HomeMy WebLinkAboutResolutions - 1997.07.31 - 25052MISCELLANEOUS RESOLUTION #97158 July 31, 1997
BY: FINANCE AND PERSONNEL, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: FACILITIES MANAGEMENT - FACILITIES ENGINEERING - AWARD OF CONTRACTS -
MEDICAL EXAMINER'S FACILITY CONSTRUCTION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS, Miscellaneous Resolution #96167 approved the pre-design consultant
services and Miscellaneous Resolution #96274 approved the design services for the
construction of a new Medical Examiner's Facility; and
WHEREAS, on May 13, 1997, the Planning & Building Committee approved the
County Executive's Facilities Engineering Division to advertise and receive bids
to construct the new Medical Examiner's Facility; and
WHEREAS, in the interest of obtaining the highest quality work, the
contract was split into two parts, 1.) Chiller/Condenser contract, 2.) General
Contract; and
WHEREAS, in accordance with bidding procedures, bids for each of these
contracts were received and opened by Facilities Engineering on June 23, 1997 and
July 9, 1997 respectively; and
WHEREAS, the Facilities Engineering Division staff and consultants has
reviewed all bids submitted and recommends that the lowest responsible bidder,
Trane Company of St. Paul, Minnesota be awarded the Chiller/Condenser contract
in the amount of $264,000 and LaSalle Group of Canton, Michigan be awarded the
General Contract in the amount of $6,893,430; and
WHEREAS, the total project cost for the 1997 Medical Examiner's Facility
is estimated to be $10,200,000 which includes contingency amounts; and
WHEREAS, remaining project costs included in the total project cost of
$10,200,000, such as furniture, landscaping, and other miscellaneous costs will
be bid through approved Purchasing Division procedures; and
WHEREAS, funding is available in the Designated Fund Balance for the
Medical Examiner's Building (#1-10100-492-066), and the 1998 Capital Improvement
Program with $625,670 previously transferred for design services.
NOW THEREFORE BE IT RESOLVED AS FOLLOWS:
1) The Chiller/Condenser contract proposal of Trane Company, in the
amount of $264,000 be accepted and the contract awarded in
concurrence with Planning and Building Committee recommendations.
2) The General contract proposal of LaSalle Group, in the amount of
$6,893,430 be accepted and the contract awarded in concurrence with
Planning and Building Committee recommendations.
3) Funds be provided in the amount of $2,416,900 to cover the remaining
project costs including Contingency.
4) The Chairperson of the Board of Commissioners is hereby authorized
and directed to execute a contract with both Trane Company of St.
Paul, Minnesota and LaSalle Group of Canton, Michigan, on behalf of
the County of Oakland.
5) The County Executive's Department of Facilities Management,
Facilities Engineering Division, shall notify the selected vendors
of this award, in writing, no later than 10 days after adoption of
this resolution. The award will not be effective until the selected
vendor has been notified.
6) Funds in the amount of $5,000,000 be transferred, in FY 1997, from
the Designated Fund Balance for the Medical Examiner's Building (#1-
10100-492-066) to the Capital Improvement Fund (40100, and then to
the Major Project Fund (40600) to establish the 1997 Medical
Examiner Facility project.
7) The remain funds to cover the project cost in FY 1998 have been
included in the FY 1998 County Executive's Recommended Budget and
Capital Improvement Plan.
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
July 31, 1997
REPORT (misc. #97158)
BY: Planning and Building Committee, Charles Palmer, Chairperson
RE: Award of Contracts for Medical Examiner Facility Construction
TO: THE OAKLAND COUNTY FINANCE/PERSONNEL COMMITTEE
Chairperson, Ladies and Gentlemen:
The 1997 Capital Improvement Program identifies the intent of the County to construct a
new Medical Examiner Facility which will be outfitted to meet the current and foreseeable
space and equipment needs for the next 15 to 20 years.
The project was advertised and bids received for both a Chiller/Condenser Contract and
a General Construction Contract. The Planning and Building Committee having reviewed
the bids and the Facilities Management Report dated July 22, 1997, recommends the
County enter into contracts with the Trane Company in the amount of $264,000 for the
Chiller/Condenser installation; and with the LaSalle Group, Inc. In the amount of
$6,893,430 for the General Construction Contract. The Committee further recommends
funding the total project cost of $10,200,000 including contingency, be approved.
The Planning and Building Committee supports the attached Finance/Personnel
Committee Resolution.
Chairperson, on behalf of the Planning and Building Committeenit the foregoing
report.
Planning an. uilding Committee
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7 .
Resolution #97158 July 31, 1997
Moved by Douglas supported by Obrecht the Planning and Building Committee
Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Douglas supported by Obrecht the resolution be adopted.
AYES: Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs, Jensen,
Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Millard, Moffitt, Obrecht,
Palmer, Pernick, Powers, Schmid, Taub, Wolf, Amos, Coleman, Devine. (25)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
I HEREBY
L. Brooks Pa
E FOREGOING RESO.UT!
047
ton. County Executive Date
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STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on July 31, 1997 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 31st day of July 1997.
0-123;;— tyWn Allen, County Clerk