HomeMy WebLinkAboutResolutions - 1997.12.11 - 25006December 11, 1997
REPORT (Misc. #97292)
BY:
IN RE:
STRATEGIC PLANNING COMMITTEE - DENNIS POWERS, CHAIRPERSON
Local Law Enforcement Agencies/Department of Information Technology
- Acquisition of Replacement System for Courts and Law Enforcement
Management Information System (CLEMIS)
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS:
Chairperson, Ladies and Gentlemen:
The Strategic Planning Committee, having reviewed the attached
resolution, on December 11, 1997, reports with the recommendation that the
resolution be adopted.
Chairperson, on behalf of the Strategic Planning Committee, I move the
acceptance of the foregoing Report.
STRATEGIC PLANNING COMMITTEE
December 11, 1997
MISCELLANEOUS RESOLUTION #97 292
BY: Public Services Committee, Shelley G. Taub, Chairperson
IN RE: LOCAL LAW ENFORCEMENT AGENCIES/DEPARTMENT OF INFORMATION TECHNOLOGY -
ACQUISITION OF REPLACEMENT SYSTEM FOR COURTS AND LAW ENFORCEMENT MANAGEMENT
INFORMATION SYSTEM (CLEMIS)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Courts and Law Enforcement Management Information System (CLEMIS) was
formally established by Miscellaneous Resolution #5986 adopted April 11, 1972; and
WHEREAS CLEMIS is a cooperative governmental effort sponsored by Oakland County for the
benefit of law enforcement agencies throughout the County, providing individual patrol officers immediate
access to criminal and vehicle information from sources throughout the United States and Canada; and
WHEREAS, in the fall of 1996, the CLEMIS Advisory Board commissioned the preparation of a
strategic plan which, in its final form, had as its primary recommendation the replacement of the current out-
dated mainframe CLEMIS technology, which is not Year 2000 compliant, with a new client-server based,
integrated Police Records Management System (RMS) and Computer-Assisted Dispatch system over an
improved Wide Area Network (WAN); and
WHEREAS, by Miscellaneous Resolution #96257 (adopted Nov. 21, 1996), the Board of
Commissioners engaged the professional consulting firm Plante & Moran, LLP for the purpose of assisting
in the selection of an integrated RMS and CAD System; and
WHEREAS, in response to detailed specification in Request for Proposal (CLEMIS RMS/CAD RFP
#4000-7), several vendors submitted proposals including: IBM, New World Systems, Intergraph Corp., and
Printrak International, Inc. (Formerly SCC Communications Corp.), and
WHEREAS, after extensive review and demonstrations and upon the recommendation of the CLEMIS
System Selection Committee, consisting of chiefs of police representing CLEMIS users, the Department of
Information Technology, the Department of Management & Budget, and Plante & Moran, LLP, the CLEMIS
Advisory Board has selected Printrak International, Inc. as the most qualified vendor to install the CLEMIS
RMS/CAD System, and
WHEREAS negotiations with the vendor have resulted in a total cost projection of $6,382,384,
including server hardware, operating and application software and licenses, field-based reporting component,
MAN/WAN and professional services; and
WHEREAS the County Executive recommends the replacement of the CLEMIS System and the
selection of Printrak International, Inc. as the most qualified vendor to install the new CLEMIS RMS/CAD
System.
WHEREAS an assessment of available CLEMIS staff indicates that one new classification and
position titled Supv-CLEMIS Support Services, grade 16, No OT, and a User Support Specialist III position
will be needed to provide additional supervision and technical duties and liaison/training responsibilities for
the iplementation of the new system; and
WHEREAS sufficient CLEMIS funds are available to provide the above additional staffing; and
WHEREAS the Personnel Department will continue to work with Information Technology to assess
additional longer term staffing needs for this function.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes
the replacement of the CLEMIS System and the selection of Printrak International, Inc. as the most qualified
vendor to install the new CLEMIS RMS/CAD System.
BE IT FURTHER RESOLVED that a new classification titled Supv-CLEMIS Support Services, grade
16, No OT, and one (1) proprietary position in that classification and one (1) proprietary User Support
Specialist III position be created for CLEMIS purposes in the Law Enforcement Unit of Systems Development
& Support Division.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
aPpvt,
FISCAL NOTE (Misc. #97292) December 11, 1997
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: LOCAL LAW ENFORCEMENT AGENCIES/DEPARTMENT OF INFORMATION TECHNOLOGY -
ACQUISITION OF REPLACEMENT SYSTEM FOR COURTS AND LAW ENFORCEMENT MANAGEMENT
INFORMATION SYSTEM (CLEMIS)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee has reviewed the above
referenced resolution and finds:
1. The Courts/Law Enforcement Management Information System (CLEMIS) Advisory Board
recommends, and Public Services Committee concurs, that the current CLEMIS System
should be replaced with a new CLEMIS RMS/CAD System and the vendor selected for
installation should be Printrak International, Inc.
2. Total capital cost for acquisition and installation of the system amounts to $6,382,384 and
is included in the Designated Fund Balance for Fiscal Year Ending September 30, 1997. An
amendment will be recommended with the FY 1997 Year End Report.
3. Two positions are recommended to support the upgraded system, one (1) Supv-CLEMIS
Support Services (grade 16) and one (1) User Support Specialist III (grade 13). Annual cost
of the positions equals $130,841; cost for the remainder of FY 1998 (20 pays) equals
$100,647. Funds are available in the CLEMIS fund balance to cover the cost, the following
budget amendments are recommended:
DeotIOCA/PCA/Obiect Description FY 1998 FY 1999
18-635122-15000-2001 CLEMIS - Salaries $ 70,285 $ 91,370
18-635122-15000-2070 CLEMIS - Fringes 30,362 39,471
18-635121-15000-8005 Est. Profit/(Loss) (100.641) (130.841)
$ 0 $ 0,
FINANCE AND PERSONNEL COMMITTEE
Resolution #97292 December 11, 1997
Moved by Taub supported by Garfield the Strategic Planning Committee Report
be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Taub supported by Garfield the resolution be adopted.
AYES: Jacobs, Jensen, Johnson, Kingzett, Law, McCulloch, McPherson,
Millard, Moffitt, Obrecht, Palmer, Powers, Schmid, Taub, Wolf, Amos, Coleman,
Dingeldey, Douglas, Fracassi, Garfield, Holbert, Huntoon. (23)
NAYS: None, (0)
A sufficient majority having voted therefor, the resolution was adopted.
I HEREBY FOREGOING RESOLUTION :01‘,
L. Brooks P. 47.11/ aunty Executive Date
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on December 11, 1997 with the original
record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 11th day.of December 1997.
Allen, County Clerk