highly accurate
grid of section corners and center points for each township to be converted;
and
WHEREAS in 1993 the Oakland County Clerk/Register of Deeds office
undertook a project, in conjunction with a statewide remonumentation project
and grant, to remonument each section corner within Oakland County. The
project is expected to take up to 10 to 12 years to complete based on current
grant funding allocations; and
WHEREAS the speed of the conversion of the base map is dictated by the
availability of these remonumented points; and
WHEREAS the Equalization Division is encountering situations where
conversion of a township can not be completed due to the unavailability of
remonumented section corners; and
WHEREAS section corners for the Townships of Farmington, Independence,
Orion, Oxford, Troy, Royal Oak and White Lake need to be remonumented in 1997
for a total of 498 section corners at a cost of approximately $498,000; and
WHEREAS identifying the center points for each of the 36 sections within
the seven geographic townships, as well as the fully remonumented townships of
Oakland and Addison, is required to insure the accuracy of the base map, at an
estimated cost of $24,500; and
WHEREAS the 1997 State appropriation for remonumentation in Oakland
County is only $230,000, of which approximately $90,000 funds personnel and
administrative costs, leaving $140,000 for the remonumentation of section
corners; and
WHEREAS funding in the amount of $321,670 is available in the designated
fund balance for use in current GIS operations; and
WHEREAS salaries appropriated for the Equalization Conversion Shop are
not being fully utilized due to inability to hire qualified part-time staff
and overtime and fringe benefits appropriated for Clerk/Register of Deeds
staff are not being fully utilized due to staff reassignments; and
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes additional GIS Consulting and the acceleration of the
County Remonumentation Program.
a
Expenditure
4-10100-909-
4-10100-181-
4-10100-194-
4-10100-214-
4-10100-214-
4-10100-214-
01-00-XXXX
01-00-8615
01-00-1001
01-00-1002
01-00-2074
01-00-3450
FIN CE AND PERSONNEL COMMITTEE
/2:
BE IT FURTHER RESOLVED that the Board authorizes the solicitation of
bids for the conversion of approximately 191,000 parcels in the Townships of
Addison, Farmington, Independence, Oakland, Orion, Oxford, Troy, Royal Oak and
White Lake.
BE IT FURTHER RESOLVED that the Board authorizes that $321,670 be
appropriated from the designated fund balance for GIS. Repayment of this
advance from the General Fund to be paid from future appropriations by the
State Remonumentation Grant.
BE IT FURTHER RESOLVED that the 1996 budget is amended as follows:
General Fund:
General Ledger
1-10100-492-057
Revenue
3-10100-909-01-00-9901
Designated Fund Bal-GIS ($321,670)
Prior Year Balance $321,670
Remonumentation $358,000
(Reimbursable Section Corners)
Operating Transfer Out
Equalization Salaries
Clerk/Register Overtime
Clerk/Register Fringe Benefits
Land Survey
(Non-Reimbursable Center Points)
$321,670
75,000
(65,830)
(55,000)
(15,000)
24,500
Information
Revenue
3-63600-182-
Expense
4-63600-182-
Technology Fund
01-00-8101
01-00-3129
Operating Transfer In
Professional Services-GIS
$75,000
S7 5,0 00
Chairperson, on behalf of the Finance and Personnel Committee, I move
the adoption of the foregoing resolution.
em7S,
Allen, County Clerk
•
Resolution #96253 November 7, 1996
Moved by Douglas supported by Crake the resolution be adopted.
AYES: Johnson, Kaczmar, Kingzett, McCulloch, Moffitt, Obrecht, Palmer,
Pernick, Powers, Schmid, Taub, Wolf, Amos, Crake, Devine, Dingeldey, Douglas,
Garfield, Holbert, Huntoon, Jacobs. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on November 7, 1996 with the original
record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 7th day of November 1996.