HomeMy WebLinkAboutResolutions - 1997.04.10 - 24935Miscellaneous Resolution #97 062 April 10, 1997
BY: General Government Committee, Kay Schmid, Chairperson
IN RE: CIRCUIT/DISTRICT/PROBATE COURTS - JUSTICE INFORMATION MANAGEMENT SYSTEM
(JIMS) CONSULTING SERVICES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Public Act 189 of 1993 resulted in increased court fees to reimburse counties for a
portion of their trial court operational costs; and
WHEREAS Oakland County established a State Court Disbursement Fund (Fund #26910)
for the purpose of designating the revenue generated from the increased fees for future operational
improvements in the County's court system; and
WHEREAS a project steering committee was formed (now known as the Oakland County
Advisory Committee on Judicial Information Management System - JIMS), with representatives of
Circuit, District and Probate Courts, the Departments of Management & Budget and Information
Technology, as well as the Board of Commissioners, to develop recommendations for the most
appropriate use of these designated funds; and
WHEREAS the National Center for State Courts has recently completed a Needs Assessment
of the Courts and Justice Agencies of Oakland County and recommends the development of an
integrated Judicial Information Management System with the capabilities to (a) track and monitor
criminal offenders, (b) report offender movements and dispositions to the offices of Sheriff,
Probation and Community Corrections, ( c ) provide Pre-trial Services and Community Corrections
staff with defendant records, (d) process individual civil and criminal cases, as well as traffic
violations, and (e) provide accurate public information on civil and criminal cases handled in the
Circuit, District and Probate Courts; and
WHEREAS the AMS Advisory Committee requests the appropriation of funds in the amount
of $134,300 to engage a consultant to perform Phase I of an implementation strategy, including: (a)
review and update the aforementioned needs assessment, (b) prepare detailed specifications for
request for proposal for appropriate hardware, software and associated equipment for an integrated
Judicial Information Management System, ( c ) assist the County in the analysis and evaluation of
bid proposals as received, and (d) participate in vendor selection and contract negotiations; and
WHEREAS as a pre-requisite to proceeding with Phase II - Implementation, Board of
Commissioner authorization will be required to engage the successful vendor, as well as to continue
the subject professional services contract for purposes of providing professional oversight during
implementation to ensure adherence to the detailed specifications.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the Circuit Court, acting on behalf of the Circuit, District and Probate Courts, to acquire
a Professional Services Contract in an amount not to exceed $134,300 for the purpose of performing
Phase I of the Judicial Information Management System (JIMS) Project,
BE IT FURTHER RESOLVED that the JIMS Advisory Committee shall report back the
results of Phase Ito the General Government Committee and request additional authorization prior
to proceeding with Phase II - Implementation.
Chairperson, on behalf of the General Government Committee, I move the adoption of the
foregoing resolution.
G 1. ENE GOVERNMENT COMMITTEE 75y
e& /
Expense
4-10100-311-01-00-3128 Circuit Court Professional Services $134,300
-0-
!NANCE AND PERSONNEL CO1V1MITTEE
FISCAL NOTE (Misc. # 97062 )
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: CIRCUIT/DISTRICT/PROBATE COURTS - JUSTICE INFORMATION MANAGEMENT SYSTEM
(JIMS) CONSULTING SERVICES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee has reviewed the
above referenced resolution and finds:
1. Public Act 189 of 1993 increased court fees to reimburse counties for a portion of their
trial court operational costs.
2. The State Court Disbursement Fund (#26910) was created to receive and hold these
funds for operational improvements in the County's court system. The estimated fund
balance as of March 24, 1997 is $3,409,402.
3. A project steering committee was formed (now known as the Oakland County Advisory
Committee on Judicial Information Management System - JIMS), with representatives of
Circuit, District and Probate Courts, the Departments of Management & Budget and
Information Technology, as well as the Board of Commissioners, to develop
recommendations for the most appropriate use of these designated funds.
4. The National Center for State Courts recently completed a Needs Assessment of the
Courts and Justice Agencies of Oakland County and recommends the development of an
integrated Judicial Information Management System.
5. The JIMS Advisory Committee requests the appropriation of funds in the amount of
$134,300 to engage a consultant to perform Phase I of an implementation strategy,
including: (a) review and update the aforementioned needs assessment, (b) prepare
detailed specifications for Request for Proposal for appropriate hardware, software and
associated equipment for an integrated Judicial Information Management System,
assist the County in the analysis and evaluation of bid proposals as received, and (d)
participate in vendor selection and contract negotiations.
6. This committee finds sufficient funds available in the State Court Disbursement Fund (4-
26910-909-01-00-8101) to defray the cost associated with Phase I of the JIMS Project.
7. The JIMS Advisory Committee shall report back the results of Phase I to the General
Government Committee before requesting additional authorization to proceed with Phase
II - Implementation.
8. The 1997-1998 Biennial Budget be amended as follows:
Revenue
3-10100-311-01-00-8261 Operating Transfer In
1997
$134,300
„OP
PPROVE THE FOREGOING RES
-D. Allen, Counf Cler
Resolution 497062 April 10, 1997
Moved by Schmid supported by Millard the resolution be adopted.
by
Moved/Douglas supported by Taub the resolution be amended in the BE IT
FURTHER RESOLVED paragraph to add "and the Strategic Planning Committee” after
the words "...General Government Committee".
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson, Kaczmar,
Kingzett, Law, McCulloch, McPherson, Millard, Moffitt, Obrecht, Palmer, Powers,
Schmid, Taub, Wolf, Amos, Coleman, Devine, Dingeldey, Douglas. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on April 10, 1997 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 10th day of April 1997.