HomeMy WebLinkAboutResolutions - 1997.07.17 - 25039July 17, 1997
REPORT (Misc. #97143)
BY: PLANNING AND BUILDING COMMITTEE - CHARLES E. PALMER, CHAIRPERSON
IN RE: AWARD OF CONTRACT FOR THE COURTHOUSE MASTER PLAN
UPDATE
TO THE FINANCE AND PERSONNEL COMMITTEE
Chairperson, Ladies and Gentlemen:
The 1997 Capital Improvement Program identifies the intent of the County to update the
1990 Courthouse Master Plan, which will provide direction for future utilization of the Courthouse
facility. This study will be conducted by a professional courthouse planning consultant whose
services are procured through a selection process and committee recommendation.
The project was advertised in local and national trade journals, responding statements of
qualification were evaluated, interviews have been conducted, and service fee proposals received by
the Selection Committee. The Planning and Building committee has reviewed their report and
recommends that the County enter into a contract with Harley Ellington Design in the amount of
$140,000, with a total project cost of $167,500.
The Planning and Building Committee supports the attached Finance/Personnel Committee
resolution.
Chairperson, on behalf of the Planning and Building Committee, I submit the foregoing
Report.
PLANING ANU-144414,1)ING.COMMITTEE
at-1
MISCELLANEOUS RESOLUTION #97143 July 17, 1997
BY: FINANCE AND PERSONNEL, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: FACILITIES MANAGEMENT - FACILITIES ENGINEERING - AWARD OF CONTRACT -
COURTHOUSE MASTER PLAN UPDATE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS, the 1997 Capital Improvement Program identified the intent of the
County to update the 1990 Courthouse Master Plan to provide direction for future
utilization of the Courthouse facility; and
WHEREAS, in January, 1997, the Planning & Building Committee approved the
County Executive's Facilities Engineering to advertise, interview and prepare a
recommendation for an award of contract to a qualified professional planning
consultant to conduct the master plan study; and
WHEREAS, in accordance with bidding procedures, interviews were conducted
with the five top candidate vendors on June 9 and 10, 1997; and
WHEREAS, the County Executive's Department of Facilities Management has
reviewed all bids submitted and recommends that the lowest responsible bidder,
Harley Ellington Design be awarded a contract in the amount of $140,000; and
WHEREAS, the total project cost for the 1997 Courthouse Master Plan Update
is estimated to be $167,500 which includes contingency amounts; and
WHEREAS, funding in the amount of $167,500 for the project was included in
the 1997 Capital Improvement Program; and
WHEREAS, a grant application in the amount of $30,000 is being submitted
by the Circuit Court to the State Justice Institute which may partially defray
the County's portion of the costs.
NOW THEREFORE BE IT RESOLVED AS FOLLOWS:
1) The contract proposal of Harley Ellington Design, in the amount of
$140,000 be accepted and the contract awarded in concurrence with
Planning and Building Committee recommendations.
2) Funds be provided in the amount of $27,500 to cover the remaining
project costs including Contingency.
3) The Chairperson of the Board of Commissioners is hereby authorized
and directed to execute a contract with Harley Ellington Design, on
behalf of the County of Oakland.
4) The County Executive's Department of Facilities Management,
Facilities Engineering Division, shall notify the selected vendor of
this award, in writing, no later than 10 days after adoption of this
resolution. The award will not be effective until the selected
vendor has been notified.
5) Funds in the amount of $167,500 are available in the Capital
Improvement Program and are to be transferred from the Capital
Improvement Fund (40100) to the Project Work Order Fund (40400) to
establish the 1997 Courthouse Master Plan Update project.
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
Resolution #97143 July 17, 1997
Moved by Douglas supported by Palmer the Planning and Building Committee
Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Douglas supported by Palmer the resolution be adopted.
AYES: Dingeldey, Douglas, Garfield, Huntoon, Jacobs, Jensen, Johnson,
Kaczmar, Kingzett, Law, McCulloch, McPherson, Millard, Moffitt, Obrecht, Palmer,
Pernick, Powers, Schmid, Taub, Wolf, Amos, Coleman, Devine. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
•-&
7 THE FOP,EGOING FIESpLUT/
Date
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on July 17, 1997 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 17th da Jul 97.
Ce3 C'W".Cgmaaamim's
LiSmn D. Allen, County Clerk